HomeMy WebLinkAbout2022_10_11 CC PKTCity Council
City of Brookings
Meeting Agenda - Final
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers5:15 PMTuesday, October 11, 2022
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:15 PM BUDGET STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Action to approve the agenda.
4.ID 22-0389 2023 Budget Workshop #3.
Memo
Outside Agency Funding
Presentation
Peer Community Analysis
Budget-in-Brief
Attachments:
6:00 PM REGULAR MEETING - will not convene before 6:00 p.m.
5. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed or to make a brief announcement or invitation. Items will be scheduled at the end
of the meeting. Individuals are asked to state their name and address for the record.
6. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Page 1 City of Brookings
October 11, 2022City Council Meeting Agenda - Final
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion. At the request of any one
Council Member or the City Manager, an item may be removed from the Consent Agenda
and placed on the regular agenda whenever additional discussion on an item is
necessary. Items removed from the Consent Agenda will be discussed at the beginning
of the formal items.
6.A.ID 22-0386 Action to approve City Council meeting minutes.
9/27/2022 MinutesAttachments:
6.B.ID 22-0368 Action on appointments to the Human Rights Commission.
6.C.ID 22-0387 Action on appointment to the Planning Commission.
7. Presentations/Reports:
7.A.ID 22-0344 Proclamation: National Disability Employment Awareness Month, October
2022
ProclamationAttachments:
7.B.ID 22-0384 Proclamation: National Code Compliance Month
ProclamationAttachments:
7.C.ID 22-0385 Report: SDSU Student Association.
8. Contracts/Change Orders:
8.A.RES 22-084 Action on Resolution 22-084, a Resolution Authorizing Change Order No. 1
for 2021-02STA 15th Street South and 7th Avenue South Construction
Project; Bowes Construction, Inc.
Memo
Resolution
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
9. Ordinance First Readings:
No vote is required on the first reading of an Ordinance. The title of the Ordinance is
read. Public Comment and Council discussion is permitted. The date for the second
reading or public hearing is announced.
9.A.ORD 22-033 Introduction and First Reading on Ordinance 22-033, an Ordinance
Pertaining to Vehicle Parking Spaces for Electric Vehicles in the City of
Brookings, South Dakota. Second Reading and Action: October 25,
2022.
Page 2 City of Brookings
October 11, 2022City Council Meeting Agenda - Final
Memo
Ordinance
Agreement
Attachments:
9.B.ORD 22-034 Introduction and First Reading on Ordinance 22-034, an Ordinance
Authorizing Budget Amendment No. 9 to the 2022 Budget. Second
Reading and Action: October 25, 2022.
Memo
Ordinance
Attachments:
10. Public Hearings and Second Readings:
10.A.ID 22-0383 Public Hearing and Action on a Temporary Alcohol Application from SDSU
Foundation / Sodexo, to operate within the City of Brookings, South
Dakota for SDSU Alumni Activities on October 27-29, 2022 at the SDSU
Alumni Center, 815 Medary Avenue.
Memo
Legal Notice
Attachments:
Action: Open & Close Public Hearing, Motion to Approve, Roll Call
11. Other Business:
11.A.RES 22-083 Action on Resolution 22-083, a Resolution Amending the Consolidated
Fee Schedule.
Memo
Resolution
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
12. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any topic at a future meeting. Items
cannot be added for action at this meeting. A motion and second is required which
states the topic, requested outcome, and time frame. A majority vote is required.
13. Adjourn.
Brookings City Council: Oepke G.Niemeyer, Mayor; Nick Wendell, Deputy Mayor
Council Members Wayne Avery, Joey Collins, Brianna Doran, Holly Tilton Byrne, Bonny Specker
Brookings City Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
Public Comment is limited to a maximum of three minutes per person during the meeting. Individuals are asked to
give their name and address for the record. Public Comment may be submitted prior to the meeting: 1) Email
comments to the City Clerk (bfoster@cityofbrookings-sd.gov), 2) participate via Zoom, or 3) via eComment
(https://cityofbrookings.legistar.com/Calendar.aspx ). Those who provide comments in any manner should
understand their comments will become part of the official record and subject to review by all parties and the
public.
Page 3 City of Brookings
October 11, 2022City Council Meeting Agenda - Final
Meetings are broadcast live and recorded. Go to www.cityofbrookings-sd.gov for more information. Government
Channel 9 Rebroadcast Schedule: Wednesday 1:00 pm / Thursday 7:00 pm / Friday 9:00 pm / Saturday 1:00 pm
Upon request, accommodations for meetings will be provided for persons with disabilities. Please contact Susan
Rotert, City Human Resources Director and ADA Coordinator at (605) 692-6281 at least three (3) business days in
advance of the meeting.
Page 4 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0389,Version:1
2023 Budget Workshop #3.
Summary:
The City will host a series of budget workshops to ensure a transparent and engaging budget
process. Budget Workshop #3 will focus on outside agency funding. Staff will present balanced and
sustainable budgets to City Council.
Recommendation:
Budget Workshop #3 is informational and conversational in nature. City Council is encouraged to
ask questions and engage in discussion.
Attachments:
Memo
Outside Agency Funding
Presentation
Peer Community Analysis
Budget-in-Brief
City of Brookings Printed on 10/14/2022Page 1 of 1
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City Council Agenda Memo
From: Jacob Meshke, Assistant City Manager
Erick Rangel, Chief Financial Officer
Council Meeting: October 11, 2022
Subject: 2023 Budget Workshop #3
Person(s) Responsible: Paul Briseno, City Manager
Erick Rangel, Chief Financial Officer
Ashley Rentsch, Senior Finance Manager
Summary:
The City will host a series of budget workshops to ensure a transparent and engaging
budget process. Budget Workshop #3 will focus on outside agency funding. Staff will
present balanced and sustainable budgets to City Council.
Background:
The City of Brookings adopts a budget on an annual basis to set the strategic direction
for the upcoming year. At the completion of the six (6) month development and
adoption process, the budget serves as a policy tool, operations guide, financial plan,
and communications device.
To ensure a transparent and engaging budget process, the City holds a series of
workshops. Budget Workshop #1 was held on September 13th and focused on a budget
overview, operating budget, long-term financial plan, and outside agencies. A second
budget workshop was held on September 27th to discuss the 10-Year Capital
Improvement Plan and the Consolidated Fee Schedule. A third workshop date was
made available on October 11th for any further budget discussion and clarification as
desired by City Council. City Council expressed a desire to focus the October 11th
Budget Workshop on outside agency funding. The October Study Session on October
18th will be utilized for additional outside agency funding discussion as we ll as the
scholarship program.
The first reading of the budget ordinance is scheduled for October 25th. The second
reading of the budget ordinance, adoption of the 10 -Year Capital Improvement Plan,
and adoption of the Consolidated Fee Schedule is scheduled for November 8th.
Staff has broken the budget down into four (4) primary components for City Council –
General Fund, Special Revenue/Debt Service Funds, Enterprise Funds, and Capital
Improvement Plan. The General Fund encompasses the primary City operations such
as public safety, public works functions, and parks, recreation, and forestry, which
contribute to Brookings high quality of life, strong neighborhoods, and safe and
welcoming community. The 10-Year Capital Improvement Plan will show one-time
purchases, generally over $25,000, over the upcoming 10-year window. Special
revenue funds must be used for specific purposes which are legally restricted or
committed. Enterprise Funds are meant to operate in business manner focusing on
cost recovery.
In 2022, the City made a change to the timing of the budget process to take advantage
of a new state law which allows for delaying the budget process until later in the year.
The additional time provides staff further opportunity to analyze revenue and
expenditure trends, which allows for more accurate budget forecasting. To
accommodate the later adoption of the budget ordinance, the Property Tax Levy came
before City Council as a separate ordinance for first reading on September 13 th and
second reading on September 27th.
Item Details:
Budget Workshop #3 will focus on outside agency funding. The 2023 Budget would
provide a total of $2.6 million to social service, economic development, and community
partner agencies, which is the most among peer South Dakota communities. Over 55%
of Brookings’ outside agency funding comes 1st and 2nd Penny Sales Tax. All other
peer South Dakota communities, with the exception of Pierre, provide the majority of
their outside agency funding through Bed, Booze, and Board (BBB) and Business
Improvement District (BID)/Pillow Taxes.
The proposed 2023 Budget is $61,589,020, which is an increase of $8.8 million, or
16.7%, from the 2022 Adopted Budget. Over $5 million, or about 60%, of the budget
increase is project and inflation-driven in the CIP.
The budget includes a proposed balanced General Fund of $19,140,974. The $19.1
million proposed 2023 General Fund Budget is a $1.7 million, or 9.6% increase, from
the 2022 Adopted Budget. The budget is considered balanced as revenues are equal
to expenditures. Public safety, public works, and parks, recreation, and forestry account
for approximately 74% of the General Fund. Sales Tax, Property Tax, and Transfers
account for approximately 83% of General Fund revenue.
The current CIP is designed to primarily maintain and replace existing facilities,
vehicles, and equipment. The 2022 CIP expenditures are proposed to be $14.5 million.
Debt service, street/airport, outside agencies, and parks/recreation account for
approximately 85% of the total CIP expenditures. Through the use of reserves and
carryover, as well as delaying tax increment financing projects until adequate revenue is
received, the CIP is balanced through 2032.
Legal Consideration:
None.
Strategic Plan Consideration:
The annual budget addresses all five (5) focus areas of Fiscal Responsibility; Safe,
Inclusive, Connected Community; Service and Innovation Excellence; Sustainability;
and, Economic Growth as the budget serves as a policy tool, operations guide, financial
plan, and communications device for all aspects of City operations.
Financial Consideration:
City staff will present balanced budgets which promote a sustainable future and help the
community achieve its dreams.
Options and Recommendation:
Budget Workshop #3 is informational and conversational in nature. City Council is
encouraged to ask questions and engage in discussion.
Supporting Documentation:
Outside Agency Funding
Presentation
Peer Community Analysis
Budget-in-Brief
Description 2020 Funded 2021 Funded 2022 Funded 2023 Req 2023 Rec
Convention & Visitor Bureau 443,138$ 354,511$ 456,432$ 470,125$ 470,125$
Economic Development 210,875$ 178,700$ 215,000$ 215,000$ 215,000$
Research Park at SDSU 146,250$ 117,000$ 150,000$ 195,000$ 154,500$
SDSU PACII 100,000$ 100,000$ 916,666$ 916,666$ 916,666$
Chamber 83,075$ 66,460$ 87,500$ 30,000$ 30,000$
Downtown -$ -$ 30,000$ 30,000$
Downtown Music Event -$ -$ 25,000$ 25,000$
Downtown Grant - Acceleration Program -$ -$
Health System 25,000$ -$ 100,000$ 100,000$ 100,000$
SDSU Student Visitor Promotion 10,000$ 20,039$ 25,000$ 50,000$ 25,000$
4th of July Fireworks Display 10,000$ 10,000$ 10,000$ 10,000$ 13,000$
Dakota Community Market 75,000$ -$
Arts Commission 70,000$ 75,000$ 46,520$ 54,494$ 54,494$
Local Scholarship Fund*100,000$ 100,000$ 100,000$
Total Economic Development 1,098,338$ 921,710$ 2,107,118$ 2,271,285$ 2,133,785$
Description 2020 Funded 2021 Funded 2022 Funded 2023 Req 2023 Rec
School District 195,000$ 195,000$ 195,000$ 207,200$ 195,000$
BATA 100,000$ -$
BATA Grant Match-Bus 15,000$ -$
Boys & Girls Club Capital Impv -$ -$
Boys & Girls Club 75,000$ -$
Humane Society (Contract)40,000$ 40,000$ 40,000$ 40,000$ 40,000$
Arts Council 30,000$ 30,000$ 30,000$ 35,000$ 30,000$
East Central Behavioral Health 15,000$ -$
Domestic Abuse Shelter 19,000$ -$
Affiliated Organizations 4,000$ -$
Humanities Council 7,500$ -$ 7,500$
Community Band 6,000$ 6,000$ 6,000$ 8,000$ 6,000$
Safe Ride 5,200$ -$
Farmers Market 4,500$ -$ 4,500$
County Youth Mentoring 6,000$ -$
Empowerment Proj 2,500$ -$
Crime Stoppers 2,000$ -$
Drug Court 2,000$ -$
Social Service Agency Funding/United Way Process -$ 225,486$ 240,000$ 252,480$ 252,480$
Total Social Services/City Related 528,700$ 496,486$ 523,000$ 542,680$ 523,480$
Total All Funds 1,627,038$ 1,418,196$ 2,630,118$ 2,813,965$ 2,657,265$
* Proposed to be funded through the use of reserves
Outside Agency
Funding Comparison
BBB/CIP/BID/Reserve Funded
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron Vermillion
Outside Agencies Funding By Source
General Fund/ 1st & 2nd Penny
3B Tax Fund
BID Fund
Liquor Fund (Scholarship)
$1,949,100
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron Vermillion
Population (2020)23,377 28,495 15,411 12,193 22,655 15,660 14,091 14,263 11,695
Per Capita 109.63$ 68.40$ 59.02$ 73.46$ 39.41$ 41.21$ 45.58$ 43.75$ 38.57$
As % of GF Exp. 13.39%5.58%4.53%4.58%4.13%2.56%3.67%4.62%5.93%
$2,562,771
$909,611 $895,700 $892,935
$645,290 $642,335 $624,000
$451,050
Source: Finance officer Survey and online documents -2023 Proposed Budget
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron
Outside Agency Funding by Category
Tourism
Economic Development
Social Service
University
Other
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron
Tourism 495,125$ 834,000$ 133,411$ 565,300$ 350,000$ 263,000$ 247,043$ 285,000$
Economic Dev.454,500 330,000 519,500 80,000 92,000 232,000 136,662 174,000
Social Service 447,480 207,500 115,000 212,800 401,435 42,750 210,630 163,000
University 916,666 500,000 - - - - 42,000 -
Other 249,000 77,600 141,700 37,600 49,500 107,540 6,000 2,000
Total 2,562,771$ 1,949,100$ 909,611$ 895,700$ 892,935$ 645,290$ 642,335$ 624,000$
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron
Outside Agency Funding by Category
Tourism
Economic Development
Social Service
University
Other
Brookings Aberdeen Yankton Spearfish Watertown Mitchell Pierre Huron
Tourism 495,125$ 834,000$ 133,411$ 565,300$ 350,000$ 263,000$ 247,043$ 285,000$
Economic Dev.454,500 330,000 519,500 80,000 92,000 232,000 136,662 174,000
Social Service 447,480 207,500 115,000 212,800 401,435 42,750 210,630 163,000
University 916,666 500,000 - - - - 42,000 -
Other 249,000 77,600 141,700 37,600 49,500 107,540 6,000 2,000
Total 2,562,771$ 1,949,100$ 909,611$ 895,700$ 892,935$ 645,290$ 642,335$ 624,000$
$834,000
$565,300
$495,125
$350,000
$285,000 $263,000 $247,043
$133,411
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
Aberdeen Spearfish Brookings Watertown Huron Mitchell Pierre Yankton
Tourism
$519,500
$454,500
$438,000
$232,000
$174,000
$136,662
$92,000 $80,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
Yankton Brookings Aberdeen Mitchell Huron Pierre Watertown Spearfish
Economic Development
$447,480
$401,435
$212,800 $210,630 $207,500
$163,000
$115,000
$42,750
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
$500,000
Brookings Watertown Spearfish Pierre Aberdeen Huron Yankton Mitchell
Social Service
$249,000
$141,700
$107,540
$77,600
$49,500
$37,600
$6,000 $2,000
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
Brookings Yankton Mitchell Aberdeen Watertown Spearfish Pierre Huron
Other
$916,666
$500,000
$42,000
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
Brookings Aberdeen Pierre
University
ELECTED OFFICIALS
CITY MANAGER
CITYWIDE STAFFING
2023 BUDGET IN
BRIEF
$
$$
S U S T A I NABILITY
INN
O
VATIV
E
&
S
E
RVI
CEOFEXCELLENCEECONOMICGROWTHFISCAL
RESPONSIBILITY S A F E ,I N C L U SIVE&CONNECTEDCOMMUNITYBUDGET HIGHLIGHTS
Paul Briseno
Mayor - Oepke “Ope” Niemeyer
Deputy Mayor - Nick Wendell
Council Member - Bonny Specker
Council Member - Joey Collins
Council Member - Wayne Avery
Council Member - Holly Tilton Byrne
Council Member - Brianna Doran
BROOKINGS BUDGET
2023 BUDGET
– 2023 Budget is over $8.8 million
more than 2022
• Strong Revenue Growth
• Large Capital Projects
• Staffing
SALES TAX REVENUE
– 10% growth expected for 2022
– 2% growth estimated for 2023 Budget
ADDITIONAL STAFF
– Assistant to the City Manager
– Solid Waste Equipment Operator
– Parks Technician
INITIATIVES
– Employee Development
– Facility Enhancements
– Software Improvements
The City of Brookings adopts a budget on an annual basis
to set the strategic direction for the upcoming year.
The budget serves as a policy tool, operations guide,
financial plan, and communications device while aligning
with City Council’s five (5) focus areas.
BRING YOUR DREAMS.
153 EMPLOYEESCITY MANAGER5 8.5
33.5
COMMUNITY DEVEL0PMENTLIQUOR STORE4 2
CITY CLERKPUBLIC WORKSFIRE DEPARTMENTPARKS, REC., FORESTRYLIBRARY10
23
4
FINANCE4 5
54
HUMAN RESOURCESPOLICE DEPARTMENT
25% Public Works19% Parks, Rec. & Forestry7% Library2% Other3% Appropriations/Subsidies15% Finance & Administration5% Fire24% PoliceHOW EACH IS SPENT $
BUDGET SUMMARY PROJECTS
22nd Ave. Construction Phase II
Hillcrest - Pickleball Court
Police Department Vehicles
Little Tykes (4 Sites)
Pioneer Park Bandshell
Larson Ice Arena
Dehumidification System
Fire Department
Self-Contained Breathing Apparatus
GENERAL FUND REVENUE
Total Budget
General Fund Revenue
General Fund Expenditures
$61,589,020
$19,140,974
$19,140,974
CAPITAL IMPROVEMENT
$14.5 M
23%
SPECIAL REVENUE
ENTERPRISE GENERAL FUND
15%
31%31%
$
$
$
$9 M
$19 M $19.1 M
$
19,140,974
45%
5%
8%
4%
18%
20%PROPERTY TAX
SALES TAX
OTHER
DEPARTMENTAL
INTERGOVERNMENTAL
TRANSFERS
GENERAL FUND EXPENDITURES
CITY $759
COUNTY $1,268
SCHOOLS $2,706
16%
27%
57%
$300,000 HOME
with $4,733 in TAXES
I S H OPPING IN
WHERE DO
PROPERTY
TAXES GO?DID Y O U KNOW?
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0386,Version:1
Action to approve City Council meeting minutes.
Attachments:
09/27/2022 City Council Minutes
City of Brookings Printed on 10/14/2022Page 1 of 1
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Brookings City Council
September 27, 2022 (unapproved)
The Brookings City Council held a meeting on Tuesday, September 27, 2022 at 5:15
PM, at the Brookings City & County Government Center, Chambers, with the following
City Council members present: Mayor Oepke Niemeyer, Council Members Nick
Wendell, Joey Collins, Holly Tilton Byrne, Wayne Avery, Brianna Doran, and Bonny
Specker. Assistant City Manager Jacob Meshke, City Attorney Steve Britzman, and
City Clerk Bonnie Foster were also present. Absent: City Manager Paul Briseno.
Agenda. A motion was made by Council Member Tilton Byrne, seconded by Council
Member Doran, that the agenda be approved. The motion carried by the following vote:
Yes: 6 - Niemeyer, Collins, Tilton Byrne, Avery, Doran, and Specker; Absent: 1 –
Wendell.
Budget Workshop #1. Jacob Meshke, Assistant City Manager, Erick Rangel, Chief
Financial Officer, and Ashley Rentsch, Senior Finance Manager, presented the
proposed 2023 Budget to the City Council and public. Budget Workshop #2 focused on
the 10-Year Capital Improvement Plan (CIP) and Consolidated Fee Schedule.
(Council Member Wendell arrived at 5:57 p.m.)
