HomeMy WebLinkAboutUtilMinutes_2022_01_10Municipal Utilities Board January 10, 2022
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 10, 2022, via Webex with the following members present: Bartels, Carruthers, Hansen,
Harvey and Hawley.
ADOPTION OF AGENDA
The agenda was adopted.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for
the purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
MINUTES
Minutes of the regular meeting held December 13, 2021 and the special meeting held
December 27, 2021 were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims
be approved. All members present voted in favor of the motion.
Advance Auto Parts, Supplies, $31.14; Advanced Media Tech, Supp, $237.00; Allegra, Printed
Supp, $4,670.49; Allied Electronics, Supp, $818.10; Anderson, Chris, Travel, $82.50; Anderson,
Thaddeus, Conserve/Demand Incentive, $25.00; Appeara, Supp, $119.98; AT & T, Telco
Settlement, $611.91; AT & T Mobility, PCS Phone Service, $2,388.50; Augustana University,
Scholarship, $500.00; Austreim Landscaping, Lawn Seeding, $445.30; Authorize.Net, Credit Card
Processing Fee, $173.35; Badger Communications, Systems/Cabling Inv, $3,180.70; Bally Sports
North, Contract Fee, $7,522.57; Bendix, Copier Maint, $299.96; Bluefin Payment Systems, Credit
Card Proc. Fee, $12,321.37; Bobcat of Brookings, Supp/Equip Rental, $107.24; Border States
Electric, Supp, $5,199.00; Border States Electric, Systems/Cabling Inv, $214.75; Bridle Estates,
Sewer Charge Reim, $4,991.00; Brookings Auto Mall, Vehicle Maint, $161.40; Brookings County
4-H, Directory Delivery, $396.00; Brookings County Finance, License, $168.00; Brookings Credit
Bureau, Delinq. Acct Collection, $444.03; Brookings Dumpster Service, Sanitation Service,
$478.52; Brookings Utilities, Office Utility Bill, $52,973.45; Brookings Register,
Advertising/Legals, $1,101.42; Brutty’s Underground Sprinkler, Irrigation System Maint, $60.00;
Brutty’s Underground Sprinkler, Seeding, $2,500.00; Brutty’s Underground Sprinkler, Sump
Pump Pilot Program, $5,200.00; BSG Clearing Solutions, Telco Settlement, $58.92; Buffalo
Ridge Concrete, Concrete/Supp, $230.00; Buhls Dry Cleaners & Linen, Rug/Supp, $169.70;
Calix, Inventory, $21,239.41; Calix, Supp, $3,335.30; Carquest Auto, Equip Maint/Supp, $623.04;
CDW Government, Computer Supp/Support, $147.50; CDW Government, Systems/Cabling Inv,
$1,091.88; Century Link, Tele Exp, $232.15; CHR Solutions, Software Maint, $1,609.23; City of
Brookings, Contract Fee, $7,163.31; City of Brookings, Landfill Fee, $166.45; Collins, Mike,
CDL License, $33.00; ConvergeOne, Hardware Maint, $9,516.12; Core & Main, Supp, $163.68;
Courtesy Plumbing, Repair/Supp, $193.90; Credit Collections Bureau, Delinq. Acct Collection,
$1,041.80; Culligan, Bottled Water, $104.00; Dakota County Treasurer, NE Real Estate Tax,
$1,422.74; Dakota Riggers & Tool, Supp, $1,970.89; Dakota Service & Repair, Supp, $174.44;
Dakota Wesleyan University, Scholarship, $500.00; Dave's Window Cleaning, Window Service,
$62.00; Denison, Devin, Certification, $60.00; Dept of the Treasury, Federal Tax, $5,888.82; Desi
Telephone Labels, Supp, $37.00; DeSmet Knights of Columbus, Directory Delivery, $587.95;
DHE, Maint Fee, $1,196.63; Ethanol Products, Chemicals, $1,838.12; Express Communications,
Telco Settlement, $7,834.14; Farmers Implement, Equip Maint, $87.00; Fastenal, Supp, $412.99;
First Baptist Church, Directory Delivery, $825.00; Flagshooter, Flags, $170.44; Flandreau After
Prom, Directory Delivery, $757.90; Flexible Pipe Tool, Supp, $1,244.15; Foerster Supply, Supp,
$160.00; Fox Scientific, Supp, $425.48; Franz Reprographics, Copier Maint, $355.58; Frontier
Precision, Survey Equip, $2,158.65; Fuhr, Angela, Travel, $33.21; Gacke Enterprise, Lime Sludge
Removal, $39,352.50; General Traffic Controls, Supp, $710.00; Globalscape, License/Support,
$906.88; Golden West Tech, Tech Support, $5,370.33; Grainger, Supp, $1,421.53; Gray
