HomeMy WebLinkAboutUtilMinutes_2022_08_08Municipal Utilities Board August 8, 2022
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
August 8, 2022, at the Utility Building with the following members present: Bartels, Hawley
and Harvey. Absent: Carruthers and Hansen.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held July 12 , 2022 and July 26 , 2022 were read and
approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design LLC, Uniforms, $2607.00; A-I Computer Solutions Of Brookings Inc,
Supplies, $279.98; Allegra, Printed Supplies, $855.34; American Fence Company of SD, Gate
Openers, $15741.87; AMP Electric Construction Inc, Labor/Supplies, $98.19; Appeara,
Supplies, $57.33; AT & T, Telco Settlement, $918.68; AT & T Mobility, PCS Phone Service,
$2731.56; Authorize.Net, Credit Card Processing Fee, $175.75; Bally Sports North, Contract
Fee, $8128.16; Bluefin Payment Systems, Credit Card Processing Fee, $8931.69; Bobcat Of
Brookings, Supplies/Equipment Rental, $43.55; Border States Elec Supply, Supplies, $4700.84;
Border States Elec Supply, Systems/Cabling Inv, $1632.43; Border States Elec Supply,
Uniforms, $8292.48; Bowes Construction Inc, Asphalt, $1177.25; Bridle Estates, Sewer Charge
Reimbursement, $5049.00; Brookings Auto Mall, Vehicle Maintenance, $1238.02; Brookings
Credit Bureau & Collection Agency, Delinq. Account Collection, $133.59; Brookings Dumpster
Service, Sanitation Service, $478.52; Brookings Engraving, Signs/Engraving, $24.00; Brookings
Engraving, Uniforms, $879.86; Brookings Municipal Utilities, Office Utility Bill, $57584.58;
Brookings Municipal Utilities, Petty Cash, $40.00; BSG Clearing Solutions, Telco Settlement,
$33.61; Buhls Dry Cleaners & Linen Supply, Rug/Supplies, $169.70; Business Track, Credit
Card Processing Fee, $8695.82; Calix Inc., Inventory, $71932.07; Carquest Auto Supply, Work
Equip Maintenance/Supplies, $872.48; CDW Government Inc, Computer Supplies/Support,
$2434.43; Century Business Products, Copier Maintenance, $51.20; Century Link, Telephone
Expense, $151.63; Cisco Systems, Inc, Software, $2209.63; City of Brookings, Contract Fee,
$7292.44; City of Brookings Landfill, Landfill Fee, $30.90; Civil Design Inc, Engineering
Consulting, $3082.50; Clark Drew Construction Inc, Valley Gutter Repair, $326.53; Complete
Plumbing Inc., Labor/Supplies, $1333.32; Cook, Tanner, Travel, $88.50; Core & Main, Coupling
Adapters, $2995.96; Core & Main, Gate Valves, $88710.12; Core & Main, MJ Tees, $1234.41;
Core & Main, Sump Pump Program, $3453.02; Core & Main, Supplies, $5612.26; Core & Main,
Water Main, $11289.60; Courtesy Plumbing Inc., Repair/Supplies, $1075.70; Courtesy
Plumbing Inc., Sump Pump Program, $38.95; Credit Collections Bureau, Delinq. Account
Collection, $547.04; Culligan of Brookings, Bottled Water, $113.75; Dakota Bodies LLC,
Supplies, $111.23; Dakota Fluid Power Inc, Maintenance/Supplies, $283.75; Dakota Supply
Group, Inventory, $15578.47; Dakota Supply Group, Supplies, $4014.43; Dakota Supply Group,
Systems/Cabling Inv, $84.19; Dave's Window Cleaning, Inc, Window Service, $70.00; Dept Of
The Treasury, Federal Tax, $5881.51; DGR Engineering Inc, Engineering Service, $8651.00;
DHE, LLC, Maintenance Fee, $1196.63; Directory Resources Co LLC, Software Maintenance,
$1250.00; Ditch Witch UnderCon, Locators, $20280.32; Ditch Witch UnderCon, Work Equip
Maintenance, $313.70; Ekern, Jeff, Travel, $35.40; Ethanol Products LLC, Chemicals, $690.30;
Express Communications, Inc., Telco Settlement, $9570.25; Fastenal Company, Supplies,
$53.94; Ferguson Waterworks #2516, Supplies, $3287.19; Flexible Pipe Tool Co, Supplies,
$2290.00; Franz Reprographics, Copier Maintenance, $200.70; G & R Controls, Equipment
Repair, $4830.52; Golden West Technologies Inc., Tech Support, $4026.35; Goldfield Telecom
LC, Supplies, $228.40; Grainger, Supplies, $202.68; Gray Television Group Inc, Contract Fee,
$19452.53; Graybar Electric Company, Supplies, $2188.30; Graybar Electric Company,
Systems/Cabling Inv, $1434.88; Hawkins Inc, Chemicals, $11226.61; Hawkins Inc, Supplies,
$1558.56; Hawley, Spence, Travel, $126.40; HDR, Inc, Engineering Service, $171544.90; High
Point Networks, Software/Maintenance, $15219.00; Hillyard/Sioux Falls, Sweeper Repair,
$132.75; Hometown Service & Tire LLC, Vehicle Maintenance, $224.00; HP Inc., Computer
Equipment, $200.00; Iconectiv, LLC, LNP Fee, $1492.94; Industrial Machine & Engineering,
LLC, Repairs/Supplies, $515.00; Interstate All Battery Center, Supplies, $27.00; Interstate
Telecommunications Cooperative, Telephone Expense, $371.62; Kimbal, Dan, Travel, $53.10;
Kocak, Dillion, Travel, $91.88; Kruse, Isaac, Travel, $129.80; Lewis Drug Inc, Supplies, $20.43;
Lowe's, Supplies, $16.47; Lumen, Telco Settlement, $272.22; Mack, Brayton, Travel, $106.20;
Martin's Inc, Diesel/Oil, $2287.39; Matheson Tri-Gas Inc, Supplies, $228.67; Mathison, Scott,
Travel, $129.80; Mccaa, Mary, Conserve/Demand Incentive, $200.00; Merchant Job Training &
Safety Inc, Training Materials, $550.00; Mid South Telecom, Systems/Cabling Inv, $171.00;
Midamerican Energy, Utility Bill, $11.75; Midcontinent Comm., Contract Fee, $592.02;
Midwest Glass LLC, Repair/Supplies, $499.59; Midwest Hoop Confinement, Hoop Barn Cover,
$16545.49; Millborn Seeds Inc, Grass Seed/Fertilizer, $600.00; Millennium, Fiber Cable,
$2900.00; MVTL Laboratories Inc., Wastewater Analysis, $2305.60; Nexstar Broadcasting, Inc.,
Contract Fee, $9225.48; North Central International, Inc., Equipment/Maintenance, $778.63;
Northwestern Energy, Natural Gas, $18.14; Office Peeps Inc, Supplies, $870.59; One Source -
The Background Check Company, Employee Verification, $108.00; Paragon Health & Wellness,
Drug Screening, $490.00; PE Group, Engineering Consulting, $6195.00; Pete Lien & Sons Inc,
Chemicals, $12818.95; Peterson, Becky, Meeting Supplies, $190.74; PFC Equipment, Inc.,
Supplies, $3003.06; Pizza Ranch, Employee Recognition, $86.24; Prussman Contracting Inc,
Electric Feeder, $3236.39; RC First Aid, Supplies, $170.50; Reed, Jeff, Travel, $88.50; Resco,
Aluminum Street Light Poles, $37065.00; Resco, Box Pads, $5349.06; Rients, Shane, Travel,
$212.40; Riverside Technologies, Inc., Laptop, $2700.00; Robby's Auto Shop, Vehicle
Maintenance, $926.32; Roybal, Bailey, Travel, $53.10; Runnings, Supplies, $2640.85; Schmitt,
Brennen, Conserve/Demand Incentive, $25.00; Schoon, Jacob, Travel, $88.50; Schoon's Pump
N' Pak, Vehicle Gasoline, $12137.26; SD Dept of Environ & Nat, Certification, $60.00; SD Dept
of Health Lab Remit Center, Testing W-WW Samples, $469.00; SD Dept of Rev, Enhanced 911,
$8631.35; SD Telecom Association, Assessment, $11811.00; SD Treasurer, Sales/Excise Tax,
$200128.70; SDN Communications, Annual Fiber Maintenance, $3992.00; SDN
Communications, Circuit Lease, $2346.50; South Dakota Newspaper Services. Inc, Employment
Advertising, $450.22; South Dakota One Call, Locate Fee, $551.25; Springbrook, Credit Card
Processing Fee, $2073.18; Sprint PCS, PCS Phone Service, $148.81; Steffen, Bryce, Travel,
$129.80; Stuart C. Irby, Supplies, $1035.00; Sturdevant Auto Supply, Supplies, $143.03;
Sweeney Controls Company, Repair/Labor, $1516.00; Swiftel Communications, Office Phone
Bill, $120023.18; SwipeClock LLC, Subscription, $535.50; TCT Network, Contract Fee,
$173.20; Tessier's Inc, Repairs/Supplies, $762.00; The UPS Store, Freight, $366.16; Thomson
Reuters - West, SDCL Publications, $136.32; United Parcel Service, Freight, $31.00; United
States Postal Service, Postage, $9000.00; University Estates, Water Charge Reimbursement,
$3510.00; USA Bluebook, Supplies, $296.56; Vermeer High Plains, Supplies, $474.12; Volkers,
Jason, Travel, $129.80; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $180.50;
Wesco, Supplies, $1500.00; Winter Contracting, LLC, Raw/Treated Water Pipelines, $81814.88;
WW Tire Service Inc, Work Equipment Maintenance, $531.84; Xcel Energy/NSP, Utility Bill,
$28.56; BJORKLUND CONSTRUCTION, Refund Check, $26.49; BLUEGILL INC, Refund
Check, $8.05; BOSLER, ALEX, Refund Check, $96.68; HOFFMAN, CHELSI, Refund Check,
$135.63; SOUTH BRIAR APTS, Refund Check, $45.37; TEMPT LLC, Refund Check, $33.32;
WASESCHA, JULIETTE, Refund Check, $122.64; ZOKOU, MOISE-AIME & CHANTEL,
Refund Check, $3.87.
PERSONNEL INFORMATION
Department Salaries (July): Electric, $238,741.80; Water, $105,773.86; Wastewater,
$104,609.13; Telephone, $328,798.63;
Retirement, $44,203.73; Social Security, $56,140.33; Insurance, $92,612.84; Deferred Comp,
$13,301.87;
Salary Changes: H. Beynon, $23.59; J. Borns, $37.61; K. Briggs, $45.37; J. Christenson,
$26.80; T. Cook, $17.32; T. Dahmen, $43.18; B. Drexler, $45.37; J. Ekern, $37.61; K. Gerdes,
$23.59; C. Grimsley, $15.02; J. Horst, $41.16; K. Jensen, $30.16; D. Kimball, $17.32; S. Kindt,
$43.18; J. Kleinemas, $41.16; D. Kocak, $16.02; J. Kriese, $39.09; D Kruse, $39.09; J. Larson,
$41.16; J. Lenander, $20.02; J. Lounsbery, $37.61; B. Mack, $17.32; T. McLaughlin, $25.97;
M.Menken, $37.61; B Nelson, $37.61; J. Owen, $23.09; D. Patrick, $24.35; J. Reed, $37.61; S.
Rients, $34.14; B. Roybal, $17.32; J. Schoon, $17.32; C. Strand, $41.16; L. Swenson, $34.14; A.
Wakeman, $17.32; M. Beynon, $37.61; A. Brech, $24.80; D. Denison, $32.54; J. Hanson,
$39.09; E. Henningsen, $37.61; T. Hohn, $39.09; J. Jensen, $32.54; T. Koch, $37.14; D. Loban,
$31.00; C. May, $33.85; K. McClain, $16.52; T. McClain, $25.46; R. Meyer, $32.54; K.
Woodell, $16.52; S. Minor, $16.52; D. Nemitz, $18.26; M. Page, $31.00; B. Peterson, $31.00;
M. Redmond, $16.52; B. Scott, $30.91; N. Vanderscnick, $32.54; M. Volkers, $34.14; D.
Weekes, $27.90; R. Wendland, $32.54; J. Axtell, $34.90; T. Bruna, $28.72; W. Clark, $34.90;
B. Goodfellow, $16.02; M. Hageman, $21.23; T. Hietpas, $16.02; C. Koerlin, $21.36; J.
McKibben, $28.72; T Mumby, $23.59; C. Murphy, $20.29; J. Nielsen, $22.52; J. Nutter,
$23.599; C. Otis, $19.22; K. Resmen, $15.02; L. Sebring, $27.34; M. Stearns, $19.13; D. Steege,
$43.18; S. Stulken, $24.74; S. Thelen, $23.59; D. Wakeman, $39.09; N. Axtell, $46.27; D.
