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HomeMy WebLinkAboutBDACMinutes_2021_01_22Committee for People who have Disabilities Date: January 22, 2021 Brookings City and County Government Center 520 3rd St, Suite 230 Brookings, SD 57006 Phone (605)692-6281 Attendance: Brianna Doran, Matthew Weiss, Mark Sternhagen, Carol Jung, Daniel Gissing, Jon Stauff SDSU student: Vacant SDSU Liaison: Kendra Eichten County ADA Coordinator: Kristen Witchey City ADA Coordinator: Nancy Olson Absent: Connie Lemke, Jenny Grendler, Rachel Holm, Destini Crevier Guests: 1. The meeting was called to order at 12:00. 2. Approval of Agenda & Minutes: a. A motion was made by Weiss, seconded by Jung. The motion carried by the following votes: Yes: Doran, Weiss, Sternhagen, Jung, Gissing, Stauff. No: None. 3. Welcome to New Members and Liaisons: a. Introductions made for all members, liaisons, and City staff, for benefit of new members. b. Jon Stauff introduces himself as new member. States that he is deaf with cochlear implants, recently moved to Brookings but has been engaged in these types of committies before. c. Kendra Eichten introduces herself as new SDSU liaison. 4. Officer Updates: a. Chair: No further updates. b. Vice Chair: No further updates. c. Recorder: Not present. d. Publicity coordinator: i. Did work through a full list for disability awareness days. Right now it is pretty extensive, will need to look into a way of organizing into days and/or months that are significant. There were a few that were missed in the month of January and early February. ii. The month of March focuses on Developmental Disabilities. Generally would like to do a City proclamation for this if possible? Brianna asks if this is something we should prepare for in advance of the next February meeting. Mark think so. iii. March 1st is World Wheelchair Day. March 1st is also World Down Syndrome Day. iv. End of March, there is a Cerebral Palsy Day. v. Mark states that the facebook page would be where the “day” awareness events would likely be posted, with “month” awareness events more likely a City proclamation as well as facebook post. Nancy states that it would be helpful to have the proclamation events listed out in advance, for formatting and getting into the schedule with City staff. e. County ADA coordinator: Not present. f. City ADA coordinator: No further updates. g. SDSU Liaison: i. There is a diversity academy coming up soon, starting the 29th. It will consist of 8 programs. The 29th focuses around understanding diversity and how to talk about it. The 30th focuses around safe zones. ii. There was an SDSU accessibility committee meeting yesterday, in which they worked on ideas for creating a culture of accessibility, to educate students, faculty and staff. 5. Survey Results & Discussion: a. Weiss leads the discussion, first recaps the reason for the survey, which was to make sure everyone’s voices were being heard and to provide a means of figuring out where the Committee is at, being relatively new as a group of people. The discussion is organized per question, with answers by each individual in the same order each question: b. What role do you see yourself on the committee? How do you want to be engaged? i. Bri: Support and empower other voices, find any gaps in structure that needs to be filled, further invest in community ii. Matt: Idea implementation - really task oriented, not so much on creation of ideas iii. Mark: Very happy with current role - willing to think outside the box and create wild ideas, always looking from positive perspectives iv. Carol: Community Outreach, get in touch with groups we can serve, worker at any task v. Danny: Advocate, wanting to share experiences and create a safe space for all ideas vi. Jon: More implementation than idea but willing to do both; passion for inclusion part of diversity, bringing inclusion into aspects of university and town vii. Nancy/City: Supporting and helping committee be successful viii. Kendra/SDSU: Build relationship between SDSU and community and learn more c. Are you happy or unhappy with your level of engagement? i. Bri: Happy - I feel well engaged and able to shift ideas/tasks around ii. Matt: Happy iii. Mark: Happy iv. Carol: Figuring out level - new member v. Danny: Figuring out - happy at the moment as new member vi. Jon: Figuring out niche role quickly - ready to get started vii. Nancy/City: Enjoy helping out as needed viii. Kendra/SDSU: Getting there - just starting d. Are the meetings structured well? Are there things we can do better as a committee? i. Bri: Like