HomeMy WebLinkAbout2022_05_10 CC Mtg PresentationCITY OF BROOKINGS
|Meeting Agenda |
CITY COUNCIL
"We are an inclusive, diverse, connected community that fuels the creative class, embraces
sustainability and pursues a complete lifestyle. We are committed to building a bright future through
dedication, generosity and authenticity. Bring your dreams!"
Tuesday, May 10, 2022 | 5:30 p.m. | City & County Government Center
The City of Brookings is committed to providing a high quality of life for its citizens and fostering
a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally
responsible municipal management .
Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281
5:30 PM
REGULAR MEETING
1. CALL TO ORDER
PLEDGE OF
ALLEGIANCE-
2. OATH OF OFFICE / CERTIFICATE OF ELECTION
-Council Member Brianna Doran –1-year City Council Seat
Council Member Wayne Avery –2-year City Council Seat
Council Member Bonny Specker –3-year City Council Seat
Council Member Holly Tilton Byrne –3-year City Council Seat
3. RECORD OF COUNCIL ATTENDANCE
-
4. ACTION TO APPROVE THE AGENDA
-Action: Motion to Approve, Roll Call
5. Executive Session
Pursuant to SDCL 1-25-2.3 for purposes of consulting with legal
counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters.
Action: Motion to enter into Executive Session, Voice Vote
Action: Motion to exit Executive Session, Voice Vote-
6. OPEN FORUM
-At this time, any member of the public may request time on the
agenda for an item not listed or to make a brief announcement or
invitation. Items will be scheduled at the end of the meeting.
Individuals are asked to state their name and address for the record.
Brookings Behavioral Health
&Wellness
Mission
To provide comprehensive,
integrated behavioral health
services that promote personal
well -being and quality of life for
all.
3.8 million
young adults
had serious
thoughts of
suicide.
18%of adults
with a mental
illness also
have a
substance use
disorder.
10.8 %of
Americans with
a mental illness
are uninsured.
Among adults
in SD with sx of
Anxiety and
Depression,
32.4%report
inability to
access services
U.S Average 26.9%
This increased for
the 1st time since the
passage of the ACA.
1 in 5
Americans report the pandemic had a
significant negative impact on their mental
health.
1 in 3
Young adults in the U.S experience a mental
illness.
2017 2018 2019 2020 2021 2022
3,000
2,000
1,000
0
•Unduplicated client count from 2017 to 2021
•2022 projection based on data from Q1 2022
(2763)
•An increase of +1695 total clients from 2021
to 2022
•Total appointment counts for 2021 =
11,218
•Projected appointment counts for 2022
=12,228 based on data from Q1 2022
Local Client Counts
Hours Total Calls Individuals Served
2020 2021 2022
1,250
1,000
750
500
250
0
Crisis Contacts
Crisis contacts by year from 2020 to
current
Total Hours of active crisis calls Jan 1 to-
date (154)
Total number of calls Jan 1 to-date (267)
Total number of individuals served Jan 1 to-
date (365)
2022 projections based on data from Q1
2022 (>800 calls &>450 hours)
Cost of crisis services annually =
$155,000 (this does not account for the
increase we've seen this year.
Service Fees Total Revenue
Total Expenses
FY17 FY18 FY19 FY20 FY21 FY22 YTD
2,000,000
1,500,000
1,000,000
500,000
0
Operating
Budget by Year
Total service Fees,Total Revenue,
and Total Expenses by year.
