HomeMy WebLinkAbout2022_04_19 CC PKTCity Council
City of Brookings
Meeting Agenda - Final
Brookings City Council
Brookings City & County
Government Center
520 3rd St., Suite 230
Brookings, SD 57006
Phone: (605) 692-6281
"We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability
and pursues a complete lifestyle. We are committed to building a bright future through dedication,
generosity and authenticity. Bring your dreams!"
Council Chambers6:00 PMTuesday, April 19, 2022
The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse
economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal
management.
5:30 PM ELECTION CANVASS
ID 22-0155 Canvass of Election Results for the April 12, 2022 Combined Brookings
Municipal / School Board Election.
Election Canvass
Vote Center 1 - Scanner Report
Vote Center 1 - Recap Sheet
Vote Center 2 - Scanner Report
Vote Center 2 - Recap Sheet
Vote Center 3 - Scanner Report
Vote Center 3 - Recap Sheet
Vote Center 4 - Scanner Report
Vote Center 4 - Recap Sheet
Absentee Vote Center - Scanner Report
Absentee Vote Center - Recap Sheet
Grand Total - Scanner Report
Attachments:
6:00 PM REGULAR MEETING
1. Call to Order / Pledge of Allegiance.
2. Record of Council Attendance.
Page 1 City of Brookings
April 19, 2022City Council Meeting Agenda - Final
3. Action to approve the agenda.
4. Open Forum.
At this time, any member of the public may request time on the agenda for an item not
listed or to make a brief announcement or invitation. Items will be scheduled at the end
of the meeting. Individuals are asked to state their name and address for the record.
5. Consent Agenda:
Action: Motion to Approve, Request Public Comment, Roll Call
Matters appearing on the Consent Agenda are expected to be non-controversial and will
be acted upon by the Council at one time, without discussion. At the request of any one
Council Member or the City Manager, an item may be removed from the Consent Agenda
and placed on the regular agenda whenever additional discussion on an item is
necessary. Items removed from the Consent Agenda will be discussed at the beginning
of the formal items.
5.A.ID 22-0146 Action to approve City Council minutes.
3/22/2022 Minutes
3/23/2022 Board of Equalization Minutes
3/31/2022 Minutes
Attachments:
5.B.RES 22-028 Action on Resolution 22-028, a Resolution Canvassing the April 12, 2022
Combined Brookings Municipal / School Board Election.
Resolution
Vote Center 1 - Scanner Report
Vote Center 1 - Recap Sheet
Vote Center 2 - Scanner Report
Vote Center 2 - Recap Sheet
Vote Center 3 - Scanner Report
Vote Center 3 - Recap Sheet
Vote Center 4 - Scanner Report
Vote Center 4 - Recap Sheet
Absentee Vote Center - Scanner Report
Absentee Vote Center - Recap Sheet
Grand Total - Scanner Report
Attachments:
5.C.RES 22-027 Action on Resolution 22-027, a Resolution declaring surplus property for
the City of Brookings.
ResolutionAttachments:
5.D.ID 22-0169 Action on Volunteer Board, Committee, and Commission appointments.
Page 2 City of Brookings
April 19, 2022City Council Meeting Agenda - Final
6. Presentations/Reports:
6.A. SDSU Student Association Report.
6.B.ID 22-0168 Recognition of National Volunteer Week April 18-22, 2022.
Thank YouAttachments:
7. Contracts/Change Orders:
7.A.RES 22-025 Action on Resolution 22-025, a Resolution Awarding Bids on 2022-06STI
Chip Seal Project.
Memo
Resolution
Map
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7.B.RES 22-029 Action on Resolution 22-029, a Resolution Authorizing the City Manager to
Retain a Construction Manager-At-Risk (CMAR) for the Renovation or
Replacement of the Brookings Public Safety Facility.
Memo
Resolution
Resolution 21-113
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
7.C.RES 22-030 Action on Resolution 22-030, a Resolution Authorizing the City Manager to
Retain the Firms of JLG Architects and Roth Sheppard Architects, working
together, on the Renovation or Replacement of the Brookings Public Safety
Facility.
Memo
Resolution
Resolution 21-113
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
8. Ordinance First Readings:
No vote is required on the first reading of an Ordinance. The title of the Ordinance is
read. Public Comment and Council discussion is permitted. The date for the second
reading or public hearing is announced.
8.A.ORD 22-013 Introduction and First Reading on Ordinance 22-013, an Ordinance
Authorizing Budget Amendment No. 4 to the 2022 Budget. Second
Reading and Action: April 26, 2022.
Page 3 City of Brookings
April 19, 2022City Council Meeting Agenda - Final
Memo
Ordinance
Attachments:
8.B.ORD 22-014 Introduction and First Reading on Ordinance 22-014, an Ordinance to
Rezone the South 545 feet of the North 1,053.7 feet of the East 467 feet of
the West 500 feet, excluding Lot H1, of the Southeast Quarter in Section
35, Township 110, Range 50 from Business B-2A Office District to
Residence R-2 Two-Family District. Public Hearing and Action: April 26,
2022.
Memo
Ordinance
Legal Notice - City Council
Legal Notice - Planning Commission
Planning Commission Minutes
Location Map
Zoning Map
Future Land Use Map
Petition to Rezone
Rezoning Exhibit
Attachments:
8.C.ORD 22-015 Introduction and First Reading on Ordinance 22-015, an Ordinance to
Permit by Conditional Use (townhouses) on the South 545 feet of the North
1,053.7 feet of the East 467 feet of the West 500 feet, excluding Lot H1, of
the Southeast Quarter in Section 35, Township 110, Range 50. Public
Hearing and Action: April 26, 2022.
Memo
Ordinance
Legal Notice - City Council
Legal Notice - Planning Commission
Planning Commission Minutes
Location Map
Conditional Use Permit Application
Site Plan
Building Elevations
Attachments:
8.D.ORD 22-016 Introduction and First Reading on Ordinance 22-016, an Ordinance to
Permit by Conditional Use a Major Home Occupation (hair salon) on Lot
18, Block 4 of Moriarty Edgebrook Addition, also known as 1636 Doral
Drive. Public Hearing and Action: April 26, 2022.
Page 4 City of Brookings
April 19, 2022City Council Meeting Agenda - Final
Memo
Ordinance
Legal Notice - City Council
Legal Notice - Planning Commission
Planning Commission Minutes
Location Map
Conditional Use Permit Application
Major Home Occupation Checklist
Attachments:
9. Public Hearings and Second Readings:
9.A.ORD 22-011 Second Reading and Action on Ordinance 22-011, an Ordinance
Authorizing Budget Amendment No. 3 to the 2022 Budget.
Memo
Ordinance
Attachments:
Action: Motion to Approve, Request Public Comment, Roll Call
Legislative History
3/22/22 City Council read into the record
10. Other Business: None
11. City Council member introduction of topics for future discussion.
Any Council Member may request discussion of any topic at a future meeting. Items
cannot be added for action at this meeting. A motion and second is required which
states the topic, requested outcome, and time frame. A majority vote is required.
12. Adjourn.
Brookings City Council: Oepke G.Niemeyer, Mayor; Nick Wendell, Deputy Mayor
Council Members Wayne Avery, Patty Bacon, Leah Brink, Joey Collins, Holly Tilton Byrne,
Brookings City Council Staff:
Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk
Public Comment is limited to a maximum of three minutes per person during the meeting. Individuals are asked to
give their name and address for the record. Public Comment may be submitted prior to the meeting: 1) Email
comments to the City Clerk (bfoster@cityofbrookings-sd.gov), 2) participate via Zoom, or 3) via eComment
(https://cityofbrookings.legistar.com/Calendar.aspx ). Those who provide comments in any manner should
understand their comments will become part of the official record and subject to review by all parties and the
public.
Meetings are broadcast live and recorded. Go to www.cityofbrookings-sd.gov for more information. Government
Channel 9 Rebroadcast Schedule: Wednesday 1:00 pm / Thursday 7:00 pm / Friday 9:00 pm / Saturday 1:00 pm
Upon request, accommodations for meetings will be provided for persons with disabilities. Please contact Susan
Rotert, City Human Resources Director and ADA Coordinator at (605) 692-6281 at least three (3) business days in
advance of the meeting.
Page 5 City of Brookings
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0155,Version:1
Canvass of Election Results for the April 12, 2022 Combined Brookings Municipal / School Board
Election.
Summary:
The Brookings City Council will conduct the official canvass of the April 12, 2022 Combined
Brookings Municipal / School Board Election.
Enclosed are the canvassing documents for the April 12, 2022 City Council Member Election. As the
official Election Canvass Board, the City Council is charged with the following responsibilities:
1.Review the vote center returns to verify they are genuine and not forged.
2.Review and compare each Vote Center Recap Sheet with the corresponding Scanner Report
3.Approve the canvassing and tabulating of the April 12, 2022 Combined Brookings Municipal /
School Board Election returns and declare the final election results.
4.Sign and approve the official Canvass Sheet.
Attachments:
Canvass Sheet
Vote Center 1 - Scanner Report
Vote Center 1 - Recap Sheet
Vote Center 2 - Scanner Report
Vote Center 2 - Recap Sheet
Vote Center 3 - Scanner Report
Vote Center 3 - Recap Sheet
Vote Center 4 - Scanner Report
Vote Center 4 - Recap Sheet
Vote Center Absentee - Scanner Report
Vote Center Absentee - Recap Sheet
Grand Total - Scanner Report
City of Brookings Printed on 4/14/2022Page 1 of 1
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Official Canvass
April 12, 2022 – Municipal Election
City of Brookings, South Dakota
STATE OF SOUTH DAKOTA )
) SS
COUNTY OF BROOKINGS )
We, Oepke Niemeyer, Joey Collins, Patty Bacon, Wayne Avery, Leah Brink, Holly Tilton Byrne, and Nick
Wendell appointed as the Board of Canvassers because of our positions on the governing board in the
jurisdiction of the City of Brookings for the Municipal Election held on the 12th day of April, 2022,
hereby certify that the foregoing is a true abstract of the vote s cast in the jurisdiction of Brookings at
the election as shown by the returns certified to the person in charge of the election.
(*Note: 405 School-only ballots were cast in this election.)
City Council
3-Year Term (2)
Bonny
Specker
Holly
Tilton
Byrne
Leah
Brink
Total
Votes
Cast
Total
Ballots
Cast
Vote Center 1 276 333 319 928 649
Vote Center 2 395 441 513 1,349 954
Vote Center 3 124 124 151 399 334
Vote Center 4 4 2 3 9 174
Absentee 631 648 395 1,674 1,088
Provisional Ballot 0 0 0 0 0
TOTAL 1,430 1,548 1,381 4,359 3,199
City Council
2-Year Term (1)
Jeremiah
Nelson
Wayne
Avery
Total
Votes
Cast
Total
Ballots
Cast
Vote Center 1 143 388 531 649
Vote Center 2 260 522 782 954
Vote Center 3 87 149 236 334
Vote Center 4 3 3 6 174
Absentee 207 743 950 1,088
Provisional Ballot 0 0 0 0
TOTAL 700 1,805 2,505 3,199
City Council
1-Year Term (1)
Andrew
Rasmussen
Brianna
Doran
Total
Votes
Cast
Total
Ballots
Cast
Vote Center 1 254 290 544 649
Vote Center 2 502 323 825 954
Vote Center 3 134 116 250 334
Vote Center 4 3 5 8 174
Absentee 377 545 922 1,088
Provisional Ballot 0 0 0 0
TOTAL 1,270 1,279 2,549 3,199
Dated at Brookings, South Dakota, this 19th day of April, 2022.
Oepke G. Niemeyer Leah Brink Holly Tilton Byrne
Joey Collins Patty Bacon Wayne Avery
Nick Wendell
Sworn to before me this 19th day of April, 2022.
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0146,Version:1
Action to approve City Council minutes.
Attachments:
03/22/2022 City Council Minutes
03/23/2022 Board of Equalization Minutes
03/31/2022 City Council Minutes
City of Brookings Printed on 4/14/2022Page 1 of 1
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Brookings City Council
March 22, 2022 (unapproved)
The Brookings City Council held a meeting on Tuesday, March 22, 2022 at 6:00 PM, at
the Brookings City & County Government Center, Chambers, with the following City
Council members present: Mayor Oepke Niemeyer, Council Members Leah Brink,
Patty Bacon, Nick Wendell, Holly Tilton Byrne, Joey Collins, and Wayne Avery. City
Attorney Steve Britzman, City Manager Paul Briseno, and City Clerk Bonnie Foster
were also present.
6:00 PM REGULAR MEETING
Agenda. A motion was made by Council Member Brink, seconded by Council Member
Tilton Byrne, that the agenda be approved. The motion carried by the following vote:
Yes: 7 – Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery.
Open Forum. Lawrence Novotony, member of the Human Rights Commission, invited
the City Council and public to attend the Diversity Potluck to be held on Sunday, April
3rd from 5:00 pm - 7:00 pm at the McCrory Gardens Educational Visitors Center.
Consent Agenda. A motion was made by Council Member Wendell, seconded by
Council Member Brink, that the consent agenda be approved. The motion carried by
the following vote: Yes: 7 – Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and
Avery.
A. Action to approve the March 8, 2022 City Council Minutes.
B. Action on Resolution 22-026, a Resolution in support of a Recreational
Trails Fund Grant Application.
Resolution 22-026 - Resolution in Support of a
Recreational Trails Fund Grant Application
Whereas, the United States of America and the State of South Dakota have authorized
the making of grants from the Recreational Trails Fund (RTF) to public bodies to aid in
financing the acquisition and/or construction of specific public trail projects; and
Whereas, the Parks, Recreation and Forestry Director, is hereby authorized and
directed to furnish such information as the above mentioned federal and/or state
agencies may reasonably request in connection with the application which is hereby
authorized to be filed; and
Whereas, the City of Brookings shall provide a minimum of 20% of the total cost of the
project; and will assume all responsibility in the operation and maintenance of the
project upon completion of construction, for the reasonable life expectancy of the trail;
and
Now, Therefore, Be It Resolved that the Parks, Recreation and Forestry Director is
hereby authorized to execute and file an application on behalf of the City of Brookings
with the National Park Service, U.S. Department of the Interior, through the State of
South Dakota Department of Game, Fish and Parks, Division of Parks and Recreation,
for an RTF grant to aid in financing the replacement of the damaged asphalt trail
sections at the Dakota Nature Park for the City of Brookings, South Da kota and its
Environs.
SDSU Student Association Report. Anna Shane, Government Affairs Chair for the
SDSU Students Association, provided an update on SDSU happenings to the City
Council and public.
Proclamation. Mayor Niemeyer presented a Proclamation to Nikki Eining, a member of
the Brookings County Child Protection Team, recognizing April as Child Abuse
Prevention Month.
Mayoral Proclamation
Whereas, child abuse is a serious, significant issue in South Dakota; and
Whereas, one in four women and one in six men were sexually abused before the age
of 18; and
Whereas, children are vital to our future success, prosperity, and quality of life as well
as being our most vulnerable assets; and
Whereas, all children deserve to have the safe, stable, nurturing homes and
communities they need to foster their healthy growth and development; and
Whereas, child abuse and neglect is a community responsibility affecting both the
current and future quality of life of a community; and
Whereas, parents provided with the social support, knowledge of parenting and child
development and concrete resources they need to cope with stress and nurture their
children ensure children grow to their full potential; and
Whereas, effective child abuse prevention strategies succeed because of partnerships
among citizens, human service and law enforcement agencies, schools, faith and civic
organizations, health care providers, and businesses.
Now, Therefore, Be It Resolved, that I, Oepke G. Niemeyer, Mayor of the City
of Brookings, do hereby proclaim April as Child Abuse Prevention Month and call upon
all citizens to increase their participation in efforts to support.
Proclamation. Mayor Niemeyer presented a Proclamation to Allison Schmitt, Volunteer
Helpline Specialist for the 211 Helpline Center, recognizing National Volunteer
Appreciation Week.
Mayoral Proclamation
Whereas, community members can effect positive change with any action no matter
how big or small; and
Whereas, volunteers utilize their time and talent daily to make a real difference in the
lives of children, adults, and the elderly; and
Whereas, the Helpline Center plays a crucial role organizing community wide response
efforts by dispatching volunteers; and
Whereas, government by itself cannot solve all of our nation’s social problems; and
Whereas, the giving of one’s self and service to another empowers the giver and the
recipient; and
Whereas, those who step up and volunteer are a great treasure.
Now, Therefore, Be It Resolved, that I, Oepke G. Niemeyer, Mayor of the City
of Brookings, do hereby proclaim April 17 through April 23, 2022 as National Volunteer
Week and urge all citizens to continue volunteering or to call the Helpline Center at 211
to find a service opportunity.
Proclamation. Mayor Niemeyer presented a Proclamation to Brianna Doran and Mark
Sternhagen, members of the Brookings Disability Awareness Committee, recognizing
March as Developmental Disabilities Awareness Month.
Mayoral Proclamation
Whereas, developmental disabilities are often present as early as birth in those
impacted, and endure across the lifespan of a person; and
Whereas, disability is a natural part of the human experience that does not diminish
the right of individuals to enjoy self -determination and experience full inclusion; and
Whereas, family, friends, and the community can play an important role in enhancing
the lives of individuals with disabilities, especially when provided with necessary
services and supports; and
Whereas, the goals of our community include providing individuals with disabilities the
opportunities and support to achieve full integration in society, in an individualized
manner, consistent with unique strengths, resources, priorities, concerns, abilities, and
capabilities of each individual; and
Whereas, through increased awareness of programs and activities, the public will
better understand the potential and needs of individuals with disabilities.
Now, Therefore, Be It Resolved that I, Oepke G. Niemeyer, Mayor of the City
of Brookings, do hereby proclaim March 2022, as Developmental Disabilities
Awareness Month.
Presentation. Members of the Brookings Police Department Foundation presented a
check to the City of Brookings for the purchase of a drone, and the cost of training, for
the Brookings Police Department. Brookings Police Department Foundation
members: Director Julie Erickson, President Heidi Madsen, Recorder Steve
Timmerman, Treasurer Bonnie Foster, Jeff West, Abby Ryan, Jay Hotchkiss,
Yvette Campbell, Chief David Erickson, and Officer Keith Thoroux.
Resolution 22-019. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Brink, that Resolution 22-019, a Resolution Awarding Bids on 2022-
07STI Freight On Board Asphalt Material, be approved. The motion carried by the
following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and
Avery.
Resolution 22-019 - Resolution Awarding Bids on
Project 2022-07STI Freight on Board Asphalt Material
Whereas, the City of Brookings opened bids for Project 2022-07STI Freight On Board
Asphalt Material on Tuesday, March 8, 2022 at 1:30 pm at the Brookings City and
County Government Center; and
Whereas, the City of Brookings has received the following bid: Bowes Construction Co.,
Inc. in the amount of $88,850.00.
Now, Therefore, Be It Resolved that the total low bid of $88,850.00 for Bowes
Construction Co., Inc., Brookings, SD be accepted.
FIRST READING – Ordinance 22-011. An introduction and first reading was held on
Ordinance 22-011, an Ordinance Authorizing Budget Amendment No. 3 to the 2022
Budget. Second Reading: April 19, 2022.
Commercial Corridor Design Review Overlay District Site Plan. A public hearing
was held on a Commercial Corridor Design Review Overlay District Site Plan on Lot 1 in
Block 2 of Reserve Fourth Addition also known as 1927 Christine Avenue. A motion
was made by Council Member Wendell, seconded by Council Member Collins, that the
Site Plan be approved. Public Comment: Kyle Rausch. The motion carried by the
following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and
Avery.
On-Off Malt License – transfer. A public hearing was held on a request to transfer an
On-Off Sale Malt License for the Sully’s Irish Pub from B&L Sullivan, Inc., to 3 Guys
LLC, 421 Main Avenue. Legal description: Lot 11, Block 6, Original Plat Addition A
motion was made by Council Member Brink, seconded by Council Member Wendell,
that the On-Off Sale Malt License transfer be approved. The motion carried by the
following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and
Avery.
