HomeMy WebLinkAboutUtilMinutes_2022_02_14Municipal Utilities Board February 14, 2022
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
February 14, 2022, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Harvey and Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held January 10, 2022 and the special meetings held January 24,
2022 and February 4, 2022 were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims be
approved. All members present voted in favor of the motion.
ABRA Autobody & Glass, Vehicle Maint, $70.00; AgFirst Farmers Coop, Supplies/LP, $1,946.39; A-I
Computer Solutions, Supp, $175.00; Allegra, Printed Supp, $208.00; Anderson, Chris, Travel, $49.50;
Appeara, Supp, $59.99; AT & T, Telco Settlement, $676.54; AT & T Mobility, PCS Phone Service,
$2,031.64; Atlas Copco Compressors, Supp, $820.04; Aureon Network Services, LNP Fees, $60.00;
Authorize.Net, Credit Card Processing Fee, $174.45; Auto Body Specialties, Supp, $10.99; Badger
Communications, Systems/Cabling Inv, $510.75; Bally Sports North, Contract Fee, $7,908.64; Bluefin
Payment Systems, Credit Card Processing Fee, $12,747.26; Bobcat of Brookings, Supp/Equip Rental,
$68.98; Border States Elec Supply, Supp, $4,518.83; Border States Elec Supply, Systems/Cabling Inv,
$2,488.71; Bridle Estates, Sewer Charge Reim, $5,043.00; Brookings Area Transit Authority,
Conserve/Demand Incentive, $240.00; Brookings Auto Mall, Vehicle Maint, $239.78; Brookings
County OAC, Conserve/Demand Incentive, $414.00; Brookings Credit Bureau, Delinq. Acct
Collection, $617.02; Brookings Dumpster Service, Sanitation Service, $478.52; Brookings Equipment,
Equip Maint, $61.80; Brookings Utilities, Office Utility Bill, $55,241.54; Brookings Utilities,
Conserve/Demand Incentive, $300.00; BSG Clearing Solutions, Telco Settlement, $36.97; Buhls Dry
Cleaners & Linen, Rug/Supp, $169.70; Buschenfeld, Mike, Conserve/Demand Incentive, $25.00;
Calix, Support Agreement, $3,000.00; Cameron, Julie, Conserve/Demand Incentive, $25.00; Carquest,
Equip Maint/Supp, $1,149.64; Carrier Mgmt Systems, Annual Support Maint, $6,175.00; Carrier
Mgmt Systems, Subscription, $950.00; CCP Industries, Supp, $120.00; CDW Government, Computer
Supp/Support, $48.58; CDW Government, Systems/Cabling Inv, $6,551.28; Central Bank, Banquet
Supp, $2,328.00; Century Business Products, Copier Maint, $1,326.82; Century Link, Telephone Exp,
$216.50; City of Brookings, Contract Fee, $7,084.96; City of Brookings, Landfill Fee, $90.32; Core &
Main, Supp, $2,192.86; Creative Printing, Printed Materials, $166.24; Credit Collections Bureau,
Delinq. Acct Collection, $766.45; Culligan, Bottled Water, $118.50; Dakota Bodies, Supp, $206.56;
Dakota Riggers & Tool, Supp, $92.90; Dakota Service & Repair, Supp, $195.06; Dakota Supply
Group, Supp, $2,812.67; Dakota Supply Group, Water Tapping Saddles, $3,869.81; Dave's Window
Cleaning, Window Service, $70.00; DeBeer Small Engine Repair, Equip Maint, $80.99; Den-Wil,
Conserve/Demand Incentive, $222.00; Dept of the Treasury, Federal Tax, $5,970.92; DHE, Maint Fee,
$1,196.63; Directory Resources, Software Maint, $1,250.00; Ditch Witch, Equip Maint, $10,621.40;
DLT Solutions, Annual Subscription, $2,508.73; DLT Solutions, ISP Software Support, $4,595.24;
DvL Fire & Safety, Annual Fire Ext Inspection, $5,028.74; Egeberg, Aaron, Travel, $53.10; Eide
Bailly LLP, Audit Fee, $5,000.00; Einspahr Auto Plaza, Vehicle Maint, $76.43; Ekern Home
Equipment, Repair/Supp, $197.50; Express Communications., Telco Settlement, $7,940.09; Farmers