Consent Agenda. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Collins, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 - Niemeyer, Wendell, Collins, Tilton Byrne, Avery, Doran, and
Specker.
A. Action to approve the 9/13/2022 City Council Minutes.
B. Action on appointment to the Sustainability Council: appoint Kyle Jamison (term
expires 1/1/2024).
C. Action on appointment to the Brookings Health System Board of Trustees:
appoint Don Greiner, reappoint Lynn Darnall (terms expire 1/1/2026).
D. Action on Resolution 22-078, a Resolution Amending the Contract for the
Brookings City & County Lawn Care & Snow Removal Services.
Resolution 22-078 - Resolution Amending Contract for the
Brookings City & County Lawn Care and Snow Removal Services
Whereas, the City of Brookings has amended the contract for Brookings City & County
Lawn Care and Snow Removal Services to include the Brookings Public Library; and
Whereas, the service contract will be extended through December 31, 2023.
Now, Therefore, Be It Resolved that the amendments to the contract be accepted.
Report: Annual Report on Downtown at Sundown Event. Kelsey Doom, President
and CEO of the Brookings Area Chamber, and Regen Wiederrich, Downtown at
Sundown Lead Intern, presented a 2022 Year-End Report on the Downtown at
Sundown Brookings Summer Music Series to the City Council.
Report: SDSU Student Association. SDSU Student Association Government Affairs
Chair, Erika Van Nieuwenhuyse, provided an update on SDSU happenings to the City
Council.
Resolution 22-079. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Wendell, that Resolution 22-079, a Resolution Authorizing the City
Manager to Sign and Submit an Application for Financial Assistance from the
Transportation Alternatives Grant Program for the Construction of a Shared Use
Path / Trail and Enhanced Crosswalk in the City of Brookings, be approved. The
motion carried by the following vote: Yes: 7 - Niemeyer, Wendell, Collins, Tilton Byrne,
Avery, Doran, and Specker.
Resolution 22-079 - A Resolution Authorizing the City Manager to Sign and
Submit an Application for Financial Assistance from the Transportation Alternatives
Grant Program for the Construction of a Shared Use Path and Enhanced Crosswalk
on 12th Street South.
Whereas, the City of Brookings, SD (the “City”) desires financial assistance from the
South Dakota Department of Transportation-Transportation Alternatives Grant Program
for the purpose of constructing a shared use path along the north side of 12th Street
South from 17th Avenue to 22nd Avenue, and enhanced crosswalk at Southland Avenue
hereinafter described as the “Project”; and
Whereas, the City hereby agrees to the maintenance and operation of the Project; and
Whereas, the City hereby commits to the local match of not less than 20 percent of
the project; and
Whereas, the City acknowledges its responsibility to secure right -of-way or easements
for construction of the project; and
Whereas, this resolution authorizes the City Manager to sign and submit the
Transportation Alternatives Grant Program Application for a grant of up to $460,000 for
the Project. The City Manager would also serve as the City’s Official for the purpose of
signing grant agreements, contracts, correspondence, pay requests, and other required
documents in connection with a grant and this project.
Now, Therefore, Be It Resolved that the City Manager of the City of Brookings is
authorized to sign and submit the Grant Application for a grant of up to $460,000 for the
Project, and to sign agreements, contracts, correspondence, pay requests, and other
required documents for this project.
Resolution 22-080. A motion was made by Council Member Wendell, seconded by
Council Member Doran, that Resolution 22-080, a Resolution Authorizing Change Order
No. 1 for 2022-08STI Street Maintenance & Overlay Project; Bowes Construction, Inc.,
be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Wendell,
Collins, Tilton Byrne, Avery, Doran, and Specker.
Resolution 22-080 - Resolution Authorizing Change Order No. 1, for
2022-08STI Street Maintenance and Overlay Project; Bowes Construction, Inc.
Be It Resolved by the City Council that the following Change Order be allowed for
2022-08STI, Street Maintenance and Overlay Project: Construction Change Order
Number 1: Adjust plan quantities to include additional work. The work being added
includes replacing storm-damaged sidewalks, paving an alley as part of an assessment
project and adding a curb to a new sidewalk ramp on 3rd Street and State Avenue to
better tie into the existing yard. The total price increase in the contract for these
changes is $79,410.55.
Resolution 22-081. A motion was made by Council Member Avery, seconded by
Council Member Specker, that Resolution 22-081, a Resolution Awarding Bids on 2022-
2023 Contractor Snow Removal Equipment Contracts, be approved. The motion
carried by the following vote: Yes: 7 - Niemeyer, Wendell, Collins, Tilton Byrne, Avery,
Doran, and Specker.
Resolution 22-081 - Resolution Awarding Bids for
2022-2023 Contractor Snow Removal Equipment Contracts
Whereas, the City of Brookings opened bids for Snow Removal Equipment on Tuesday,
September 6, 2022 at 1:30 pm at Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following bids for Snow Removal
Equipment:
Four (4) Motor Graders with Wings: Five bids received. 1) Bowes Construction,
Inc., CAT 140M, $230.00/hour; 2) Bowes Construction, Inc., CAT 140H,
$230.00/hour; 3) Austreim Excavating, LLC, JD 722CH, $245.00/hour; 4)
Austreim Excavating, LLC, JD 722G, $245.00/hour; 5) Bowes Construction, Inc.,
CAT 140M no wing, $210.00/hour
Four (4) Loaders with Reversible Blades: Three bids received. 1) Bowes
Construction, Inc., CAT938K, $230.00/hour; 2) Austreim Excavating, LLC, JD
544K-II, $255.00/hour; 3) Austreim Excavating, LLC, JD 544K, $255.00/hour
Now Therefore, Be It Resolved the following bids be accepted:
Four (4) Motor Graders with Wings: Five bids received. 1) Bowes Construction,
Inc., CAT 140M, $230.00/hour; 2) Bowes Construction, Inc., CAT 140H,
$230.00/hour; 3) Austreim Excavating, LLC, JD 722CH, $245.00/hour; 4)
Austreim Excavating, LLC, JD 722G, $245.00/hour; 5) Bowes Construction, Inc.,
CAT 140M no wing, $210.00/hour
Four (4) Loaders with Reversible Blades: Three bids received. 1) Bowes
Construction, Inc., CAT938K, $230.00/hour; 2) Austreim Excavating, LLC, JD
544K-II, $255.00/hour; 3) Austreim Excavating, LLC, JD 544K, $255.00/hour
Ordinance 22-031. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Collins, that Ordinance 22-031, an Ordinance certifying the 2023 City
of Brookings Property Tax Levy to the Brookings County Finance Officer, be approved.
The motion carried by the following vote: Yes: 7 - Niemeyer, Wendell, Collins, Tilton
Byrne, Avery, Doran, and Specker.
Ordinance 22-032. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Wendell, that Ordinance 22-032, an Ordinance authorizing Budget
Amendment No. 8 to the 2022 Budget, be approved. The motion carried by the
following vote: Yes: 7 - Niemeyer, Wendell, Collins, Tilton Byrne, Avery, Doran, and
Specker.
