HomeMy WebLinkAboutApril 2022 E911 Minutes (003)EAST CENTRAL REGIONAL COMMUNICATIONS COUNCIL
E911 MEETING
Thursday, April 21, 2022; 8:30 a.m.
City & County Government Center, 520 3rd Street Room 300(3rd floor)
Board members present: Paul Briseno (City Manager), Angela Boersma (County
Commission),Jacob Meshke (Assistant City Manager), and Ryan Krogman (County
Commission).
Others present: Joe Fishbaugher (BPD), Pete Bolzer (Fire Dept.), JoLynn Longville
(Communications), Marty Stanwick (SO), Bob Hill (County Emergency
Management/Zoning), and Stacy Steffensen (Commission Dept. Director).
Members Absent: None
Call to order: Meeting was called to order by Angela Boersma.
Approve Minutes: J. Meshke/ Ryan Krogman moved to approve the minutes of the
January 2022 meeting. All present voted aye. Motion approved.
Bills: J.Fishbaugher reviewed non-recurring bills from January through March 2022. J.
Meshke/ R.Krogman moved to approve non-recurring bills. All present voted aye.
Motion approved.
Quarterly Numbers: J. Longville provided an overview of the quarterly numbers.
Updated mental health numbers will be provided for the next meeting.
Old Business:
New Business:
Request for 1/3 of dispatch to be paid by Brookings County through ARPA Funding:
P.Briseno will be asking Brookings County to fund 1/3 of the cost for the Police Facility,
as the City and County share the dispatch office/staff. More detailed numbers will be
available in September 2022. The City Council has set aside $8.5 Million fort this
project. A. Boersma would like to look at the City / County Agreement, and define what
the total cost sharing looks like to better understand if County funds could be applied to
specific parts of this project, and if it would be on top of the County’s standard
obligation. S. Steffensen suggested to put the City / County Agreement on the next
County Commission Agenda for review. R. Krogman asked if the project would be
eligible for ARPA Funds. J. Meshke stated that would be known by September 2022.
P. Briseno agreed the next step would be reviewing the City / County Agreement and
determin what the language means.
2023 Budget:
J. Fishbaugher reviewed the 10-year Capital Improvement Plan.
J. Fishbaugher reviewed Operating Expenditures:
Professional Fees – no change
Database Services –increased 5%
Testing Services – no change
Medical Services – no change
Software Services – increased 5%
Equipment Rental – no change
Repair & Maintenance Equipment – no change
Maintenance Radio– no change
Office Supplies– no change
General Supplies– no change
Subscription/Books – increased to $700
Uniforms – increased to $3,000
Travel & Lodging – increased to $4,500
Registration & Training – increased to $5,500
Telephone – increased to $4,200
Membership & Dues – no change
A. Boersma requested to see 2022 budget versus actuals. J. Meshke requested
numbers for the next meeting. R. Krogman asked for a balance statement profit loss
statement from 2021. C. Larson will work with the Finance Office and provide at the
next meeting.
A.Boersma asked if there was a deadline on approving this budget, and the
recommendation need to be approved by both boards prior to June. Meshke stated this
needs approval in enough time to make a recommendation to the County Commission.
Member reports:
B. Hill updated the committee on the EOC, which has been moved to the east fire
station. B. Hill is requesting ARPA funds to install a fixed generator. P. Briseno asked
for an estimate cost. B. Hill estimated cost of $27,400. J.Meshke asked if this is a city or
county asset. B.Hill said this would be a city asset, with an agreement the EOC could
use it. P. Briseno would like this to be split, and added to the Capital Improvement
Plan. This location will also serve as a back-up dispatch center.
J.Longville updated the committee on the dispatch staffing.
J.Longville updated the committee on the settlement money. Baystation Radios will be
P25 compliant by 2024. This is in the budget, and will have some left-over funds being
put back into the general funds due to the settlement dollars. Requested to purchase
headsets with some of the left-over radio dollars. There was $36,000 budgeted for the
radios, with $32,000 to be received from the state. This leaves $5,000 to put into
reserves, and $25,000 going into the general fund. Would like to purchase headsets,
simulator software, and remarkable tablets. These 3 purchases would total $9,180. If
not approved, would like to add them to the 2023 Budget.
A.Boersma requested a change request form, to track the amounts requested against
the budget, and have for approval on the next agenda. J. Messhke stated to do a
budget amendment to increase the revenue line and then a second budget amendment
for the expenses.
Workstation furniture is currently being ordered.
D.Bitler updated the committee on the County’s purchase of the P25 radios which were
ordered in January.
P.Briseno mentioned the CPS sims study. Will share with the committee when finalized;
anticipate October 2022 meeting.
♦ Next meeting: Thursday, May 19, 2022 at 8:30 AM.
♦ Regular quarterly meetings are held in January, April, July, and October on the
third Thursday of the month. Budget discussion is held in May.
Adjourn
Submitted by Chris Larson