Implement, Equip Maint, $4.24; Fastenal, Sump Pump Pilot Program, $204.48; Fastenal, Supp,
$1,738.55; First Bank & Trust, Deposit Slips, $157.90; Flash Technology, Monitoring Service,
$440.00; Flexible Pipe Tool, Supp, $2,137.55; Foerster Supply, Supp, $1,125.99; Foster, Bob, CDL
License, $33.00; FS3, Inc, Supp, $226.68; General Repair Service, Repair/Supp, $1,947.98; Genuine
Cable Group, Supp, $460.00; George's Pizza, Employee Recognition, $98.90; Goldfield Telecom,
Systems/Cabling Inv, $11,763.99; Grainger, Supp, $2,557.64; Grainger, Systems/Cabling Inv,
$103.38; Gray Television Group, Contract Fee, $19,012.26; Graybar Electric, Supp, $2,543.75;
Graybar Electric, Systems/Cabling Inv, $474.89; Hach Chemical, Supp, $440.79; Halgerson, Russ,
Travel, $240.00; Halvorson, Brian, Travel, $94.40; Hanson, Jesse, CDL License, $48.00; Hawkins Inc,
Chemicals, $2,576.55; HDR, Engineering Service, $97,500.00; Hillyard, Janitorial Supp, $459.86;
Homestead Do It Center, Supp, $930.33; Huber Technology, Supp, $3,317.40; Interstate Telecom,
Telephone Expense, $374.67; Jackrabbit Tire, Equip Maint, $69.01; Jensen, Jacob, CDL License,
$48.00; Johnson Garage Door, Supp/Repair, $2,004.30; Krier & Blain, HVAC Maint, $1,797.96;
Lewis Drug, Supp, $117.54; Lincoln County Treasurer, Drainage Fee, $193.34; Locators & Supplies,
Supp, $4,918.67; Lowe's , Supp, $4,353.99; Lumen , Telco Settlement, $272.22; Martin's Inc,
Diesel/Oil, $1,837.08; Matheson Tri-Gas, Supp, $695.37; Mathison, Scott, Travel, $94.40; McGrath
North Mullin & Kratz, Legal Service, $667.00; Meyer, Steve, Travel, $222.30; Midamerican Energy,
Utility Bill, $176.31; Midcontinent, Contract Fee, $604.44; Minnehaha County Treasurer, Drainage
Fee, $205.00; Missouri River Energy, Supplemental Power, $1,535,528.74; Missouri River Energy,
WAPA Allocation, $207,903.34; MMUA, SafetyTraining, $6,012.50; MVTL Labs, Wastewater
Analysis, $144.00; Napa Auto Parts, Supp, $448.14; Nexstar Broadcasting, Contract Fee, $9,015.69;
Northern Balance & Scale, Repair/Service, $320.00; Northern Truck Equipment, Equip/Maint,
$2,648.18; Northwestern Energy, Natural Gas, $4,028.77; Novak Sanitary Service, Shredding,
$104.88; Office Peeps, Office Furniture, $8,407.55; Office Peeps, Supp, $681.44; O'Reilly, Supp,
$12.36; Outlaw Graphics, Supp/Uniforms, $90.00; Pete Lien & Sons, Chemicals, $7,374.19; Power
Product Services, Supp, $1,600.26; Prussman Contracting, Main Repairs, $1,942.78; Prussman
Contracting, Water Tower Repair, $200.00; Quadient, Postage Meter Rental, $837.99; Ramsdells, LP
Fill, $170.23; RC First Aid, Supp, $449.50; RDO Equipment, Equip Maint, $1,366.90; Reed, Jeff,
Travel, $66.00; Rental Depot, Equip Rental, $23.95; Rients, Shane, Travel, $82.50; Runnings, Supp,
$6210.17; Schoon's Pump N' Pak, Gas, $6,478.37; SD DENR, Certification, $60.00; SD Dept of Rev,
Enhanced 911, $8,768.55; SD Telecom Assoc, Assessment, $11,811.00; SD Treasurer, Sales/Excise
Tax, $179,197.61; SDN Communications, Annual Fiber Maint, $14,794.50; SDN Communications,
Circuit Lease, $2,085.50; SDSU Dairy Plant, Meeting Supp, $200.04; Sioux Falls Utilities, Utility Bill,
$36.78; Sioux Valley Energy, Dispatching Service, $726.00; Sioux Valley Environmental, Chemicals,
$1,404.00; Smith, Christopher, Conserve/Demand Incentive, $25.00; SD Newspaper Services,
Employment Advertising, $1,960.40; SD One Call, Locate Fee, $48.30; SD Public Assurance Alliance,
General Liability/Vehicle Ins, $204,423.99; Springbrook, Credit Card Processing Fee, $2,143.95;
Springbrook Holding, Software Support, $4,958.00; Sprint, PCS Phone Service, $180.90; Stan
Houston Equipment, Supp, $608.00; Steenson, Lyle, Conserve/Demand Incentive, $350.00; Sturdevant
Auto, Supp, $1,212.57; Swiftel Center, Naming Rights, $50,000.00; Swiftel Communications, Office
Phone Bill, $120,232.96; SwipeClock, Subscription, $535.50; TCT Network, Contract Fee, $169.28;
The UPS Store, Freight, $534.24; Traffic Control Corp, Supp, $2,148.00; Travel Leaders, Air Fare,
$351.20; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution,
$24,899.92; University Estates, Water Charge Reim, $3,510.00; USA Bluebook, Supp, $3,616.28;
Vermeer High Plains, Supp, $3,797.66; Walker & Associates, Systems/Cabling Inv, $1,836.22;
Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $180.50; Wesco, Padmount Transformers,
$31,854.00; WW Tire, Equip Maint, $3,607.83; Xcel Energy/NSP, Utility Bill, $12.70.
The following are Telephone/Utility Refunds:
Cadence Construction, $393.63; First Lutheran Church, $257.32; Gross, Nicole, $82.82; Nehlich-
Arobba, Sophia, $22.07; Novak, Troy, $328.30; O'Neill, Brittany, $15.41; Rounds Construction,
$302.50; SD Office of Energy Assistance, $133.08; Akerberg, Tanner, $14.35; Borstad, Barbara,
$20.80; Clark, Hannah, $67.28; Corlett, Neva, $9.27; Davig Huesmann, Ryan, $136.27; Denton,
Margaret, $12.00; Eickman, Joey, $11.17; Enstad, Tess, $49.06; Genant, Wesley, $48.42; Gerhardt,
Michael, $2.79; Hauck, Robert, $15.21; Holmes, Mason, $11.17; Houtman, Jeremie, $389.06; Keizer,
Haley, $59.19; Kelsey, Marlys, $19.04; Kral, Kevin, $46.70; Leite, Mallory, $140.00; Linssen,
Victoria, $2.79; McCracken , Gladys, $16.36; Mitchell, Mrs E, $3.20; Molitor, Rylee, $15.80; Nehlich-
Arobba, Sophia, $39.18; Neuharth, Matthew, $18.04; Olson, Margaret, $17.26; O'Neill, Brittany,
$74.93; Osorio, Johan, $37.67; Pedersen, Heather, $2.79; Phayvanh, Matthew, $55.74; Pietz, Breanna,
$104.82; Reagen, Max, $2.26; Runia, Heather, $3.46; Smith, Jacob, $40.64; State of South Dakota,
$1,325.00; Storvick, Rachel, $2.79.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $230,196.94; Water, $101,638.74; Wastewater, $82,084.91;
Telephone, $329,756.82;
Retirement, $43,658.66; Social Security, $53,320.85; Insurance, $97,477.67; Deferred Comp,
$13,701.36;
Salary Changes: D. Weekes, $25.59; T. McClain, $23.42; M. Hageman, $19.47; C. Hofland, $17.63;
New Hires: A. Lindahl, $22.46.
INVITATION FOR CITIZEN INPUT
Jacob Mills was present to discuss concerns on a utility bill. No action was taken.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session to consult
with legal counsel and review communications from legal counsel about proposed or pending litigation
or contractual matters and discuss marketing or pricing strategies. All members present voted in favor
of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of fourth
quarter 2021.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2022
Motion was made by Carruthers, seconded by Bartels that in compliance with SDCL 5-18-25
and after soliciting quotations from 12 suppliers on quotation forms on file in the office of the
Executive Vice President/General Manager for BMU’s fuel needs for 2022, the following quotations
were received and a contract will be entered into with Schoon’s Pump ‘N Pak of Brookings. All
members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Schoon’s Pump ‘N Pak .0294¢ .0294¢
Corner Pantry 0.12¢ 0.15¢
AUTHORIZATION TO OPEN BANK ACCOUNT FOR ON-LINE PUBLIC SURPLUS AUCTIONS
Motion was made by Carruthers that the following Resolution No. 1-22 be approved.
RESOLUTION NO. 1 - 22
RESOLUTION APPROVING A BROOKINGS MUNICIPAL UTILITIES BANK ACCOUNT FOR
ONLINE PUBLIC SURPLUS AUCTIONS
WHEREAS online public surplus auction sites are available for governmental entities
to advertise items that have been surplused by the Brookings Municipal Utilities Board and are
available for sale; and
WHEREAS the online public surplus action site will require banking information for
the financial transactions; and
WHEREAS it is more appropriate for the Brookings Municipal Utilities accounting
staff to track the online public surplus auction financial transactions with a bank account specific to
stated activity.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby establish an online public surplus auction bank account entitled “Brookings
Municipal Utilities Surplus Auction Account” and authorize an initial deposit of $500.00.
Adopted this 14th day of February, 2022.
ATTEST:
____________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Hawley that the following Resolution No. 2-22 be approved.
RESOLUTION NO. 2 - 22
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
FOR TRADE-IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no longer
necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2013 R10 Trimble GPS
S/N 5252421974
2013 Trimble TSC3S Handheld Controller
S/N RS34C67927
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby orders that the above referenced property be declared surplus equipment to be
traded in in accordance with the provisions of SDCL 6-13.
Adopted this 14th day of February, 2022.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE DESTROYED
Motion was made by Carruthers that the following Resolution No. 3-22 be approved.
RESOLUTION NO. 3 - 22
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT FOR DESTRUCTION
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREA said property is as follows:
ITEM
W0692 Clamp Star 6”
W0695 Amlok 62-30-3 Spring
W0700 Clamp Star 8”
W0706 Waterous Coupling Sleeves
W0709 AD Hyd Seat
W0716 American Darling Hyd-Valve Bottom
W0721 Hyd Valve Main Rubber Washers 5”
W0730 Hyd Valve Washer Uppers 5”
W0731 Hyd Valve Washer Lowers 5”
W0732 Hyd Valve Washer Main Rubbers 5” W-67
W0733 Hyd Valve Upper Washer W-67
W0734 Hyd Valve Lower Washers W-67
W0736 Hyd Nozzles 2 ½”
W0744 Hyd Valve Seats 5” NFJ W-59
W0755 Upper Rod Assemblies 24” W-67
W0756 Hyd Extension Rod Brkawy Aslys 24” W-59
W0758 Hyd Extension Rod Brkawy Aslys 24” W-67 Pacer
W0759 Hyd Extension Rod Brkawy Aslys 18” W-67 Pacer
W0761 Arm Crosses W-67
W0763 Amloks 62-29-30
W0772 Hyd Gasket Stand Pipes 5” Upper Lower W-67
W0774 Hyd Gasket Stand Pipes Upper 5” WB-59
W0778 Hyd Pumper Nozzles 5”
W0780 Gasket Lower Stand Pipes 5” WB-59
W0782 Flange Rings
W0785 American Darling Operating Nuts
W0786 Hyd Flange Stand Pipes Lower 5” W-67
W0787 Hyd Flange Stand Pipes Lower 5” W-59
W0788 Hyd Flange Stand Pipes Lower 4” NFS W-59
W0862 Wheel Hydrants
W0863 AVK Nozzles 2 ½”
ITEM
W1125 Nozzle O-Rings 4 ½”
W1126 Hose Nozzle 2 ½”
W1127 Nozzle O-Rings 2 ½”
W1128 Hydrant Drain Levers
W1145 Operating Nuts #75270-1
QUANTITY
Single Phase Electric Meters 43
Three Phase Electric Meters 3
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby orders that the above referenced property be declared surplus equipment for
destruction in accordance with the provision of SDCL 6-13.
Adopted this 14th day of February, 2022.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE SOLD
Motion was made by Hawley that the following Resolution No. 4-22 be approved.
RESOLUTION NO. 4 - 22
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE SOLD
WHEREAS the city of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREA said property is as follows:
ITEM
16” Ductile Iron Pipe
W0922 12” Ductile Iron Pipe
W0960 10” Ductile Iron Pipe
W0919 10” Flanged Ductile Iron Pipe
W0921 8” Ductile Iron Pipe
S0979 24” 3034 Sewer Pipe
S1331 18” 3034 Sewer Pipe
S0991 8” 3034 Sewer Pipe
S0995 15” 3034 Sewer Pipe
S01224 30” Sewer Pipe
ITEM
12”*12”*10” Wye MJ
W0949 12”*12”*12” Tee MJ
10”*10”*10” Wye MJ
10”*10”*6”*6”* Cross MJ
W0968 10”*10”*10” Tee MJ
10” Cross
W0980 8”*4” Reducer
W0981 8”*6” Reducer
8” Cross MJ
4” Cross MJ
ITEM
W0713 6”*1” Tapping Saddle s
W0715 4”*1” Tapping Saddles
W0722 12”*1” Tapping Saddles
W0723 6”*2” Tapping Saddles
W0724 6”*1 ½” Tapping Saddles
W0740 8”*2” Tapping Saddle s
W0747 10”*1 ½” Tapping Saddles
W0748 8”*1 ½” Tapping Saddles
W0749 12”*1 ½” Tapping Saddles
W0751 10”*2” Tapping Saddles
ITEM
W0790 12”*2” Tapping Saddles
W1023 10”*1” Tapping Saddles
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby orders that the above referenced property be declared surplus equipment to be
sold in accordance with the provision of SDCL 6-13.
Adopted this 14th day of February, 2022.
ATTEST:
________________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
SANITARY SEWER WASTE AGREEMENT – NORTH BROOKINGS SANITARY & WATER
DISTRICT
Motion was made by Bartels that the following Resolution No. 5-22 be approved.
RESOLUTION NO. 5 - 22
RESOLUTION APPROVING SANITARY SEWER WASTE
AGREEMENT WITH NORTH BROOKINGS SANITARY AND WATER DISTRICT
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Agreement entitled "Sanitary Sewer Waste Agreement" with North
Brookings Sanitary and Water District be hereby approved.
2. The President of the Board and/or Executive Vice President/General Manager be
hereby authorized to execute the approved contract documents.
Adopted this 14th day of February, 2022.
ATTEST:
_____________________________ _______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on February 3, 2022 , and presented at
this time for consideration and action.
WATER METERS - WATER DEPARTMENT
ITEM #1 ITEM #2 ITEM #3 ITEM #4
Company
W0520 ¾”
Ultrasonic
Water Meters
W0519 1”
Ultrasonic
Water Meters
W0522 1 ½’
Ultrasonic
Water Meters
W0524 2”
Ultrasonic Water
Meters
Quantity 100 Quantity 100 Quantity 45 Quantity 15
Metering Technology
Solutions Non-Compliant Non-Compliant Non-Compliant Non-Compliant
Ferguson
Waterworks $17,500.00 $22,000.00 $26,325.00 $10,725.00
PREFABRICATED STEEL METER VAULTS
Dakota Pump Inc. $221,500.00
Dakota Pump & Control $255,350.00
Motion was made by Hawley, seconded by Carruthers that the following low bids be approved:
Ferguson Waterworks, Item 1, ¾” Ultrasonic Water Meters, $17,500.00; Item 2, 1” Ultrasonic Water
Meters, $22,000.00; Item 3, 1 ½” Ultrasonic Water Meters, $26,325.00; Item 4, 2” Ultrasonic Water
Meters, $10,725.00; Dakota Pump Inc., Prefabricated Steel Meter Vaults, $221,500.00; and that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All members
present voted in favor of the motion.
SET TOP BOXES - TELEPHONE DEPARTMENT
NO COMPLIANT BIDS RECEIVED
FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
Calix $93,265.88
Motion was made by Bartels, seconded by Hawley that the following bid be approved: Calix,
Fiber Access Equipment, $93,265.88; and that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
WESTERN AVENUE SEWER PROJECT
2022 WATER MAIN REPLACEMENT PROJECT
Motion was made by Hawley, seconded by Bartels that authorization be given to advertise for
Western Avenue Sewer Project and the 2022 Water Main Replacement Project. All members present
voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President