HomeMy WebLinkAboutUtilMinutes_2022_12_09Municipal Utilities Board December 9, 2022
City of Brookings
A special meeting of the Municipal Utilities Board was held at 1:00 p.m. on Friday,
December 9, 2022, at 1:00 with the following members present: Bartels, Hansen, Hawley and
Harvey. Absent: Carruthers.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held November 14, 2022 and the special meeting held
November 28, 2022 were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
Advanced Engineering & Environmental Service, Engineering Services, $1156.61; Amazon,
Supplies, $106.36; American Time, Systems/Cabling Inv, $1512.47; Anixter Inc, Supplies,
$1925.00; Anixter Inc, Systems/Cabling Inv, $228.00; AT & T, Telco Settlement, $615.72; AT
& T Mobility, PCS Phone Service, $2188.54; Authorize.Net, Credit Card Processing Fee,
$175.80; Badger Communications, Systems/Cabling Inv, $5577.83; Bally Sports North, Contract
Fee, $8081.12; Bendix Inc., Printer/Copier Maintenance, $327.96; Blooston & Mordkofsky,
Legal Service, $1270.27; Bluefin Payment Systems, Credit Card Processing Fee, $11709.38;
Bobcat Of Brookings, Supplies/Equipment Rental, $129.67; Border States Elec Supply, Storm
Repair, $1180.71; Border States Elec Supply, Supplies, $3697.21; Border States Elec Supply,
Systems/Cabling Inv, $2483.95; Border States Elec Supply, Uniforms, $2072.12; BRBA, Home
Show Booth, $450.00; Bridle Estates, Sewer Charge Reimbursement, $5361.00; Brookings
Credit Bureau & Collection Agency, Delinq. Account Collection, $502.18; Brookings Municipal
Utilities, Office Utility Bill, $50895.44; Brookings Municipal Utilities, Petty Cash, $62.00;
Brookings Radio, Advertising, $2000.00; Brookings Register, Advertising/Legals, $30.00;
Bruttys Underground Sprinkler, Fertilizer Applications, $5850.00; Bruttys Underground
Sprinkler, Irrigation System Maintenance, $185.00; Bruttys Underground Sprinkler, Lawn
Spraying, $280.00; Bruttys Underground Sprinkler, Seeding, $6147.50; BSG Clearing Solutions,
Telco Settlement, $35.67; Business Track, Credit Card Processing Fee, $8795.92; Carquest Auto
Supply, Work Equip Maintenance/Supplies, $600.38; CDW Government Inc, Computer
Supplies/Support, $1809.89; CDW Government Inc, Laptop, $2209.15; CDW Government Inc,
SCADA Software, $5699.10; Cemcast Pipe & Precast, Manhole/Manhole Risers, $2489.19;
Century Business Products, Printer/Copier Maintenance, $1299.64; Century Link, Telephone
Expense, $78.18; CHR Solutions Inc, Annual Maintenance, $150285.50; City of Brookings,
Contract Fee, $7218.08; City of Brookings Landfill, Landfill Fee, $321.12; Core & Main,
Supplies, $2200.00; Courtesy Plumbing Inc., Repair/Supplies, $276.00; Credit Collections
Bureau, Delinq. Account Collection, $600.14; Culligan of Brookings, Bottled Water, $48.75;
Dakota Supply Group, Supplies, $941.46; Dave's Window Cleaning, Inc, Window Service,
$70.00; Dept Of The Treasury, Federal Tax, $6026.62; DeZURIK, Inc., Supplies, $149.00; DHE,
LLC, Maintenance Fee, $1196.63; Directory Resources Co LLC, Software Maintenance,
$1250.00; Farmers Implement Irrigation, Work Equipment Maintenance, $258.47; Fastenal
Company, Supplies, $989.57; First Bank & Trust Visa, Chairs/Tables, $182.30; First Bank &
Trust Visa, Membership Dues, $120.00; Flagshooter, Flags, $182.84; Foerster Supply Inc,
Supplies, $514.80; Franz Reprographics, Plotter Maintenance, $23.75; Grainger, Supplies,
$477.68; Gray Television Group Inc, Contract Fee, $19416.60; Graybar Electric Company,
Supplies, $7629.80; Gridor Const., Inc., Water Treatment Plant, $949725.90; Hach Chemical
Company, Supplies, $1208.66; Helsper, McCarty, & Rasmussen, PC, Legal Service, $6662.50;
Homestead Do It Center, Supplies, $82.44; Interstate Telecommunications Cooperative,
Telephone Expense, $323.45; I-State Truck Center, Vehicle Maintenance, $113.07; Jimmy Johns