Resolution 22-024. A public hearing was held on Resolution 22 -024, a Resolution
authorizing the City Manager to enter into an Operating Agreement for an On -Sale
Liquor Operating Agreement for 3 Guys LLC, dba Sully’s Irish Pub, Brett Gomes,
Shawn Nordbye, and Robert Sundet, owners, 421 Main Avenue. Legal description: Lot
11, Block 6, Original Plat Addition. A motion was made by Council Member Brink,
seconded by Council Member Collins, that Resolution 22-024 be approved. Public
Comment: Patty Dexter. The motion carried by the following vote: Yes: 7 - Niemeyer,
Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery.
Resolution 22-024 - 3 Guys LLC, dba Sully’s Irish Pub
On-Sale Liquor Operating Agreement
Now, Therefore, Be It Resolved by the City of Brookings, South Dakota, that the City
Council hereby approves a Lease Agreement for the Operating Liquor Management
Agreement for Liquor between the City of Brookings and 3 Guys LLC, dba Sully’s Irish
Pub, Brett Gomes, Shawn Nordbye, and Robert Sundet, owner2, for the purpose of a
liquor manager to operate the on-sale establishment or business for and on behalf of
the City of Brookings at 421 Main Avenue. Legal description: Lot 11, Block 6 , Original
Plat Addition.
Now, Therefore, Be It Further Resolved that the City Manager be authorized to execute
the Agreement on behalf of the City, which shall be for a period of five (5) years and
renewal for another five (5) years.
Resolution 22-023. A motion was made by Council Member Brink, seconded by
Council Member Collins, that Resolution 22-023, a Resolution Amending the Building
Permit Fees for Public Projects, be approved. The motion carried by the following vote:
Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery.
Resolution 22-023 - A Resolution Amending the
Building Permit Fees for Public Projects
Whereas, the City of Brookings, Brookings County, and the Brookings School District
undertake building projects to construct new and maintain existing public facilities which
serve the residents of the City and County of Brookings; and
Whereas, the City of Brookings can assist these projects by reducing building and
permit fees, thereby reducing project costs.
Now, Therefore, Be It Resolved that the Building Permit Fees and Moving Fees be
waived for City of Brookings, Brookings County, and Brookings School District projects
and facilities.
Adjourn. A motion was made by Council Member Brink, seconded by Council Member
Wendell, that the meeting be adjourned at 6:45 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
__________________________
Oepke G. Niemeyer, Mayor
ATTEST:
__________________________
Bonnie Foster, City Clerk
Brookings City Council
March 31, April 1-2, 2022
The Brookings City Council held a special retreat on March 31, April 1-2, 2022 at the
Swiftel Center with the following City Council members present: Mayor Oepke
Niemeyer, Council Members Leah Brink, Patty Bacon, Nick Wendell, Holly Tilton Byrne,
Joey Collins, and Wayne Avery. City Attorney Steve Britzman, City Manager Paul
Briseno, and City Clerk Bonnie Foster were also present.
2018-2023 Strategic Plan. The City Council received updates from the City’s
Volunteer Boards, Committees, and Commissions, and held discussion on the City’s
Housing Study results, future Brookings Development, Flood Prone Development, the
City’s Budget and Capital Improvement Plan, and the City’s Strategic Plan. No action
was taken.
Retreat was adjourned at 11:56 a.m. on Saturday, April 2, 2022.
CITY OF BROOKINGS
Oepke G. Niemeyer, Mayor
ATTEST:
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-028,Version:1
Action on Resolution 22-028, a Resolution Canvassing the April 12, 2022 Combined Brookings
Municipal / School Board Election.
Summary:
This Resolution will approve the April 12, 2022 Combined Brookings Municipal / School Board
Election returns and declare the final election results.
Attachments:
Resolution
Vote Center 1 - Scanner Report
Vote Center 1 - Recap Sheet
Vote Center 2 - Scanner Report
Vote Center 2 - Recap Sheet
Vote Center 3 - Scanner Report
Vote Center 3 - Recap Sheet
Vote Center 4 - Scanner Report
Vote Center 4 - Recap Sheet
Vote Center Absentee - Scanner Report
Vote Center Absentee - Recap Sheet
Grand Total - Scanner Report
City of Brookings Printed on 4/14/2022Page 1 of 1
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Resolution 22-028
Canvassing the April 12, 2022 Municipal Election
Whereas, on the 12th day of April, 2022, there was held in the City of Brookings, South
Dakota, an election for the purpose of electing two (2) 3-year term Council Members,
one (1) 2-year term Council Member, and one (1) 1-year Council Member; and
Whereas, the judges and clerks of said election have returned to the City Council of the
City of Brookings the official results for the purpose of the Official Canvass; and
Whereas, the City Council on April 19, 2022 has canvassed the results for the purpose
of determining the official election outcome; and
Now, Therefore, Be It Resolved by the City Council of the City of Brookings, South
Dakota that the official vote at the City Election held April 12, 2022 was as follows:
City Council
3-Year Term (2)
Bonny
Specker
Holly
Tilton
Byrne
Leah
Brink
Total
Votes
Cast
Total
Ballots
Cast
Vote Center 1 276 333 319 928 649
Vote Center 2 395 441 513 1,349 954
Vote Center 3 124 124 151 399 334
Vote Center 4 4 2 3 9 174
Absentee 631 648 395 1,674 1,088
Provisional Ballot 0 0 0 0 0
TOTAL 1,430 1,548 1,381 4,359 3,199
City Council
2-Year Term (1)
Jeremiah
Nelson
Wayne
Avery
Total
Votes
Cast
Total
Ballots
Cast
Vote Center 1 143 388 531 649
Vote Center 2 260 522 782 954
Vote Center 3 87 149 236 334
Vote Center 4 3 3 6 174
Absentee 207 743 950 1,088
Provisional Ballot 0 0 0 0
TOTAL 700 1,805 2,505 3,199
(*Note: 405 School-only ballots were cast in this election.)
Dated at Brookings, South Dakota, this 19th day of April, 2022.
CITY OF BROOKINGS
ATTEST: Oepke G. Niemeyer, Mayor
Bonnie Foster, City Clerk
City Council
1-Year Term (1)
Andrew
Rasmussen
Brianna
Doran
Total
Votes
Cast
Total
Ballots
Cast
Vote Center 1 254 290 544 649
Vote Center 2 502 323 825 954
Vote Center 3 134 116 250 334
Vote Center 4 3 5 8 174
Absentee 377 545 922 1,088
Provisional Ballot 0 0 0 0
TOTAL 1,270 1,279 2,549 3,199
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-027,Version:1
Action on Resolution 22-027, a Resolution declaring surplus property for the City of Brookings.
Summary:
The City of Brookings is the owner of the described equipment stated within the Resolution.