FY22
Revenue
MHSC
34%
Grants/Other Income
15%
City/County/UW
14%
Ins/EAP
12%XIX
11%
CDSC
7%
Private Pay
6%
Medicare
1%
71%of revenue is fee for service
$120,000 in uncollectable fees
$155,000 in unbillable crisis services
Total of $275,000 non-reimbursed
services
Personnel
82%
Capital Improv
7%
Bldg/Grounds
3%
Other
3%
FY22
Expenses
82%of expenses are in personnel costs
From FY22 to FY23 increase in direct
personnel cost by $160,000 (due to
increase in salaries -50th percentile to
market comparison)
From FY23 to FY24 increase of $273,000
in direct personnel cost (new staff +3%
annual increase)
Admin Clinical Total
30
20
10
0
2018 2019 2020 2021 2022 2023 2024
Staff Counts
(FTE)
Staff counts year over year 2018 to
2022 actual
Budgeted FTEs for FY 2023 and 2024
based on increasing client counts
19.2 FTEs as of today
FY23 total FTEs needed 24.6
FY24 total FTEs needed 29.1
5 year growth estimate =35 FTEs
Built in 1976 -6000 sq ft -Currently Housing 19 staff
Level 1 Area Plan
Main floor finished
square footage:
14,463 sf
Level 0 Area Plan
(Basement)
5,273 sf
Total Building Area:
19,736 sf
Proposed Project Timeline
2022
Funding
Design
Q1 2023
Bidding of Project
Q2-Q4 2023
Construction
Phase I: 5273 sf addition
to the North (plus 5273 sf
basement,for total of
10,546 sf)
Q1-Q2 2024
Construction
Phase II:2886 sf addition
to the west,at the south
side of building.
Renovation of 6304 sf of
existing building.
Q2 2024
Fully Operational
Asks:
1.County/City/Private
Fundraising Cost Share
2.City consideration to convert
the north side of 4 th street to
angle parking .
3.Maintain access to public
parking with the 72 hour lot.
Estimated Project Cost:
$3.6M
THANK
YOU!
7. CONSENT AGENDA
-Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non -controversial and
will be acted upon by the Council at one time, without discussion. At the request of any
one Council Member or the City Manager, an item may be removed from the Consent
Agenda and placed on the regular agenda whenever additional discussion on an item
is necessary. Items removed from the Consent Agenda will be discussed at the
beginning of the formal items.
7. CONSENT AGENDA ITEMS
A.Approval of 4/26 and 5/5 City Council Minutes
B.Resolution 22-041: declaring surplus property-
8. PRESENTATIONS / REPORTS -
8.A. 1st Quarter 2022 CFO Report
-
CFO’s Report
Q1 2022
City of Brookings
REVENUES FY2022 B Prorated
YTD 2022 B 2022 YTD A Δ $
F/(U)Δ%
Sales Tax:
1st Penny $7,305,390 $1,771,210 $2,018,484 $247,274 14.0%
2nd Penny $7,305,390 $1,771,263 $2,018,484 $247,222 14.0%
3rd Penny $922,162 $222,544 $253,490 $30,946 13.9%
BID (Pillow Tax)$242,000 $47,930 $44,526 ($3,404)(7.1%)
Total $15,774,942 $3,812,946 $4,334,985 $522,038 13.7%
Property Tax:$3,666,001 $123,015 $146,950 $23,935 19.5%
Grand Total $19,440,943 $3,935,962 $4,481,935 $545,973 13.9%
29
2022 Jan –March Tax Revenue
Revenue Tax Collected vs LY vs
Budget
Total tax collected is 13.9% above budget or $546k
Sales driven tax revenue is 14.2% higher than last year and 13.7% above budget or $522k
Growth in Q1 21 was +2.2% vs last year
Hospitality Industry driven taxes
—3rd Penny or “Tourism” + 17.8% growth
—BID or “Hotel” + 6.9% growth but flat to budget
A Actuals Δ Variance B Budget
2022 1Q Tax Revenue & Other Income
Notes -Proration of tax revenue is based on average monthly historical timing of collections
-The sales tax reported period is for the previous month’s actual activity; thus, the reported numbers represent De cember’21 to February’22 economic activity
+13.7%
+14.2%
Year over Year (YoY) declines in the Wholesale Trade Industry have been offset by gains in the Manufacturing,
Transportation, Retail Trade and Services sectors
Category YTD YoY
A Agriculture, Forestry and Fishing 44,314 11.4%
C Construction 69,162 1.9%
D Manufacturing 382,787 123.5%
E Transportation, Communications,
Electric, Gas, and Sanitary Services 336,927 13.1%
F Wholesale Trade 279,617 -9.2%
G Retail Trade 2,492,978 10.8%
H Finance, Insurance & Real Estate 49,938 -2.6%
I Services 672,527 11.8%
O Other 1,648 386.6%
T Total 4,329,898 14.3%
30
2022 Jan –March Sales Tax Revenue by Industry
Additional sales tax information can be found in the City’s Performance Management Dashboard through the following link
—City of Brookings, SD -Performance Analytics -Envisio
EXPENDITURES:FY2022 B Prorated
YTD 2022 B 2022YTD A Δ $
F/(U)% Used Δ Revenue
$ F/(U)
Net
Surplus/
(Deficit)
Animal Control $159,181 25,740$ $19,925 $5,815 12.5%$1,684 $7,499
Aquatic Center $452,619 22,741$ $17,556 $5,185 3.9%$27 $5,212
City Attorney $136,000 34,000$ $25,767 $8,233 18.9%$0 $8,233
City Clerk $271,250 71,391$ $72,297 ($906)26.7%($278)($1,184)
City Manager $602,280 130,339$ $141,254 ($10,915)23.5%$30 ($10,885)
Community Development $931,577 228,550$ $199,660 $28,889 21.4%($14,054)$14,835
County Reimbursement $385,400 96,350$ $31,518 $64,832 8.2%($30,425)$34,407
Finance $640,146 157,896$ $120,089 $37,807 18.8%($5,114)$32,693
Fire Department $798,931 231,810$ $252,532 ($20,722)31.6%($838)($21,560)
Forestry $402,786 100,417$ $70,052 $30,365 17.4%($525)$29,840
Government Buildings $200,449 50,112$ $103,060 ($52,948)51.4%$1,264 ($51,683)
Human Resources $579,722 115,027$ $87,313 $27,714 15.1%($341)$27,373
Hydrant Rental $102,000 17,000$ $8,654 $8,346 8.5%$0 $8,346
Ice Arena $477,678 113,812$ $96,266 $17,546 20.2%$19,552 $37,098
IT $340,771 67,159$ $77,336 ($10,177)22.7%$0 ($10,177)
Library $1,262,683 245,031$ $250,627 ($5,596)19.8%$9,213 $3,617
Mayor & Council $115,932 18,812$ $22,268 ($3,456)19.2%$0 ($3,456)
Parks Department $1,608,937 268,432$ $335,944 ($67,512)20.9%$23,365 ($44,147)
Police Department $4,052,051 843,528$ $968,584 ($125,056)23.9%$7,252 ($117,804)
Public Works $372,449 91,867$ $59,760 $32,107 16.0%$0 $32,107
Recreation Department $491,050 127,881$ $88,738 $39,143 18.1%($4,854)$34,288
Street Department $2,536,145 584,955$ $449,360 $135,595 17.7%$17,865 $153,459
Subsidies/Appropriation $1,200,558 405,389$ $264,372 $141,017 22.0%$12 $141,029
Non Departamental $642,908 96,421$ $55,982 $40,439 8.7%$108,239 $148,678
Reserves Used $1,200,000 1,200,000$ $1,100,000 $100,000 91.7%$0 $100,000
Total $19,963,503 $5,344,660 $4,918,914 $425,746 24.6%$132,070 $557,816
General Fund
31
2022 Jan –March Budget vs Actuals –General Fund
Total General Fund expense is at 24.6% of
total budget, which represents a $426k
surplus vs budget
̶Excluding reserves used, expense is at 20.4%
of budget
A large part of this surplus is attributed to
timing of expenses and staff vacancies
Departments that show a current deficit is
mostly due to timing of expenses
̶However, fuel and utilities expense
increased ~20% over last year, staff will
continue monitoring
Total revenues are $132k higher mainly driven
by higher “other tax” income (i.e. Bank
Franchise Taxes) and additional $25k in ARPA
funds
A Actuals Δ Variance B Budget
Notes -Proration of expenses and revenue are based on a 2yr
monthly historical timing average
EXPENDITURES:FY2022 B Prorated
YTD 2022 B
2022 YTD
A
Δ $
F/(U)% Used
CIP $12,150,625 $502,737 $205,115 $297,622 1.7%
All Other*$25,825,978 $2,990,577 $2,580,178 $410,399 10.0%
Grand Total $57,940,106 $8,837,974 $7,704,208 $1,133,767 13.3%
32
2022 Jan –March CIP and Other Funds Budget vs Actuals
Excluding all non capital project expenses1, CIP fund is at 2.3% of budget with a total spend of $205k.
