HomeMy WebLinkAboutUtilMinutes_2022_05_09Municipal Utilities Board May 9, 2022
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
May 9, 2022, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Harvey and Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
ELECTION OF OFFICERS
Motion was made by Hawley, seconded by Bartels to nominate Tim Harvey to President
of the Board, Doug Carruthers to Vice President of the Board and Seth Hansen to Secretary of
the Board and that nominations cease and a unanimous ballot be cast for Tim Harvey for
President of the Board, Doug Carruthers for Vice President of the Board and Seth Hansen for
Secretary of the Board. All members present voted in favor of the motion.
MINUTES
Minutes of the regular meeting held April 11, 2022 and the special meeting held April 25,
2022 were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims
be approved. All members present voted in favor of the motion.
Advanced Engineering & Environmental, Engineering Services, $3,925.65; Advanced Media
Tech, Systems/Cabling Inv, $706.50; Allegra, Printed Supp, $854.37; AMP Electric,
Labor/Supp, $1,850.50; Anixter, Systems/Cabling Inv, $68.10; Appeara, Supp, $114.66; AT &
T, Telco Settlement, $693.25; AT & T Mobility, PCS Phone Service, $1,895.26; Aureon
Network Services, LNP Fees, $120.00; Authorize.Net, Credit Card Processing Fee, $176.40; B
& B Manure, Sludge Removal, $6,533.50; Badger Communications, Systems/Cabling Inv,
$9,949.03; Bally Sports North, Contract Fee, $8,026.24; Bergstrom Mfg, Supp, $330.00; Bluefin
Pymt Systems, Credit Card Processing Fee, $13,210.64; Bobcat of Brookings, Mini Excavator
Repair, $5,775.20; Border States Elec, Inventory, $1,360.72; Border States Elec, Supp,
$3,189.15; Border States Elec, Systems/Cabling Inv, $906.81; Bridle Estates, Sewer Charge
Reim, $5,095.00; Brookings County Title, Land Purchase, $382,827.50; Brookings Credit
Bureau, Delinq. Acct Collection, $134.88; Brookings Dumpster Service, Sanitation Service,
$478.52; Brookings Engraving, Uniforms, $244.72; Brookings Utilities, Office Utility Bill,
$51,388.20; Brookings Utilities, Petty Cash, $90.00; BSG Clearing Solutions, Telco Settlement,
$31.69; Buhls Dry Cleaners & Linen, Rug/Supp, $169.70; Calix, Inventory, $19,706.85; Calix,
Supp, $1,780.02; Carquest Auto, Equip Maint/Supp, $1,586.98; CCI System, Equipment
Support, $10,969.25; CCI System, ISP Equipment, $25,154.05; CCI System, Systems/Cabling
Inv, $30,900.52; Central Bank, Employee Recognition, $273.00; Century Link, Telephone Exp,
$230.91; Chemco Systems, Supp, $1,187.13; City of Brookings, Contract Fee, $7,318.07; City of
Brookings, Landfill Fee, $185.02; Civil Design, Engineering Consulting, $6,062.50; Complete
Plumbing, Labor/Supp, $399.00; ConvergeOne, Maintenance Contract, $7,312.50; Core & Main,
Supp, $689.30; Courtesy Plumbing, Repair/Supp, $84.70; Credit Collections Bureau, Delinq.
Acct Collection, $423.18; Culligan, Bottled Water, $133.50; Dakota Bodies, Service Body,
$18,946.00; Dakota Service, Supp, $23.67; Dakota Supply Group, Supp, $1,345.50; Dakota
Supply Group, Water Tapping Saddles, $3,013.64; Dept of the Treasury, Federal Tax, $5,955.72;
DHE, Maintenance Fee, $1,196.63; Digi-Key, Supp, $48.19; Ekern Home Equipment,
Repair/Supp, $80.00; Ekern, Jeff, Travel, $16.50; Ethanol Products, Chemicals, $1,214.31;
Express Communications, Telco Settlement, $7,519.00; Farmers Implement, Equip Maint,
$774.60; Fastenal, Supp, $215.28; Flexible Pipe Tool, Supp, $109.95; Foerster Supply, Supp,
$112.00; Foster, Bob, Travel, $70.80; G & R Controls, Equip/Maint, $575.00; Golden West
Tech, Tech Support, $3,993.72; Grainger, Supp, $448.42; Gray Television Group, Contract Fee,
$19,191.96; Graybar Electric, Supp, $2,281.51; Hawkins Inc, Chemicals, $1,550.00; HDR, Inc,
Engineering Service, $462,075.30; Hibu-West, Advertising, $337.47; Hillyard, Janitorial Supp,
$38.40; Homestead Do It Center, Supp, $11.99; Hope Haven, Supp, $2,798.78; Hydro-Klean,
Manhole Rehabilitation, $22,960.00; Industrial Machine & Engineering, Repairs/Supp, $55.00;
Interstate Telecom, Telephone Exp, $417.66; I-State Truck Center, Vehicle Maint, $511.22;
