HomeMy WebLinkAbout2022_07_19 CC PKTCity Council
City of Brookings
Meeting Agenda - Final
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Community Room, Room 3005:30 PMTuesday, July 19, 2022
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:30 PM STUDY SESSION
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
3. Action to approve the agenda.
4. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed or to make a brief announcement or invitation. Items will be scheduled at the end
of the meeting. Individuals are asked to state their name and address for the record.
5.ID 22-0294 Discussion on American Rescue Plan Act (ARPA) Funding.
Memo
Presentation
Attachments:
6. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any topic at a future meeting. Items
cannot be added for action at this meeting. A motion and second is required which
states the topic, requested outcome, and time frame. A majority vote is required.
7. Adjourn.
Brookings City Council: Oepke G.Niemeyer, Mayor; Nick Wendell, Deputy Mayor
Council Members Wayne Avery, Joey Collins, Brianna Doran, Holly Tilton Byrne, Bonny Specker
Page 1 City of Brookings
July 19, 2022City Council Meeting Agenda - Final
Brookings City Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
Public Comment is limited to a maximum of three minutes per person during the meeting. Individuals are asked to
give their name and address for the record. Public Comment may be submitted prior to the meeting: 1) Email
comments to the City Clerk (bfoster@cityofbrookings-sd.gov), 2) participate via Zoom, or 3) via eComment
(https://cityofbrookings.legistar.com/Calendar.aspx ). Those who provide comments in any manner should
understand their comments will become part of the official record and subject to review by all parties and the
public.
Meetings are broadcast live and recorded. Go to www.cityofbrookings-sd.gov for more information. Government
Channel 9 Rebroadcast Schedule: Wednesday 1:00 pm / Thursday 7:00 pm / Friday 9:00 pm / Saturday 1:00 pm
Upon request, accommodations for meetings will be provided for persons with disabilities. Please contact Susan
Rotert, City Human Resources Director and ADA Coordinator at (605) 692-6281 at least three (3) business days in
advance of the meeting.
Page 2 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0294,Version:1
Discussion on American Rescue Plan Act (ARPA) Funding.
Summary:
The City Council requested a Work Session on July 19th to discuss ARPA funds’ distribution. The City
of Brookings’ American Rescue Plan Act (ARPA) funding allocation is $4.4 million. The City
completed multiple COVID impact surveys by stakeholders, residents, and business owners to
identify community needs and funding opportunities. The staff recommends the $2.2 million be
utilized for community needs identified in the surveys.
Attachments:
Memo
Presentation
City of Brookings Printed on 7/14/2022Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From: Paul M. Briseno, City Manager
Council Meeting: July 19, 2022
Subject: ARPA Funding
Presenter: Paul Briseno, City Manager
Erick Rangel, Chief Financial Officer
Summary:
The City Council requested a Work Session on July 19th to discuss American Rescue
Plan Act (ARPA) funds’ distribution. The City of Brookings’ ARPA funding allocation is
$4.4 million. The City completed multiple COVID impact surveys by stakeholders,
residents, and business owners to identify community needs and funding opportunities.
The staff recommends the $2.2 million be utilized for community needs identified in the
surveys.
Background:
The City of Brookings’ allocation from the ARPA is $4.4 million. The City received the
first deposit of $2.2 million in September 2021 and will receive the second deposit in
September 2022. To better understand the community’s needs, the City engaged
Baker Tilly and Polco to conduct surveys of targeted community stakeholders, business
owners, and residents.
Polco administered two (2) surveys on behalf of the City – a survey to residents and
business owners. Three hundred ten (310) responses were received from residents,
and 37 responses were received from business owners. The top funding priorities for
residents were: behavioral healthcare, housing, and healthy childhood environments.
The top funding priorities for businesses were: behavioral healthcare, healthy childhood
environments, and economic aid to households for housing, food, or other financial
hardships.
The Baker Tilly survey targeted key community stakeholders, including non-profits,
economic development, and City partners. The stakeholders responded and indicated
funding priorities of child care, stormwater, affordable housing, mental health,
cybersecurity, and broadband.
The details of both surveys were presented to the City Council on May 17th.
Item Details:
Staff recommends equally distributing the $4.4 million ARPA funds between the city
organization and community agencies to impact issues identified within the surveys.
City Organizational
$1,545,000 Public Safety Facility
$ 655,000 COVID Related Operational Impacts
$2,200,000 City Organizational
Brookings Community
$1,200,000 Behavioral Health (Ivy Center)
$ 500,000 Childcare
$ 200,000 Affordable Housing (ICAP/Habitat)
$ 200,000 Workforce Housing (City Project)
$ 100,000 Increase 2023 Social Service Funding
$2,200,000 Brookings Community
The ARPA funds can assist partner agencies which serve the community. The survey
identified behavioral health, childcare, housing, and infrastructure as the top needs
within the community. Guidelines recommended by staff include:
Funds should be used for capital or one-time purchases.
o Should not create an ongoing unfunded obligation/liability.
Organization/program must be financially sustainable after city funds expire.
Partner agencies will provide an annual report identifying the impact of stated
outcomes to the Council for the next two years.
Funds will target community impact areas:
o Behavioral Health
o Childcare
o Housing
Priority should be given to projects that:
o Meet Community Survey target areas
o Have matching funds
o Work with existing partners
o Provide the most significant impact
All funded projects must adhere to the City’s vision and policies.
Legal Consideration:
Funds will be utilized by legislative requirements and guidance.
Strategic Plan Consideration:
Fiscal Responsibility – ARPA funds will be utilized in a manner determined to best
benefit and meet the community’s needs.
Financial Consideration:
The City of Brookings’ American Rescue Plan Act funding allocation is $4.4 million.
Staff recommends utilizing $2.2 million for infrastructure and COVID needs and focusing
the remaining funds on addressing the needs communicated within the surveys.
Options and Recommendation:
This is a presentation to City Council for informational purposes and discussion.
1
ARPA Funds Payment Overview
2021
First Payment
$2,207,677
2022
Second Payment
$2,207,677
$4.415M
2
ARPA Funds Expenses incurred from Jan 2021- June 2022
Total expenses = $309,100
Vaccination Campaign,
$73,366
City Buildings
Desinfection, $69,525
Remote Work
Equipment/Software,
$51,694
Grant Oversight and
Exploration, $38,209
ARPA Community
Surveys, $13,500
PPE Supplies &
Testing, $12,351
COVID Marketing and
Comms, $5,249
COVID Driven
Maintenance, $2,379
Swiftel 2021 budget
shortfall, $42,826
3
ARPA Funds Balance and City Estimated/Recommended Allocation
Estimated City Operational and Capital Allocation 2022-2024 Amount
ARPA Funds Expenses Incurred Jan 2021-June 2022 $309,100
City COVID driven operations expenses 2021-2024 $233,725
Grant Oversight and Exploration $50,000
Contingency $62,175
Public Safety Center $1,545,000
Total Estimated City Allocation $2,200,000
Estimated Balance for Community Allocation - $2,200,000
4
ARPA Funds for Recommended Community Allocation
Estimated Community Allocation Amount
Behavioral Health (Ivy Center)$1,200,000
Childcare $500,000
Affordable Housing (ICAP/Habitat)$200,000
Workforce Housing (City Project)$200,000
2023 Social Service Agency Funding $100,000
Total Estimated Partner Agency Allocation $2,200,000
5
ARPA Funds – Recommended Guidelines
Capital or one-time purchases only
o No unfunded obligation/liability
Financially sustainable after the funding expires
Annual report required
Target community impact areas:
o Behavioral Health
o Childcare
o Housing
Priority Projects:
o Meet community survey identified needs
o Matching funds
o Existing partners
o Provide the greatest impact
All projects adhere to City’s vision & policies