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Home My WebLink About2024_01_23 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, January 23, 2024| 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -Any member of the public may make a brief announcement or invitation, or request time on the agenda for an item not listed.Individuals are asked to state their name and city of residence for the record.Public Comment is limited to a maximum of three minutes per person. The speaker’s comments and views expressed do not necessarily reflect the views or positions of the City of Brookings or City Council. 5. CONSENT AGENDA -Matters appearing on the Consent Agenda are expected to be non- controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Action: Motion to Approve, Request Public Comment, Roll Call CONSENT AGENDA ITEMS A.Approval of 1/9 and 1/16 City Council Minutes B.Resolution 24-020: declaring surplus property C.Temporary Alcoholic Beverage License D.Resolution 24-008: Amusement Restoration Companies E.Resolution 24-010: purchase Bobcat S86 Skid Steer F.Resolution 24-012: purchase Hybrid Truck G.Resolution 24-013: Regional Humane Society Agreement H.Add special meeting on February 2 nd- 6. PRESENTATIONS / REPORTS - 6.A. Dr. Martin Luther King, Jr. Contest Awards Presentation - Poster Winners Elementary School - 1st Place KenleeGreve 2nd Place D’MierylynMedicine Horn 3rd Place AubernRose Diaz Poster Winners Intermediate School - 1st Place Brynlee Sik 2nd Place Juliette Bechmann 3rd Place Carma Helton Poster Winners Middle School - 1st Place Isli See 2nd Place Lillianna Eikmeier 3rd Place Lillian Timp Poster Winners High School - 1st Place Nana Kwame Dwomoh Essay Winners Intermediate School - 1st Place Stanturf Dwomoh - 2nd Place Blythe Agnes Dorthea Jones - 3rd Place Alexander Liu - Essay Winners Mickelson Middle School - 1st Place Sanhita Tummala - 2nd Place Sinan Theodore Briddick - 3rd Place Louis Liu - Essay Winners High School - 1st Place Michelle huh - 2nd Place Nana Kwame Dwomoh - 3rd Place Danica Clarice Jones - 6.B. Proclamation Lawrence Novotny Day- 6.C. Longevity Awards -Recognizing those employees who have been with the City for 5 years and over. Thank you for your service to the City of Brookings! 6.C. Longevity Awards -City Administration Brenda McCracken 25 Years Paul Briseno 5 Years Angie Ritter 5 Years 6.C. Longevity Awards -Brookings Public Library Katherine Eberline 20 Years Grace Timmerman 5 Years 6.C. Longevity Awards -Parks, Recreation & Forestry Department Christopher Engbrecht 15 Years Breann Julius 5 Years Joshua Bauman 10 Years 6.C. Longevity Awards -Police Department Shawn Peterson 15 Years Terry Coon 25 Years Austin Kreutner 5 Years Not pictured: Dustyn Engstrom 5 Years Caleb Johnson 5 Years 6.C. Longevity Awards -Public Works –Engineering Division Thad Drietz 15 Years 6.C. Longevity Awards -Public Works –Solid Waste Division Paul Hartley 15 Years 6.C. Longevity Awards -Public Works –Street Division Josh McClain 15 Years Mike Billet 10 Years 6.D. Report SDSU Students Association Michael Garofalo Government Affairs Chair- 7. CONTRACTS / CHANGE ORDERS - 7.A. Resolution 24-006 Purchase Authorities: Buy Board Cooperative Purchasing Venture Cooperative Purchasing Connection GSA Advantage H-GAC Sourcewell NASPO ValuePoint Omnia Partners South Dakota State Contracts South Dakota State Surplus Action: Motion to Approve, Open & Close Public Hearing, Roll Call- Flow Chart indicting the current and proposed process for budgeted purchases =< $50,000 7.B. Resolution 24-005 Pioneer Park Bandshell Restoration Project Awardee: Clark Drew Construction, Inc. Bid Award:$214,300 Alternate Repairs: $38,800 Action: Motion to Approve, Open & Close Public Hearing, Roll Call- 7.C. Resolution 24-009 Turk Tank USA, Inc. $16,000 / annually $1,700 initial set-up costs Action: Motion to Approve, Open & Close Public Hearing, Roll Call- CITY STAFF DEDICATES A SIGNIFICANT AMOUNT OF TIME LINING SPORTS FIELDSANNUALLY 30 120 24 0 20 40 60 80 100 120 Initial Lining Weekly Linings Parking Lot Lines Staff Hours without Turf Tank Hours Per Season $1,800.00 $6,000.00 $8,000.00 $1,440.00 $0 $2,000 $4,000 $6,000 $8,000 $10,000 Initial Lining Weekly Linings Paint Parking Lot Lines Costs without Turf Tank Costs Per Season 52 Challenges of Manually Lining Sports Fields: EXTRA STAFF NEEDED WASTED PAINT MORE EQUIPMENT REQUIRED TIME SPENT CLEANING IN-HOUSE MAINTENANCE TURF TANK Turf Tank is a GPS driven autonomous line marking robot. 