Television Group, Contract Fee, $17,039.66; Graybar Electric, Supp, $1,127.10; Hach Chemical,
Sensors, $11,651.54; Hawkins Inc, Chemicals, $1,712.50; Hibu-West, Advertising, $344.00;
Homestead Do It Center, Supp, $420.06; Hometown Service, Vehicle Maint, $747.93; Hughes
County Sheriff's Office, Sheriff's Fee, $55.00; Independent Communications, Contract Fee,
$100.62; Interstate Telecom, Telephone Exp, $276.65; I-State Truck Center, Vehicle Maint,
$399.00; Jackrabbit Tire, Equip Maint, $1,120.00; Kerry's Landscaping, Labor/Supp, $173.31;
Kibble Equipment, Conserve/Demand Incentive, $961.20; Kruse, Dan, Travel, $231.00; Lake
Preston FFA, Directory Delivery, $233.75; Lewis Drug, Supp, $98.93; Localogy, Directory
Rates/Data, $58.14; Localogy, Subscription, $201.60; Lowe's, Supp, $21.19; Madison High
School, Directory Delivery, $1,219.90; Malloy Bearing, Repairs/Supp, $2,113.61; Marsh &
McLennan Agency, Property Insurance, $130,893.00; Martin's Inc, Diesel/Oil, $740.20; Matheson
Tri-Gas, Supp, $600.09; Metaswitch Networks, Annual Support Renewal, $38,974.00;
Midcontinent, Contract Fee, $547.50; Miner County 4-H, Directory Delivery, $343.75; Missouri
River Energy Services, Supplemental Power, $1,394,753.68; Missouri River Energy Services,
WAPA Allocation, $185,509.11; Mitchell Technical Institute, Registration, $50.00; MMUA,
Membership Dues, $395.00; MVTL Labs, Wastewater Analysis, $178.80; Napa Auto Parts, Supp,
$519.86; Nexstar Broadcasting, Contract Fee, $8,232.49; Nichols, Dylan, Travel, $8.40;
Northwestern Energy, Natural Gas, $2,726.25; Office Peeps, Supp, $259.91; One Source-
Background Check, Employee Verification, $54.00; OneNeck IT Solutions, Cisco Switches,
$15,082.60; OneNeck IT Solutions, Software Subscription, $1,296.00; Pests B Dead, Pest Control,
$210.00; Pete Lien & Sons, Chemicals, $7,585.88; Power & Telephone Supply, Splitter
Module/Pedestal, $2,670.37; Power Product Services, Supp, $1,052.11; Prussman Contracting,
Main Repairs, $879.75; Quadient,, Postage Meter Rental, $825.04; Ramsdells, LP Fill, $63.30;
Reed, Jeff, Travel, $66.00; Rhody, Roger, Conserve/Demand Incentive, $200.00; Rients, Shane,
Travel, $99.00; Runnings, Supp, $5,601.73; Schoon's Pump N' Pak, Gas, $2,006.68; SD Dept of
Rev, Enhanced 911, $8,563.97; SD Municipal Electric Association, Membership Dues,
$18,645.00; SD State Treasurer, Communication Impaired Fee, $1,837.83; SD Treasurer,
Sales/Excise Tax, $163,753.17; SD Water & Wastewater, Membership Dues, $110.00; SDN
Communications, Circuit Lease, $2,085.50; SDSU, Perform. Eval. W/WW, $120,419.00; SDSU
Financial Aid, Scholarship, $500.00; Sioux Valley Energy, Dispatching Service, $726.00; Sioux
Valley School, Directory Delivery, $489.50; SD One Call, Locate Fee, $442.05; Southern States
L.L.C, Switch, $1,384.48; Springbrook, Credit Card Proc Fee, $1,961.54; Springbrook Holding,
Software Support, $4,744.00; Sprint, PCS Phone Service, $240.95; State of SD, Record Retention,
$11.88; Steege, Diana, Travel, $123.20; Sturdevant Auto, Supp, $223.64; Swiftel
Communications, Office Phone Bill, $117,341.51; TCT Network, Contract Fee, $47.92; The UPS
Store, Freight, $331.52; Tracepoint, Cyber Event, $17,937.50; Two Way Solutions, Repairs/Supp,
$1,881.73; U.S. Bank National Assoc., 2012 SRF Loan Pymt, $3,397,335.98; US Postal Service,
Postage, $9,000.00; Universal Service Adm., USAC Contribution, $29,358.12; University Estates,
Water Charge Reim, $3,445.00; US Postmaster-Bkgs, Annual Permit Fee, $530.00; USA
Bluebook, Supp, $1,720.12; Walker & Associates, Support, $2,822.00; Weekes, Dylan,
Certification, $60.00; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $190.00; Wesco,
Meter Equip Maint, $2,800.00; Worldpay, Credit Card Proc Fee, $8,227.34; WW Tire, Equip
Maint, $53.49; Xcel Energy/NSP, Utility Bill, $11.64; ZT Technologies, Annual Support,
$20,000.00.
The following are Telephone/Utility Refunds:
Berberian, Hratch, $12.77; Bludorn Ventures, $24.01; Brown, Cole, $61.36; Buschenfeld,
Delores, $12.69; Clark, Robert, $92.71; Devries, Penny, $199.62; Enevoldsen, Myron, $33.74;
Filholm, Douglas, $29.61; Fluharty, Mackenzie, $380.56; Flynn, Nicole, $70.71; Foster, Loretta,
$203.81; Fritzemeier, Baltus, $11.25; Ghabchi, Rouzbeh, $30.68; Gibson, Paul, $41.47; Groetsch,
Katelyn, $70.90; Habitat For Humanity, $55.14; Hammer, Lindsay, $581.47; Hanson, Allen,
$2.71; Hedlund, Becky, $114.83; Jungen, Samantha, $23.95; Knak Fitness, $145.84; Lawler,
Melinda, $119.82; Logan, Blair, $27.84; Nehlich-Arobba, Sophia, $51.15; Olson, Megan, $60.91;
Parker, Michelle, $29.69; Rolan, Francine, $74.05; Secrest, Emily, $136.27; Sherman, Mike,
$62.21; Stein, Jamison, $13.50; Thoene, Nancy, $80.51; Vantage Point, $35.96; White, Laura,
$75.02; Wolthuizen, Johnathon, $31.09.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $240,749.83; Water, $105,688.61; Wastewater,
$89,599.89; Telephone, $349,325.25;
Retirement, $49,052.29; Social Security, $53,532.32; Insurance, $96,204.95; Deferred Comp,
$14,049.26;
Salary Changes: T. Koch, $34.06; J. Hanson, $36.05; A. Hogie, $6,035.38; N. Axtell, $44.92; C.
Sandmeier, $36.51.
New Employees: None.
REVIEW OF MISSION STATEMENT
Steve Meyer reviewed the current company Mission Statement and provided some history
of the formation of the Mission Statement. The Board indicated they would like to schedule some
time each year to review the Mission Statement in more detail. Motion was made by Bartels,
seconded by Hawley to amend the Brookings Municipal Utilities Mission Statement as indicated
below. All members present voted in favor of the motion.
BMU MISSION STATEMENT
To serve our customers with reliable, advanced energy, water, wastewater and
communications telecommunications products and services in a prompt, courteous and
environmentally sensitive manner at competitive rates, generating sufficient income for
continued infrastructure improvements and a return to our owners.
REVIEW 2022 UTILITY BOARD MEETING TOPICS
The Board reviewed the list of proposed meeting topics for 2022. The staff will include
this document in the monthly Board packet and update as necessary. No action was taken.
CARRUTHERS NOW ABSENT
BMU LOGO
Motion was made by Hawley, seconded by Bartels to approve the new logo for Brookings
Municipal Utilities as presented. All members present voted in favor of the motion. All members
present voted in favor of the motion.
DEPARTMENT HIGHLIGHTS FOR 2022
The managers presented their Department Highlights for 2021 to the Board.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 10:00 a.m. on January 6, 2022, and presented
at this time for consideration and action.
INTERNATIONAL HARVESTER POWER TAKE OFF ENGINE, MODEL U450
BIDDER BID AMOUNT
Rick Intermill $200.00
Prunty Construction $175.00
ALLIS CHALMERS 111 HP DIESEL ENGINE, MODEL 6491
BIDDER BID AMOUNT
Rick Intermill $3,000.00
Prunty Construction $175.00
CUMMINS POWER GENERATION, 80 KW, 60 Hz GENERATOR & TRANSFER
SWITCH, SERIAL NUMBER D110209865
BIDDER BID AMOUNT
Rick Intermill $2,000.00
Prunty Construction $11,500.00
Motion was made by Hansen, seconded by Hawley that the following high quotes be
approved to be sold: Rick Intermill, International Harvester Power Take Off Engine, Model U450
$200.00; Allis Chalmers 111 Hp Diesel Engine, Model 6491, $3,000.00; Prunty Construction,
Cummins Power Generation, 80 KW, 60 Hz Generator & Transfer Switch, $11,500.00. All
members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
Motion was made by Hawley, seconded by Bartels that authorization be given to advertise
for Fiber Access Equipment for the Telephone Department. All members present voted in favor of
the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President