Jackrabbit Tire, Equip Maint, $69.99; John Deere Financial, Equip Maint, $16.00; Kenner
Plumbing, Repairs/Supp, $67.11; Krier & Blain, HVAC Maint, $1,355.00; Leak Locators of MT,
Supp, $4,513.00; LECA, Assessment, $2,778.00; Locators & Supplies, Supp, $136.36; Lumen,
Telco Settlement, $272.22; M & T Fire & Safety, Supp, $700.00; Martin's Inc, Diesel/Oil,
$3,283.67; Matheson Tri-Gas, Supp, $315.67; Mediacom, Broadband Service, $195.68; Mid
South Telecom, Repairs/Supp, $90.00; Midamerican Energy, Utility Bill, $48.62; Midcontinent,
Contract Fee, $608.58; Midwest Glass, Repair/Supp, $71.43; Moss Adams LLP, Consulting
Service, $609.00; MVTL Labs, Wastewater Analysis, $461.00; Napa Auto Parts, Supp, $352.49;
Nardini Fire Equipment, Fire Extinguisher/Maint, $742.00; Nexstar Broadcasting, Contract Fee,
$9,102.13; Niklason Masonary, Concrete/Supp, $1,100.00; Northwestern Energy, Natural Gas,
$5,947.63; Novak Sanitary Service, Shredding, $2,348.56; Nutter, Chris, Travel, $169.41; Office
Peeps, Chair, $899.00; Office Peeps, Office Furniture, $5,516.77; Office Peeps, Supp, $101.68;
One Source-Background Check, Employee Verification, $88.00; OneNeck IT Solutions, Maint
Contract, $3,482.00; Outlaw Graphics, Supp/Uniforms, $24.00; Perry Electric, Repairs/Supp,
$38.04; Pete Lien & Sons, Chemicals, $9,065.09; Pizza Ranch, Employee Recognition, $81.95;
Plains Builders Exchange, Membership Dues, $1,256.00; Ramkota Hotel Watertown, Lodging,
$581.94; Ramsdells, LP Fill, $133.50; RC First Aid, Supp, $201.00; RDO Equipment, Equip
Maint, $3,739.42; Reed, Jeff, Travel, $230.10; Rients, Shane, Analysis, $49.00; RNT, Banquet
Supp, $136.00; Runnings, Supp, $3,210.35; Schoon's Pump N' Pak, Gas, $7,863.78; SD Dept of
Rev, Enhanced 911, $8,768.55; SD Public Utilities Comm, Gross Receipts Tax, $6,001.66; SD
State Treasurer, Comm. Impaired Fee, $1,867.85; SD Telecom, Assessment, $11,811.00; SD
Treasurer, Sales/Excise Tax, $159,358.95; SDN Comm, Circuit Lease, $16,974.38; Sigma-
Aldrich, Supp, $590.36; Sioux Valley Environmental, Chemicals, $19,665.00; Sixth Street
Optical, Safety Glasses, $350.00; SkillSurvey, Subscription, $690.00; SD Newspaper Services,
Employment Advertising, $2,326.39; Springbrook, Credit Card Processing Fee, $2,295.20;
Springbrook Holding, Software Support, $4,936.00; Sprint, PCS Phone Service, $180.87; Swiftel
Center, Training, $187.88; Swiftel Communications, Office Phone Bill, $119,535.80;
SwipeClock, Subscription, $535.50; TCT Network, Contract Fee, $170.88; Teledynamics,
Systems/Cabling Inv, $380.15; Traffic Control, Supp, $192.00; Tropical Smoothie Cafe,
Employee Recognition, $179.40; UPS, Freight, $15.50; US Postal Service, Postage, $9,000.00;
Universal Service Adm., USAC Contribution, $24,089.48; University Estates, Water Charge
Reim, $3,575.00; USA Bluebook, Supp, $1,136.69; Wellmark Blue Cross Blue Shield of SD,
Benefit Plan Fee, $180.50; Wesco, Padmount Transformers, $7,634.00; Winter Contracting,
Raw/Treated Water Pipelines, $1,132,240.16; WW Tire, Equip Maint, $145.00; Zep Sales &
Service, Supp, $314.67; Cadence Construction, Refund Check, $409.72; Grengs, Chase, Refund
Check, $121.68; Ludwig, Alison, Refund Check, $3.26.
PERSONNEL INFORMATION
Department Salaries (April): Electric, $206,340.13; Water, $113,063.59; Wastewater,
$93,765.87; Telephone, $333,593.15; Retirement, $43,504.98; Social Security, $53,164.98;
Insurance, $93,457.26; Deferred Comp, $13,671.32.
Salary Changes: J. Miller, $16.82; A. Wakeman, $16.82; B. Scott, $30.01; K. Hanson,
$6,847.93; C. Murphy, $19.70.
New Hire: None.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
for the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters.
BIDS
The following bids were opened and read at 1:30 p.m. on May 3, 2022, and presented at
this time for consideration and action.
AWARDING OF BIDS
TELEPHONE DIRECTORY PRINTING SERVICES
Motion was made by Carruthers, seconded by Bartels since only received one bid and it
was a non-firm bid, to authorize staff to reject and negotiate contract for Directory Printing
Services in accordance with SDCL 5-18A-8 since only one bid was received and it was a non-
firm bid. All members in present voted in favor of the motion.
