HomeMy WebLinkAbout2022_10_18 CC PKTCity Council
City of Brookings
Meeting Agenda - Final
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers5:30 PMTuesday, October 18, 2022
Study Session
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:30 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Action to approve the agenda.
4. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed or to make a brief announcement or invitation. Items will be scheduled at the end
of the meeting. Individuals are asked to state their name and address for the record.
5.ID 22-0398 Discussion on: Outside Agency Funding, Scholarship Program, and Open
Forum portion of the City Council Meetings.
Memo
10/11/2022 Council Memo
10/11/2022 Visit Brookings Presentation
10/11/2022 Dakota Food Co-op Presentation
SDSU Foundation Report
Outside Agency Presentation
Outside Agency Funding
Attachments:
Page 1 City of Brookings
October 18, 2022City Council Meeting Agenda - Final
6. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any topic at a future meeting. Items
cannot be added for action at this meeting. A motion and second is required which
states the topic, requested outcome, and time frame. A majority vote is required.
7. Adjourn.
Brookings City Council: Oepke G.Niemeyer, Mayor; Nick Wendell, Deputy Mayor
Council Members Wayne Avery, Joey Collins, Brianna Doran, Holly Tilton Byrne, Bonny Specker
Brookings City Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
Public Comment is limited to a maximum of three minutes per person during the meeting. Individuals are asked to
give their name and address for the record. Public Comment may be submitted prior to the meeting: 1) Email
comments to the City Clerk (bfoster@cityofbrookings-sd.gov), 2) participate via Zoom, or 3) via eComment
(https://cityofbrookings.legistar.com/Calendar.aspx ). Those who provide comments in any manner should
understand their comments will become part of the official record and subject to review by all parties and the
public.
Meetings are broadcast live and recorded. Go to www.cityofbrookings-sd.gov for more information. Government
Channel 9 Rebroadcast Schedule: Wednesday 1:00 pm / Thursday 7:00 pm / Friday 9:00 pm / Saturday 1:00 pm
Upon request, accommodations for meetings will be provided for persons with disabilities. Please contact Susan
Rotert, City Human Resources Director and ADA Coordinator at (605) 692-6281 at least three (3) business days in
advance of the meeting.
Page 2 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0398,Version:1
Discussion on: Outside Agency Funding, Scholarship Program, and Open Forum portion of the City
Council Meetings.
Summary:
The Council requested a Study Session to discuss the remaining outside agency funding requests,
the 2023 Scholarship Program, and potential changes to the Open Forum portion of the City Council
meeting.
Staff provided a recommended 2023 budget with proposed outside agency funding levels. Agencies
have an opportunity to detail their request at budget session #3 and this Study Session. The
Scholarship Program recommended funding is $100,000. The South Dakota State Foundation and
Brookings Economic Development Corporation (BEDC) will present their efforts.
The final item is requested by the Council to allow further discussion of potential changes to the
Open Forum portion of the City Council meeting.
Recommendation:
The purpose of this Study Session is informational and conversational in nature. City Council is
encouraged to ask questions and engage in discussion.
Attachments:
October 11 Council Memo
October 11 Presentation - Visit Brookings
October 11 Presentation - Dakota Food Co-op
SDSU Foundation Report
Outside Agency Presentation
Outside Agency Funding
City of Brookings Printed on 10/18/2022Page 1 of 1
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City Council Study Session Memo
From: Paul Briseno, City Manager
Council Meeting: October 18, 2022
Subject: Outside Agency Funding, Scholarship Program, Open
Forum
Person(s) Responsible: Paul Briseno, City Manager
Summary:
The Council requested a Study Session to discuss the remaining outside agency
funding requests, the 2023 Scholarship Program, and potential changes to the Open
Forum portion of the City Council meeting.
Staff provided a recommended 2023 budget with proposed outside agency funding
levels. Agencies have an opportunity to detail their request at budget session #3 and
this Study Session. The Scholarship Program recommended funding is $100,000. The
South Dakota State Foundation and Brookings Economic Development Corporation
(BEDC) will present their efforts.
The final item is requested by the Council to allow further discussion of potential
changes to the Open Forum portion of the City Council meeting.
Background:
This memo provides background for Council discussion of the three requested areas:
Outside Agency Funding Requests – Staff presented the balanced proposed
2023 Budget. In September, the operational and capital budgets were detailed
for public comment. The proposed 2023 Budget contains $2,657,265 for outside
agencies. Of this, approximately $2.1 million is designated for economic
development and $523,480 for social service/city-related agency funding.
