HomeMy WebLinkAboutUtilMinutes_2022_10_11Municipal Utilities Board October 11, 2022
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Tuesday,
October 11, 2022, with the following members present: Bartels, Hansen and Harvey. Absent:
Carruthers and Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held September 12, 2022 and the special meeting held
September 26, 2022, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
Abele, Mark, Conserve/Demand Incentive, $350.00; Allegra, Printed Supplies, $130.08; Appeara,
Supplies, $116.66; ARIN , American Registry for Internet Numbers, IP/Routing Numbers, $2000.00;
AT & T, Telco Settlement, $637.39; AT & T Mobility, PCS Phone Service, $2087.42; Aureon
Network Services, LNP Fees, $740.00; Authorize.Net, Credit Card Processing Fee, $166.30; Avera
Medical Group Brookings, Drug Screening, $25.00; Badger Communications, Systems/Cabling Inv,
$3402.98; Bally Sports North, Contract Fee, $8151.68; Blooston & Mordkofsky, Legal Service,
$6501.25; Bluefin Payment Systems, Credit Card Processing Fee, $14285.28; Bobcat Of Brookings,
Supplies/Equipment Rental, $2094.29; Border States Elec Supply, Supplies, $14930.53; Border
States Elec Supply, Systems/Cabling Inv, $1854.42; Borns, Justin, Travel, $1426.21; Bridle Estates,
Sewer Charge Reimbursement, $5309.00; Brookings Credit Bureau & Collection Agency, Delinq.
Account Collection, $202.01; Brookings Dumpster Service, Sanitation Service, $478.52; Brookings
Engraving, Signs/Uniforms, $225.00; Brookings Municipal Utilities, Office Utility Bill, $57058.83;
BSG Clearing Solutions, Telco Settlement, $34.27; Business Track, Credit Card Processing Fee,
$10469.99; Butler Machinery, Generator Repair, $2332.49; Cable Connection & Supply Co Inc,
Supplies, $73.70; Carquest Auto Supply, Work Equip Maintenance/Supplies, $234.21; Carus LLC,
Chemicals, $5460.00; CCI System, Inc., Internet Storage Hardware, $35274.20; CDW Government
Inc, Computer Supplies/Support, $750.45; CDW Government Inc, Systems/Cabling Inv, $185.00;
Century Link, Telephone Expense, $158.62; Century Link, Directory Listing, $198.12; Christenson,
Cody, Vehicle Gasoline, $42.00; City of Brookings, Contract Fee, $7392.46; City of Brookings
Landfill, Landfill Fee, $289.45; Connections Inc, EAP Service, $1053.36; Core & Main, Supplies,
$5747.74; Courtesy Plumbing Inc., Repair/Supplies, $307.34; Credit Collections Bureau, Delinq.
Account Collection, $416.98; Culligan of Brookings, Bottled Water, $119.25; Dakota Fluid Power
Inc, Maintenance/Supplies, $323.96; Dakota Fluid Power Inc, Power Unit Assemblies, $9897.28;
Dakota Service & Repair, Supplies, $18.00; Dakota Supply Group, Supplies, $6810.77; Dept Of The
Treasury, Federal Tax, $6080.91; DGR Engineering Inc, Engineering Service, $2998.50; DHE, LLC,
Maintenance Fee, $1196.63; Directory Resources Co LLC, Software Maintenance, $1850.00;
Electrical Engineering & Equip Co, Repair, $322.00; Environmental Toxicity Control Inc., Water
Analysis, $925.00; Ethanol Products LLC, Chemicals, $1267.64; Express Communications, Inc.,
Telco Settlement, $9231.58; Fastenal Company, Supplies, $348.61; Flexible Pipe Tool Co, Supplies,
$270.85; Foerster Supply Inc, Supplies, $1253.04; Franz Reprographics, Copier Maintenance,