3 year, $16,000 per year subscription. •can be canceled anytime •Paint lines 7 times faster •Reduce paint costs up to 50% •Reduce labor costs up to 90% Turf Tank can: 53Values provided by Turf Tank 4 20 6 0 20 40 60 80 100 120 Initial Lining Weekly Linings Parking Lot Lines Projected Staff Hours with Turf Tank Hours Per Season $240 $1,200 $1,000 $360 $0 $2,000 $4,000 $6,000 $8,000 Initial Lining Weekly Linings Paint Parking Lot Lines Projected Costs with Turf Tank Costs Per Season 54Data based on values provided by Turf Tank Benefits of a Turf Tank Subscription: FULL WARRANTY SERVICE KIT 3 BATTERIES $3,000 PAINT ALLOTMENT 2 MAINTENANCE VISITS $17,000 $17,440 $0 $4,000 $8,000 $12,000 $16,000 $20,000 Total Cost without Turf Tank Total Cost with Turf Tank Costs Costs Per Season 174 30 0 20 40 60 80 100 120 140 160 180 200 Staff Hours without Turf Tank Staff Hours with Turf Tank Staff Hours Hours Per Season While the projected costs are slightly higher, the projected amount of staff hours saved is exponential. 55 7.D. Resolution 24-012 Lease: Real Property at 217 4 th Street To: East Central Mental Health and Chemical Dependence Center, DBA as Brookings Behavioral Health and Wellness (aka The Ivy Center) Action: Motion to Approve, Open & Close Public Hearing, Roll Call- Location: 217 4th Street 8. PUBLIC HEARINGS / SECOND READINGS - 8.A. Site Plan Commercial Corridor Design Review Overlay District Site Plan for Lot 4, Block 4, Southland Addition Action: Motion to Approve, Open & Close Public Hearing, Roll Call- Location: 20th Street South / Ace Avenue 8.B. Resolution 24-019 2040 Comprehensive Plan’s Future Land Use Map Amendment Action: Motion to Approve, Open & Close Public Hearing, Roll Call- Location: Main Avenue South Zoning Map Future Land Use Map Location: 20th Street South Current Zoning Future Land Use Map 9. ORDINANCE FIRST READINGS -No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 9.A. Ordinance 24 -001 Change in Zoning From: Ag A District and R-3 Apartment District To:Business B-2A Office District Location: 1800 and 1818 20 th Street South (1.63 acres) Action: Motion to Approve, Open & Close Public Hearing, Roll Call- Location: 1800 20th Street South 9.B. Ordinance 24 -002 Budget Amendment #10 for 2023 Action: Motion to Approve, Open & Close Public Hearing, Roll Call-Department Account Description Amount Non-Departmental 101-405-4-334-07 Grants 344,561.50$ Non-Departmental 101-405-4-441-08 Reimbursed Expense 1,656,317.44$ Non-Departmental 101-405-5-429-03 Emergency Event Expense 1,250,000.00$ 10. OTHER BUSINESS - 10.A. TIF Developer’s Agreement For: Tax Increment District #15 Developer: Minor Investments Family LLLP Action: Motion to Approve, Open & Close Public Hearing, Roll Call- 10.B. Preliminary Plat Revised Preliminary Plat Lots 3-5, Richard Price Addition Action: Motion to Approve, Open & Close Public Hearing, Roll Call- Location: 20th Street South / 22nd Avenue South Preliminary Plat -revised Preliminary Plat – July 2023 10.C. Resolution 24-015 Medical Cannabis Dispensary Applicant: The Flower Shop Location:1004 6th Street Action: Motion to Approve, Open & Close Public Hearing, Roll Call- 11. PROGRESS REPORT - Progress ReportJanuary 2024 City Manager •Municipal Election ‣Voting Center Locations: ‣Brookings Activity Center ‣Bethel Baptist Church ‣Holy Life Tabernacle Church •Brookings/SDSU Day at the Capitol Public Works Engineering Division •On-going Projects ‣University Boulevard ‣32nd Ave. Detention Basin ‣Taxiway Construction ‣20th Street South (BMU) •On-going Studies/Reports ‣Stormwater Master Plan ‣Six Mile Creek Study Public Works Solid Waste Division •Solid Waste Master Plan (implementation) ‣Solid Waste Education/Outreach ‣Leachate Force Main Design/Construction ‣Parking Lot Pavement •Holiday Tree Collection •New Solid Waste Manager ‣Charlie Kuhn Streets Division •Winter Operations Police •Christmas, Kids & Cops •BPD Foundation Breakfast •2024 Pet License Renewal Reminder •SDSU Playoff Football Game/Send Off Parks & Recreation •Holiday Decoration Removal •Snow Removal •Planning Programs for 2024 •Dacotah Bank Center ‣Assistant General Manager/Director of Marketing -Ashley Biggar •Murder Mystery Game •January 29-31 •Groups of 2-6, Ages 13+ •Winter Reading Challenge •January 9-February 9 Library 12. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Andrew Rasmussen, Brianna Doran, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk