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Home My WebLink About2022_05_24 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, May 24, 2022 | 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management . Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. OPEN FORUM -At this time, any member of the public may request time on the agenda for an item not listed or to make a brief announcement or invitation. Items will be scheduled at the end of the meeting. Individuals are asked to state their name and address for the record. 5. CONSENT AGENDA -Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non -controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. 5. CONSENT AGENDA ITEMS A.Approval of 5/10 and 5/17 City Council Minutes B.Action to appoint the Deputy Mayor C.Action on City Council Ex-Officio Appointments D.Action on Annual Malt Beverage Alcohol Renewals- 6. PRESENTATIONS / REPORTS - 7. ORDINANCES – FIRST READINGS -No vote is required on the first reading of an Ordinance . The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 7.A. Ordinance 22-019 Authorizing Budget Amendment #6 to the 2022 Budget Second Reading and Action: June 14, 2022- Budget Amendment #6 Dept. / Fund Budgetary Expenditure Account Account Name Increase / (Decrease) Amount Description Public Art Fund 290-000-5-422.07 Contracting Services $77,000 Increase budget for Play Ball Sculpture 7.B. Ordinance 22-020 Rezone Request for a Portion of Wilbert Square Addition from a Planned Development District to a Residence R-3 Apartment District. Public Hearing and Action: June 14, 2022- Location: portion of Wilbert Square Addition 7.C. Ordinance 22-021 Rezone Request for Lots 1-5 in Block 12 of Folsom Addition from Residence R-3 Apartments / Mobile Homes / Manufactured Housing District to Business B-3 Heavy District. Public Hearing and Action: June 14, 2022- Location: Lots 1 -5 in Block 12 of Folsom Addition 7.D. Ordinance 22-022 Establishing a Moratorium on the Installation of any Electronic Message Display Signs or Issuance of any Electronic Message Display Sign Permits Pending Further Study. Public Hearing and Action: June 14, 2022- 8. CONTRACTS / CHANGE ORDERS - 8.A. Resolution 22-045 Approving the Purchase of a 2022 Fire Engine from Toyne, Inc., Breda IA; through the Houston-Galveston Area Council Contract #FS12-19A. Action: Motion to Approve, Request Publicc Comment, Roll Call- 8.B. Resolution 22-046 Bid Award: Hay Land Lease located at the Landfill Accepted Bid: Joshua Berndt -$95 per acre Action: Motion to Approve, Request Public Comment, Roll Call- 9. PUBLIC HEARINGS / SECOND READINGS - 9.A. Ordinance 22-017 Authorizing Budget Amendment #5 to the 2022 Budget Action: Motion to Approve, Request Public Comment, Roll Call- Fire Training Tower $590,000 Lions Park Playground Equipment Replacement $60,000 Retirement Payout $35,928 City Council Priority Project Anonymous Memorial Donation Contingency Transfer 9.B. Ordinance 22-018 Amending Section 62-86 of the Code of Ordinances providing the duty of owner and designation of vegetation management practices in the City of Brookings. Action: Open & Close Public Hearing, Motion to Approve, Roll Call- Changes include: •Vegetation growth height of 8 inches or more •Vegetation Management, known as “no mow” areas, to be designated by the Parks and Recreation Department. Action: Open & Close Public Hearing, Motion to Approve, Roll Call 9.C. On-Off Sale Malt License McCrory Gardens Educational & Visitors Center, Sodexo America, LLC at SDSU, Manager. Action: Open & Close Public Hearing, Motion to Approve, Roll Call- 9.D. On-Off Sale Wine License Resolution 22-042: Authorizing the City Manager to enter into an Operating Agreement for an On-Off Sale Wine License for McCrory Gardens Educational & Visitors Center, Sodexo America, LLC at SDSU, Manager. Action: Open & Close Public Hearing, Motion to Approve, Roll Call- 10. OTHER BUSINESS - 10.A. Resolution 22-043 Bid Award: Purchase, Delivery and Erection of a Multi- Stack Fire Training Facility for the Brookings Fire Department. Accepted Bid: Fire Training Structures LLC -$494,971.00 Action: Motion to Approve, Request Public Comment, Roll Call- 10.B. Resolution 22-047 Authorizing Waiver