$150.00; Gilkerson, Jim, Easement, $159.75; Golden West Technologies Inc., Tech Support,
$3974.88; Grainger, Supplies, $240.76; Gray Television Group Inc, Contract Fee, $19515.42;
Graybar Electric Company, Supplies, $3144.95; Hawkins Inc, Chemicals, $4658.56; HDR, Inc,
Engineering Service, $58302.50; Helsper, McCarty, & Rasmussen, PC, Legal Service, $1425.00;
Hillyard/Sioux Falls, Janitorial Supplies, $561.38; Homestead Do It Center, Supplies, $255.76;
Hometown Service & Tire LLC, Vehicle Maintenance, $30.00; Iconectiv, LLC, LNP Fee, $682.47;
Interstate Telecommunications Cooperative, Telephone Expense, $435.30; Jackrabbit Tire Company,
Work Equipment Maintenance, $1200.00; Jaymar, Printed Supplies, $2950.75; Klinkefus, Megan,
Conserve/Demand Incentive, $325.00; Kruse, Dan, License, $43.00; Locators & Supplies, Sump
Pump Program, $463.24; Locato rs & Supplies, Supplies, $4532.00; Lumen , Telco Settlement,
$272.22; Martin's Inc, Diesel/Oil, $965.11; Matheson Tri-Gas Inc, Supplies, $225.15; Mediacom
LLC, Broadband Service, $190.43; Metering & Technology Solutions, Water Meter, $5825.66;
Meyers Service, Inc, 5th St S Vault & Telluride Water, $160202.59; Midamerican Energy, Utility
Bill, $11.81; Midcontinent Comm., Contract Fee, $608.58; Midwest Glass LLC, Door Installation,
$3385.00; Molengraaf, Callie, Conserve/Demand Incentive, $200.00; Moss Adams LLP, Consulting
Service, $250.00; MVTL Laboratories Inc., Wastewater Analysis, $1344.14; Napa Auto Parts,
Supplies, $13.17; Nexstar Broadcasting, Inc., Contract Fee, $9255.20; Northern Truck Equipment,
Tailgate, $3230.00; Northwestern Energy, Natural Gas, $103.61; Office Peeps Inc, Supplies,
$1281.34; OneNeck IT Solutions LLC, Computer Hardware/Consulting, $3172.66; Page, Mike,
Travel, $17.70; Page, Mike, Vehicle Gasoline, $68.75; Party Depot, Tables/Chairs Rental, $285.91;
Pedersen, Bryan, Travel, $1354.56; Pests B Dead LLC, Pest Control, $315.00; Pete Lien & Sons Inc,
Chemicals, $13366.68; Prussman Contracting Inc, Gravel, $3820.00; Quadient, Inc., Postage Meter
Rental, $1339.36; Ramsdells Fertilizer & Propane, LP Fill, $166.28; RC First Aid, Supplies, $144.00;
Riverside Technologies, Inc., Computer Supplies, $379.00; Ron's Auto Repair, Vehicle Maintenance,
$70.15; Runnings, Supplies, $2472.20; Safety Benefits Inc, Registration, $75.00; Sandmeier, Chris,
Travel, $1287.78; Schoon's Pump N' Pak, Vehicle Gasoline, $7781.19; SD Dept of Health Lab Remit
Center, Testing W-WW Samples, $1277.00; SD Dept of Rev, Enhanced 911, $8920.45; SD
Treasurer, Sales/Excise Tax, $185710.82; SDN Communications, Circuit Lease, $2210.40; SDN
Communications, FRPPA Equipment, $250.00; Sioux Valley Energy, Dispatching Service, $726.00;
Sioux Valley Environmental, Chemicals, $750.00; Skinner Striping, Parking Lot Repair, $1530.62;
South Dakota Newspaper Services. Inc, Employment Advertising, $515.13; South Dakota One Call,
Locate Fee, $883.05; South Dakota Safety Council, Registration, $295.00; Springbrook, Credit Card
Processing Fee, $2537.43; Sprint PCS, PCS Phone Service, $154.63; Sturdevant's Auto Value,
Supplies, $213.80; Sweeney Controls Company, Repair/Labor, $2879.31; Swiftel Communications,
Office Phone Bill, $125309.21; TCT Network, Contract Fee, $173.76; Tessier's Inc, HVAC Repair,
