HomeMy WebLinkAboutLBMinutes_2019_11_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
November 14, 2019
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, November 14, 2019 at 5:35 pm in the Historical Room
at the Brookings Public Library.
MEMBERS PRESENT: Deb Waltman, Kathy Miller, Michael Linehan
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
Deb Waltman called the meeting to order.
2. Approval of Agenda
Deb Waltman called for approval of the meeting agenda. Michael Linehan moved to approve the meeting agenda. Kathy Miller
seconded. Motion carried.
3. Approval of Minutes
Deb Waltman called for approval of the minutes from the October 10, 2019 meeting. Kathy Miller moved to approve the meeting
minutes. Michael Linehan seconded. Motion carried.
4. Old Business
4.1 Board Continuing Education Hours
Ashia Gustafson presented the Library Board members with the current record of continuing education hours. The Board of
Trustees need to complete 45 hours of continuing education credits, by December 2021 for reaccreditation.
4.2 Library Clocks
Ashia Gustafson updated the Library Board members about the 15 clocks in the Library that need to be replaced, along with the
Master Clock system. Ashia Gustafson recommends we purchase the 15 clocks immediately and have Tschetter Electric come
in and re-wire the clocks. In 2020, we would replace the Master Clock system due to budget. The Library Board members
discussed the purchase and replacement of the clocks. Michael Linehan moved to approve Ashia Gustafson’s recommendation
for the clocks. Kathy Miller seconded. Motion carried.
5. New Business
5.1 Approval of Bills
The Library Board members discussed the October 2019 bills, budgets and expenditures. Kathy Miller moved to approve the
October 2019 bills. Michael Linehan seconded. Motion carried.
5.2 Genealogy Guidelines
Ashia Gustafson presented the Genealogy Guidelines and Historical Room Policy to the Library Board members. Ashia
Gustafson recommends the Library change the hours for using the Historical Room and update the Genealogy Guidelines. The
Library Board members discussed the changes to the policy. Michael Linehan moved to approve the changes to the policy and
add the change in hours of the Historical Room (Historical Room will open 30 minutes after Library opens, and will close 30
minutes before the Library closes). Kathy Miller seconded. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the 2019 Budget through October to the Library Board members. The Library Board
members discussed the budget.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board members. Due to schedule conflicts, Ashia Gustafson
proposed a change to the Library Board meeting time to 12:00 pm on the second Thursday of every month from December
2019 until March 2020. The Library Board members discussed time change. Deb Waltman moved to change Library Board
meeting time to 12:00 pm for only December 12, 2019 meeting. Michael Linehan seconded. Motion carried two to one (2-1).
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, December 12 at 12:00 PM
9. Adjournment
Kathy Miller moved to adjourn the meeting. Deb Waltman seconded. The meeting adjourned at 6:25 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services