Budget Session #3, held October 11th, allowed the presentation of outside
agency requests. The October 11th materials are included with this memo. This
Study Session will provide the remaining outside agencies an opportunity to
present.
Scholarship Program – In 2022, the Council created a five-year Scholarship
Program which seeks to contribute to or encourage the growth or prosperity of
the city. The program’s objective is to increase the attainment of education for
Brookings residents in four-year and two-year degrees. The BEDC and
Resonance have identified workforce needs in Brookings which require higher
education. Scholarships are provided within these specified areas. The program
increases education, reduces costs to Brookings families, and helps to address
local workforce challenges. Approximately $100,000 is budgeted for this
program in the proposed 2023 Budget. The funds are committed to residents
and not specific institutions.
Open Forum – At the September 13th Council Meeting a request was made to
discuss options to not recording or rebroadcast the Open Forum portion of the
City Council meeting.
Item Details:
A Study Session is scheduled to allow further insight and discussion on the items
listed below. From the discussion, additional data, research, or policy could be
warranted.
The remaining outside agencies will present to the Council their 2023 request.
These agencies include the Public Schools, BEDC, and the SDSU Research
Park.
The Scholarship Program is broken down into two targeted areas. Approximately
$80,000 is budgeted for a four-year degree and $20,000 for the attainment of a
two-year degree. Council desires a five-year commitment, of which 2023 is year
two. The South Dakota State University (SDSU) Foundation assists with the
dissemination of the four-year scholarships, and the BEDC is working to finalize
the two-year program. Attached is a draft report from the SDSU Foundation.
Both the SDSU Foundation and BEDC will present their efforts.
Council requested time to discuss a potential change to the Open Forum portion
of the City Council meeting.
Legal Consideration:
There are no legal considerations for the items presented. Agreements are in place for
the allocation of all funds, and identified goals have been detailed.
Strategic Plan Consideration:
The funding of outside agencies should provide a return on investment. This assists in
the attainment of Economic Growth. The Scholarship Program meets the goals of a
safe, inclusive, connected community, sustainability, and economic growth .
Financial Consideration:
The 2023 Proposed Budget contains $2,657,265 for outside agency funding. The
Scholarship Program is budgeted at $100,000.
Supporting Documentation:
October 11 Council Memo
October 11 Presentation – Visit Brookings
October 11 Presentation – Dakota Food Co-op
SDSU Foundation Report
Outside Agency Presentation
Outside Agency Funding
City Council Agenda Memo
From: Jacob Meshke, Assistant City Manager
Erick Rangel, Chief Financial Officer
Council Meeting: October 11, 2022
Subject: 2023 Budget Workshop #3
Person(s) Responsible: Paul Briseno, City Manager
Erick Rangel, Chief Financial Officer
Ashley Rentsch, Senior Finance Manager
Summary:
The City will host a series of budget workshops to ensure a transparent and engaging
budget process. Budget Workshop #3 will focus on outside agency funding. Staff will
present balanced and sustainable budget s to City Council.
Background:
The City of Brookings adopts a budget on an annual basis to set the strategic direction
for the upcoming year. At the completion of the six (6) month development and
adoption process, the budget serves as a policy tool, operations guide, financial plan,
and communications device.
To ensure a transparent and engaging budget process, the City holds a series of
workshops. Budget Workshop #1 was held on September 13th and focused on a budget
overview, operating budget, long-term financial plan, and outside agencies. A second
budget workshop was held on September 27th to discuss the 10-Year Capital
Improvement Plan and the Consolidated Fee Schedule. A third workshop date was
made available on October 11th for any further budget discussion and clarification as
desired by City Council. City Council expressed a desire to focus the October 11th
Budget Workshop on outsi de agency funding. The October Study Session on October
18th will be utilized for additional outside agency funding discussion as we ll as the
scholarship program.
The first reading of the budget ordinance is scheduled for October 2 5th. The second
reading of the budget ordinance, adoption of the 10 -Year Capital Improvement Plan,
and adoption of the Consolidated Fee Schedule is scheduled for November 8th.
Staff has broken the budget down into four (4) primary components for City Council –
General Fund, Special Revenue/Debt Service Funds, Enterprise Funds, and Capital
Improvement Plan. The General Fund encompasses the primary City operations such
as public safety, public works functions, and parks, recreation, and forestry, which
contribute to Brookings high quality of life, strong neighborhoods, and safe and
welcoming community. The 10-Year Capital Improvement Plan will show one-time
purchases, generally over $25,000, ove r the upcoming 10-year window. Special
revenue funds must be used for specific purposes which are legally restricted or
committed. Enterprise Funds are meant to operate in business ma nner focusing on
cost recovery.
In 2022, the City made a change to the timing of the budget process to take advantage
of a new state law which allows for delaying the budget process until later in the year.
The additional time provides staff further opportunity to analyze revenue and
expenditure trends, which allows for mor e accurate budget forecasting. To
accommodate the later adoption of the budget ordina nce, the Property Tax Levy came
before City Council as a separate ordinance for first reading on September 13 th and
second reading on September 27th.
Item Details:
Budget Workshop #3 will focus on outside agency funding. The 2023 Budget would
provide a total of $2.6 million to social service, economic development, and community
partner agencies, which is the most among peer South Dakota communities. Over 55%
of Brookings’ outside agency funding comes 1st and 2nd Penny Sales Tax. All other
peer South Dakota communities, with the exception of Pierre, provide the majority of
their outside agency funding through Bed, Booze, and Board (BBB) and Business
Improvement District (BID)/Pillow Taxes.
The proposed 2023 Budget is $61,589,020, which is an increase of $8.8 million, or
16.7%, from the 2022 Adopted Budget. Over $5 million, or about 60%, of the budget
increase is project and inflation-driven in the CIP.
The budget includes a proposed balanced General Fund of $19,140,974. The $19.1
million proposed 2023 General Fund Budget is a $1.7 million, or 9.6% increase, from
the 2022 Adopted Budget. The budget is considered balanced as revenues are equal
to expenditures. Public safety, public works, and parks, recreation, and forestry account
for approximately 74% of the General Fund. Sales Tax, Property Tax, and Transfers
account for approximately 83% of General Fund revenue.
The current CIP is designed to primarily maintain and replace existing facilities,
vehicles, and equipment. The 2022 CIP expenditures are proposed to be $14.5 million.
Debt service, street/airport, outside agencies, and parks/recreation account for
approximately 85% of the total CIP expenditures. Through the use of reserves and
carryover, as well as delaying tax increment financing projects until adequate revenue is
received, the CIP is balanced through 2032.
Legal Consideration:
None.
Strategic Plan Consideration:
The annual budget addresses all five (5) focus areas of Fiscal Responsibility; Safe,
Inclusive, Connected Community; Service and Innovation Excellence; Sustainability;
and, Economic Growth as the budget serves as a policy tool, operations guide, financial
plan, and communications device for all aspects of City operations.
Financial Consideration:
City staff will present balanced budgets which promote a sustainable future and help the
community achieve its dreams.
Options and Recommendation:
Budget Workshop #3 is informational and conversational in nature. City Council is
encouraged to ask questions and engage in discussion.
Supporting Documentation:
Outside Agency Funding
Presentation
Peer Community Analysis
Budget-in-Brief
STATEMENTMISSION
As destination experts, we proudly share the
Brookings story, strengthen the economy and
elevate the community experience for all.
Our efforts bring in NEW dollars to the
community through direct sales and tax revenue.
We market Brookings We recruit/support events We develop the industry
Organization
Alignment
Key Performance Indicators
•Visitor Guide Requests
•Email signups
•Website statistics
•Marketing impressions
•Social media activity
•Grant applications
•ROI
•Hotel occupancy
•Sales Tax revenues (BBB and BID)
2022 GOALS
Specific projects in progress
Increase Brookings
“Great Faces”
“Share Your Story”
Campaign Identify 24 leads Add restaurants into
CRM
QUESTIONS?
2023 Brookings City Budget Request
Brookings county residents need and
want more grocery options
●2019 BEDC Consumer Survey Results
○70% were “very interested” in more grocery options
○80% prefer to shop within Brookings
○94% prefer shopping in “brick and mortar” establishments
●We are a USDA-recognized low-access and low-income grocery zone.
○The entire county is low-access, and nearly 14,000 residents (40% population)
live within the low-income zone.
●Current infrastructure is insufficient
○Two full-service grocery stores in the county, one mile apart from each other
○0.68 stores per 10,000 population (state average 2.84)
Capital Campaign
A major push by a co-op to raise a large amount
of money in a specified period of time to fund the
construction, staffing, and stocking of its store.
The amount we raise will be informed by our full market study, but amounts
range from $1.5 million and higher. Methods of raising funds include owner
loans, preferred shares, donations, and grants.
Why do we need city budget support?