This property is being declared surplus property according to SDCL Chapter 6-13. Council action is
required to declare these items surplus.
Fiscal Impact:
The proceeds from the sale of surplus property will be delivered to the City of Brookings Finance
Officer.
Recommendation:
Staff recommends approval.
Attachments:
Resolution
City of Brookings Printed on 4/14/2022Page 1 of 1
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Resolution 22-027
Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings:
Police Dept.: Firearms: Glock 17, Serial #BAAE496; Glock 17, Serial #BACN708;
Block 17, Serial #BACN712; Glock 17, Serial #BBHM997; Glock 17, Serial #BBHM998;
Glock 17, Serial #BEAG351; Glock 17, Serial #BEAG352; Glock 17, Serial #BEAG353;
Glock 17, Serial #BERC686; Glock 17, Serial #BERC687; Glock 17, Serial #WSS501;
Glock 17, Serial #WSS503; Glock 17, Serial #WSS505; Glock 17, Serial #WSS506;
Glock 17, Serial #WSS508; Glock 17, Serial #WSS509; Glock 17, Serial #WSS510;
Glock 17, Serial #WSS511; Glock 17, Serial #WSS512; Glock 17, Serial #WSS514;
Glock 17, Serial #WSS515; Glock 17, Serial #WSS516; Glock 17, Serial #WSS517;
Glock 17, Serial #WSS518; Glock 17, Serial #WSS519; Glock 17, Serial #WSS520;
Glock 17, Serial #WSS521; Glock 17, Serial #WSS522; Glock 17, Serial #WSS523;
Glock 17, Serial #WSS524; Glock 17, Serial #WSS525; Glock 17, Serial #WSS526;
Glock 17, Serial #WSS527; Glock 17, Serial #WSS528; Glock 17, Serial #WSS529;
Glock 17, Serial #WSS530; Glock 17, Serial #WSS531; Glock 17, Serial #WSS532;
Glock 17, Serial #BGTX517; Glock 17, Serial #BGTX518; Glock 17, Serial
#GMWW138; Glock 17, Serial #BMWW139; Glock 17, Serial #BPKN877; Glock 19,
Serial #BGVU419; Glock 26, Serial #BCSY983; Glock 26, Serial #WUG480; Clock 26,
Serial #WUG481; Glock 26, Serial #WUG483; Glock 26, Serial #WUG484; Glock 26,
Serial #XPV957; Sig Sauer P320 XCarry Pro, Serial #58J296943.
Holsters: (obsolete and damaged) 48 glock holsters; 15 pistol holsters; 15 taser
holsters; 15 flashlight holsters.
Handgun Lights TLR-1/1S/1C: 18 (obsolete and damaged) Serial Numbers: 04656
0311, 046213 0311, C4-390569 0813, C4-390526 0813, C4-39602 0813, C4-390533
0813, 242368 0816, 255836 0317, 046189 0311, 255889 0317, C4 -390352 0813,
255872 0317, 255856 0317.
Flashlights: 18 (old, obsolete, and damaged) Serial Numbers: 446272, 451862,
1313317, 1749503, 764582, 447349, 447361, 447437, 451959, 446253, 1173407,
451871, 446262, 447436, C4-167360, C4-167415, C4-223778, A15798. Flashlight
Chargers: 13 (obsolete and damaged).
Radios: 27 (obsolete and damaged) Serial Numbers: 672HFP2796, 672HFP2784,
672TJA0985, 672HFP2800, 672HFP2615, 672HFP2714, 672HFP2799, 672HFP2797,
672TJA0991, 672HFP2789, 672HFP2807, 672HFP2804, 672TJA0990, 672HFP2783,
672TSA1243, 672TLJU494, 672HFP2798, 672HFP2647, 6 72TJA0989, 672HFP2793,
672TLJU501, 018TFS7988, 018TFS7704, 018TMJ1110, 018TKJH747, 422HCW4398,
0278MU1481.
Radio Charge Base and Cords: 33 (old, obsolete, and damaged)
Loose Radio Batteries: 7 (old and obsolete) Loose Radio Microphones: 11 (old,
obsolete, and damaged); Loose Radio Antennas: 4 (old, obsolete, and damaged)
Car Radios: XTL2500 CAR RADIO SN: 518CHF0503 (NOT IN SQ); XLT2500 CAR
RADIO SN: 518CHD0014 (NOT IN SQ); XLT2500 CAR RADIO SN: 518CHD0010 (NOT
IN SQ); XLT2500 CAR RADIO SN: 518CHD0015 (NOT IN SQ); COBAN FUSION
CAMERA SYSTEM SN: 21001803 (IN SQ); COBAN FUSION CAMERA SYSTEM SN:
21001778 (IN SQ); COBAN WIFI MODUAL SN: 22000187 (IN SQ); COBAN WIFI
MODUAL SN: 22000125 (IN SQ).
Brookings Municipal Liquor Store: Point of Sale Systems X3.
Whereas, in the best financial interest, it is the desire of the City of Brookings to dispose
of as surplus property; and
Whereas, the City Manager is hereby authorized to sell or dispose of said surplus
property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
this property be declared surplus property according to SDCL Chapter 6 -13.
Passed and approved this 19th day of April, 2022.
CITY OF BROOKINGS
____________________________
ATTEST: Oepke G. Niemeyer, Mayor
___________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0169,Version:1
Action on Volunteer Board, Committee, and Commission appointments.
Summary:
Mayor Niemeyer has submitted the following appointment recommendations for City Council advice
and consent:
Airport Board
Number of positions:1
Term Length:5 years
Residency Requirement:Residency is required for the majority of the board.
Purpose: The Airport Board provides recommendations to Airport staff, City Manager, and City
Council on matters related to airport operations, capital improvements, and overall care for the
Brookings Regional Airport.
Mayor’s Recommendation:
1.Lynn Riedesel
Brookings Disability Awareness Committee
Number of positions:1 -College Student Representative
Term Length:1 year
Residency Requirement:Not required.
Purpose: The Brookings Disability Awareness Committee (BDAC) strives to advocate for the rights of
people who have disabilities in our community. Throughout the year, specific events are held to bring
awareness and information to our citizens. Technical assistance is provided to the business
community, private individuals, governmental entities and nonprofit organizations. The goals of this
service are to improve the quality of life for people who have disabilities through enhancing the
knowledge base of entities in the community; and to further serve as a community-based advocacy
group enhancing the ability of local entities to comply with Federal Civil Rights legislation.
Mayor’s Recommendation:
1.Nusrat M Qurashi (Emma)
Historic Preservation Commission
Number of positions:1
Term Length:3 years
Residency Requirement:Required
Purpose: The purpose of the Historic Preservation Commission is to allow the city to engage in a
comprehensive program of historic preservation to promote the inspiration, pleasure and enrichment
of the citizens of Brookings through identification, documentation, preservation, promotion, and
development of the city’s historic resources.