—Main initiatives funded to date are upgrades to the Library including security improvements
Overall City spending is at 13.3% of budget
A Actuals Δ Variance B Budget
Capital Improvement Projects & Other
*All Other –Other Government , Special, Capital Projects and Enterprise Funds managed by the City.
Excludes Swiftel Center 1Q Operational Expenses
Capital Improvement Spend by Project
1 Non Capital project expenses include transfers, debt payments and sinking fund
Library Dep
Capital Exp,
$121,854 ,
59%
Parks & Rec
Improvement
s, $35,575 ,
17%
Vehicles and
Equip Capital
Exp, $32,124 ,
Other,
$15,912 , 8%
33
City Council Priority Project List (CCPPF)
Priority Funding Available Balance After Approved 8,783,081$
Primary Projects (IN priority order)Cost
FD Training Tower 590,000$
Public Safety Center - $8.5M 7,977,800$
Indoor Rec Facility 850,000$
Total Unapproved Primary Projects 9,417,800$
Priority Funding after Unapproved Primary Projects (634,719)$
ARPA Federal Grant - received as of 04/22 1,452,677$
Secondary Projects (IN priority order)Cost
Golf - Upgrade Irrigation System 1,200,000$
Library - Overall Upgrade 1,500,000$
Pay Down Debt -$
Total Unapproved Secondary Projects 2,700,000$
Priority Funding after Unapproved Secondary Projects (2,516,760)$
General Fund Reserves ARPA Federal Grant - received as of 04/22
Total City Council Priority Funding Available Balance 13,665,281$
City Council Approved Projects*Cost
2021/22 Facility Improvements (Budget appropriation)2,500,000$
Public Safety Center - PM, Design & Eng Ord 21-029 522,200$
Housing Study Ord 21-029 35,000$
Brookings County Food Pantry Ord 21-039 300,000$
Mental Health Agencies Subsidy Ord 22-008 25,000$
HVAC Swiftel Center Ord 22-013 1,500,000$
Total CC Approved Projects 4,882,200$
*Formally Adopted
*Please refer to Appendix for additional detail
Priority Funding after Unapproved Primary Projects 817,958$
34
2022 Q1 Economic Update
Gross domestic product fell at a 1.4% annual pace in the first quarter
—Mainly driven by slower pace of inventory investment by businesses and fading
pandemic government stimulus
—Consumer spending increased by 2.7%
—Business invested 9.2% more in equipment and R&D
Annual growth in 2022 is expected at 3% and 2.2% in 2023
CPI for the Midwest Region increased 1.3% from previous month and 8.6% from
previous year driven mainly by higher gasoline prices
Unemployment in South Dakota was at 2.5% in March
Sources: https://www.conference-board.org/research/us-forecast PCE (Personal Consumption Expenses, includes food and Energy)
https://www.bea.gov/data/gdp; https://www.bls.gov/regions/midwest/south_dakota.htm#eag
35
2022 Distinguished Budget Presentation Award
For the first time in its history, The City’s 2022 Budget
recently received the Government Finance Officers
Association Distinguished Budget Presentation Award
This award reflects the commitment of the governing body
and staff to meeting the highest principles of
governmental budgeting
The City had to satisfy nationally recognized guidelines for
effective budget presentation
This achievement is the result of excellent teamwork
from City staff to produce a high-quality budget that is
fiscally responsible and contains key information for
citizens
36
Questions or Comments?
Erick Rangel
CFO
605-697-8640
erangel@cityofbrookings-sd.gov
https://cityofbrookings-sd.gov/200/Finance-Department
Please contact the City of Brooking’s Chief Financial Officer :
37
Appendix
38
City Council Priority Project List (CCPPF) -Detail
General Fund Reserves ARPA Federal Grant - received as of 02/22
2020 Current Estimated Unassigned Liquid Assets Balance 14,063,699$
2022 GF Reserve Balance of 15% + Stabilization of 5%3,511,267$
2021 Estimated GF surplus after Amd #2 509,235$
City Council Priority Funding Available Balance 11,061,667$
Additional Unassigned Reserves
CIP Fund - Restricted to Infrastructure and Equipment 2,603,615$
Total City Council Priority Funding Available Balance 13,665,281$
City Council Approved Projects*Cost
2021 Facility Improvements (Budget appropriation)1,400,000$
2022 Facility Improvements (Budget appropriation)1,100,000$
Public Safety Center - PM, Design & Eng Ord 21-029 522,200$
Housing Study Ord 21-029 35,000$
Brookings County Food Pantry Ord 21-039 300,000$
Mental Health Agencies Subsidy Ord 22-008 25,000$
HVAC Swiftel Center Ord 22-013 1,500,000$
Total CC Approved Projects 4,882,200$
*Formally Adopted
Priority Funding Available Balance After Approved 8,783,081$
Primary Projects (IN priority order)Cost
FD Training Tower 590,000$
Public Safety Center - $8.5M 7,977,800$
Indoor Rec Facility 850,000$
Total Unapproved Primary Projects 9,417,800$
Priority Funding after Unapproved Primary Projects (634,719)$
ARPA Federal Grant - received as of 04/22 1,452,677$
Secondary Projects (IN priority order)Cost
Golf - Upgrade Irrigation System 1,200,000$
Library - Overall Upgrade 1,500,000$
Pay Down Debt -$
Total Unapproved Secondary Projects 2,700,000$
Priority Funding after Unapproved Secondary Projects (2,516,760)$
39
City Council Priority Project List (CCPPF) –Desired Projects
Desired Projects (NOT in priority order)Cost
Parks - Bike Trails 3,460,000$
PD - Training Simulator 300,000$
Streets - 3rd Street Sweeper 215,000$
Parks - Pickle ball Court 250,000$
Parks - Splashpark 250,000$
Parks - Outdoor Offices 30,000$
Parks - Larson Park Shelter 200,000$
Parks - Floor Replacement (LIA) - Lobby 96,000$
Parks - Parks Maintenance Addition 600,000$
Parks - Larson Park Fountain 100,000$
Parks - Re-Build East Lot - Larson Ice Arena 270,000$
Swiftel - East Lot - Swiftel Center 320,000$
Parks - Larson Park Pavilion 200,000$
Landfill - Implement Solid Waste Master Plan
Streets - Upgrades and Innitiatives 120,000$
Streets - Motograder 400,000$
Streets - Street Sweeper Hybrid 700,000$
IT - Cybersecurity & Upgrades 130,030$
PD - License Plate Recognition System 23,660$
Total Unapproved Desired Projects 7,664,690$
Streets - Pave Medary, Western and any other City
streets that are still gravel (approx. 8 miles)
9. CONTRACTS / CHANGE ORDERS
-
9.A. Resolution 22-038
Rejecting Bids for the High Speed Rotary Snow Blower
for the Brookings Regional Airport.