$26083.07; Town & Country Shopper Inc., Advertising, $842.50; Travel Leaders, Air Fare,
$4593.48; Turfguard Lawn Service Inc., Weed Spraying, $1255.00; Two Way Solutions Inc,
Repairs/Supplies, $585.99; U.S. Bank National Association, 2012 SRF Loan Payment,
$12397335.98; United Parcel Service, Freight, $46.39; United States Postal Service, Postage,
$9000.00; University Estates, Water Charge Reimbursement, $3575.00; USA Bluebook, Supplies,
$1494.51; Valley Restaurant, Meeting Supplies, $749.13; Vander Pol, Wesley, Conserve/Demand
Incentive, $25.00; Vermeer High Plains, Supplies, $1242.80; Wellmark Blue Cross Blue Shield of
SD, Benefit Plan Fee, $180.50; Western Area Power Admin, Substation Maintenance, $4000.00;
Winter Contracting, LLC, Raw/Treated Water Pipelines, $639649.35; Winter Contracting, LLC,
Western Ave Sewer Lift Consolidation, $518422.19; Xcel Energy/NSP, Utility Bill, $9.00; ZOHO
Corporation, Annual Subscription, $7993.00; ASH, FAWN, Refund Check, $460.00; Bales, Destiny,
Telephone Refund, $136.27; BARTKO, TIMM, Refund Check, $36.76; Bidwell, Sydney, Telephone
Refund, $20.13; Biegler, Bailey, Telephone Refund, $27.07; Clark, Jenna, Telephone Refund,
$50.39; Coetzee, Nico, Telephone Refund, $94.87; Cotton, Jack, Telephone Refund, $16.25; Dart,
Marlin, Telephone Refund, $13.54; Douglas, Olivia, Telephone Refund, $128.68; GRAY, ULONDA,
Refund Check, $120.00; Gullickson, Carson, Telephone Refund, $20.13; HANKINS, JILL, Refund
Check, $176.87; Heckmann, Benjamin, Telephone Refund, $35.20; Hunt, Justin, Telephone Refund,
$16.76; JACKED NUTRITION, Refund Check, $113.02; Johnson, Emily, Telephone Refund,
$70.39; KERRY'S SPRINKLERS INC, Refund Check, $581.09; Lampson, Joyce, Telephone
Refund, $34.50; Meyer, Mitchell, Telephone Refund, $24.11; MILLS CONSTRUCTION, Refund
Check, $645.76; Mulder, Brooklyn, Telephone Refund, $16.25; Patey, Nathan, Telephone Refund,
$40.23; Raue, Kelsey, Telephone Refund, $6.69; Reider, Blake, Telephone Refund, $51.97;
RESERVES RE 45 LLC, Refund Check, $20.68; Rommereim, Jeannette, Telephone Refund, $32.84;
Rosvold, Jane, Telephone Refund, $31.42; Schoon, John, Telephone Refund, $10.56; Skaggs,
Christopher, Telephone Refund, $73.78; SOUTHLAND COURT, Refund Check, $73.59; Tonkoski,
Reinaldo, Telephone Refund, $24.38; VILLAGE SQUARE APTS, Refund Check, $20.24;
Vugteveen, Paul, Telephone Refund, $90.84; WATERS, CYNTHIA, Refund Check, $15.49.
PERSONNEL INFORMATION
Department Salaries (September): Electric, $244,735.26; Water, $115,194.17; Wastewater,
$105,607.50; Telephone, $326,910.84;
Retirement, $47,224.67; Social Security, $56,041.61; Insurance, $90,422.57; Deferred Comp,
$15,210.94;
New Hires: L. Huls, $20.78; J. Miller, $17.32
GREATBLUE RESEARCH PRESENTATION
Great Blue Research conducted a survey of our electric, water and wastewater customers in
Brookings. Veronica Maciel from Great Blue gave a project overview, key study findings and
considerations for Brookings Municipal Utilities.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or pending
litigation or contractual matters and discuss marketing or pricing strategies. All members present
voted in favor of the motion.
The Board reconvened in open session.