#926, Meeting Supplies, $88.81; John Deere Financial, Work Equipment Maintenance, $259.14;
Krier & Blain Inc, HVAC Maintenance, $500.00; Lewis Drug Inc, Supplies, $262.38; Localogy,
Directory Rates/Data, $201.60; Lumen, Telco Settlement, $272.22; Martin's Inc, Diesel/Oil,
$7034.89; Matheson Tri-Gas Inc, Supplies, $225.15; Midamerican Energy, Utility Bill, $12.17;
Midcontinent Comm., Contract Fee, $636.18; Midwest Glass LLC, Repair/Supplies, $71.43;
Moss Adams LLP, Consulting Service, $1564.00; MVTL Laboratories Inc., Wastewater
Analysis, $1133.99; My Cable Mart LLC, Supplies, $103.32; Nexstar Broadcasting, Inc.,
Contract Fee, $9207.71; Northern Plains Appraisal, LLC, Appraisal Fee, $319.50; Northwestern
Energy, Natural Gas, $1652.85; Office Peeps Inc, Supplies, $726.27; Oil Price Information
Service, LLC, Publication, $486.00; One Source - The Background Check Company, Employee
Verification, $45.00; Outlaw Graphics, Supplies/Decals, $40.00; Party Depot, Supplies, $4.79;
Pete Lien & Sons Inc, Chemicals, $4776.29; Pizza Ranch, Employee Recognition, $246.40;
Prussman Contracting Inc, Equipment Rental, $184.00; Prussman Contracting Inc, Gravel,
$7035.00; Radwell International Inc, Supplies, $567.30; Ramsdells Fertilizer & Propane, LP Fill,
$70.20; RDO Equipment Co, Work Equipment Maintenance, $342.13; Riverside Technologies,
Inc., Computer Supplies, $60.00; Runnings, Supplies, $3526.36; SD Dept of Health Lab Remit
Center, Testing W-WW Samples, $1381.00; SD Dept of Rev, Enhanced 911, $8821.22; SD
Treasurer, Sales/Excise Tax, $156867.57; SDN Communications, Circuit Lease, $20126.77;
SDSU Bookstore, Supplies, $173.25; Skinner Striping, Asphalt, $1734.70; SOLV Business
Solutions, Printed Supplies, $290.60; South Dakota One Call, Locate Fee, $180.60; Springbrook,
Credit Card Processing Fee, $2107.82; Sprint PCS, PCS Phone Service, $149.38; Sturdevant's
Auto Value, Supplies, $679.24; Swiftel Communications, Office Phone Bill, $130076.30; TCT
Network, Contract Fee, $172.88; Teledynamics, Systems/Cabling Inv, $874.76; Thomson
Reuters - West, SDCL Publications, $132.90; Town & Country Shopper Inc., Advertising,
$66.00; Tropical Smoothie Cafe, Employee Recognition, $1250.00; University Estates, Water
Charge Reimbursement, $3640.00; US Postmaster-Bkgs, Annual Permit Fee, $550.00; USA
Bluebook, Supplies, $22.84; Volga Christian School, Employee Recognition Supplies, $300.00;
Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $180.50; Wesco, Supplies, $3180.00;
Wheeldon's, Equipment Maintenance, $85.00; Winter Contracting, LLC, Raw/Treated Water
Pipelines, $2705036.34; Xcel Energy/NSP, Utility Bill, $9.00; Brown, Morgan, Telephone
Refund, $47.41; Clearwater, Robert, Telephone Refund, $3.46; COOK, CORY, Refund Check,
$32.24; DEBEER SMALL ENGINE REPAIR, Refund Check, $714.32; Debeer Small Engine
Repair Inc, Telephone Refund, $89.52; EMERALD GRACE CLOTHING CO, Refund Check,
$25.25; Helpline Center Inc, Telephone Refund, $30.88; Hemmestad, Courtney, Telephone
Refund, $28.26; Hillesheim, Amanda, Telephone Refund, $9.70; Kriese, Cheryle, Telephone
Refund, $4.95; Lankford, Derek, Telephone Refund, $56.39; MAHANKE, MARILYN, Refund
Check, $145.93; MILLER, HEIDI, Refund Check, $26.71; Murphy, Linda, Telephone Refund,
$162.44; PARK VIEW APTS, Refund Check, $20.65; PARK VIEW APTS, Refund Check,
$24.99; ROSHIM, MOHAN, Refund Check, $73.24; Schmidt, Brady, Telephone Refund,
$20.74; Schomaker, Jamy, Telephone Refund, $50.21; SDSU Equestrian, Telephone Refund,
$46.06; SOUTHLAND ESTATES II, Refund Check, $48.43; Tesch, Kennedy, Telephone
Refund, $8.37; WHITEHEAD JR, JOHN, Refund Check, $108.45; YSKER, SHANNON,
Refund Check, $390.00
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for
the purpose of consulting with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
CANCELLING CERTAIN OUTSTANDING CHECKS
Motion was made by Hawley that the following Resolution No. 27-22 be approved.
