HomeMy WebLinkAboutLBMinutes_2019_06_13BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
June 13, 2019
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, June 13, 2019 at 5:30 pm in the Historical Room at the
Brookings Public Library.
MEMBERS PRESENT: Deb Waltman, Sarah Meusburger, Kathy Miller, Doug O’Neill, James Rice
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
Deb Waltman called the meeting to order.
2. Approval of Agenda
Deb Waltman called for approval of the meeting agenda. James Rice moved to approve the meeting agenda. Doug O’Neill
seconded. Motion carried.
3. Approval of Minutes
Deb Waltman called for approval of the minutes from the May 9, 2019 meeting. Kathy Miller moved to approve the meeting
minutes. Sarah Meusburger seconded. Motion carried.
4. Old Business
4.1 Board Continuing Education Hours
Ashia Gustafson presented the Library Board members with the current record of continuing education hours. Ashia Gustafson
will forward the link to WebJunction for Library Board members.
4.2 Safety Assessment
The Library Board members requested to have a safety assessment of the Library. Administrative Lieutenant Drew Garry did a
safety assessment of the Library on Monday, May 13. The Library Board members discussed the recommendations. Ashia
Gustafson will be providing quotes on the recommendations that were gathered after the physical site security assessment.
4.3 2020 Budgeting
Ashia Gustafson presented the requested 2020 budgets and the 5 Year Capital Improvement Plan (CIP). The Library Board
members discussed budgeting.
5. New Business
5.1 Approval of Bills
The Library Board reviewed and discussed the May 2019 bills, budgets and expenditures. Kathy Miller moved to approve the
May 2019 bills. James Rice seconded. Motion carried.
5.2 Possible Change to Meeting Time
Sarah Meusburger would like to propose a different time to meet for Library Board meetings. The Library Board discussed
possible times. James Rice moved for the Library Board meetings to be held on the second Thursday of every month at 12:00
pm. The Library Board meeting with the new time will be in effect on Thursday, August 8 at 12:00 pm. Sarah Meusburger
seconded. Motion carried.
5.3 Library Clocks
Ashia Gustafson informed the Library Board members about our clock situation that occurred in the middle of May. The Library
Board members discussed possible plans. James Rice moved to approve the proposal from Automatic Building Controls for a
new Master Clock System and to replace all clocks to Sapling Clocks. The Library will have Joe Tschetter do the rewire for the
clocks. Doug O’Neill seconded. Motion carried.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the 2019 Budget through May to the Library Board members. The Library Board
members discussed the budget.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board members. Mikaela Neubauer is our new Community
Services Coordinator and will start on Monday, June 24. Carpet will be installed on August 5-14 for the main floor and August
15-21 for the upstairs. Library Board meeting on Thursday, August 8 at 12:00 pm will be in City Hall Suite 230, Conference
Room 241.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, July 11 at 5:30 PM
9. Adjournment
Kathy Miller moved to adjourn the meeting. Sarah Meusburger seconded. The meeting adjourned at 6:30 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services