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HomeMy WebLinkAboutUtilMinutes_2022_07_11Municipal Utilities Board July 11 , 2022 City of Brookings The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, July 11, 2022, at the Utility Building with the following members present: Bartels, Hansen, Hawley and Harvey. Absent: Carruthers. ADOPTION OF AGENDA The agenda was adopted. MINUTES Minutes of the regular meeting held June 13, 2022 and June 27, 2022 were read and approved. APPROVAL OF BILLS AND CLAIMS Motion was made by Hansen, seconded by Hawley that the following bills and claims be approved. All members present voted in favor of the motion. ABM Manufacturing LLC, Supplies, $105.00; ABRA Autobody & Glass of Brookings, Vehicle Maintenance, $2412.67; A-I Computer Solutions Of Brookings Inc, Supplies, $289.88; Allegra, Printed Supplies, $235.97; American Safety Util Corp, Supplies, $311.88; Anixter Inc, Systems/Cabling Inv, $97.50; Appeara, Supplies, $114.66; AT & T, Telco Settlement, $662.74; AT & T Mobility, PCS Phone Service, $1928.87; Authorize.Net, Credit Card Processing Fee, $168.20; Badger Communications, Systems/Cabling Inv, $932.49; Bally Sports North, Contract Fee, $8136.00; Banner Associates Inc, Engineering Consulting, $265.50; Bendix Inc., Copier Maintenance, $1258.66; Bierschbach Equipment, Repairs, $137.80; Bluefin Payment Systems, Credit Card Processing Fee, $9444.20; Bobcat Of Brookings, Mini Track Loader, $33349.89; Border States Elec Supply, Supplies, $6113.51; Bowes Construction Inc, Main Repair, $5068.12; Bridle Estates, Sewer Charge Reimbursement, $5055.00; Brookings County Finance Office, License, $24.20; Brookings Credit Bureau & Collection Agency, Delinq. Account Collection, $3.94; Brookings Dumpster Service, Sanitation Service, $478.52; Brookings Municipal Utilities, Office Utility Bill, $46559.97; Brookings Vision Center, Safety Glasses, $276.00; BSG Clearing Solutions, Telco Settlement, $58.72; Buhls Dry Cleaners & Linen Supply, Rug/Supplies, $169.70; Building Sprinkler Inc, Inspection, $356.46; Business Track, Credit Card Processing Fee, $8702.65; Carquest Auto Supply, Work Equip Maintenance/Supplies, $243.78; Carus LLC, Chemicals, $5460.00; CDW Government Inc, Computer Supplies/Support, $184.35; CDW Government Inc, Laptop/Tablets, $4257.85; CDW Government Inc, Systems/Cabling Inv, $5515.32; Century Link, Telephone Expense, $235.16; CHR Solutions Inc, Software Maintenance, $1617.19; City of Brookings, Contract Fee, $7379.04; City of Brookings Landfill, Landfill Fee, $227.91; Clark Drew Construction Inc, Roof Repair, $23600.00; Complete Plumbing Inc., Labor/Supplies, $79.88; ConvergeOne, Inc, Maintenance Contract, $834.00; Core & Main, Supplies, $1186.02; Courtesy Plumbing Inc., Repair/Supplies, $209.30; Credit Collections Bureau, Delinq. Account Collection, $783.57; Culligan of Brookings, Bottled Water, $338.25; Cunningham, Jon, Conserve/Demand Incentive, $350.00; Cutler Law Firm, LLP, Legal Service, $350.00; Dakota Fluid Power Inc, Air Dryer, $2121.30; Dakota Supply Group, Supplies, $150.62; Dave's Window Cleaning, Inc, Window Service, $70.00; Dept Of The Treasury, Federal Tax, $5879.30; DeZURIK, Inc., Supplies, $664.47; DGR Engineering Inc, Engineering Service, $4540.50; DHE, LLC, Maintenance Fee, $1196.63; Ditch Witch UnderCon, Work Equip Maintenance, $690.65; DLT Solutions LLC, Subscription Renewal, $24745.58; DvL Fire & Safety, Annual Fire Ext Inspection, $3174.95; Eide Bailly LLP, Audit Fee, $6500.00; Ekern, Jeff, Travel, $33.00; Express Communications, Inc., Telco Settlement, $9889.75; Farmers Implement Irrigation, Work Equipment Maintenance, $479.04; Fastenal Company, Supplies, $1816.72; Ferguson Waterworks #2516, Water Meters, $10725.00; Foerster Supply Inc, Supplies, $3576.91; Franz Reprographics, Copier Maintenance, $399.44; General Repair Service Inc, Repair/Supplies, $6624.06; Golden West Technologies Inc., Tech Support, $5870.09; Goldfield Telecom LC, Systems/Cabling Inv, $2770.53; Grainger, Electric Chain Hoist, $7546.40; Grainger, Supplies, $136.78; Gray Television Group Inc, Contract Fee, $19425.57; Graybar Electric Company, Supplies, $4631.11; Graybar Electric Company, Systems/Cabling Inv, $86.00; Hawkins Inc, Chemicals, $1550.00; Helsper, McCarty, & Rasmussen, PC, Legal Service, $4185.00; Hillyard/Sioux Falls, Vacuum, $555.21; Homestead Do It Center, Supplies, $10.79; Hometown Service & Tire LLC, Vehicle Maintenance, $246.99; HP Inc., Docking Stations, $1426.00; Interstate Telecommunications Cooperative, Telephone Expense, $484.02; L G Everist Inc, Gravel, $122.81; Lewis Drug Inc, Supplies, $19.98; Lowe's, Systems/Cabling Inv, $59.10; M & T Fire & Safety, Supplies, $291.68; M. J. Dalsin Co., Roof Repair, $144706.00; Martin's Inc, Diesel/Oil, $4219.89; Matheson Tri-Gas Inc, Supplies, $225.15; Mediacom LLC, Broadband Service, $7.89; Metering & Technology Solutions, Water Meter, $8617.80; Midamerican Energy, Utility Bill, $12.38; Midcontinent Comm., Contract Fee, $594.78; Midwest Glass LLC, Repair/Supplies, $614.01; Millborn Seeds Inc, Grass Seed/Fertilizer, $600.00; Minnesota Dept Of Labor & Industry, License Renewal, $128.00; Moss Adams LLP, Consulting Service, $3100.00; Muth Electric Inc, Wiring, $888.82; MVTL Laboratories Inc., Wastewater Analysis, $505.10; Napa Auto Parts, Supplies, $10.99; Nexstar Broadcasting, Inc., Contract Fee, $9213.52; Niklason Masonary, Concrete/Supplies, $2760.00; Northwestern Energy, Natural Gas, $148.01; Office Peeps Inc, Chair, $593.57; Office Peeps Inc, Supplies, $201.11; One Source - The Background Check Company, Employee Verification, $142.00; OneNeck IT Solutions LLC, Computer Hardware/Consulting, $2212.70; OneNeck IT Solutions LLC, Software Subscription, $5832.00; Pests B Dead LLC, Pest Control, $315.00; Pete Lien & Sons Inc, Chemicals, $12501.25; Prairie Graphics, Supplies/Uniforms, $13.00; Prunty Construction Co, Construction Work, $4000.00; Prussman Contracting Inc, Gravel, $2010.00; Quadient, Inc., Postage Meter Rental, $825.04; Ramsdells Fertilizer & Propane, LP Fill, $16.83; RC First Aid, Supplies, $158.00; Redcort Software Inc., Software, $225.00; Rients, Shane, Travel, $194.70; Ron's Auto Repair, Vehicle Maintenance, $53.86; Runnings, Supplies, $3474.47; Schoon's Pump N' Pak, Vehicle Gasoline, $10363.38; Schwartz Manure Hauling & Septic Service Inc, Sludge Removal, $6600.00; SD CPA Society, Membership Dues, $210.00; SD Dept of Health Lab Remit Center, Testing W-WW Samples, $499.00; SD Dept of Rev, Enhanced 911, $8710.97; SD Treasurer, Sales/Excise Tax, $152926.78; SDN Communications, Circuit Lease, $18284.24; Sioux Valley Energy, Dispatching Service, $726.00; Springbrook, Credit Card Processing Fee, $2263.38; Springbrook Holding Company LLC, Software Support, $4704.00; Sprint PCS, PCS Phone Service, $163.06; St. Thomas Moore, Conserve/Demand Incentive, $1404.00; Stuart C. Irby, Supplies, $1317.50; Swiftel Communications, Office Phone Bill, $119823.56; TCT Network, Contract Fee, $172.96; Teledynamics, Systems/Cabling Inv, $2432.04; The UPS Store, Freight, $481.02; Traffic Control Corp, Supplies, $2318.00; Turfguard Lawn Service Inc., Weed Spraying, $8920.00; U.S. Bank National Association, 2012 SRF Loan Payment, $397335.98; Uline, Supplies, $752.21; United Parcel Service, Freight, $49.79; United States Postal Service, Postage, $9000.00; Universal Service Adm. Co, USAC Contribution, $24089.48; University Estates, Water Charge Reimbursement, $3510.00; USA Bluebook, Supplies, $1122.60; Vantage Point Solutions Inc., Engineering Consulting, $515.00; Vermeer High Plains, Supplies, $75.25; Vermeer High Plains, Trencher, $99729.00; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $180.50; Wesco, Supplies, $517.00; Winter Contracting, LLC, Raw/Treated Water Pipelines, $161870.39; Winter Contracting, LLC, Western Ave Sewer Lift Consolidation, $55575.00; Xcel Energy/NSP, Utility Bill, $9.00; Xerox Corporation, Copier Maintenance, $26.17; ABUNDANT LIFE, Refund Check, $13.44; ADAMS, BARBARA, Refund Check, $41.56; ANDERSON, CHRIS R & JESSICA, Refund Check, $55.71; APLAND, KATHLEEN, Refund Check, $337.92; ARNOLD, MARY, Refund Check, $15.77; BASS, GERRY & CATHY, Refund Check, $438.21; BEHRENDS, BRETT, Refund Check, $168.97; BERGUM, GERALD & SHIRLEY, Refund Check, $239.74; BERSETH, STEVE, Refund Check, $170.70; BERTRAM, LORI, Refund Check, $112.45; BEZDICHEK, TOM & MARY, Refund Check, $99.18; BIGGAR, CRAIG & JODI, Refund Check, $9.59; BINGEN, ERIK, Refund Check, $387.22; BINKLEY, EILEEN & STEVE, Refund Check, $18.44; BINKLEY, MARK R & TERESA, Refund Check, $263.23; BOESCH, DUAYNE, Refund Check, $103.35; BONIFACE, ROB, Refund Check, $60.22; BORSTAD, MERVIN, Refund Check, $66.42; BORTNEM, HEATHER, Refund Check, $181.89; BRANDSRUD, CHERYL, Refund Check, $601.15; BROOKINGS ARTS COUNCIL, Refund Check, $157.31; BROWNELL, AMY & CRAIG, Refund Check, $15.62; BRUNA, DANIEL & TAMMY, Refund Check, $273.15; BUCKLEY, GENE & DEBRA, Refund Check, $129.46; BUCKLEY, GENE & DEBRA, Refund Check, $91.61; BULLINGTON, MARK, Refund Check, $82.09; CAMBERN, CONNIE & RUSS, Refund Check, $281.10; CAMPBELL, THOMAS R & DOREEN K, Refund Check, $466.96; CARLSON, JULIE, Refund Check, $127.59; CASSTEVENS, NICK, Refund Check, $277.33; CHENEY, CECILIA, Refund Check, $162.29; CHURCH, TERRANCE & KASTHURI, Refund Check, $210.75; CLARK, WENDY, Refund Check, $59.78; CONRAD, KELLY & TERESA, Refund Check, $488.53; COOMBES, DAN & SUSAN, Refund Check, $214.35; COON, TERRY & HEATHER, Refund Check, $931.73; CRAWFORD, PAUL & THERESA, Refund Check, $52.17; DEBEER, GARY & BARB, Refund Check, $121.29; DEBEER, GARY & BARB, Refund Check, $10.05; DEBEER, SANDY, Refund Check, $48.38; DEBOUGH, IRA & LUCINDA, Refund Check, $8.20; DEKRAAI, LYNN & DONNA, Refund Check, $22.14; DEZEEUW, DONALD & JUDI, Refund Check, $197.49; DIERCKS, BILL & RUTH, Refund Check, $4.35; DINKEL, BEN, Refund Check, $41.62; DOUGLAS, MATT & STACIE, Refund Check, $262.55; DUBRO, AMBER, Refund Check, $62.24; EFFINGER, ANNA, Refund Check, $63.33; ELVERUD, ERIC & SUE, Refund Check, $33.87; EMMETT, PAM, Refund Check, $54.64; FELDHUS, TERRI, Refund Check, $199.36; FIRST ASSEMBLY OF GOD, Refund Check, $1179.62; FIRST BANK & TRUST, Refund Check, $105.82; FOGELSON, SCOTT & AMANDA, Refund Check, $115.93; GEISZLER, HARRY & MELINDA, Refund Check, $46.86; GEPPERT, JACKIE, Refund Check, $101.88; GOMES, BRETT, Refund Check, $186.22; GULLICKSON, JEFF & HEIDI, Refund Check, $14.59; GUTZMER, WALTER, Refund Check, $63.67; HACKETT, WILLIAM & CONNIE, Refund Check, $893.46; HAFENBREIDEL, DAVID, Refund Check, $61.34; HALSETH, DONNA, Refund Check, $32.19; HANSEN, ROGER, Refund Check, $201.06; HANSEN, TARA, Refund Check, $390.04; HANSON, DAN & JUDY, Refund Check, $32.77; HANSON, KEVIN & LINDSEY, Refund Check, $358.95; HARALDSON, KRIS, Refund Check, $266.12; HARTLEY, HARLAN, Refund Check, $47.43; HEILMAN, ROSE, Refund Check, $344.07; HELDT, GARY & CONNIE, Refund Check, $90.38; HIDEWOOD PARK LLC, Refund Check, $35.35; HIETPAS, STEVE, Refund Check, $105.54; HIETPAS, TAYLOR, Refund Check, $63.10; HOBBIE, BOBBI & KEVIN, Refund Check, $442.15; HOFF, COREY J, Refund Check, $3.79; HOLM, JEREMY & TARA, Refund Check, $221.26; HOODA, DAVENDER & RILU, Refund Check, $312.46; JACOBSON, TRAVIS, Refund Check, $118.70; JENSEN, STEVE & KAMI, Refund Check, $229.84; JOHN, STEVEN R, Refund Check, $54.16; JOHNSON, MARLYS, Refund Check, $166.34; JOHNSON, PERRY & BARB, Refund Check, $538.09; JONES, CANDACE, Refund Check, $221.86; JORGENSEN, BRENT & KELLI, Refund Check, $123.40; KILMER, WANDA DOOP, Refund Check, $143.39; KRUSE, BEN, Refund Check, $163.40; KRUSE, MILAN, Refund Check, $7.60; LAMP, SCOTT & ROSHAL, Refund Check, $337.65; LERDAL, JIM, Refund Check, $179.04; LICHTY, BRUCE, Refund Check, $284.91; LIST, JULIANA, Refund Check, $235.04; MARKER, STEVE & TRISH, Refund Check, $117.45; MARX, RONALD, Refund Check, $17.86; MCCARTY, DON & ANNE, Refund Check, $814.18; MCCLEMANS, SANDY, Refund Check, $60.26; MCCUEN, LAMONTE & MEREDITH, Refund Check, $48.71; MCLAGAN, MITCH & BRITTANY, Refund Check, $25.88; MCLAUGHLIN, TAMMY, Refund Check, $27.00; MENDEL, JOE, Refund Check, $17.90; MERGEN, LORI, Refund Check, $272.41; MERGEN, RONALD, Refund Check, $586.59; MILLER, JEFF, Refund Check, $208.00; MILLER, TYLER & MEAGAN, Refund