HomeMy WebLinkAboutBHPCMinutes_2024_01_11
Brookings Historic Preservation Commission
January 11, 2024 Minutes
A meeting of the Brookings Historic Preservation Commission was held on Thursday, January 11, 2024 in
the Brookings City & County Government Center. Members present: Matt Weiss, Janet Gritzner, Janet
Merriman, Jon Stauff, Tom Thaden, Nathaniel Condelli and Paula Carson. Also present were Holly Tilton
Byrne, Tim Byrne and Ryan Miller, City Planner.
Call to Order
Weiss called the meeting to order at 6:04 p.m.
Approval of Agenda
A motion was made by Merriman and seconded by Gritzner to approve the agenda. All present voted aye.
Approval of Minutes
A motion was made by Merriman and seconded by Condelli to approve the December 14, 2023 minutes.
All present voted aye.
11.1 Review Updates
616 5th Avenue – A case report has been requested by SHPO
819 Harvey Dunn Street – A case report has been requested by SHPO
312 8th Avenue – An application was received for the replacement of windows and front porch steps at
312 8th Avenue. Staff is awaiting SHPO review.
809 8th Street – The application was approved.
State Case Report – 723 Harvey Dunn Street
Holly Tilton Byrne discussed the current situation of the home which has brought the application forward.
There is a patio over the side garage and there is water leaking from the floor of the patio into the lower
level of the home. The applicant would like to install a patio roof structure to prevent further leakage.
Merriman asked if the new roof structure would be tied into the home. A ledger board installed on the
exterior will receive joists from the roof but this could easily be removed in the future. Removal would
include removing the roof structure, ledger board and replacing siding.
Gritzner asked when the garage was added. The garage is original.
Merriman asked if there would be any changes to the floor assembly. There will be no changes to th e
floor assembly.
The patio roof structure will be composed of rough cedar, which is the same materials used in the frame
of the home.
Merriman believes that the project meets the Secretary of the Interiors Standards.
A motion was made by Merriam and seconded by Stauff to agree with the findings of the case report. All
present voted aye.
DocuSign Envelope ID: 69054E5D-BF53-47A7-9500-341BC9F5F096
Other Items & Reports.
a. Special Projects Updates:
i. University Residential Historic District Plaques
Gritzner has addressed letters to landlords of contributing property and dropped them
off at City Hall. Miller mentioned that they will be mailed.
Miller mentioned that a dozen or so plaques have been picked up at City Hall since the
initial mailings went out.
ii. BHPC Inventory
Thaden has updated the inventory.
Miller has spoken with the City Clerk about the process for moving items within or out of
the storage room. Staff will resume those conversations after the special election in
January.
iii. Preservation Month Ideas for May
No discussion.
b. Public Education Subcommittee Updates:
i. Work Plan Review for 2023/2024 Education Events
Merriman stated that Ben Brunick is confirmed for Saturday afternoon at the Home
Show. Katie Wasley is confirmed for Saturday morning.
The Dacotah Bank Center will need confirmation of reservation for the side room. Miller
will follow up.
Merriman stated that flash drives have been scrapped and post cards with QR codes will
be used linking to the BHPC webpage.
Schedules for staffing the booth will be discussed in February.
ii. Website Updates
Miller stated that he met with the Public Information Officer to discuss the proposed
changes to the website. Some of the minor updates including fixing the broken links have
been made. Some of the updates will take longer but have been discussed.
Stauff stated that information on the Mayors Awards is important and need to be
included in the website updates.
Stauff would like to improve the 11.1 review process by using the website.
Weiss asked if the BHPC would set up a work session with the Public Information Office
to consider real time edits to the website. Miller will follow up.
DocuSign Envelope ID: 69054E5D-BF53-47A7-9500-341BC9F5F096
iii. Facebook Efforts
Merriman stated that seven posts were made in the last month. The page currently has a
total of 601 followers.
c. City Connections Subcommittee Updates:
i. Survey of Potential Resources
Gritzner met with Nick Wendell. Wendell stated that he would be willing to share his
thoughts on potential expanded or new districts. Gritzner will invite Wendell to the
February meeting.
Reports and Grant Applications
The commission reviewed and suggested changes to the draft quarterly and annual reports due at the
end of January.
The City Council presentations will be held on Wednesday, January 31 from 5-7 p.m.
The upcoming grant cycle will close at the end of March. Subcommittees will meet prior to the February
meeting from 5-6 p.m. to discuss estimates for possible inclusion in next year’s grant budget. Miller will
check for availability of the adjacent rooms.
Next Scheduled Meeting
The next meeting will be February 8, 2024.
Meeting adjourned at 7:32 p.m.
________________________________ _______________________________________
Matt Weiss, Chair Ryan Miller, City Planner
DocuSign Envelope ID: 69054E5D-BF53-47A7-9500-341BC9F5F096