Mayor’s Recommendation:
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File #:ID 22-0169,Version:1
1)Nathaniel Condelli
Human Rights Commission
Number of positions:1 - College Student Representative
Term Length:1 Year for College Student Representative
Residency Requirement:Not required
Purpose: The Human Rights Commission has the power to investigate alleging discrimination.
Other programs include:
·The study of the existence, character, causes and extent of discrimination in employment,
housing and public accommodations, property rights, education and public services.
·Advise and provide a forum for those subjected to unfair and discriminatory practices in
the City and County.
·Advise City officials concerning issues of discrimination.
·Conducting educational programs and disseminates information to further the
commission’s policy to eliminate discrimination in the city.
Mayor’s Recommendation:
1)Nusrat M Qurashi (Emma)
Park & Recreation Board
Number of positions:5 (3 full-members,1 High School Student;1 College Student)
Term Length:3 years (1 year for High School and College Student)
Residency Requirement:Not Required
Purpose: The Park & Recreation Board provides advice to the Director of Parks, Recreation and
Forestry to assist in fulfilling the administering of the public park system, recreation programs and city
forestry program. The Board also advises the City Council and makes recommendations on matters
regarding park capital improvements and planning.
Mayor’s Recommendation:
1)Ashley Ragsdale
2)Erika Saunders
3)John Maynes
4)Isaac Schulte (High School Student)
5)Lindsay Borer (SDSU Student)
Sustainability Council
Number of positions:2 (1 College Student Representative)
Term Length:3 years (1 year for College Student)
Residency Requirement:Required for Majority
Purpose:The purpose of the Sustainability Council is to investigate, propose,
educate, communicate, and advocate investment strategies and policies that will improve our future
qualities of life while still meeting the needs of the present.
Mayor’s Recommendation:
1)Anthony Shanks
2)Kiley Rath
3)Gabrielle Bolwerk (College Student Position)
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File #:ID 22-0169,Version:1
Utility Board
Number of positions:1
Term Length:5 years
Residency Requirement:Required (Resident and Land Owner)
Purpose: The Utility Board is an administrative body responsible for the management and control of
the electric, water, wastewater and telephone utilities of the City of Brookings.
Mayor’s Recommendation:
1)Doug Carruthers
Recommendation:
Staff recommends approval.
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City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ID 22-0168,Version:1
Recognition of National Volunteer Week April 18-22, 2022.
Summary:
Mayor Niemeyer will recognize the contributions made by volunteers to the City and Brookings
community.
Attachments:
Thank You
City of Brookings Printed on 4/14/2022Page 1 of 1
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MAYORAL THANK YOU
City of Brookings, South Dakota
WHEREAS, the City Council and staff of the City of Brookings want to recognize
the contributions made by volunteers to the City and the community; and
WHEREAS, our volunteers work daily to better the City of Brookings. The
dedication and commitment they devote to their positions is truly genuine, and
passionate about the success of our community; and
WHEREAS, a City cannot solve its problems alone. That it is through
partnership with volunteers, combined with their continued efforts, which
allow the City to make a difference. They are a large part of what makes the
City of Brookings a great place to live; and
WHEREAS, our volunteer boards, committees, and commissions, our volunteer
Fire Fighters, our Reserve Police Officers, and our volunteer Library staff are
constantly working towards improving the City, for those who currently live
here and for future residents, as well as visitors to the City of Brookings; and
WHEREAS, through the dedication of City volunteers, we are able to expand our
possibilities, accomplish goals that might else have been unattainable, all while
growing together as a community; and
WHEREAS, volunteers are true partners with the City, united in their efforts,
with sincere concern for the well-being of our community, they seek to make
the City safer and stronger; and
WHEREAS, our volunteers are vital to the sustainability of the City and are truly
the heartbeat of our community.
THEREFORE, during this National Volunteer Week, April 18-22, 2022, we want
to say “Thank You” to those who help support City Departments by serving on
the boards, committees, and commissions for your continued direction, selfless
dedication and tireless support.
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-025,Version:1
Action on Resolution 22-025, a Resolution Awarding Bids on 2022-06STI Chip Seal Project.
Summary:
The City held a bid letting on Tuesday, March 29, 2022 for the 2022-06STI Chip Seal Project and
three bids were submitted:
TopKote Inc.:$397,637.78
The Road Guy Construction Co:$480,330.00
Bituminous Paving Inc.:$485,552.50
The low bid from TopKote Inc. was approximately 15% higher than the Engineer’s Estimate of
$343,766.00 and city staff will adjust remaining street projects to account for the additional cost. This
resolution will award the chip seal project to TopKote, Inc. for the low bid amount of $397,637.78.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
Map
City of Brookings Printed on 4/14/2022Page 1 of 1
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City Council Agenda Memo
From: Charlie Richter, City Engineer
Council Meeting: April 19, 2022
Subject: Bid Award: 2022-06STI Chip Seal Project
Person(s) Responsible: Charlie Richter, City Engineer
Summary:
This resolution will approve awarding the 2022-06 Chip Seal Project to Topkote, Inc., for
the low bid of $397,637.78.
Background:
This project is the chip seal project for the 2022 Project Area, which is shown on the
attached map. This is an annual project, where the contractor applies oil and city-
purchased quartzite chips to the streets. The City then sweeps up the excess chips
afterward for re-use or sale. Epoxy pavement marking was also included to the project
to paint the pavement marking on several collector and arterial streets after the chip
seal is applied.
The City received the following bids for the 202 2-06 Chip Seal Project:
TopKote Inc. – Yankton, SD: $397,637.78
The Road Guy Construction Co. – Yankton, SD: $480,330.00
Bituminous Paving Inc. – Ortonville, MN: $485,552.50
The bids were competitive this year. The low bid of $397,637.78 was approximately
15% higher than the engineer’s estimate of $343,766.00. The increase in cost was due
to quartzite chip application prices being higher than expected. After speaking with the
contractors, we determined the increased price was attributed mostly to fuel, oil, and
labor price increases and the uncertainty of future prices.
Item Details:
The streets to be chip sealed are in a seven-year rotation and are due for the seal coat
this year. This year’s section can be seen on the attached map. Brookings Municipal
Utilities has also paired with our project to complete a chip seal of some of their parking
lots. The total for this work will be paid by BMU and amounts to $44,781.68 of the
contract total leaving the City responsible for the remaining $352,856.10.
Legal Consideration:
None.
Strategic Plan Consideration:
The chip seal program furthers the accomplishment of City Council Strategic Initiatives
of Stormwater through improved water quality and Maintaining Facilities with a
Sustainable Plan. The project will use quartzite rock, which is cleaner and less
susceptible to breaking down and creating sediment that would end up in downstream
water bodies. In addition, the streets that are maintained through the chip sealing
process will be less susceptible to infiltration of moisture through the pavement. This
will in turn increase the life span of these roads and will likely reduce the number of
streets that need a full reconstruction in the future. The chip seal rotation plan allows
for sustainable maintenance of the asphalt street network.
Financial Consideration:
The City will enter into contract with Topkote, Inc., for a cost of $397,637.78. The
project is over the estimated amount and city staff will prioritize funds within the entire
street maintenance budget to cover the overages for chip seal.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a work session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Resolution
Map
Resolution 22-025
Resolution Awarding Bids on the 2022-06STI Chip Seal Project
Whereas, the City of Brookings opened bids for the 2022-06STI Chip Seal Project on
Tuesday, March 29, 2022 at 1:30 pm at the Brookings City and County Government
Center; and
Whereas, the City of Brookings has received the following bids for the 2022-06STI Chip
Seal Project: Topkote, Inc. - $397,637.78; The Road Guy Construction Co., Inc. -
$480,330.00; and Bituminous Paving, Inc. - $485,552.50.
Now, Therefore, Be It Resolved that the low bid of $397,637.78 for Topkote, Inc., be
accepted.
Passed and approved this 19th day of April, 2022.
CITY OF BROOKINGS
________________________________
Oepke G. Niemeyer, Mayor
ATTEST:
_________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-029,Version:1
Action on Resolution 22-029, a Resolution Authorizing the City Manager to Retain a Construction
Manager-At-Risk (CMAR) for the Renovation or Replacement of the Brookings Public Safety Facility.
Summary:
This Resolution would authorize the City Manager to retain Henry Carlson Construction, LLC, for
Construction Manager At-Risk (CMAR) services for the Public Safety Facility project.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
Resolution 21-113
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City Council Agenda Memo
From: Jacob Meshke, Assistant City Manager
Council Meeting: April 19, 2022
Subject: Public Safety Facility – Construction Manager At-Risk
(CMAR) Services
Presenter: Jacob Meshke, Assistant City Manager
Dick Strassburg, Owner’s Representative
Summary:
This Resolution would authorize the City Manager to retain Henry Carlson Construction,
LLC, for Construction Manager At-Risk (CMAR) services for the Public Safety Facility
project.
Background:
The City’s Public Safety Facility was constructed in the 1960’s with an addition put on in
the 1980’s. After observing a number of issues with the building’s infrastrcuture
(plumbing system, HVAC, electrical, and roof), the City hired a facility consultan t to
analyze needs. As a result of that analysis, it was estimated the Public Safety Facility
would need between $1.5 million and $2 million of investment over the next 10 years to
maintain operations.
After considering the amount of investment required and the lack of functionality of the
space in its current form, the City is exploring options to renovate the current facility or
build new. Due to the sophistication and specialization of the facility, the City opted to
go with a CMAR process as opposed to the more traditional design-bid-build. The
CMAR process will better allow the City to control costs, define a finished product, and
work collaboratively with a professional team of architects, engineers, and construction
manager from start to finish. To assist with the CMAR process, the City selected Tegra
Group as an owner’s representative through a competitive Request for Proposals
process. As the owner’s representative, Tegra Group will assist the City in navigating
the CMAR process as an expert and advocate.
The City adopted Resolution 21-113 in December 2021 to establish procedures for
CMAR projects in accordance with State law.
Item Details:
The City utilized the Request for Proposals (RFP) process to seek out qualified firms to
provide professional CMAR services for the Public Safety Facility. The CMAR will
provide pre-schematic, preconstruction, and construction services for the potential
renovation of the existing Public Safety Facility, or potentially the replacement of the
current Public Safety Facility with an entirely new Public Safety Facility.
The City received proposals from two (2) firms who were vetted and interviewed by a
selection committee with focus on firm background, applicable and relevant experience,
strength of the project team, project approach, and demonstrated knowledge of local
and regional subcontract market.
Approval of this Resolution would commit the City to proceeding with Step 1, which
entails a feasibility study that concludes with a recommendation on new build or
renovation, preliminary cost estimates, and conceptual design. The CMAR would work
closely and collaborate with the architect/engineer to provide accurate cost estimates,
control costs, and define the finished product. It is estimated that Step 1 will take four
(4) to six (6) months to complete.
Legal Consideration:
City Attorney Steve Britzman has drafted the Resolution.
Strategic Plan Consideration:
Fiscal Responsibility – limits the City’s future liability for costly repairs.
Safe, Inclusive, and Connected Community – addresses Goal 1: Police Facility
Improvements.
Service and Innovation Excellent – a renovated or new facility would provide increased
functionality for Police operations.
Sustainability – In addition to financial sustainability through the reduction of costly
repairs, a renovated or new facility would have updated mechanical systems and other
improvements which reduce energy usage and costs.
Financial Consideration:
Proposed costs for CMAR services for Step 1 are $5,760.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Resolution
Resolution 21-113
Resolution 22-029
A Resolution Authorizing the City Manager to Retain a
Construction Manager-At -Risk (CMAR) for the Renovation or Replacement
of the Brookings Public Safety Facility
Whereas, the City of Brookings, pursuant to State law requirements, adopted
Resolution 21-113, which establishes procedures for Construction Manager-at-Risk
Projects; and
Whereas, it is in the City’s interest to utilize the services of a Construction Manager-At-
Risk for the renovation or replacement of the Brookings Public Safety Facility, which is
an aging public safety facility that lacks functionality and is requiring costly repairs; and
Whereas, in accordance with Resolution 21-113, the City issued requests for proposals
from qualified CMAR firms for the project, and received two (2) competitive proposals;
and
Whereas, the qualifications of the two (2) submitting firms were evaluated by the City’s
CMAR selection committee, and Henry Carlson Construction, LLC, was recommended
by the City’s CMAR selection committee as the most qualified firm to provide CMAR
services; and
Whereas, Henry Carlson Construction, LLC, is a qualified CMAR and is a highly
reputable firm;
Now, Therefore, Be It Resolved that the City Manager of the City of Brookings is
authorized to negotiate and enter into a contract for CMAR services for the Brookings
Public Safety Facility with Henry Carlson Construction, LLC.
Passed and approved on the 19th day of April, 2022.
CITY OF BROOKINGS, SD
_____________________________
Oepke G. Niemeyer, Mayor
ATTEST:
________________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:RES 22-030,Version:1
Action on Resolution 22-030, a Resolution Authorizing the City Manager to Retain the Firms of JLG
Architects and Roth Sheppard Architects, working together, on the Renovation or Replacement of the
Brookings Public Safety Facility.