of Permit Fees Related to Storm Damage. Action: Motion to Approve, Request Public Comment, Roll Call- 10.C. Discussion and Possible Action to Authorize Funds for Workforce Housing Project Possible Action: Motion to Approve, Request Public Comment, Roll Call- 11. PROGRESS REPORT Progress ReportMay 2022 •Approximately 50% complete on city-wide cleanup •View cleanup tracker available at www.cityofbrookings- sd.gov/cleanuptracker •Free Storm Debris Dumping for Brookings County Residents •Free tree debris dumping for contractors at Citizen’s Campus Storm Damage Update Interchange •Recent Updates •Groundbreaking ceremony held May 11th •Work over the past month included: •Ramp for overpass on eastside of I-29 has started •Piles for center pier have been installed •Water main installation is continuing •Boring under I-29 has been completed •Next Steps •Ramp and culverts on west side to start •Substantial completion: July 2023 15th St and 7th Ave Project •Work performed over last month: •Sub-base installed •Detention Basin Excavation •Services for housing lot installed •East valley gutter installed •Next Steps •Finish detention basin •Install base course •Install curb and gutter •Expected Completion : July 2022 •Start: June 6, 2022 •Completion: August 2022 •Project Scope •Replacement of asphalt surface with concrete •Water main •New video detection system •Pedestrian push button pedestals •Sidewalk •Ramps Main Avenue and 8th Street South National Police Week •May 15 –21, 2022 •Remember and recognize those who serve and have lost their lives in the line of duty for the safety and protection of others •Divisions: •Patrol •Criminal Investigative •Community Service/Animal Control •E-911/Dispatch National Public Works Week •May 15 –21, 2022 •Public Works includes: •Street •Engineering •Solid Waste •Services: •Storm Water Management •Street Maintenance •Snow Removal •Garbage/Recycling/Yard Waste Collection •Landfill Operations •Airport Spring Clean-Up •Takeaways •Tonnage and loads down substantially •Monitor future years for trend •Costs to the City •Landfill Revenue Loss •Roll-Off Service •Labor •Landfill/Collection •Streets •Parks, Recreation, and Forestry 2019 2020 2021 2022 Tons of Material 697 1,013 773 475 City Loads 349 457 413 293 Public Loads 861 1,627 924 563 Roll-Off Loads 34 48 45 49 Cost to City $188,377 $200,891 $209,767 $161,292 •Distributed 400+ Concolor Fir trees to local schools for Arbor Day •The Kay Cheever Arbor Day Run/Walk was held at the Nature Park •83 trees planted to date as a result of the Urban Forest Initiative •Hillcrest Aquatic Center scheduled to open May 28 (weather dependent) Parks and Recreation Community Games •2nd Annual Community Games •Showcase recreational facilities and opportunities •Promote healthy lifestyle through friendly competition and fun •Registration closes May 31 •www.cityofbrookings - sd.gov/communitygames •Goals •Address and reduce potential for flooding •Prioritize improvement projects •Reduce impact on downstream communities •Develop a resilient plan that addresses flooding while considering environmental and social benefits •Webpage –www.cityofbrookings- sd.gov/stormwaterplan •Key Dates •Videos •Project Materials •Project Story Website •Completion: September 2022 Storm Water Master Plan •Raised garden beds installed and ready for Plant Wild - Flowers Kickoff Event •Thursday, May 26 at 6:30pm •Summer Reading Program – “An Ocean of Possibilities” •Kids Registration –May 15 •Teen Registration –May 24 Library •May: 32 Event Days •Events •Martina McBride –1,545 attendees •Brookings High School Prom –300 students and 700 family members Swiftel Center 12. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. Executive Session Pursuant to SDCL 1-25-2.3 for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters, and SDCL 1-25-2.5 for purposes of discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. Action: Motion to enter into Executive Session, Voice Vote Action: Motion to exit Executive Session, Voice Vote- 14. ADJOURN -Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell Council Members: Wayne Avery, Joey Collins, Brianna Doran, Bonny Specker, Holly Tilton Byrne Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk