HomeMy WebLinkAboutMay 2022 E911 Minutes (003)EAST CENTRAL REGIONAL COMMUNICATIONS COUNCIL
E911 MEETING
Thursday, May 19, 2022; 8:30 a.m.
City & County Government Center, 520 3rd Street Room 300(3rd floor)
Board members present: Paul Briseno (City Manager), Angela Boersma (County
Commission), Jacob Meshke (Assistant City Manager), and Ryan Krogman (County
Commission).
Others present: Steve Lamken(BPD), Joe Fishbaugher (BPD), Pete Bolzer (Fire
Dept.), JoLynn Longville (Communications), Marty Stanwick (SO), Bob Hill (County
Emergency Management/Zoning), Erick Rangel (City Finance Officer), and Stacy
Steffensen (Commission Dept. Director).
Members Absent: None
Call to order: Meeting was called to order by Ryan Krogman.
Approve Minutes: Meshke/Boersma moved to approve the minutes of the April 2022
meeting. All present voted aye. Motion approved.
Quarterly Numbers: Longville provided an overview of the mental health numbers.
Brookings County Sherriff’s department iPad numbers are not showing up. Longville
and Stanwick will work together to add Sherriff’s Office iPad numbers to this report.
Old Business:
New Business:
State E911 Settlement Fund Proposal Modification:
Lamken ordered new consoles for the dispatch center. With a pending facility change it
didn’t make sense to purchase 3 new consoles and 1 year later move them to the new
facility. Lampken suggested using the settlement funds for personnel costs. Other
departments throughout the state are paying personnel cost with the settlement money.
The radios were ordered by Chief Erickson in the amount of $25,000. Lamken
mentioned this money was not budgeted for in the 2022 or 2023 budgets. The cost of
the bay station radios is $19,757.37 (radios only). The cost for hooking them up, and
programming, will be $37,038.01.
Lamken said the purchase of the radios as proposed for the sum of $25,344.23 from the
State bid with Motorola.
The remaining settlement funds be used to pay the wages and benefits for the two new
dispatch supervisor positions which were created in 2022. This would be $104,403.27.
The reimbursements from the State for the wages and benefits would be put in the
E911 Reserve Fund to help replenish the fund. This would also provide funds that
could be used if needed for the relocation of the E911 Center in the future.
Meshke reiterated $129,747.50 is coming in from the state and must show the state
how those funds are going to be spent. Proposed to apply this towards salaries, then
the money budgeted for personnel would be moved into the reserve account. I would
allocate the $37,0398 to the radios. The remaining funds of around $95,000 would go to
the reserve fund.
Lamken suggested when working on a new facility, normally the architect allows for
equipment and furnishings. The consoles may be included in the building project which
would free up $60,000 which could be reallocated.
Meshke/Fishbaugher made the motion to accept the $129,747 from the state
settlement.
Meshke would like to recognize the money coming in from the state, then have a future
meeting to address the radio issue.
Of that $129,747, set aside $42,775 to cover the cost of the radios and programing
costs. Meshke/Fishbaugher would feel comfortable authorizing up to $42,775 of the
reserves to cover the cost of the radios and programing. Lamken stated the committee
meets again June 2 and will know if the state accepts the modifications.
Review Joint Powers Agreement language for funding responsibility:
Briseno mentioned in September/October the cost for the dispatch center will be known.
Boersma would like to separate the building related expenses versus the equipment
related expenses in the preliminary numbers to have a rough idea of costs.
Meshke asked, asking for clarification on the agreement, is the county only responsible
for the equipment or is there also responsibility to the facility itself. Briseno stated capital
assets includes the building. Briseno asked Krogman to ask the County’s legal team to
take a look at that.
2023 Budget:
Rangel reviewed the 2023 proposed budget, and explained the 2021 actual budget
numbers and the use of reserve funds for 2022.
P.Briseno mentioned the CPS Sims Study will be shared with the committee when it is
finalized, which is anticipated by the October 2022 meeting.
♦ Next meeting: Thursday, May 19, 2022 at 8:30 AM.
♦ Regular quarterly meetings are held in January, April, July, and October on the
third Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson