HomeMy WebLinkAboutUtilMinutes_2022_04_11Municipal Utilities Board April 11, 2022
City of Brookings
A special meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, April
11, 2022, via WEBEX with the following members present: Bartels, Carruthers, Hansen, Harvey
and Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held March 14, 2022, and the special meeting held March
28, 2022, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
ABM Manufacturing, Supplies, $80.00; Advanced Engineering & Environmental, Engineering
Services, $8,303.75; Advanced Media Tech, Systems/Cabling, $44,483.76; A-I Computer
Solutions, Supp, $139.99; Appeara, Supp, $112.66; AT & T, Telco Settlement, $670.12; AT & T
Mobility, PCS Phone Service, $2,583.87; Authorize.Net, Credit Card Processing Fee, $178.45;
Auto Pro, Supp, $40.85; Badger Communications, Systems/Cabling Inv, $4,528.12; Bally Sports
North, Contract Fee, $7,994.88; Blooston & Mordkofsky, Legal Service, $1,068.75; Bluefin
Payment Systems, Credit Card Processing Fee, $13,242.67; Border States Electric, Supp, $4,741.86;
Border States Electric, Systems/Cabling Inv, $1,495.62; Bridle Estates, Sewer Charge Reim,
$5,095.00; Brookings Auto Mall, Vehicle Maint, $74.90; Brookings County Sheriff, Sheriff's Fee,
$55.00; Brookings Credit Bureau, Delinq. Acct Collection, $338.13; Brookings Dumpster Service,
Sanitation Service, $478.52; Brookings Engraving, Banquet Supplies, $230.00; Brookings
Municipal Utilities, Office Utility Bill, $56,841.97; Brookings Radio, Advertising, $1,500.00;
Brookings Register, Advertising/Legals, $2,101.80; BSG Clearing Solutions, Telco Settlement,
$32.91; Buhls Dry Cleaners & Linen, Rug/Supp, $169.70; Calix, Supp, $17,537.95; Carquest,
Conserve/Demand Incentive, $708.00; Carquest Auto, Equip Maint/Supp, $538.13; CDW
Government, Systems/Cabling Inv, $927.64; Century Business Products, Copier Maint, $1,055.19;
Century Link, Tele Exp, $217.53; City of Brookings, Contract Fee, $7,103.61; City of Brookings,
Landfill Fee, $843.39; Connections, EAP Service, $1,037.40; Core & Main, Corporation Stops,
$5,496.15; Core & Main, Curb Stops, $2,150.38; Core & Main, Pressure Regulators, $1,403.40;
Core & Main, Supp, $4,580.72; Courtesy Plumbing, Repair/Supp, $314.56; Creative Printing,
Printed Materials, $413.63; Credit Collections Bureau, Delinq. Acct Collection, $418.70; Crescent
Electric, Supp, $448.81; Culligan, Bottled Water, $155.75; Dakota Service, Supp, $42.42; Dept of
the Treasury, Federal Tax, $6,009.84; DHE, Maintenance Fee, $1,196.63; Directory Resources,
Software Maint, $1,250.00; Ditch Witch, Equip Maint, $83.40; Ethanol Products, Chemicals,
$1,509.52; Express Communications, Telco Settlement, $8,308.16; Farmers Implement, Equip
Maint, $133.62; Fastenal, Supp, $10.56; Ferguson Waterworks, Supp, $4,482.94; First Bank &
Trust Visa, Lodging/Car Rental/Registration, $3,331.93; First Bank & Trust Visa, Membership
Dues, $241.00; Foerster Supply, Supp, $692.50; Golden West Tech, Tech Support, $3,931.49;
Goldfield Telecom, Server/Licenses, $7,753.15; GP Auto, Truck Topper, $2,863.48; GP Auto,
Vehicle Maint, $13.95; Grainger, Supp, $109.70; Gray Television Group, Contract Fee, $19,057.20;
Graybar Electric, Supp, $1,862.91; Graybar Electric, System/Cabling Inv, $75.80; Graybar Electric,
Underground Conductor, $37,170.00; Hach Chemical, Supp, $877.00; Halgerson, Russ, Travel,
$748.95; Hawkins Inc, Chemicals, $3,775.48; HDR, Inc, Engineering Service, $496,890.14; Healy
Consulting, Wage Survey, $250.00; Helsper, McCarty, & Rasmussen, PC, Legal Service,
$7,130.17; Hoffman-Townsend Post 74, American Flag, $180.00; Homestead Do It Center, Supp,
$72.98; Interstate Telecom, Tele Exp, $415.58; Kramers Auction, Banquet Supp, $572.88; L G
Everist, Quartzite, $2,235.39; Localogy, Directory Rates/Data, $58.14; Locators & Supplies, Supp,
$333.06; Lowe's , Supp, $2,793.02; Martin's Inc, Diesel/Oil, $1,373.78; Matheson Tri-Gas, Supp,
$342.24; Matheson Tri-Gas, Welder, $3,725.00; Meyer, Steve, Travel, $950.80; Midamerican
Energy, Utility Bill, $83.12; Midcontinent, Contract Fee, $608.58; Midwest Boiler Repair, Stainless
Steel Box, $3,258.90; MMUA, SafetyTraining, $6,012.50; MVTL Labs, Wastewater Analysis,
$663.50; Napa Auto Parts, Supp, $32.98; Nelson, Brian, Travel, $17.70; Nexstar Broadcasting,
Contract Fee, $9,039.27; Northwestern Energy, Natural Gas, $2,291.03; Novak Sanitary Service,
Shredding, $296.48; NTCA-The Rural Broadband, Membership Dues, $23,461.20; Office Peeps,
Supp, $121.92; One Source-Background Check Co, Employee Verification, $44.00; Party Depot,
Supp, $33.69; Pests B Dead, Pest Control, $360.00; Pneumatic Specialties, Supp, $291.89;
Prussman Contracting, Gravel, $3,310.00; Quadient, Postage Meter Rental, $825.04; Ramsdells, LP
Fill, $165.15; Runnings, Supp, $3,723.93; Schoon's Pump N' Pak, Gas, $7,301.67; SD Dept of
Environ & Nat, Certification, $120.00; SD Dept of Rev, Enhanced 911, $8,807.75; SD Treasurer,
Sales/Excise Tax, $185,934.74; SDN Communications, Circuit Lease, $16,870.16; SDN
Communications, FRRPA Equipment, $203,118.05; Sioux Valley Energy, Dispatching Service,
$726.00; Sioux Valley Environmental, Chemicals, $2,808.00; Sound Sensations, Light Bars,
$73.99; SD Newspaper Services, Employment Advertising, $357.98; SD One Call, Locate Fee,
$130.20; Springbrook, Credit Card Processing Fee, $2,331.00; Sprint, PCS Phone Service, $180.90;
State of SD, Record Retention, $5.94; State Theatre, Supp, $70.00; Sturdevant Auto, Supp,
$569.69; Swiftel Center, Defensive Driving Training, $636.23; Swiftel Communications, Office
Phone Bill, $117,956.93; TCT Network, Contract Fee, $169.68; UPS Store, Freight, $280.60;
Timmons Construction, Labor/Material, $969.39; T-Mobile, Tower Rent Reim, $15,840.00;
Turfguard Lawn Service, Weed Spraying, $608.00; US Postal Service, Postage, $9000.00;
Universal Service Adm., USAC Contribution, $24,899.92; University Estates, Water Charge Reim,
$3,575.00; USA Bluebook, Supp, $3,427.16; US Bank National Assoc, 2012 SRF Loan Pymt,
$397,335.98; Utility Service Co, Well Maint, $72,832.92; Wellmark Blue Cross Blue Shield,
Benefit Plan Fee, $180.50; Wesco, Supp, $1,957.20; WW Tire, Equip Maint, $42.25; Young Door
Service, Labor/Repair, $2,289.28.
The following are Telephone/Utility Refunds:
Amick, Michael, $70.05; Austreim Excavating, $19.25; Brodersen, Joyce, $31.21; Dedeyne,
Makayla, $53.82; Dzisa, Gabriel, $8.65; Emery, Mary, $52.62; Fan, Rong, $45.66; Foursquare
Church Little Blessings, $255.60; Hicks, Drew, $39.77; Kantack, Frances, $45.94; Kondziolka,
Dan, $48.23; Kuchlong, Anger, $77.58; Mehlhoff, Matthew, $180.00; Mofle, Justin, $92.32;
O'Brien, Paul, $47.19; Otteson, Matthew & Melissa, $193.09; Pickard, Loren Buzz, $85.94;
Reinhardt, David, $62.58; Risseeuw, Austin, $60.90; Schweitzer, Brenda, $3.96; Taylor, William,
$2.35; Ticketmaster Swiftel, $97.93; Tricarico, Brittany, $62.58; Waddell, Marissa, $83.01;
Wagner, Martin, $84.82; Welch, Olivia, $170.00; Welch, Olivia, $91.98.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $226,380.24; Water, $106,108.58; Wastewater,
$108,734.23; Telephone, $348,102.98; Retirement, $46,460.74; Social Security, $56,919.69;
Insurance, $93,929.28; Deferred Comp, $14,603.53.
Salary Changes: A. Brech, $24.08; D. Denison, $31.59
New Hire: P. Egeberg, $10,000.00
POLICY MANUAL AMENDMENT – JUNETEENTH HOLIDAY
Motion was made by Carruthers that the following Resolution No. 7-22 be approved.
RESOLUTION NO. 7 - 22
RESOLUTION AMENDING POLICY MANUAL
PERSONNEL SECTION 308.06
WHEREAS a comprehensive statement of policy governing the organizational and
operational affairs of the Brookings Municipal Utility has been adopted by the Brookings Municipal
Utilities Board (the “Board”), which statement is now on file in the office of the Executive Vice
President/General Manager; and
WHEREAS after due consideration the Board finds that an amendment to the
Personnel Policy, Section 308.06, Holidays, in said statement should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 11th day of April, 2022.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER MAIN AND CONNECTION INTO
THE CITY WATER SYSTEM – THELEN’S ADDITION HWY 14 BYPASS AND 32ND
AVENUE
Motion was made by Carruthers, seconded by Hansen that the application for extension of
water main and connection into the city water system requested by KDA Properties in Thelen’s
Addition – Hwy 14 Bypass and 32nd Avenue be approved. All members present voted in favor of
the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAIN AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – HARVEY DUNN STREET AND MAIN AVENUE
Motion was made by Bartels, seconded by Carruthers that the application for extension of
water/sewer main and connection into the city water/sewer system requested by Brookings Area
United Way on Harvey Dunn & Main be approved. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on March 31, 2022, and presented at
this time for consideration and action.
WESTERN AVENUE SANITARY SEWER LIFT STATION CONSOLIDATION PROJECT
Bidder Western Avenue Sanitary Sewer Lift Station Consolidation
Project
Prunty Construction $1,488,312.00
Winter Contracting LLC $1,366,000.00
Motion was made by Hawley, seconded by Hansen that the following low bid be approved:
Winter Contracting LLC, Western Avenue Sanitary Sewer Lift Station Consolidation Project,
$1,366,000.00; and that, after reviewing the contract for the above bid, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract document. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
DISTRIBUTION TRANFORMERS – ELECTRIC DEPARTMENT
Motion was made by Bartels, seconded by Carruthers that authorization be given to
advertise for bids for the Distribution Transformers for the Electric Department. All members
present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session for the
purpose of discussing Competitive service offerings, review communication from legal counsel
about pending litigation and contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President