It costs money to run the
campaign itself. We have
requested $75,000 based on a
recommended budget from a
professional co-op financial
consultant, which is in line
with industry-standard
estimates.
●Legal fees
●Campaign staff and project
management
●Professional consulting
●Mailing supplies
●Graphic design and video
production
●Volunteer support
●Software/tracking system
Other funding sources
Owner shares:$150 per share, one-time fee
Healthy Foods Financing Initiative:Technical
assistance will pay for $25,000 in necessary
development services including a full market
study, pro forma and ongoing financial
counseling, and project management
coaching.
Foundation, donation, and grant support
Mission Statement
Dakota Community Market is committed to:
PROVIDE sustainable, local, healthy, and fairly traded goods
and services.
SUPPORT and nourish the local economy through programs,
partnerships, and cooperation.
ENGAGE the greater community through outreach and
education regarding food and nutrition as well as
environmental and social responsibility.
Brookings Area Scholarship Program
2022 Annual Report
10/8/22
Background
The City of Brookings has agreed to invest financially in the future of students who choose to
attend South Dakota State University, via a unique scholarship program that would benefit local
students, economic development, and workforce in the community. Through this financial
commitment, the university is awarding scholarships to students from the Brookings area who
are enrolling at SDSU.
The primary goal of this program is to attract and retain more area students into the local
workforce following graduation from SDSU. Additionally, a top objective to support this goal is
to create more engagement opportunities between these students (as college juniors and
seniors) and local businesses.
Ultimately, both facets of the program would help ensure connections are made between area
students and the Brookings community, aiding in the idea of creating a culture of “staying” in
Brookings to start their careers.
Overview of Proposed Scholarship Program
a. A primary objective of this scholarship program is to increase the number of
Brookings area High School graduates who attend South Dakota State University.
b. The scholarships will be used strategically by SDSU to attract and retain more
area graduates (first-time students or transfer students).
c. Enhancing the number these students that attend SDSU will have a positive
impact in our community.
d. More local students graduating from SDSU will also help meet some of the work
force demands in the Brookings area.
e. The scholarships shall be prioritized for students that intend to enroll in
academic majors that serve local professions and industries that are facing the
most acute work force challenges.
Year 1 Program Data (2022-23 academic year)
City of Brookings Investment #1: $80,000
Scholarship Amount Offered by SDSU: $45,000
Scholarship Amount Accepted by Students: $33,000
Students Offered Scholarships: 15
Students Accepting Scholarships: 11
First-Time College Students: 11 Transfer Students: 0
Enrolled Students Graduated From:
Brookings High School 9
Sioux Valley High School 1
Deubrook High School 1
Degrees Enrolled Students are Pursuing:
Agriculture and Biosystems Engineering
Agricultural Science
Animal Science
Biology - 2
Early Childhood Education
English
Mathematics
Music Education
Nursing
Precision Agriculture
Overall Enrollment Data
Brookings
HS
Graduates
Brookings HS
Graduates
Enrolled at
SDSU
Yield of
Brookings
HS
Graduates
Brookings
County HS
Graduates
Brookings
County HS
Graduates
Enrolled at
SDSU
Yield of
Brookings
County HS
Graduates
Fall 2022 217 65 30.0% 317 83 26.2%
Fall 2021 234 71 30.3% 322 103 31.9%
Fall 2020 216 61 28.2% 313 91 29.0%
Fall 2019 201 58 28.8% 280 89 31.7%
3-year average of Brookings HS students enrolling at SDSU:
Fall 2019 – Fall 2021: 63
Fall 2020 – Fall 2022: 66
3-year average of Brookings County HS students enrolling at SDSU:
Fall 2019 – Fall 2021: 94
Fall 2020 – Fall 2022: 92
Summary
This multi-year scholarship program and the implementation strategies associated with it will
take multiple years to truly be effective. We believe year one was a strong foundational year to
build upon.
Initial steps were taken to create awareness amongst our area students that these scholarships
are available. We will continue learn from each recruiting class to refine our approach to
achieve our desired outcomes. We are also defining engagement strategies with current and
potential business partners to enhance the effectiveness of the program moving forward.
In year one (2022-23 academic year) the program has experienced mixed results. The three-
year average (2020-22) of Brookings High graduates enrolling at SDSU increased from 63 to 66.
While the three-year average (2020-22) of Brookings Area High graduates dropped from 94 to
92.
Last year (2022) there were less students that graduated from local/area high schools. That
declining enrollment element is one factor we need to be cognizant of as we move forward.
That trend will likely continue in future years.
We appreciate the investment the city of Brookings has made in our local/area students. We
look forward to continuing our partnership so we may provide more opportunities for our
young people and help serve our business community as we enhance the vibrant workforce in
our region.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron Vermillion
Outside Agencies Funding By Source
General Fund/ 1st & 2nd Penny
3B Tax Fund
BID Fund
Liquor Fund (Scholarship)
$1,949,100
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron Vermillion
Population (2020)23,377 28,495 15,411 12,193 22,655 15,660 14,091 14,263 11,695
Per Capita 109.63$ 68.40$ 59.02$ 73.46$ 39.41$ 41.21$ 45.58$ 43.75$ 38.57$
As % of GF Exp. 13.39%5.58%4.53%4.58%4.13%2.56%3.67%4.62%5.93%
$2,562,771
$909,611 $895,700 $892,935
$645,290 $642,335 $624,000
$451,050
Source: Finance officer Survey and online documents -2023 Proposed Budget
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron
Outside Agency Funding by Category
Tourism
Economic Development
Social Service
University
Other
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron
Tourism 495,125$ 834,000$ 133,411$ 565,300$ 350,000$ 263,000$ 247,043$ 285,000$
Economic Dev.454,500 330,000 519,500 80,000 92,000 232,000 136,662 174,000
Social Service 447,480 207,500 115,000 212,800 401,435 42,750 210,630 163,000
University 916,666 500,000 - - - - 42,000 -
Other 249,000 77,600 141,700 37,600 49,500 107,540 6,000 2,000
Total 2,562,771$ 1,949,100$ 909,611$ 895,700$ 892,935$ 645,290$ 642,335$ 624,000$
Description 2020 Funded 2021 Funded 2022 Funded 2023 Req 2023 Rec
Convention & Visitor Bureau 443,138$ 354,511$ 456,432$ 470,125$ 470,125$
Economic Development 210,875$ 178,700$ 215,000$ 215,000$ 215,000$
Research Park at SDSU 146,250$ 117,000$ 150,000$ 195,000$ 154,500$
SDSU PACII 100,000$ 100,000$ 916,666$ 916,666$ 916,666$
Chamber 83,075$ 66,460$ 87,500$ 30,000$ 30,000$
Downtown -$ -$ 30,000$ 30,000$
Downtown Music Event -$ -$ 25,000$ 25,000$
Downtown Grant - Acceleration Program -$ -$
Health System 25,000$ -$ 100,000$ 100,000$ 100,000$
SDSU Student Visitor Promotion 10,000$ 20,039$ 25,000$ 50,000$ 25,000$
4th of July Fireworks Display 10,000$ 10,000$ 10,000$ 10,000$ 13,000$
Dakota Community Market 75,000$ -$
Arts Commission 70,000$ 75,000$ 46,520$ 54,494$ 54,494$
Local Scholarship Fund*100,000$ 100,000$ 100,000$
Total Economic Development 1,098,338$ 921,710$ 2,107,118$ 2,271,285$ 2,133,785$
Description 2020 Funded 2021 Funded 2022 Funded 2023 Req 2023 Rec
School District 195,000$ 195,000$ 195,000$ 207,200$ 195,000$
BATA 100,000$ -$
BATA Grant Match-Bus 15,000$ -$
Boys & Girls Club Capital Impv -$ -$
Boys & Girls Club 75,000$ -$
Humane Society (Contract)40,000$ 40,000$ 40,000$ 40,000$ 40,000$
Arts Council 30,000$ 30,000$ 30,000$ 35,000$ 30,000$
East Central Behavioral Health 15,000$ -$
Domestic Abuse Shelter 19,000$ -$
Affiliated Organizations 4,000$ -$
Humanities Council 7,500$ -$ 7,500$
Community Band 6,000$ 6,000$ 6,000$ 8,000$ 6,000$
Safe Ride 5,200$ -$
Farmers Market 4,500$ -$ 4,500$
County Youth Mentoring 6,000$ -$
Empowerment Proj 2,500$ -$
Crime Stoppers 2,000$ -$
Drug Court 2,000$ -$
Social Service Agency Funding/United Way Process -$ 225,486$ 240,000$ 252,480$ 252,480$
Total Social Services/City Related 528,700$ 496,486$ 523,000$ 542,680$ 523,480$
Total All Funds 1,627,038$ 1,418,196$ 2,630,118$ 2,813,965$ 2,657,265$
* Proposed to be funded through the use of reserves
Outside Agency
Funding Comparison
BBB/CIP/BID/Reserve Funded