HomeMy WebLinkAboutLBMinutes_2019_08_08BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
August 8, 2019
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, August 8, 2019 at 12:03 pm in the Historical Room at
the Brookings Public Library.
MEMBERS PRESENT: Deb Waltman, Sarah Meusburger, Kathy Miller
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
Deb Waltman called the meeting to order.
2. Approval of Agenda
Deb Waltman called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda. Sarah
Meusburger seconded. Motion carried.
3. Approval of Minutes
Deb Waltman called for approval of the minutes from the July 11, 2019 meeting. Sarah Meusburger moved to approve the
meeting minutes with additions. Kathy Miller seconded. Motion carried.
4. Old Business
4.1 Board Continuing Education Hours
Ashia Gustafson presented the Library Board members with the current record of continuing education hours. Ashia Gustafson
has been sending links from WebJunction to Library Board members.
4.2 Confidentiality Policy
Ashia Gustafson presented the policy on Confidentiality of Library Records with suggested changes to the Library Board
members. The Library Board members discussed the review of the Confidentiality policy. Kathy Miller moved to approve the
policy on Confidentiality of Library Records. Sarah Meusburger seconded. Motion carried.
5. New Business
5.1 Approval of Bills
The Library Board members discussed the July 2019 bills, budgets and expenditures. Kathy Miller moved to approve the July
2019 bills. Deb Waltman seconded. Motion carried.
5.2 Training and Travel Budget Review
Ashia Gustafson updated the Library Board members on upcoming training and travel plans, with SDLA approaching in the end
of September. This year Nancy Swenson went to LibTech, Ali Bruinsma traveled to ALA, Support Staff went to SDLA Branch
Out, and Nita Gill will be going to MPLA conference in the end of October. Due to remaining travel budget, Ashia Gustafson
suggest only the Librarian staff attends the SDLA conference this year.
5.3 UMS Update
Ashia Gustafson provided the Library Board members with the Unique Management System (UMS) monthly report. UMS is
doing really well. The Library is seeing items returned and fines are being paid.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the 2019 Budget through July to the Library Board members. The Library Board
members discussed the budget.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board members. Carpet installation will be completed on time and
is looking great! Also, the old circulation desk was removed and the new circulation desk is being installed. The Library’s
landscape is being updated by Park and Recreation to a less maintenance landscaping. During the carpet installation, the
majority of staff took time off and other staff assisted with scanning and filing for the City Clerk. James Rice has resigned from
the Brookings Public Library Board of Trustees due to relocation.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, September 12 at 5:30 PM
9. Adjournment
Sarah Meusburger moved to adjourn the meeting. Kathy Miller seconded. The meeting adjourned at 12:30 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services