Action: Motion to Approve, Request Public Comment, Roll Call-
10. ORDINANCES –
FIRST READINGS
-No vote is required on the first reading of an Ordinance . The title of the
Ordinance is read. Public Comment and Council discussion is permitted.
The date for the second reading or public hearing is announced.
10.A. Ordinance 22-017
Authorizing Budget Amendment #5 to the 2022 Budget
Second Reading and Action: May 24, 2022-
Fire Training Tower
$590,000
Lions Park Playground
Equipment Replacement
$60,000
Retirement Payout
$35,928
City Council Priority Project Anonymous Memorial Donation Contingency Transfer
10.B. Ordinance 22-018
Amending Section 62-86 of the Code of Ordinances
providing the duty of owner and designation of vegetation
management practices in the City of Brookings.
Public Hearing and Action: May 24, 2022-
Changes include:
•Vegetation growth height of 8 inches or more
•Vegetation Management, known as “no mow” areas,
to be designated by the Parks and Recreation
Department.
Public Hearing and Action: May 24, 2022
11. PUBLIC HEARINGS / SECOND READINGS
-
11.A. Resolution 22-031
Resolution Determining the Necessity of
Repairing or Installing Sidewalks in the City of
Brookings at the Expense of the Abutting
Property Owners; 2022-01SWR Concrete
Maintenance Project.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call-
Annual concrete project. Entails construction of
miscellaneous concrete work including homeowner trip
hazards, which were not repaired in the 2020 and 2021
sidewalk area, and property owners in the 2022 sidewalk
area who volunteered to be in the project.
This resolution is the first step in starting the assessment
project for the sidewalk repairs.
11.B. Resolution 22-032
Resolution Determining the Necessity of Alley
Assessment Project 2022-04STA, from 3rd Street
to 4th Street, connecting 8th Avenue and 9th
Avenue.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call-
The City received a petition to pave the alley from 3rd
Street to 4th Street connecting 8th Avenue and 9th
Avenue. This is the required public hearing, which is the
first step in the process.
If the City Council adopts the resolution after the public
hearing, this will authorize the City to proceed with the
design, bidding, and construction of the alley.
Location: Alley connecting
8th Avenue and 9th Avenue,
between 3rd Street and 4th
Street
11.C. Ordinance 22-012
Amending Sections 6-141, 6-146, and 6-149 pertaining
to Commercial Pedal Cars.
•Allow motor assist on the pedal car
•Remove the percentage alcohol requirement which
malt / wine beverage may contain
•Operates may hold driver’s licenses from states other
than South Dakota
Action: Motion to Approve, Request Public Comment, Roll Call-
11.D. Temporary Alcohol Application
Brookings Cubs Baseball Group for the 2022
Season to be held at Bob Shelden Field, 530
Elm Avenue.
(Dates: May 18, 20 and 22 / June 2, 3, 4, 5, 12,
and 26 / July 7 and 10)
Action: Open & Close Public Hearing, Motion to Approve, Roll Call-
11.E. Resolution 22-039
Creating Boundaries of Tax Increment District #12.
Action: Open & Close Public Hearing, Motion to Approve, Roll Call-
Location: Lot 1, Front
Street Addition, and
abutting roads rights-of-
way
12. OTHER BUSINESS
-
12.A. Resolution 22-040
Adoption of Tax Increment District #12 Project
Plan.
Action: Motion to Approve, Request Public Comment, Roll Call-
Location: Lot 1, Front
Street Addition, and
abutting roads rights-of-
way
13. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items
cannot be added for action at this meeting. A motion and second is required which states
the topic, requested outcome, and time frame. A majority vote is required.
14. ADJOURN
-Brookings City CouncilMayor: Oepke Niemeyer Deputy Mayor: Nick Wendell
Council Members: Wayne Avery, Joey Collins, Brianna Doran,
Bonny Specker, Holly Tilton Byrne
Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney
Bonnie Foster, City Clerk