HomeMy WebLinkAboutUtilMinutes_2022_03_14Municipal Utilities Board March 14, 2022
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 14, 2022, via Webex with the following members present: Bartels, Carruthers, Hansen and
Hawley. Absent: Harvey.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held February 14, 2022, and the special meeting held February
28, 2022, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
Access Health-Brookings, Drug Screening, $498.00; Allegra, Printed Supplies, $244.23; AMP
Electric, Systems/Cabling Inv, $1,101.73; Anderson, Chris, Travel, $17.70; Appeara, Supplies,
$119.98; AT & T, Telco Settlement, $655.14; AT & T Mobility, PCS Phone Service, $5,248.38;
Atlas Copco Compressors, Supp, $5,382.67; Authorize.Net, Credit Card Processing Fee, $170.20;
Auto Body Specialties, Supp, $28.70; Badger Communications, Systems/Cabling Inv, $19,238.05;
Bally Sports North, Contract Fee, $7,908.64; Bluefin Payment Systems, Credit Card Processing Fee,
$12,351.07; BMU Coffee Fund, Coffee Fund Reim, $720.00; Bobcat of Brookings, Supp/Equip
Rental, $33.94; Border States Electric, Inventory, $1,942.52; Border States Electric, Supp, $9,071.60;
Border States Electric, Systems/Cabling Inv, $4,090.84; Bridle Estates, Sewer Charge Reim,
$5,043.00; Brookings Area Chamber of Commerce, Banquet Supp, $150.00; Brookings Auto Mall,
Vehicle Maint, $189.98; Brookings Credit Bureau, Delinq. Acct Collection, $341.34; Brookings
Dumpster Service, Sanitation Service, $478.52; Brookings Utilities, Office Utility Bill, $55,757.03;
Brookings Utilities, Petty Cash, $10.00; Brookings Radio, Advertising, $4,500.00; Brookings
Register, Subscription, $167.78; Brookings Vision Center, Safety Glasses, $243.00; BSG Clearing
Solutions, Telco Settlement, $40.57; Builders First Source, Supp, $364.44; Calix, FTTP Access
Equip, $10,040.47; Calix, Inventory, $4,795.25; Carquest Auto, Equip Maint/Supp, $479.29; City of
Brookings, GASB 75 Audit Service, $1,600.00; City of Brookings, Contract Fee, $7,101.45; City of
Brookings, Landfill Fee, $230.12; Consortia Consulting, Consulting Service, $375.00; Courtesy
Plumbing, Repair/Supp, $20.30; Creative Printing, Printed Materials, $265.00; Credit Collections
Bureau, Delinq. Acct Collection, $657.49; Culligan, Bottled Water, $125.75; Cutler Law Firm, Legal
Service, $60.00; Dakota Bodies, Supp, $162.20; Dakota Service, Supp, $7.25; Dave's Window
Cleaning, Window Service, $70.00; Dept of the Treasury, Federal Tax, $6,171.31; DGR Engineering,
Engineering Service, $1,020.50; DHE, Maint Fee, $1,196.63; Directory Resources, Software Maint,
$1,250.00; Ditch Witch, Equip Maint, $5,744.09; Einspahr Auto Plaza, Vehicle Maint, $1,706.90;
Environmental Toxicity Control, Water Analysis, $1,387.50; Express Communications, Telco
Settlement, $7,909.87; Fastenal, Supp, $284.69; Ferguson Waterworks, Supp, $56.01; Foerster
Supply, Supp, $992.50; G & R Controls, Equip/Maint, $96.68; Geotek Engineering & Testing
Services, Soil Analysis, $4,100.00; Golden West Tech, Tech Support, $4,682.87; Goldfield Telecom,
Systems/Cabling Inv, $2,021.53; Grainger, Supp, $196.05; Gray Television Group, Contract Fee,
$18,967.35; Graybar Electric, Supp, $1,429.76; Graybar Electric, Systems/Cabling Inv, $98.76;
Hawkins Inc, Chemicals, $2,513.73; Helsper, McCarty, & Rasmussen, PC, Legal Service, $3,100.00;
Hibu-West, Advertising, $693.17; Homestead Do It Center, Supp, $824.78; Huber Technology, Supp,
$2,297.00; Hy-Vee, Banquet Supp, $336.02; Hy-Vee, Supp, $104.80; Interstate All Battery Center,
Supp, $857.60; Interstate Telecom, Telephone Exp, $426.93; John Deere Financial, Equip Maint,
$549.81; Lewis Drug, Supp, $26.44; Lowe's, Banquet Supp, $48.89; Lowe's, Supp, $7,346.79;
Macksteel Warehouse, Supp, $676.11; Malloy Bearing Supply, Repairs/Supp, $295.62; Martin's Inc,
Diesel/Oil, $616.19; Matheson Tri-Gas, Supp, $188.67; MC2, UV Bulbs, $21,564.50; Mid South
Telecom, Systems/Cabling Inv, $293.00; Midamerican Energy, Utility Bill, $158.51; Midcontinent,
Contract Fee, $601.68; Minerva Networks, Annual Maint Support, $40,662.00; Moss Adams LLP,
Consulting Service, $250.00; MVTL Labs, Wastewater Analysis, $1,455.75; Nexstar Broadcasting,
Contract Fee, $8,995.20; Northwestern Energy, Natural Gas, $4,236.24; Office Peeps, Supp, $833.67;
Opis Price Information Service, Publication, $459.00; Outlaw Graphics, Supp/Uniforms, $35.00; Pete
Lien & Sons, Chemicals, $3,772.64; Peterson, Brian, CDL License, $33.00; Pheasant Restaurant,
Banquet Supp, $100.00; Prussman Contracting, Main Repairs, $3,920.15; Ramsdells, LP Fill, $70.20;
Reed, Jeff, Travel, $35.40; Rental Depot, Equip Rental, $29.95; Resco, Supp, $10,731.78; Rients,
Shane, Travel, $53.10; Runnings, Banquet Supp, $399.94; Runnings, Supp, $3,055.30; Runnings,
System/Cabling Inv, $3.76; Schoon's Pump N' Pak, Gas, $6,164.47; SD Dept of Health Lab, Testing
W-WW Samples, $619.00; SD Dept of Rev, Enhanced 911, $8,872.67; SD Treasurer, Sales/Excise
Tax, $182,819.39; SDN Communications, Circuit Lease, $16,958.69; SDSHRM, Registration,
$249.00; Sioux Falls Utilities, Utility Bill, $36.78; Sioux Valley Energy, Dispatching Service,
$726.00; Sioux Valley Environmental, Chemicals, $6,555.00; SD One Call, Locate Fee, $60.90;
Springbrook Holding, Software Support, $4,807.00; Sprint, PCS Phone Service, $180.90; Stuart C.
Irby, Padmounted Switchgear, $322,000.00; Sturdevant Auto, Supp, $397.71; Swiftel
Communications, Office Phone Bill, $118,668.66; TCT Network, Contract Fee, $168.88; The Lanes,
Banquet Supp, $150.00; Traffic Control, Supp, $260.00; Uniform & Accessories Warehouse, Supp,
$641.96; UPS, Deposit, $200.00; US Postal Service, Postage, $9,000.00; Universal Service Adm.,
USAC Contribution, $24,899.92; University Estates, Water Charge Reim, $3,510.00; USA Bluebook,
Supp, $4,639.76; Vrchota, Morgan, CDL License, $33.00; Watertown Public Opinion, Subscription,
$204.91; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $180.50; Wesco, Padmounted
Transformer, $12,247.00; Wesco, Supp, $4,986.00; Winter Contracting, 4th St Main Replacement,
$40,559.60; WW Tire, Equip Maint, $44.39; Xcel Energy/NSP, Utility Bill, $18.25; Young Door
Service, Labor/Repair, $3,161.91;
The following are Telephone/Utility Refunds:
Bauer, Elizabeth, $223.24; Buskohl, Savanna, $100.85; Kahsay, Kibreab, $145.52; Outdoor Design
& Landscaping, $165.75; Berdanier, Bruce, $43.90; H & R Block, $655.00; Kraft, Amber, $8.07;
Larson, Claire, $21.75; Petersen, Riley, $136.27; Scheer, Aaron, $20.37; SDSU Facilities, $269.95;
Siegel, Alesha, $8.07.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $208,649.16; Water, $103,916.18; Wastewater,
$87,099.71; Telephone, $319,509.27; Retirement, $41,853.60; Social Security, $51,489.70;
Insurance, $95,441.84; Deferred Comp, $13,379.75;
Salary Changes: A, Brech, $22.12; S. Mathison, $25.07; M. Robinson, $37.96.
New Hires: None.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for the
purpose of consulting with legal counsel and reviewing communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
APPLICATION FOR EXTENSION OF WATER/SEWER MAIN AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – PRAIRIE HILLS ADDITION
Motion was made by Hawley, seconded by Bartels that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by Prairie Hills, LLC,
for Prairie Hills Addition be approved. All members present voted in favor of the motion.
FINAL PAYMENT ON THE 2019 MEDARY AVENUE & 4TH STREET WATER MAIN
REPLACEMENT PROJECT
Motion was made by Bartels that the following Resolution No. 6-22 be approved.
RESOLUTION NO. 6 – 22
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT ON THE MEDARY AVENUE & 4TH STREET WATER MAIN
REPLACEMENT PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in
the amount of $40,559.60 to Winter Contracting LLC be approved for the Medary Avenue & 4th
Street Water Main Replacement Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 14th day of March, 2022.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Doug Carruthers, Vice President
The motion was seconded by Hawley. All members present voted in favor of the motion.
2023 DIRECTORY RATES
Motion was made by Hawley, seconded by Bartels to approve the 2023 Directory Rates as
presented by staff. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on March 8, 2022, and presented at this
time for consideration and action.