RESOLUTION NO. 27 - 22
RESOLUTION CANCELLING CERTAIN OUTSTANDING CHECKS
WHEREAS, Brookings Municipal Utilities has issued checks that have been
outstanding for more than one hundred eighty days.
WHEREAS, SDCL 9-23-21 allows for cancellation of checks not timely
presented.
NOW, THEREFORE, BE IT RESOLVED that the following checks (see listing
below) be cancelled and the proper accounts be credited as follows:
Electric Fund $1,776.72
Telephone Fund $3,397.02
Total $5,173.74
REPORT OF OPEN
CHECKS ELECTRIC FUND 603
THROUGH DATE - 06/30/22
CHECK
NO.
CHECK
DATE AMT. OF CHECK VENDOR NAME
146903 07/12/2021 $29.01 Kamila Buchholz
146924 07/12/2021 $239.96 Chloe Druskoff
146927 07/12/2021 $9.00 Austin Falor
146945 07/12/2021 $13.50 Shay Jolley
146966 07/12/2021 $92.77 David Mulbah
146970 07/12/2021 $47.86 John & Paula Pettigrew
147000 07/12/2021 $1.77 Cynthia Waters
147461 08/09/2021 $22.50 Schuylar Harris
147501 08/09/2021 $38.43 Ben Vukovich
147870 09/13/2021 $7.38 Dalal Majrashi
147904 09/13/2021 $24.21 Brittney Ormberg
147907 09/13/2021 $22.30 Heather Page
147922 09/13/2021 $180.91 Sophie Roberts
148482 11/08/2021 $164.53 Jacqueline Moss
148530 11/08/2021 $187.36 Matthew Voneye
148533 11/08/2021 $20.24 Austin Wixon
148838 12/13/2021 $49.69 Dan Tuchscherer
149848 04/11/2022 $8.65 Gabriel Dzisa
149939 04/11/2022 $83.01 Marissa Waddell
150130 05/09/2022 $3.26 Alison Ludwig
150241 05/23/2022 $410.00 Matthew Crawford
150289 05/23/2022 $21.22 Logan & Kena Lenhart
150335 05/23/2022 $9.59 Daixa Sanchez
150730 06/27/2022 $5.12 Wyatte Stick
150740 06/27/2022 $84.45 Kayli Tolk Total $1,776.72
REPORT OF OPEN
CHECKS TELEPHONE FUND 611
THROUGH DATE - 06/30/22 CHECK
NO.
CHECK
DATE AMT. OF CHECK VENDOR NAME
147007 07/12/2021 $11.69 Dakota Alfson
147017 07/12/2021 $30.12 Marcelo Belisario Soares De
Souza
147030 07/12/2021 $3.40 Delaney Carlson
147036 07/12/2021 $19.19 Samuel Dieken
147038 07/12/2021 $15.55 Kathleen Donovan
147045 07/12/2021 $30.59 Paige Foote
147051 07/12/2021 $68.94 Eliseo Gonzalez
147052 07/12/2021 $24.66 Scott Halverson
147053 07/12/2021 $53.02 Jenae Hamann
147055 07/12/2021 $24.18 Nikole Hemish
147058 07/12/2021 $13.61 Kaitlyn Hespen
147060 07/12/2021 $10.20 Brooklynn Hiles
147065 07/12/2021 $231.07 Joshua Iverson
147068 07/12/2021 $24.66 Trent Jensen
147073 07/12/2021 $30.12 Hannah Juracek
147075 07/12/2021 $54.78 Benjamin Kallas
147079 07/12/2021 $57.25 Christopher Knutson
147081 07/12/2021 $28.46 Kyle Koch
147084 07/12/2021 $40.65 James Krall
147086 07/12/2021 $2.74 Ian Lack
147095 07/12/2021 $38.88 Mariah Macklem
147098 07/12/2021 $13.61 David Mckeen
147103 07/12/2021 $16.41 Nathan Miller
147116 07/12/2021 $83.59 Rebecca Peick
147117 07/12/2021 $13.61 Matia Person
147124 07/12/2021 $37.38 Peyton Powers
147129 07/12/2021 $53.02 Kelsey Saugstad
147133 07/12/2021 $2.74 Autumn Schlomer
147134 07/12/2021 $30.59 Riley Schmiedt
147141 07/12/2021 $28.47 Evan Steers
147146 07/12/2021 $5.45 Gabrielle Strand
147153 07/12/2021 $19.19 Mackenzie Trebesch
147165 07/12/2021 $30.12 Riley Wilkins
147170 07/12/2021 $42.54 Tyler Zuschlag
147386 07/26/2021 $175.00 Mark Pederson
147434 08/09/2021 $39.12 Nakoska Anderson
147447 08/09/2021 $7.94 Mackenzie Cole
147452 08/09/2021 $13.95 Amber Dennis
147462 08/09/2021 $2.65 Misty Hildenbrand
147478 08/09/2021 $13.24 Jonathan Ofstedal
147485 08/09/2021 $29.17 Andrew Schlim
147491 08/09/2021 $4.38 Kalynn Slabaugh
147493 08/09/2021 $8.61 Olivia Taylor
147500 08/09/2021 $58.70 Ben Vukovich
147502 08/09/2021 $33.94 Victoria Waldner
147756 09/13/2021 $289.74 Bandwave Systems LLC
147950 09/13/2021 $3.47 Montana Swenson
148116 10/12/2021 $29.84 Ron Borchardt
148120 10/12/2021 $8.77 Shawn Broderick
148128 10/12/2021 $2.72 Paige Button
148154 10/12/2021 $355.68 Dylan Ellis
148173 10/12/2021 $2.20 Jesse Hakinson
148184 10/12/2021 $2.72 Michael Jacobsen
148241 10/12/2021 $2.72 Shane Skinner
148481 11/08/2021 $15.88 Joan Morgan
148727 12/13/2021 $3.04 Bertram Getzug
148779 12/13/2021 $7.64 Parker Merchant
148812 12/13/2021 $2.26 Karen Rogers
148820 12/13/2021 $27.90 Hee Chang Shin
149030 01/10/2022 $11.25 Baltus Fritzemeier
149036 01/10/2022 $41.47 Paul Gibson
149088 01/10/2022 $29.69 Michelle Parker
149249 02/14/2022 $20.80 Barbara Borstad
149286 02/14/2022 $136.27 Ryan Davig Huesmann
149299 02/14/2022 $49.06 Tess Enstad
149336 02/14/2022 $46.70 Kevin Kral
149354 02/14/2022 $3.20 Mrs E Mitchell
149384 02/14/2022 $2.26 Max Reagen
149550 03/11/2022 $11.74 Alexander Pahl
149910 04/11/2022 $60.90 Austin Risseeuw
149930 04/11/2022 $97.93 Ticketmaster LLC Swiftel
150272 05/23/2022 $15.36 Geneva Hogue
150286 05/23/2022 $77.58 Anger Kuchlong
150347 05/23/2022 $45.60 Barbara Terry
150361 05/23/2022 $53.63 James Wilson
150544 06/27/2022 $42.23 Landon Abraham
150626 06/27/2022 $66.66 Payton Hankins
150629 06/27/2022 $16.46 Sophia Harris
150641 06/27/2022 $41.33 Haley Holsing
150647 06/27/2022 $2.70 Lisa Imamura
150653 06/27/2022 $5.54 Eun Jin
150656 06/27/2022 $66.66 Jeffrey Kern
150677 06/27/2022 $27.58 Charles Marshall
150715 06/27/2022 $2.70 Caleb Schauf
150723 06/27/2022 $11.13 Kenzie Shubert
150725 06/27/2022 $10.33 Trevor Sik
150747 06/27/2022 $33.33 Kendra Vandeest
150754 06/27/2022 $17.22 Danielle Winter
150760 06/27/2022 $17.95 James Young
Total $3,397.02
Adopted this 9th day of December 2022.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
DELINQUENT WRITE-OFFS
Motion was made by Bartels that the following Resolution No. 28-22 be approved.