agenda structure, finish on time, looking for improvements ii. Matt: Can improve structure - look at redundancy, can move taskforce updates up during report if no other updates during position report iii. Mark: Be more concerned about actions of committee rather than structure- keep it flexible iv. Carol: Everything is fine right now v. Danny: Like hybrid option, make sure to introduce self if speaking in room; look for captions for zoom vi. Jon: Just absorbing everything vii. Nancy/City: Restructuring for no redundancy - move reports to end? Have action items first? viii. Kendra/SDSU: New member e. What are some goals- committee or individual? i. Bri: Engage committee and community, excited for more promotion in community with Mark's position, be more efficient ii. Matt: Be more familiar with bylaws iii. Mark: want to engage the community better; try to flesh out simulation event; try to increase accessibility and inclusion- instead of scrapping an idea, try to make it work iv. Carol: Be relevant in the committee, have action and tangible accomplishments v. Danny: Be more inclusive on all committees vi. Jon: Raise awareness of resources for advocates, support, etc, work in community; be relevant vii. Nancy/City: Get agenda and stuff out to community faster- have public attend/participate?; Have annual list of proclamations viii. Kendra/SDSU: Get awareness of what committee does, increase awareness f. What are some things we do well? i. Bri: Come up with ideas really well and look for improvements, seeing what we can do better ii. Matt: Engaged with each other, keep it fun when we're around iii. Mark: Good at engaging each other in meetings and stay positive and upbeat; good at reforming with COVID, figure out how to complete tasks iv. Carol: Welcoming and open to new ideas, good discussion v. Danny: No other notes vi. Jon: Pass - new member vii. Nancy/City: Committee is passionate viii. Kendra/SDSU: Everyone has a voice and opinions are heard g. What is one thing we do not do well/would change? i. Bri: Have more of a presence/action in the community - tie with goals ii. Matt: Can do more check-in meetings with taskforces before the general meeting for reports - create consistency. More discussion in advance iii. Mark: Have more people attend meetings and engage committee members during meetings more; create a better public identity and increase awareness iv. Carol: Nothing at the moment - will work out anything that needs to be changed v. Danny: Nothing at the moment vi. Jon: Changing the committee name - but being done vii. Nancy/City: Considering starting from scratch & COVID - doing well, excited to get back to normal and group up again, see where we can go viii. Kendra/SDSU: No comments 6. Committee/Taskforce Updates: a. Marketing Sub-committee i. No updates ii. Gave explanation of the task force to new members b. Accessibility Taskforce i. No updates ii. Gave explanation of task force to new members 7. Public Promotions: a. 2020 Awards i. Chamber/Visit Brookings awards recording happened very last-minute right before this meeting, will be edited and uploading soon for promotion. Brianna, Matt, Carol, and Nancy were in attendance for this recording. ii. Pheasant will be next award recording, and hopefully wil have more lead time. 8. Committee/Taskforce Updates: a. Marketing Subcommittee i. Mark motions to do a Mayoral Proclamation at the City Council meetings for the month of March, being Developmental Disability Awareness Month. The motion carried by the following votes: Yes: Doran, Weiss, Sternhagen, Jung, Gissing, Stauff. No: None. ii. Mark recommends as much of the committee in attendance at the proclamations as possible. iii. The Brookings Register reached out to Mark to do a story about the committee’s name change (in progress). Nancy suggests to wait until the name change is formalized thru City Council meetings. Mark agrees, won’t contact the Register until he hears back from Nancy or Susan. b. Accessibility Taskforce i. No updates. 9. Other Items: a. Next meeting date & format: February 26th, 12:00pm noon 10. Announcements: a. Mark states that he is scheduled to speak with an Australian Rotary group, but that he doesn’t know if this is opened up to the public. It is scheduled for March 3rd, exact time to TBD but roughly mid-afternoon CST. 11. Adjourn: i. A motion made by Jung, seconded by Weiss to adjourn the meeting. The motion carried by the following votes: Yes: Doran, Weiss, Sternhagen, Jung, Gissing, Stauff. No: None. Adjournment at 12:58 pm Submitted by Matthew Weiss, filling in for Recorder