HomeMy WebLinkAboutPRMinutes_2022_08_01Parks and Recreation Advisory Board Notes
Monday, August 1, 2022 5:30 PM
Call to Order
Chairperson Erika Saunders called meeting to order at 5:30 PM. Present: Andrea Hogie, Steve Berseth, Doug Smith, Jay
Larsen, Erika Saunders, Isaac Schulte, Lindsay Borer, John Maynes & City Staff: Dusty Rodiek, Al Kruse, Greg Redenius, Stacy
Claussen, Darren Hoff, & Ronda May. Absent: Ashley Ragsdale and City Mgr Paul Briseno. Guests: Lawrence Novotny,
Lynette Taylor, & Mondell Kack w/Registe .
Approval of Agenda
Under New Business, Dusty asked to add E – Mayor’s Award. Motion to approve the revised agenda by Doug Smith, seconded
by Andrea Hogie; motion carried.
Approval of Minutes
New Business D – CIP –anything above (not about). Motion to approve the amended minutes by Steve Berseth, seconded by
Lindsay Borer; motion carried.
Staff Highlights
Dusty: Nature Park has some maintenance items trying to get to and lots of summer programs. Pool’s been busy. Mini golf
@ Moriarty, Arts Festival great attendance, and highlighted baseball & soccer tourneys. Made ice at LIC. Forestry continues
to work on storm stuff & hope to get to 200-300 stump removals as well as plant approx 300 trees. Help w/chip seal projects
(trim trees for equipment).
Old Business: (reported by Dusty unless otherwise indicated)
A. Project Updates:
1) Dog park:. Concrete done, perimeter posts installed, waiting on fence & hopefully done in a week. Steve said new
park is huge – roughly 2.25 acres Dusty said. Shelter ready to go up, drinking fountains here, & plumbing done.
Towards end of Aug/early Sept some sort of dedication w/Park Board, etc. Erika–will we communicate to public
when ready for use? Yes.
2) Bob Shelden Art: completed since last met. Heard good comments. Dedication ceremony Aug 30 at 4:30 PM & this
Board will be invited. Jay said art work sure got a lot of pictures & use at tourneys he umped.
3) LWCF Grant – Pickleball: still on holding pattern. Darren–part of Build Back Better Plan so 55% has to buy American
so had to go back to vendors to meet this requirement. We switched some companies so guessing we’ll be closer to
80% when all said & done. Changed original plan of pickleball courts so more of an in-ground court system. Dusty
anticipates we’ll hear soon.
4) Playgrounds: scheduled to replace McClemans this yr but contractor scheduled to ship out end of Oct, here 1st part
of Nov but too late to install so likely next spring. Lions Park–change out Little Tykes area & still working w/donor
for concept. Steve asked about if current McClemans’ equipment will be replaced? Yes, Dusty said we’ll combine 2
current pieces into 1 at slightly different location.
5) Bandshell: submitted 11-1 Review for this & was approved. We’ll be likely now applying for Deadwood Historical
Grant at $10,000 max but did request money in 2023 budget for about $80,000 as that was original estimate. Jay–
any feedback on Historical Review? No. Doug–we can add on to stage? No, repairing as is per the Review-restore
back to original as close as possible. Jay–community band is about up to 100 band members so getting pretty tight.
Dusty wasn’t aware of desire to make shell larger. Al–how much larger? Doug said band director though about 5’
more out. Dusty will start w/Mike Struck to see if we can enlarge it.
6) Tree Program: currently have about $5,000 remaining & fall will be planting season so anticipate using all funds.
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7) Community Games: recap–4 teams. Staff sat down & discussed everything–2023 dates are last weekend in June. We
modeled this like similar program in Kearney that’s been going on for 25 yrs which has lost significant attendance
since COVID. Go Fri evening & all day Sat but be done by 6 PM.
8) Senior Games: recently hosted w/interns doing a lot of work on this. Doug–good turnout? No, only 22 people. Amount
of work that goes into it, is this something we want to continue being involved in? Do we need to help outside company
with marketing??
9) Prairie Hills Trail: part has been constructed. Waiting on connection piece from existing trail S of soccer complex into
Prairie Hills. Meet w/contractor yet this week.
10) Edgebrook Golf Course – water source, cart paths: have done some well drilling & testing in that area & hoped would
be good solution but not good as more piping & series of small wells. Dusty going to meet w/engineers & get another
cost estimate to bore under Interstate. John–any contact made w/Everist? Dusty said yr ago he did but will do so
again. Doug–how much longer BMU pumping water? Greg said maybe another week? Have 3 pumps going now. John–
cart paths? Greg–still on contractor’s schedule, hopefully here next week. Doug–aluminum benches we’ve replaced,
are they going somewhere? Greg-probably recycled. Doug wondered if could be re-used? Dusty–how many,
condition? Greg–they’re heavy, on 2x4s to move. Dusty said we’ll look at them, not promising anything.
11) Hockey Performance Center: hopefully look at this on Sept’s tour. Looks different on E end–neat addition.
12) 2023 Fee/Rate Discussion: document brought up on screen. Increased golf rates inline w/inflation. Ronda also
showed Jan–July 2022 golf revenue spreadsheet & compared to 2021. Dusty said anyone can request hard copy.
New Business: (reported by Dusty unless otherwise indicated)
A. Event Approval: Brookings Co Democrats @ Pioneer Park on Aug 25, 2022, starting at 5:30 w/speakers using
bandshell, expect around 80 guests, & have food truck. Lawrence Novotny also present. Motion to approve by Doug
Smith, seconded by John Maynes; motion carried. Doug said Nat’l Night Out tomorrow night at Pioneer.
B. Storm Repairs/Insurance: Dusty met w/Casey (HR & Risk Mgm’t) & he’s working w/insurance company. Asked to be
involved as some things didn’t get listed from pictures. HC tennis courts–tree blew down & insurance reimbursing us
for E courts but not W courts because tree didn’t fall on it. Also 56 trees lost at Edgebrook–they need documentation.
John’s wondering on their reasoning & have we consulted w/City Attorney? Yes. City has applied/in process for FEMA
funding. Erika–costs for our dept? Dusty–not sure, not getting reimbursed for blvd trees but will for labor. Jay asked
about Bob Shelden scoreboard? Yes, getting some dollars towards it & been in discussion w/FOB how to proceed. John
thought BCC getting large sum for their lost trees. Dusty-our ceiling is 35,000 dollars.
C. Hillcrest Aquatic Center – leisure pool: Dusty showed picture from this afternoon. We shut leisure pool down July 23rd
as losing significant amt of water–90,000 gall of water/day. Not sustainable from cost or resource standpoint to shut
it down. Trying to isolate, going through series of wires, etc. Leak is in feed line to pool but still able, w/auto fill on,
to maintain pool level. Inside mechanical room, drain tile runs around it but nothing showing but water running into
sump pump in mechanical room so drain tile doing its job. Thought break next to bldg, identified which line, put water
back into pool & drained it back out, not the area. So now following pipe back to pool so still don’t know but likely
glue joint that has come apart. If we quickly find leak, maybe back open before closing on Aug 14th otherwise hopefully
find it so can fill pool again & see if takes care of leak. John–are our staff taking care of repair work? Al said some of
it w/a lot of manual labor digging around pipes, etc. Dusty said we have equipment & can re-prioritize other projects
as finding contractor is going to be tough. Working w/pool company that is 21 employees down this year & can’t keep
up. Erika–how far from picture to pool? Al thought about 50’ & hoping next splice we get to will be the leak. Erika–
concern if epoxy failed in 1 segment, there could be more? Yes. Erika–how long as this been in-ground? Since 2005.
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D. Registration & Reservation Software: looking at changing software next year. Darren–current software cumbersome
from customer & administration sides, some limitations, issues with it last several years, tech support since COVID
next to nil, & customer service not there anymore. Found new software that would reduce our fees as has flat fee
every yr, cloud based, user friendly, & has better features that ActiveNet has struggled at it. Confident that we can
have online reservation for campground & community gardens which would help office staff. Quite bit of our manual
reservations will be made online. Doug–expensive? Darren–will pay annual fee but now we pay per transaction so
will be less money. Motion to approve new system by Doug Smith, seconded by John Maynes; motion carried. Rapid
City is using & loves everything about it. New golf module coming but company isn’t there yet as would be ideal to
have everything in 1 program.
E. Mayor’s Awards: did last year. Dusty asking for some suggestions for individual & organization awards from this
Board. Can also email Dusty.
John asked if we get $35,000 for trees at Edgebrook, can we use towards cart paths? Dusty will check w/Finance.
Upcoming Programs & Events: (reported by Dusty unless otherwise indicated)
A. Pack the Park – Aug 10 at HC Park: interns working on this. Stacy–from 3-7 PM include jumpy houses, snow cones,
karaoke, food truck(s), yard games. Have had a lot of likes on FB & doing good job getting word out. Free event except
food & still looking for volunteers. Rental Depot has basically donated everything!
B. Disc Golf Tourney: Aug 13 @ Larson Park, another later in October, & maybe a 3rd one.
C. Soggy Doggy Day – Aug 14: stayed tuned. Stacy’s sending message to Humane Society tomorrow & let them know,
etc. Could still use baby pool. Dog Park dedication sometime in Aug and Arts Dedication Aug 30 at Bob Shelden.
D. Next meeting: Sept 6 at 5:30 PM–will have light supper & do tour so no official business. Steve–just Board? Dusty
said we’ll also extend to Council. Tour probably at least 7 areas.
E. Nat’l Guard Squat Competition: event Board approved last year but wasn’t able to have it. This year Sept 10 & have
special permission to have Black Hawk helicopter(s) landing on softball field. American Legion doing pork feed so
community event.
Adjournment:
Motion to adjourn meeting by John Maynes, seconded by Doug Smith. Meeting adjourned at 6:51 PM.
Submitted,
Ronda A May
Ronda May
City of Brookings Parks, Rec, & Forestry Office Manager