RESOLUTION NO. 28 - 22
RESOLUTION FOR AUTHORIZATION TO WRITE OFF DELINQUENT
ACCOUNTS FOR UTILITIES AND TELEPHONE DEPARTMENTS
BE IT RESOLVED by the Brookings Municipal Utilities Board that pursuant to
SDCL 9 -22-4, the accounts attached hereto are hereby determined to be uncollectible and shall
be removed from the records and disclosed on this year's financial report. Evidence of such debt
shall be retained by the Utilities to support subsequent collections of said accounts.
Electric $ 35,192
Telephone – Wireline $ 38,806
Wastewater $ 10,161
Water $ 9,370
Refuse $ 2,344
TOTAL $95,873
Adopted this 9th day of December, 2022.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Hawley that the following Resolution No. 29-22 be approved.
RESOLUTION NO. 29 - 22
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
FOR TRADE-IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2014 Ditch Witch RT-45 Trencher/Backhoe
VIN CMWRT45XCE0002325
1995 Redi Haul Trailer
VIN 47SS142T2S1010050
2006 Vermeer LM42 Trencher/Plow
VIN 1VRM112L961002988
1984 Ditch Witch Trailer SFA
VIN 28622
2010 Ditch Witch 1220 Horizontal Directional Drilling Unit
VIN CMWJ1220VA0000379
2010 Towmaster Trailer Model No. T-18DD
VIN 4KNUT2029AL160732
2008 Chevy Silverado 1500LT Crew Cab
VIN 3GCEK13398G24066
2013 Ford Taurus 4 Door Sedan
VIN 1FAHP2E82DG112181
2011 Chevrolet Silverado 1500 Extended Cab Pickup
VIN 1GCRKSE32BZ299618
2007 Ford F-150 Extended Cab Pickup
VIN 1FTPX14V47FB11910
2006 F250 Pickup
VIN 1FT5X21586EC92289
2001 F150 Pickup
VIN 2FTRX17L41CA61158
2003 F250 Pickup
VIN 1FTNFZ1L33EC58223
2014 F350 Pickup
VIN 1FD8X3B62EEB19742
2020 Grasshopper 729T Liquid Cooled Lawn Mower
VIN 7018003
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 9th day of December, 2022.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE DESTROYED
Motion was made by Hawley that the following Resolution No. 30-22 be approved.
RESOLUTION NO. 30 - 22
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property
which is no longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2 – Laptop
13 – Monitors
2 – Servers
3 – Network Switches/Router
7 – PC’s
329 - ONT UPS Uninterruptible Power Supply – 12V units
4 - ONT UPS Uninterruptible Power Supply - 48V units
259 - Video Set top boxes
775 - Video Set top box remotes
56 - Video access interface equipment
1,049’ Category rated cable
41 - Miscellaneous shop tools
1 - DSL platform/system including DSL modems
1 – Leak Detector – SN 10785
1 – Quincy Air Compressor – SN QU1101040066
3 – Cricket Sewer Level Monitoring System
1 – Small 435 DIG CBL Sewer Camera
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment for destruction in accordance with the provision of SDCL 6-13.
Adopted this 9h day of December, 2022.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
CHANGE ORDER NO 1 – TREATED WATER PIPELINE PROJECT
Motion was made by Hawley, seconded by Bartels that the Change Order No. 1 for the
Treated Water Pipeline Project be approved. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids for Switchgear were opened and read on December 1, 2022 and
presented at this time for consideration and action.
SWITCHGEAR
Item I Item II Item III Item IV
Irby $343,200.00 $26,600.00 $51,200.00 $30,000.00
Resco $358,947.00 $20,277.78 $61,806.74 $35,266.65
Motion was made by Bartels, seconded by Hawley that the following low bids be
approved: Irby, Item I, 12 Two-Way Switchgear - $343,200.00; Item III, 2 PME 12 Switchgear -
$51,200.00; and Item IV – 15 Fiberglass Box Pads - $30,000.00; and Resco, Item II, 1 Four-Way
Switchgear - $20,277.78; and that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President