Resolution 22-077. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Collins, that Resolution 22-077, a Resolution Authorizing the Licensing
of Silver Creek Trading Company, LLC, dba Cannabis Connection, as a Medical
Cannabis Dispensary in the City of Brookings, be approved. The motion carried
by the following vote: Yes: 7 - Niemeyer, Wendell, Collins, Tilton Byrne, Avery, Doran,
and Specker.
Resolution 22-077 - A Resolution Authorizing the Licensing of
Silver Creek Trading Company, LLC, dba Cannabis Connection,
as a Medical Cannabis Dispensary in the City of Brookings
Whereas, Silver Creek Trading Company, LLC, dba Cannabis Connection, submitted an
Application and Application Fee for a Medical Cannabis Dispensary License t o the City
of Brookings; and
Whereas, the City of Brookings has reviewed the Silver Creek Trading Company, LLC,
dba Cannabis Connection, Medical Cannabis Dispensary License Application, and has
determined that the Application satisfies the requirements of Ordinance 21-028 and
Ordinance 22-026, Ordinances establishing procedures for the Licensing of Medical
Cannabis Establishments in the City.
Now, Therefore, Be It Resolved as follows:
1) That a City of Brookings Medical Cannabis Dispensary License be issued to
Silver Creek Trading Company, LLC, dba Cannabis Connection, subject to an
inspection by the City of Brookings prior to Silver Creek Trading Company, LLC,
dba Cannabis Connection, commencing operations; and
2) That an inspection of Silver Creek Trading Company, LLC, dba Cannabis
Connection, facilities and review of their operational plans be completed by the
City Manager or his authorized representative(s) following completion of their
facility and prior to operation, with operation contingent upon satisfactory
inspection results; and
3) That a City of Brookings Medical Cannabis Program Licensing Certification and a
South Dakota Medical Cannabis Program Local Government Compliance
Certification be issued by the City Clerk; and
4) That the South Dakota Department of Health be furnished all documents
pertaining to the Silver Creek Trading Company, LLC, dba Cannabis Connection,
Application and City of Brookings Medical Cannabis Dispensary License.
Adjourn. A motion was made by Council Member Tilton Byrne, seconded by Council
Member Doran, that this meeting be adjourned at 6:37 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS, SD
Oepke G. Niemeyer, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0368,Version:1
Action on appointments to the Human Rights Commission.
Summary:
Mayor Niemeyer has submitted the following appointments for City Council advice and consent:
Human Rights Commission
Number of positions:3
Term Length:3 years
Residency Requirement:Required for Majority
Purpose: The mission of the Brookings Human Rights Commission (BHRC) is to improve human
relations in the Brookings area by fighting discrimination through education and a complaint
resolution procedure. The Commission seeks to protect the rights of and prevent and eliminate bias
and discrimination against individuals or groups because of their sex, race, color, creed, religion,
ancestry, disability, familial status, national origin, age, marital status, ethnicity, sexual orientation,
gender identity, or political affiliation, with respect to employment, labor union membership, housing
accommodations, property rights, education, public accommodations or public services. The
Commission promotes educational activities to make Brookings an inclusive and welcoming
community.
Mayor’s Recommendation:
1.Appoint Amanda Fickes (filling a term expiring 1/1/2023)
2.Appoint Carla Gatzke (filling a term expiring 1/1/2024)
3.Appoint Pastor Mark Johnsen (filling a term expiring 1/1/2025)
Recommendation:
Staff recommends approval.
City of Brookings Printed on 10/14/2022Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0387,Version:1
Action on appointment to the Planning Commission.
Summary:
Mayor Niemeyer has submitted the following appointment for City Council advice and consent:
Planning Commission
Number of positions:1
Term Length:5 years (term expires 12/31/2025)
Residency Requirement:Required for Majority
Purpose: The City Planning Commission is responsible for the City Comprehensive Plan, and for the
physical development of the city, including areas outside the boundaries of the city and within the
planning jurisdiction. City Planning Commission members also serve as the City’s Board of
Adjustment.
Mayor’s Recommendation:
1.Appoint Kyle Jamison
Recommendation:
Staff recommends approval.
City of Brookings Printed on 10/14/2022Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0344,Version:1
Proclamation: National Disability Employment Awareness Month, October 2022
Attachments:
Proclamation
City of Brookings Printed on 10/14/2022Page 1 of 1
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Mayoral Proclamation
City of Brookings, South Dakota
WHEREAS, National Disability Employment Awareness Month is
commemorating its 77th anniversary of educating about disability
employment issues and celebrating the contributions of America's
disabled workers; and
WHEREAS, National Disability Employment Awareness Month is led by the
U.S. Department of Labor's Office of Disability Employment Policy, but
its true spirit lies in the observances held at the grassroots level; and
WHEREAS, employers of all sizes and in all industries are encouraged to
participate in National Disability Employment Awareness Month; and
WHEREAS, workplaces welcoming of the talents of all people, including
disabled people, are a critical part of our efforts to build an inclusive
community and strong economy.
NOW, THEREFORE, I, Oepke G. Niemeyer, Mayor of the City of Brookings,
do hereby proclaim October 2022 as
DISABILITY EMPLOYMENT AWARENESS MONTH
And call upon Brookings to observe this month with appropriate
programs and activities, and to advance its important message that
disabled people are equal to the task throughout the year.
IN WITNESS WHEREOF, I have hereunto set forth my hand
and caused to be affixed the Great Seal of the City of
Brookings, this 11th day of October, 2022.
Oepke G. Niemeyer, Mayor
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0384,Version:1
Proclamation: National Code Compliance Month
Summary:
The American Association of Code Enforcement recognizes October as National Code Compliance
Month. The Brookings Community Development Department would like to thank code enforcement
officers Katie Bortnem and Sarah Keizer for their service to the Department and City of Brookings.
Attachments:
Proclamation
City of Brookings Printed on 10/14/2022Page 1 of 1
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MAYORAL PROCLAMATION
City of Brookings, South Dakota
WHEREAS, Code Enforcement Officers provide for safety and welfare of the citizens
of Brookings through the enforcement of local codes or ordinances facing various
issues of building, zoning, housing, environmental, health and life safety; and
WHEREAS, Code Enforcement Officers often have a challenging and demanding role
and often do not receive recognition for the job that they do in improving the
quality of life for residents and businesses; and
WHEREAS, Code Enforcement Officers are dedicated professionals who share the
goals of preventing neighborhood deterioration, enhancing and ensuring safety,
and preserving property values through knowledge and application of housing,
zoning, and nuisance codes and ordinances; and
WHEREAS, Code Enforcement Officers often have a highly-visible role in the
community and regularly interact with a variety of state, county and local agencies,
first responders, and citizens; and
WHEREAS, Code Enforcement Officers are called upon to provide quality customer
service and excellence to the residents and businesses of our community; and
WHEREAS, Brookings recognizes the benefits Code Enforcement Officers provide by
keeping our city clean and safe.
NOW, THEREFORE, BE IT RESOLVED, that I, Oepke G. Niemeyer, Mayor of the
City of Brookings, do hereby proclaim October as
NATIONAL CODE COMPLIANCE MONTH
IN WITNESS WHEREOF, I have placed the Seal of the
City of Brookings, State of South Dakota, this 11th day of
October 2022.
Oepke G. Niemeyer, Mayor
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0385,Version:1
Report: SDSU Student Association.
Summary:
SDSU SA Government Affairs Chair, Erika Van Nieuwenhuyse, will provide an update on SDSU
happenings to the City Council and members of the public.
Erika is a Senior Political Science Major with minors in Legal Studies and Philosophy. She plans to
attend law school following graduation from SDSU in May 2023. She has always enjoyed learning
about government and has been involved in state government since her freshman year at SDSU by
interning for both the SD House of Representatives, and most recently, Governor Noem.
The Students' Association is comprised of all General Activity Fee-paying students at South Dakota
State University. The Students' Association Senate is the official student government organization at
SDSU, consisting of 26 senators representing each of the academic colleges and the student body
president and vice president.
The Students' Association Senate serves as a representative body to bring the voice of SDSU
students to university administration, faculty, staff, state legislators and the South Dakota Board of
Regents of Higher Education. The Students' Association also allocates student fee funds to support
various campus entities, facilities and many student organizations.
SDSU SA Website:<https://www.sdstate.edu/students-association>
City of Brookings Printed on 10/14/2022Page 1 of 1
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-084,Version:1
Action on Resolution 22-084, a Resolution Authorizing Change Order No. 1 for 2021-02STA 15th
Street South and 7th Avenue South Construction Project; Bowes Construction, Inc.
Summary:
The 2021-02STA 15th Street South and 7th Avenue South Construction Project is currently in process.
Additional work has been requested to be completed by the contractor including extension of the
south project limits to include the intersection of 7th Avenue and Remington Drive. Some of these
quantities will be measured and paid as normal under the original contract while other bid items were
provided with new pricing.
Fiscal Impact:
The contract will be increased by $70,285.35 to include these additions to the project. The additional
costs are split between the street and drainage budgets.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
City of Brookings Printed on 10/14/2022Page 1 of 1
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City Council Agenda Memo
From: Charlie Richter, City Engineer
Council Meeting: October 11, 2022
Subject: Resolution 22-084: Change Order No. 1 for 2021-02STA 15th
Street South and 7th Avenue South Construction Project;
Bowes Construction, Inc.
Person(s) Responsible: Charlie Richter, City Engineer
Summary:
The 2021-02STA 15th Street South and 7th Avenue South Construction Project is
currently in process. Additional work has been added to the contract with Bowes
Construction, Inc. expanding the southern limits of the project to the intersection of 7th
Avenue and Remington Drive. This Change Order also includes the final adjustment of
measured quantities in the original base bid, as well as liquidated damages related to
the contract completion date.
Background:
This project is the construction of new streets connecting 15th Street South and 7th
Avenue South, as well as improvements to the local watershed. City staff noted that a
portion of a future drainage Capital Improvement Project (CIP) project on Remington
Drive will require the reconstruction of the intersection of 7th Avenue and Remington to
install storm sewer. It was determined that it would be best to perform this portion of the
future work simultaneously with the work on the 15th Street South and 7th Avenue South
project and avoid the need to close the 7th Avenue and Remington Drive intersection in
the future. This work accounts for a majority of the contract price increase in the
Change Order.
Item Details:
The original 2021-02STA 15th Street South and 7th Avenue South Construction Project
contract with Bowes Construction, Inc. will be adjusted to account for the measured as-
built quantities, including the additional work on the 7th Avenue and Remington Drive
intersection, as follows:
Original Contract Price: $2,628,516.46
Change from Previously Approved Change Orders: $0.00
Contract Price Prior to this Change Order: $2,628,516.46
Increase of this Change Order (No. 1): $70,285.35
Contract Price incorporating this Change Order: $2,698,801.81
Legal Consideration:
None.
Strategic Plan Consideration:
The 2021-02STA 15th Street South and 7th Avenue South Construction Project aligns
with City Council Strategic Initiative of Economic Growth by completing the long-awaited
connection of 15th Street South and 7th Avenue South as important transportation
corridors within the City; thereby improving inter-neighborhood connectivity and opening
up new lands for future development.
Financial Consideration:
The contract with Bowes Construction will be increased by $70,285.35 as a result of this
Change Order. The additional costs are split between the Streets and Sidewalks
account, and Stormwater account and falls within their respective budgeted amounts.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a study session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Resolution
Resolution 22-084
Resolution Authorizing Change Order No. 1, for
2021-02STA 15th Street South and 7th Avenue South Construction Project;
Bowes Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2021-
02STA 15th Street South and 7th Avenue South Construction Project:
Construction Change Order Number 1: Adjust plan quantities to include additional
work. The work being added includes extension of the south project limits to include the
intersection of 7th Avenue and Remington Drive. The total price increase in the contract
for these changes is $70,285.35.
Passed and approved this 11th day of October, 2022.
CITY OF BROOKINGS, SD
________________________________
Oepke G. Niemeyer, Mayor
ATTEST:
_________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-033,Version:1
Introduction and First Reading on Ordinance 22-033, an Ordinance Pertaining to Vehicle Parking
Spaces for Electric Vehicles in the City of Brookings, South Dakota. Second Reading and Action:
October 25, 2022.
Summary:
This Ordinance would provide the legal basis and enforcement mechanism for EV-only parking
spaces. City staff would provide public awareness about this ordinance change through a press
release, City website, and social media.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance
Agreement
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City Council Agenda Memo
From: Jacob Meshke, Assistant City Manager
Council Meeting: October 11, 2022 / October 25, 2022
Subject: Electric Vehicle (EV) Parking
Person(s) Responsible: Paul Briseno, City Manager
Summary:
Ordinance 22-033 would provide the legal basis and enforcement mechanism for EV -
only parking spaces. City staff would provide public awareness about this ordinance
change through a press release, City website, and social media.
Background:
The City of Brookings’ Strategic Plan includes sustainability as a focus area with a goal
of sustainable development practices, training, policy and implementation which
includes an emphasis on electric vehicles. The City of Brookings started this initiative
by partnering with Brookings County and Brookings Municipal Utilities to install a level
two EV charger at the City/County Government Center.
The City furthered this initiative by entering into a public -private partnership with Red E
Charging to provide a fast-charging unit and another level two charger. The agreement
of the public-private partnership outlines that Red E Charging is responsible for the
charging units and the City would provide four (4) reserved parking spaces for charging
at the Brookings Activity Center.
Item Details:
City staff have received numerous complaints about non-EV’s parking in the parking
spaces meant to serve for charging EV’s. In order to honor the agreement between the
City and Red E Charging as well as provide dedicated spaces for EV charging,
Ordinance 22-033 would provide the legal basis and enforcement mechan ism for EV-
only parking spaces.
Penalties for violation of this ordinance would include fines as well as the potential for
towing of repeat/non-compliant offenders. City staff would provide public awareness
about this ordinance change through a press release, City website, and social media.
An update to the Consolidated Fee Schedule will be brought forward at a future meeting
to set the fine amount for violating Ordinance 22-033.
Legal Consideration:
City Attorney Steve Britzman drafted Ordinance 22-033.
Strategic Plan Consideration:
Sustainability – Providing EV charging space and opportunity furthers the City’s focus
area of Sustainability by encouraging the reduction of fossil fuel consumption and
carbon emissions.
Financial Consideration:
Adoption and enforcement of the ordinance would carry potential fine and towing
expenses for violators.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the ordinance as presented.
Supporting Documentation:
Ordinance
Agreement
Ordinance 22-033
An Ordinance Pertaining to Vehicle Parking Spaces
for Electric Vehicles in the City of Brookings, South Dakota.
Be It Ordained and Enacted by the City Council of the City of Brookings, State of South
Dakota, as follows:
I.
Sec. 82-526. Parking restricted to vehicles using electric vehicle chargers.
The city manager or designee is authorized to determine which parking spaces in the
city are designated as parking spaces usable only by vehicles using electric vehicle
chargers, and shall mark or sign such parking spaces accordingly. It is unlawful for any
person to park or leave standing a vehicle in or upon a parking space designated by
such a sign or other marking unless such vehicle is actively being charged using an
electric vehicle charger.
II.
Any or all ordinances in conflict herewith are hereby repealed.
First Reading: October 11, 2022
Second Reading: October 25, 2022
Published:
CITY OF BROOKINGS, SD
Oepke G. Niemeyer, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-034,Version:1
Introduction and First Reading on Ordinance 22-034, an Ordinance Authorizing Budget Amendment
No. 9 to the 2022 Budget. Second Reading and Action: October 25, 2022.
Summary:
The City of Brookings Staff continually monitors departmental budgets and brings amendments to the
City Council as necessary to account for circumstances not anticipated in the originally adopted
appropriation ordinance. This ensures compliance with state and local laws and maintains
transparency regarding the City’s operational needs. This amendment will increase payroll budgets
to accommodate a one-time compensation supplement for all employees and increase the payroll
budget in the Recreation Department for the addition of an Activity Center Coordinator, which will be
funded by the 3B Tax Fund.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance
City of Brookings Printed on 10/14/2022Page 1 of 1
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City Council Agenda Memo
From: Erick Rangel, Chief Financial Officer
Council Meeting: October 11, 2022 / October 25, 2022
Subject: Ordinance 22-034: Budget Amendment No. 9 to the 2022
Budget
Presenter: Paul Briseno, City Manager
Summary:
The City of Brookings Staff continually monitors departmental budgets and brings
amendments to the City Council as necessary to account for circumstances not
anticipated in the originally adopted appropriation ordinance. This ensures compliance
with state and local laws and maintains transparency regarding the City’s operational
needs. This amendment will increase payroll budgets to accommodate a one-time
compensation supplement for all employees and increase the payroll budget in the
Recreation Department for the addition of an Activity Center Coordinator, which will be
funded by the 3B Tax Fund.
Background:
The nation is currently experiencing unprecedented and unforeseen inflation. At this
time, the City’s increase in Sales Tax revenue has afforded us the opportunity to invest
further in our employees by offering each full-time employee a one-time $2,000
compensation supplement in November. By offering this, the City can utilize currently
available funds for a one-time expenditure while continuing to monitor the local
economy and our overall financial position for future spending decisions.
In 2022, the City budgeted a 4% merit increase for employees while the state and other
entities provided a 6% salary adjustment. The one-time pay adjustment is much like a
bonus in that it will not negatively impact future year’s expenditures and is a more
fiscally prudent approach, given the city’s primary revenue source is sales tax.
Item Details:
Part 1
A one-time $2,000 compensation supplement for all full-time employees is proposed.
This bonus would be given at the end of November for any employees hired prior to
October 1st. The below increases to departmental budgets will be necessary to
accommodate the payments.
Fund/Department Increase/Decrease Description
City Manager $8,000 one-time compensation supplement
Human Resources $6,500 one-time compensation supplement
Finance $6,000 one-time compensation supplement
Police $76,000 one-time compensation supplement
Fire $4,500 one-time compensation supplement
Recreation $4,000 one-time compensation supplement
Airport $2,000 one-time compensation supplement
Golf Course $2,500 one-time compensation supplement
Total $109,500
Part 2
The City has recently identified the need for a full-time Activity Center Coordinator to
enhance the services offered to seniors in our community. This position will be funded
by a transfer from the 3B Tax Fund to the General Fund and paid out of the Recreation
Department. This amendment provides for estimated wages and benefits for the
November and December 2022.
Fund/Department Increase/Decrease Description
3B Tax Fund $12,000 Transfer to GF for AC Coordinator
General Fund $12,000 Transfer from 3B Tax Fund for AC Coordinator
Recreation $12,000 AC Coordinator Payroll
Legal Consideration:
None.
Strategic Plan Consideration:
This action supports fiscal responsibility by increasing budget authority for anticipated
expenditures and increasing transparency regarding City operational needs.
Financial Consideration:
Part 1 increases the departmental expenditure budgets by a total of $105,000 in the
General Fund, $2,000 in the Airport Fund, and $2,500 in the Golf Course Fund.
Part 2 transfers $12,000 from the 3B Tax Fund to the General Fund and in turn
increases the payroll expenditure budget in the Recreation Department by $12,000.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Memo
Ordinance
Ordinance 22-034
An Ordinance Authorizing Budget Amendment No. 9 to the 2022 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental
appropriations provided there are sufficient funds and revenues available to pay the
appropriation when it becomes due.
Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2022 budget:
PART 1: Increase Regular Pay budget to accommodate one-time employee
compensation supplement.
Dept./Fund Budgetary Account Account
Name
Increase/(Decrease)
Amount
Description
City Manager 101-406-5-101-00 Regular Pay $8,000.00 compensation
supplement
Human
Resources
101-414-5-101-00 Regular Pay $6,500.00 compensation
supplement
Finance 101-415-5-101-00 Regular Pay $6,000.00 compensation
supplement
Police 101-421-5-101-00 Regular Pay $76,000.00 compensation
supplement
Fire 101-422-5-101-00 Regular Pay $4,500.00 compensation
supplement
Recreation 101-451-5-101-00 Regular Pay $4,000.00 compensation
supplement
Airport 606-000-5-101-00 Regular Pay $2,000.00 compensation
supplement
Golf Course 607-000-5-101-00 Regular Pay $2,500.00 compensation
supplement
TOTAL $109,500.00
PART 2: Transfer funds from the 3B Fund to the General Fund and increase Regular
Pay budget for addition of a full-time Activity Center Coordinator.
Dept./Fund Budgetary
Account
Account Name Increase/(Decrease)
Amount
Description
3B Tax Fund 284-000-7-899-01 Transfer Out $12,000.00 Activity Center
Coordinator
General Fund 101-000-6-700-00 Transfer In $12,000.00 Activity Center
Coordinator
Recreation 101-451-5-101-00 Regular Pay $12,000.00 Activity Center
Coordinator
All ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: October 11, 2022
Second Reading: October 25, 2022
Published:
CITY OF BROOKINGS, SD
Oepke G. Niemeyer, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0383,Version:1
Public Hearing and Action on a Temporary Alcohol Application from SDSU Foundation / Sodexo, to
operate within the City of Brookings, South Dakota for SDSU Alumni Activities on October 27-29,
2022 at the SDSU Alumni Center, 815 Medary Avenue.
Summary:
SDSU Foundation / Sodexo, has applied for a Temporary Alcohol License for SDSU Alumni Activities
to be held October 27-29, 2022, at the SDSU Alumni Center, 815 Medary Avenue. All temporary
alcohol licenses must be approved by the City Council through use of a public hearing. All
documents have been filed with the City pertaining to insurance and other licensing requirements.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Legal Notice
City of Brookings Printed on 10/14/2022Page 1 of 1
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City Council Agenda Memo
From: Bonnie Foster, City Clerk
Council Meeting: October 11, 2022
Subject: Temporary Alcohol Application: SDSU Foundation / Sodexo
Person(s) Presenting: Bonnie Foster, City Clerk
Summary:
SDSU Foundation / Sodexo, has applied for a Temporary Alcohol License for SDSU
Alumni Activities to be held October 27-29, 2022, at the SDSU Alumni Center, 815
Medary Avenue.
Background:
All temporary alcohol licenses must be approved by the City Council through use of a
public hearing. All documents have been filed with the City pertaining to insurance and
other licensing requirements.
Item Details:
SDSU Foundation / Sodexo, has applied for a Temporary Alcohol License for SDSU
Alumni Activities to be held October 27-29, 2022, at the SDSU Alumni Center, 815
Medary Avenue.
Legal Consideration:
City Attorney Steve Britzman has reviewed the application.
Strategic Plan Consideration:
Economic Growth – allowing businesses to expand options for their customers.
Financial Consideration:
Resolution 15-066, Resolution establishing the License Fees for the Issuance of Special
Alcoholic Beverage Licenses in the City of Brookings.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a study session
5. Discuss / take no action / table
Staff recommends approval.
Supporting Documentation:
Legal Notice
Notice of Hearing
Upon Applications for Sale of Alcoholic Beverages
NOTICE IS HEREBY GIVEN that the Brookings City Council, Brookings, South Dakota, will hold
a public hearing at 6:00 p.m., Tuesday, October 11, 2022, in the Brookings City & County
Government Center, 520 Third Street, to consider a Temporary Alcohol License Application
from the SDSU Foundation / Sodexo, to operate within the City of Brookings, South Dakota, for
SDSU Alumni Activities on October 27-29, 2022 at the SDSU Alumni Center, 815 Medary
Ave. At which time and place all persons interested will be given a full, fair and complete
hearing thereon.
Dated at Brookings, South Dakota, this 30th day of September, 2022.
Bonnie Foster, City Clerk
Published time(s) at an approximate cost: $ .
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-083,Version:1
Action on Resolution 22-083, a Resolution Amending the Consolidated Fee Schedule.
Summary:
The City of Brookings Animal Control Department has recently analyzed costs associated with pet
licensing, euthanizing and testing dangerous animals, and providing live traps. This resolution will
increase fees to more adequately cover the costs the City incurs in these areas.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
City of Brookings Printed on 10/14/2022Page 1 of 1
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City Council Agenda Memo
From: Erick Rangel, Chief Financial Officer
Council Meeting: October 11, 2022
Subject: Resolution 22-083: Amending the Consolidated Fee
Schedule
Presenter: Ashley Rentsch, Senior Finance Manager
Summary:
The City of Brookings Animal Control Department has recently analyzed costs
associated with pet licensing, euthanizing and testing dangerous animals, and providing
live traps. This resolution will increase fees to more adequately cover the costs the City
incurs in these areas.
Background:
The City of Brookings current animal control fee schedule lacks an incentive for owners
to alter their pets, and it contains no provisions to recover euthanasia and testing costs
incurred for dangerous animals. The current live trap deposit also does not cover the
cost of replacing a trap.
Item Details:
Changes to the Fines Schedule:
Description Fee Previous Fee Percent Change
City License Fee (Altered) $ 5.00 $10.00 - 50%
City License Fee (Unaltered) $ 25.00 $15.00 + 67%
Euthanasia Fee $ 60.00 New Fee New Fee
Testing Fee $ 65.00 New Fee New Fee
Live Trap Deposit $150.00 $100.00 + 50%
City License Fees: The City of Brookings currently requires all dogs and cats
within City limits to be licensed. In general, unaltered animals have a higher
incidence of running away, being more aggressive, and causing unplanned
breeding. These adjustments to the fee schedule will provide more of an
incentive to pet owners to alter their animals in an effort to prevent these issues.
Euthanasia Fee: The City of Brookings currently collects only an impoundment
fee for dangerous animals, yet these animals are frequently required to be
euthanized at a cost of $60 per animal.
Testing Fee: The State of South Dakota requires all biting animals to
euthanized and tested for rabies. The testing fee costs $65 per animal.
Live Trap Deposit: The Live Trap Deposit is currently $100; however, the
replacement cost for a trap is approximately $150.
Legal Consideration:
None.
Strategic Plan Consideration:
This action supports fiscal responsibility by increasing fees to adequately cover the cost
of providing services to the community and incentivizing preventative behaviors.
Financial Consideration:
This resolution promotes cost neutrality and passes costs to pet owners subject to
animal control services rather than the costs being subsidized by the City’s General
Fund.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Memo
Resolution
Resolution 22-083
Resolution Amending the Consolidated Fee Schedule
W hereas, the adopted Municipal Code and City Policies make references to fees
charged; and
W hereas, it is prudent that the fees be reviewed for cost effectiveness.
Now, Therefore, Be It Resolved, that the City of Brookings hereby adopts the following
amendments to the Consolidated Fee Schedule
Description Fee
Animal Control Fees:
City License Fee (Altered) $ 5.00
City License Fee (Unaltered) $ 25.00
Euthanasia Fee $ 60.00
Testing Fee $ 65.00
Live Trap Deposit $150.00
Passed and Approved this 11th day of October, 2022.
CITY OF BROOKINGS, SD
________________________________
Oepke G. Niemeyer, Mayor
ATTEST:
______________________________________
Bonnie Foster, City Clerk