Brutty, $24.11; C. Carpenter, $24.11; M. Collins, $43.18; D. DesLauriers, $41.16; L. Dickey,
$41.16; A. Egeberg, $29.51; R. Foster, $41.16; A. Haberman, $41.16; B. Halvorson, $29.51; S.
Hinricher, $29.51; L. Kreger, $19.29; I. Kruse, $41.16; S. Kuno, $16.52; J. Ladegaard, $22.78;
N. Maher, $26.80; S. Mathison, $25.82; R. Meyer, $16.52; J. Millard, $41.16; C. Nutter, $41.16;
W. Olson, $16.52; B. Pedersen, $41.16; M. Robinson, $39.10; T. Rymerson, $23.59; C.
Sandmeier, $37.61; B. Steffen, $41.16; T. Swanson, $46.27; V. Voegeli, $41.16; J. Volkers,
$41.16; M. Vrchota, $41.16; Z. Whitlock, $19.29; A. Zaug, $29.51;
New Employees: O. Brown, $16.02; J. Reller, $20.70; M. Stearns, $18.58; J. Wagner, $24.23 J.
Ladegaard, $22.12; K Hougland, $26.80;
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for
the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of
second quarter 2022.
REVIEW OF 2023 CAPITAL IMPROVEMENT PROGRAM
The staff presented the proposed 2023 Capital Improvement Program for all funds. No
action was taken.
SURPLUS TELECOMMUNICATIONS AND IT EQUIPMENT
Motion was made by Hawley that the following Resolution No. 13-22 be approved.
RESOLUTION NO. 13 – 22
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Description Quantity
Set-Top-Boxes and Hardware 144
Set-Top-Box Remote Controls 251
Paradyne DSL Modems 99
Comtrend Modems - version 2 22
Comtrend Modems - version 1 14
Wireless Access Point 16
Media Converters 31
Miscellaneous, Jacks, Faceplates 47
8-Port Switch (100M) + 5P Gig-1 38
D-Link Wi-Fi & Linksys router 2
Miscellaneous inside cable (ft) 1159
ONT UPS 4
CS540 Plantronics Headset 4
Yellow Tip STB Power Cords 107
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment for destruction in accordance with the provision of SDCL 6-13.
Adopted this 8th day of August, 2022.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
BROOKINGS EAST WTP GENERATOR & TRANSFER SWITCH
Bid Schedule A Bid Schedule B Bid Schedule B Alt.
Butler Machinery
(Caterpillar) $98,270.00 $311,425.00 $398,950.00
Motion was made by Bartels, seconded by Hawley that Bid Schedule A in the amount of
$98,270.00 and Bid Schedule B in the amount of $311,425.00 from Butler Machinery be
approved for the East WTP Generator & Transfer Switch for the Water Department; and, that,
after reviewing the contract for the above bid, that the President of the Board and/or Executive
Vice President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
BMU RAW & TREATED WATER PIPELINES – PHASE 2 PROJECT
Bid Schedule A Bid Schedule B Bid Schedule C Bid Schedule D
Winter Contracting LLC $10,347,977.85 $663,992.00 $255,545.75 $32,189.00
Bowes Contracting Inc. $10,362,325.56 $725,629.25 $229,985.10 $30,027.70
H&W Contracting $10,682,842.57 $701,455.65 $233,675.86 $29,946.30
Prunty Construction $13,221,257.00 $1,359,698.00 $258,505.75 $38,140.00
Motion was made by Hawley, seconded by Bartels that Bid Schedule A, B, C & D for the
BMU Raw & Treated Water Pipelines – Phase 2 Project be awarded to Winter Contracting LLC
for the Water Department; and, that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
DIRECTIONAL BORING MACHINE
THREE PHASE SOLID DIELECTRIC VACUUM RECLOSERS
Motion was made by Hawley, seconded by Bartels that authorization be given to
advertise for a Directional Boring Machine and Three Phase Solid Dielectric Vacuum Reclosers.
All members present voted in favor of the motion.
FLEET VEHICLES
Motion was made by Bartels, seconded by Hawley that authorization be given to
advertise for bids Fleet Vehicles. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for
the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President