5TH STREET SOUTH PRESSURE REDUCING VAULT INSTALLATION &
TELLURIDE LANE WATER MAIN EXTENSION
Contractor Base Bid Bid Alternate No. 1 Base Bid Plus Bid Alternate No. 1
Meyers Service Inc. $233,035.00 $ 82,236.50 $315,271.50
Prussman Contracting $269,295.00 $122,410.00 $391,705.00
Prunty Construction $343,200.00 $ 78,354.00 $421,554.00
Motion was made by Hawley, seconded by Carruthers that the following low bid be
approved: Meyers Service Inc., 5th Street South Pressure Reducing Vault Installation &
Telluride Lane Water Main Extension, $315,271.50; and, that, after reviewing the contract for
the above bids, that the President of the Board and/or Executive Vice President/General Manager
be authorized to execute the approved contract documents. All members present voted in favor
of the motion.
PADMOUNTED TRANSFORMERS
The following bids were opened and read at 1:30 p.m. on May 3, 2022, and presented at
this time for consideration and action.
ITEM 6 ITEM 7 ITEM 8 ITEM 9 ITEM 10 ITEM 11 ITEM 12
Bid QTY 5 QTY 20 QTY 30 QTY 30 QTY 18 QTY: 15 QTY 15
Bidder Bond 10 KVA 15 KVA 25 KVA 37.5 KVA 50 KVA 75 KVA 100 KVA
1Phase 1 Phase 1 Phase 1 Phase 1 Phase 1 Phase 1 Phase
240/120 240/120 240/120 240/120 240/120 240/120 240/120
IRBY 10% *$28,560 *$120,220 *$202,350 *$242,610 *$172,782 *$160,710 *$207,765
WESCO 10% $19,975 $77,200 $134,640 $150,660 $101,070 $96,600 $143,460
Motion was made by Carruthers, seconded by Bartels that the bid received by Irby be
rejected due to non-compliance. All members present voted in favor of the motion.
Motion was made by Carruthers, seconded by Hansen that the following low bids be
approved: WESCO, Item 6, 5 – 10 KVA Single Phase Transformers, $19,975.00; Item 7, 20 – 15
KVA Single Phase Transformers, $77,200.00; Item 8, 30 – 25 KVA Single Phase Transformers,
$134,640.00; Item 9, 30 – 37.5 KVA Single Phase Transformers, $150,660.00; Item 10, 18 – 50
KVA Single Phase Transformers, $101,070.00; Item 11, 15 – 75 KVA Single Phase
Transformers, $96,600.00; Item 12, 15 – 100 KVA Single Phase Transformers, $143,460.00;
and, that, after reviewing the contract for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
ELECTRIC STRATEGIC PRIORITIES DISCUSSION
The Electric Strategic Priorities were reviewed with the Utility Board. No action was
taken.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Financial & IT Manager, presented a quarterly financial review of first
quarter 2022.
AUTHORIZATION TO PRE-SELECT THE LIME BATCH FEED SYSTEM EQUIPMENT
AND SODA ASH BATCH FEED SYSTEM EQUIPMENT AND INCORPORATE INTO THE
DESIGN OF THE NEW WATER TREATMENT PLANT
Motion was made by Carruthers that the following Resolution No. 8-22 be approved
contingent upon a bid security.
RESOLUTION NO. 8 – 22
RESOLUTION AUTHORIZING PRESELECTING LIME BATCH FEED
SYSTEM EQUIPMENT AND SODA ASH BATCH FEED SYSTEM EQUIPMENT
WHEREAS, Brookings Municipal Utilities (BMU), is currently designing a new
lime-softening 34th Avenue Water Treatment Plant (WTP), and
WHEREAS, the lime batch feed system equipment and soda ash batch feed
system equipment are integral pieces of equipment for the lime softening process, and
WHEREAS, there are multiple equipment manufacturers and different styles of
lime and soda ash feed equipment; and
WHEREAS, it is highly advantageous to design the WTP building, plumbing,
electrical, and controls around the specific lime and soda ash feed equipment; and
WHEREAS, the South Dakota Department of Agriculture and Natural Resources
(SD DANR) and State Revolving Fund (SRF) program allows a pre-selection process for
equipment selection and meeting competitive bidding processes, in accordance with SDCL 5-
18A-6.
NOW BE IT RESOLVED that BMU hereby authorizes its Executive Vice
President/General Manager to authorize pre-selection of the lime batch feed system equipment
and soda ash batch feed system equipment and incorporate into the design of the new water
treatment plant;
Adopted this 9th day of May, 2022.
ATTEST:
_____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. On roll call, four voted YES, one vote No.
Motion carried.
AUTHORIZATION TO SOLICIT BIDS
SOUTHWESTERN INTERCEPTOR – PHASE 2A
Motion was made by Carruthers, seconded by Hansen that authorization be given to
advertise for bids for the Southwestern Interceptor – Phase 2A. All members present voted in
favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President