Check, $425.47; MINOR, DAN & MARY, Refund Check, $146.39; MOGLER, BARBARA & CRAIG, Refund Check, $330.99; MOULTON, JUANITA, Refund Check, $71.85; NEUHARTH, KAREN, Refund Check, $43.40; NEYHART, DONNA, Refund Check, $81.56; NORTON, DON & KAY, Refund Check, $171.99; OLAER, DANILO & DENISE, Refund Check, $20.43; OLAUSON, LYLA, Refund Check, $140.95; OLSON, RUSSELL, Refund Check, $220.56; OLSON, TERRY & LORI, Refund Check, $392.79; PEPER, AMBER, Refund Check, $174.60; PETERSEN, DARYL, Refund Check, $128.73; PETERSON, BRYAN & REBECCA, Refund Check, $92.40; PETERSON, MARY ANN, Refund Check, $138.34; PLUMMER, LISA, Refund Check, $118.51; REGENCY HOMES, Refund Check, $11.44; REGENCY HOMES, Refund Check, $67.79; RENAAS-BJORDAL, KATHY, Refund Check, $14.15; RILEY, DEBORAH, Refund Check, $10.95; ROBERTSON, GAIL, Refund Check, $294.59; ROBINSON, JEREMY & JOAN, Refund Check, $251.87; RUSTEN, DAVID & SANDRA, Refund Check, $248.81; SACHEN, ROBERT & NITA, Refund Check, $184.07; SCHINDLER, AARON, Refund Check, $111.48; SCHMIDT, LEE & PAM, Refund Check, $428.33; SEAS, SCOTT, Refund Check, $180.60; SEBRING, JULIE, Refund Check, $31.60; SHEARER, SHARON, Refund Check, $91.07; SKYBERG, JAMES, Refund Check, $98.87; SMIDT, ORVILLE, Refund Check, $160.51; STEE, RON & ROSE, Refund Check, $345.17; STIBRAL, ELSIE, Refund Check, $21.52; STOEBNER, RICK, Refund Check, $95.16; STOVER, C SCOTT, Refund Check, $156.91; STRAND, CHAD & CATHY, Refund Check, $37.66; STRICKLAND, DAWN, Refund Check, $513.65; STULKEN, SALLY & JEREMY, Refund Check, $183.58; TAUBER, MARY, Refund Check, $16.48; TEMPT LLC, Refund Check, $43.55; THEUNISSEN, LOREN, Refund Check, $141.07; TRUDEAU, SHERI, Refund Check, $56.87; TRYGSTAD, DALLAS & JENNIFER, Refund Check, $591.47; TWEED, RON & DEB, Refund Check, $3.11; VAN BRIESEN, THERESA, Refund Check, $420.60; VIRNIG, BILL & MICHELE, Refund Check, $44.88; WAGNER, SCOTT, Refund Check, $93.85; WATKINS, JIM & ROXANN, Refund Check, $12.23; WELLINGTON HEIGHTS, Refund Check, $71.71; WERNER, MARK, Refund Check, $61.00; WIECZOREK, TERRY, Refund Check, $139.19; WILLIAMS, ELAYNE, Refund Check, $69.38; WINGHART, TOM & KATHY, Refund Check, $327.18; The Department of Tourism, Telephone Refund, $649.00 PERSONNEL INFORMATION Department Salaries (June): Electric, $237,762.30; Water, $110,389.13; Wastewater, $108,389.13; Telephone, $337,438.31; Retirement, $45,042.02; Social Security, $57,368.81; Insurance, $89,285.01; Deferred Comp, $13,813.84; Salary Changes: J. Hanson, $37.95; D. Weekes, $27.09; A. Hogie, $6,412.60; B. Peterson, $6,250.00; D. Brutty, $23.41; New Employees: B Mack, $16.82; W. Olson, $16.04 EXECUTIVE SESSION Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for the purpose of discussing competitive service offerings, review communication from legal counsel about pending litigation and contractual matters. CYBER SECURITY PRESENTATION Phil Egeberg, Managing Director of Information & Operations Technology gave the Board a presentation on cyber security and answered questions by the Board. ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU Motion was made by Hawley that the following Resolution No. 12-22 be approved. RESOLUTION NO. 12 - 22 RESOLUTION APPROVING ADDENDA TO AGREEMENT FOR COOPERATIVE INVESTIGATIONS WITH SOUTH DAKOTA STATE UNIVERSITY BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that: 1. The Addenda entitled "Addenda to Agreement for Cooperative Investigations" with South Dakota State University be hereby approved. 2. The President of the Board and/or Executive Vice President/General Manager be hereby authorized to execute the approved contract documents. Adopted this 11th day of July, 2022. ATTEST: _________________________________ _________________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Hansen. All members present voted in favor of the motion. APPLICATION FOR EXTENSION OF WATER MAIN AND CONNECTION INTO THE CITY WATER SYSTEM – NORTHERN PLAINS ADDITION Motion was made by Hansen, seconded by Bartels that the application for extension of water main and connection into the city water system requested by Northern Plains Professional Properties in Northern Plains Addition – 15th Street South & Main Avenue South. be approved. All members present voted in favor of the motion. BIDS AUTHORIZATION TO SOLICIT BIDS PHASE 2 WATER MAIN, WATER SYTEM UPGRADE, 20 ST. SO. & SOUTH END OF 34TH AVE. 34TH AVENUE WATER TREATMENT PLANT, WATER SYSTEM UPGRADE Motion was made by Bartels, seconded by Hawley that authorization be given to advertise for bids for the Phase 2 Water Main, Water System Upgrade, 20th St. So. & South End of 34th Avenue and 34th Avenue Water Treatment Plant, Water System Upgrade. All members present voted in favor of the motion. AWARDING OF BIDS UNDERGROUND CONDUCTOR – ELECTRIC DEPARTMENT ITEM #1 ITEM #2 ITEM #3 ITEM #4 22,500 30,000 Ft 15,000 Ft. 15,000 Bidder 350 KCMIL 1/0 AWG 4/0 TRIPLEX #4 TRIPLEX PRIMARY PRIMARY SECONDARY SECONDARY DSG No Bid No Bid $63,319.20 $21,875.10 BSE No Bid No Bid $46,973.25 $18,990.75 GRAYBAR No Bid No Bid $45,540.00 $14,025.00 WESCO $150,075.00 $119,700.00 No Bid No Bid Motion was made by Hawley, seconded by Hansen that the following low bids be approved: Wesco, Item #1, 22,500 350 KCMIL Primary, $150,075.00 and Item 2, 30,000 ft of 1/0 AWG Primary Conductor, $119,700.00; and Graybar Electric, Item 3, 15,000 ft of 4/0 Triplex Secondary, $45,540.00 and Item 4, 15,000 ft. of #4 Triples Secondary, $14,025.00; and that, after reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice President/General Manager be authorized to execute the approved contract documents. All members present voted in favor of the motion. TELEPHONE STRATEGIC PRIORITIES DISCUSSION The Telephone Strategic Priorities were reviewed with the Utility Board. No action was taken. EXECUTIVE SESSION Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for the purpose of discussing personnel. All members present voted in favor of the motion. The Board reconvened in open session. ADJOURNMENT The meeting adjourned. ATTEST: ______________________________ _____________________________ Seth Hansen, Secretary Tim Harvey, President