WATER METERS, PIPE, FITTINGS & VALVES – WATER DEPARTMENT
Schedule 1 TOTAL Schedule 2 TOTAL
Company
W1386
2” Ultrasonic
Water Meters
QUANTITY
12
SCHEDULE 1
TOTAL
20” RW
Gate Valves
with Gaskets,
Bolts, Mega Lugs
& Adapter
QUANTITY
3
W1384
20”
Coupling
Adapters
QUANTITY
2
20” x 20” x 12”
MJ Tee
QUANTITY
1
W1383
20” PVC
Water Main
QUANTITY
80’
SCHEDULE 2
TOTAL
Core & Main NO BID $14,785.02 $1,497.98 $1,234.41 $141.12 $59,875.03
Dakota Supply Group NO BID $15,817.71 $1,581.05 $2,202.95 $131.59 $63,345.38
Ferguson Waterworks $765.00 $9,180.00 $15,137.18 $1,160.84 $2,249.44 $142.00 $61,342.66
Milbank Winwater Works NO BID NO BID NO BID NO BID NO BID
Metering & Technology
Solutions NO BID NO BID NO BID NO BID NO BID
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7
Carbon Fluorosilicic Liquid Quicklime Sodium Sulfuric Ammonium
Dioxide Acid Chlorine (Pebble Lime) Polyphosphate Acid Sulfate
Pete Lien & Sons Inc. ~ ~ ~ $219,096.00 ~ ~ ~
Poet Ethanol Products $15,000.00 ~ ~ ~ ~ ~
Hawkins Inc. ~ $11,739.00 $24,800.00 ~ ~ $17,375.00 $27,040.00
Carus LLC ~ ~ ~ ~ $29,250.00 ~ ~
Shannon Chemical Corp. ~ ~ ~ ~ $30,681.00 ~ ~
LOT 1 – SURPLUS WATER & SEWER PIPE – WATER/WASTEWATER DEPARTMENT
Prunty Construction $1,000.00
LOT 2 – SURPLUS DUCTILE IRON FITTINGS – WATER/WASTEWATER DEPARTMENT
Prunty Construction $400.00
LOT 3 – SURPLUS TAPPING SADDLES – WATER/WASTEWATER DEPARTMENT
Prunty Construction $2,275.00
Motion was made by Hawley, seconded by Bartels that the following low bids be approved:
Ferguson Waterworks, Schedule 1, 2” Ultrasonic Water Meters, $9,180.00; Core & Main, Schedule
2, 20” RW Gate Valves w/ Gaskets, Bolts, Mega Lugs and Adapters; 20” Coupling Adapters; 20” x
20” x 12” MJ Tee; 20” PVC Water Main, $59,875.03; Pete Lien & Sons Inc, Quicklime,
$219,096.00; Poet Ethanol Products, Carbon Dioxide, $15,000.00; Hawkins Inc, Fluorosilicic Acid,
$11,739.00; Liquid Chlorine, $24,800.00; Sulfuric Acid, $17,375.00; Ammonium Sulfate,
$27,040.00; Carus LLC, Sodium Polyphosphate, $29,250.00; Prunty Construction, Surplus Water &
Sewer Pipe, $1,000.00; Surplus Ductile Iron Fittings, $400.00; Surplus Tapping Saddles, $2,275.00;
and, that, after reviewing the contracts for the above bids, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
documents. All members present voted in favor of the motion.
24 FT. RESIDENTIAL STREET LIGHT POLES WITH 4’ MAST ARM – ELECTRIC DEPT
BIDDER ITEM 1
QUANTITY
100
BORDER STATES (Valmont) $82,604.00
IRBY (Hapco) $92,800.00
IRBY (Valmont) $83,500.00
RESCO (Valmont) $83,050.00
WESCO (Valmont) $85,300.00
30 FT. COMMERCIAL STREET LIGHT POLES WITH 8’ MAST ARMS &
GALVANIZED ST LIGHT FOUNDATIONS – ELECTRIC DEPT
BIDDER ITEM 1 ITEM 2
30’ COMMERCIAL
ST LIGHT POLES
WITH
8’ MAST ARMS
GALVANIZED
ST LIGHT
FOUNDATIONS
QUANTITY - 30 QUANTITY - 30
BORDER STATES (P & K) Non-Compliant $22,442.10
IRBY (Hapco) $37,320.00 $22,680.00
IRBY (Valmont) $37,260.00 $22,680.00
RESCO (Valmont) $37,065.00 NO BID
WESCO (Hapco) $37,710.00 $23,100.00
Motion was made by Hawley, seconded by Bartels that the following low bid be approved:
Border States (Valmont), 24’ Residential St Light Poles with 4’ Mast Arms, $82,604.00; Galvanized
St Light Foundations, $22,442.10; RESCO (Valmont), 30’ Commercial St Light Poles with 8’ Mast
Arms, $37,065.00; and, that, after reviewing the contracts for the above bids, that the President of the
Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Motion was made by Bartels, seconded by Hawley that authorization be given to advertise for
bids for the Directory Printing Services. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Doug Carruthers, Vice President