PUBLIC HEARING ON 2023 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2023 Budget and proposed rate increases for electric,
wastewater and water. No one appeared and no written complaints were received. The public
hearing closed.
REVIEW 2023 BUDGET
The department managers presented the proposed 2023 Budget for the Board’s consideration.
No action was taken.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate adjustment for electric service was reviewed. Motion was made by
Bartels, seconded by Hansen to approve the first reading of the proposed rate adjustment in electric
street light rates. All members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by Hansen,
seconded by Bartels to approve the first reading of the proposed rate increase in residential and
commercial water rates. All members present voted in favor of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Hansen, seconded by Bartels to approve the first reading of the proposed rate increase in residential
and commercial water rates. All members present voted in favor of the motion.
INTERFUND LOAN FROM TELEPHONE FUND TO WASTEWATER FUND
Motion was made by Bartels that the following Resolution No. 19-22 be approved.
RESOLUTION 19 - 22
RESOLUTION AUTHORIZING AN INTERFUND
LOAN AMOUNGST UTILITY FUNDS
WHEREAS the Brookings Municipal Utilities Board has determined that it is
beneficial for BMU to establish an interfund loan from the Telephone Fund to the Wastewater Fund
to aid in the retirement of State Revolving Fund debt issued in 2012; and
WHEREAS the Brookings Municipal Utilities Board has determined that the above
mentioned interfund loan from the Telephone Fund to the Wastewater Fund shall be in the amount of
$15,800,000 and that the Wastewater Fund shall repay the above mentioned interfund loan from the
Telephone Fund over a term of five years and that the above mentioned interfund loan shall bear an
interest rate of 2.0% annually.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the $15,800,000 interfund loan from the Telephone Fund to the Wastewater Fund in 2022 be
approved with the provisions that the interfund loan, principal and interest, be repaid at the rate of
2.0% interest to be due and payable in full before September 30, 2027, unless extended by further
resolution.
BE IT FURTHER RESOLVED that this Resolution 19-22 shall serve as the
promissory note documenting the interfund loan between the Telephone Fund and the Wastewater
Fund.
Adopted this 11th day of October, 2022.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
POLICY MANUAL AMENDMENT – EDUCATION REIMBURSEMENT
Motion was made by Bartels that the following Resolution No. 20-22 be approved.
RESOLUTION NO. 20 - 22
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational and
operational affairs of the Brookings Municipal Utility has been adopted by the Brookings Municipal
Utilities Board (the “Board”), which statement is now on file in the office of the Executive Vice
President/General Manager; and
WHEREAS after due consideration the Board finds that an addition of Section
308.12.01 Education Reimbursement as set forth in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Policy Manual be amended as shown on the attached.
Adopted this 11th day of October, 2022.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER MAIN AND CONNECTION INTO
THE CITY WATER SYSTEM – HAWAII DRIVE AND PLEASANT VIEW DRIVE
Motion was made by Bartels, seconded by Hansen that the application for extension of water
main and connection into the city water system requested by Brookings Area Habitat for Humanity
on Hawaii Drive and Pleasant View Drive be approved. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on October 5, 2021, and presented at
this time for consideration and action.
FIRE HYDRANTS, VALVES & RELATED SUPPLIES – WATER DEPARTMENT
Hydrants Saddles Corp & Curb Gate Valves 22nd Ave Project
Stops
Ferguson Waterworks $47,149.50 $13,386.19 $13,054.94 $112,951.60 $177,670.65
Core & Main $45,441.51 $10,783.21 $11,528.86 $104,668.79 $167,918.16*
Dakota Supply Group Inc.$36,467.60* $9,801.39* $14,738.43* $109,216.05* $168,587.50*
*Indicates a math error in the bid (bid amount different from what was read at bid opening
Motion was made by Hansen, seconded by Bartels that the following low bids be approved:
Core & Main for Hydrants, Corp & Curb Stops, Gate Valves and 22nd Avenue Project supplies
Dakota Supply Group for Saddles; and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to execute
the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
Motion was made by Bartels, seconded by Carruthers that authorization be given to advertise
for bids for Western Substation Fence and the Western Substation Reclosers/Relays for the Electric
Department. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President