Summary:
This Resolution would authorize the City Manager to retain JLG Architects and Roth Sheppard
Architects for architect/engineer services for the Public Safety Facility project.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Resolution
Resolution 21-113
City of Brookings Printed on 4/14/2022Page 1 of 1
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City Council Agenda Memo
From: Jacob Meshke, Assistant City Manager
Council Meeting: April 19, 2022
Subject: Public Safety Facility – Architect/Engineer Services
Presenter: Jacob Meshke, Assistant City Manager
Dick Strassburg, Owner’s Representative
Summary:
This Resolution would authorize the City Manager to retain JLG Architects and Roth
Sheppard Architects for architect/engineer services for the Public Safety Facility project.
Background:
The City’s Public Safety Facility was constructed in the 1960’s with an addition put on in
the 1980’s. After observing a number of issues with the building’s infrastrcuture
(plumbing system, HVAC, electrical, and roof), the City hired a facility consultan t to
analyze needs. As a result of that analysis, it was estimated the Public Safety Facility
would need between $1.5 million and $2 million of investment over the next 10 years to
maintain operations.
After considering the amount of investment required and the lack of functionality of the
space in its current form, the City is exploring options to renovate the current facility or
build new. Due to the sophistication and specialization of the facility, the City opted to
go with the Construction Manager At Risk (CMAR) process, as opposed to the more
traditional design-bid-build. The CMAR process will better allow the City to control
costs, define a finished product, and work collaboratively with a professional team of
architects, engineers, and construction manager from start to finish. To assist with the
CMAR process, the City selected Tegra Group as an owner’s representative through a
competitive Request for Proposals process. As the owner’s representative, Tegra
Group will assist the City in navigating the CMAR process as an expert and advocate.
The City adopted Resolution 21-113 in December 2021 to establish procedures for
CMAR projects in accordance with State law.
Item Details:
The City utilized the Request for Proposals (RFP) process to seek out qualified firms to
provide professional architect and engineer services for the Public Safety Facility. The
professional architect/engineer will provide pre-schematic programming/planning,
concept design, schematic design, design development, construction documents and
construction administration services for the potential renovation of the existing Public
Safety Facility, or potentially the replacement of the current Public Safety Facility with
an entirely new Public Safety Facility.
The City received proposals from nine (9) firms who were vetted and interviewed by a
selection committee with focus on experience/qualifications/availability of proposed
project team leaders, team structure, history of project team working together, technical
work process, proposal/interview/response, and proposed fee/reimbursable expenses.
Approval of the Resolution would commit the City to proceeding with Step 1, which
entails a feasibility study that concludes with a recommendation on new build or
renovation, preliminary cost estimates, and conceptual design. The architect/engineer
would work closely and collaborate with the CMAR to provide accurate cost estimates,
control costs, and define the finished product. It is estimated that Step 1 will take four
(4) to six (6) months to complete.
Legal Consideration:
City Attorney Steve Britzman has drafted the Resolution.
Strategic Plan Consideration:
Fiscal Responsibility – limits the City’s future liability for costly repairs.
Safe, Inclusive, and Connected Community – addresses Goal 1: Police Facility
Improvements.
Service and Innovation Excellent – a renovated or new facility would provide increased
functionality for Police operations.
Sustainability – In addition to financial sustainability through the reduction of costly
repairs, a renovated or new facility would have updated mechanical systems and other
improvements which reduce energy usage and costs.
Financial Consideration:
Proposed costs for architect/engineer services for Step 1 are $85,000.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Resolution
Resolution 21-113
Resolution 22-030
A Resolution Authorizing the City Manager to Retain the Firms of JLG Architects
and Roth Sheppard Architects, working together, on the Renovation or
Replacement of the Brookings Public Safety Facility
Whereas, the City of Brookings, pursuant to State law requirements, adopted
Resolution 21-113 which establishes procedures for Construction Manager-at-Risk
Projects; and
Whereas, it is in the City’s interest to utilize the services of a construction manager-at-
risk for the renovation or replacement of the Brookings Public Safety Facility, which is
an aging public safety facility that lacks functionality and is requiring costly repairs; and
Whereas, in accordance with Resolution 21-113, the construction management services
would not unreasonably duplicate and would be in addition to the normal scope of
separate architect or engineer contracts concerning the renovation or replacement of
the Brookings Public Safety Facility; and
Whereas, the qualifications of nine (9) submitting architect and engineer firms were
evaluated by the City’s selection committee, and JLG Architects and Roth Sheppard
Architects, working together, were recommended by the City’s selection committee as
the most qualified firms to provide architect and engineer services; and
Whereas, both JLG Architects and Roth Sheppard Architects are well-qualified to
perform the architect and engineer services required for this project;
Now, Therefore, Be It Resolved that the City Manager of the City of Brookings is
authorized to negotiate and enter into a contract for architect and engineer services for
the Brookings Public Safety Facility with the team of JLG Architects and Roth Sheppard
Architects.
Passed and approved on the 19th day of April, 2022.
CITY OF BROOKINGS, SD
_____________________________
Oepke G. Niemeyer, Mayor
ATTEST:
________________________________
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-013,Version:1
Introduction and First Reading on Ordinance 22-013, an Ordinance Authorizing Budget Amendment
No. 4 to the 2022 Budget. Second Reading and Action: April 26, 2022.
Summary:
City of Brookings Staff continually monitors departmental budgets and brings amendments to the City
Council as necessary to account for circumstances not anticipated in the originally adopted
appropriation ordinance. This ensures compliance with state and local laws and maintains
transparency regarding the City’s operational needs. This three-part budget amendment requests to
carry forward unused funds from the previous year, fund items not initially budgeted in 2022, and
allocate City Manager’s Contingency and Buildings Sinking Funds.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance
City of Brookings Printed on 4/15/2022Page 1 of 1
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City Council Agenda Memo
From: Erick Rangel, Chief Financial Officer; Dusty Rodiek,
Parks & Recreation Director; Michael Logan, Swiftel Center
General Manager
Council Meeting: April 19, 2022 / April 26, 2022
Subject: Ordinance 22-013: Budget Amendment No. 4 to the 2022
Budget
Presenter: Ashley Rentsch, Deputy Finance Manager, Erick Rangel,
Chief Financial Officer
Summary:
City of Brookings Staff continually monitors departmental budgets and brings
amendments to the City Council as necessary to account for circumstances not
anticipated in the originally adopted appropriation ordinance. This ensures compliance
with state and local laws and maintains transparency regarding the City’s operational
needs. This three-part budget amendment requests to carry forward unused funds from
the previous year, fund items not initially budgeted in 2022, and allocate City Manager’s
Contingency and Buildings Sinking Funds.
Background:
Part 1 will carry forward unspent funds from 2021’s budget. These items were
budgeted in 2021 but are expected to be completed in 2022.
Part 2 will increase 2022’s funding for new priority items that have been identified
since the original budget was passed.
Part 3 will allocate funds from the City Manager’s Contingency and the Buildings
Sinking fund for recently identified priority items.
Item Details:
Part1 – Carry Forwards: Police Department Evaluation and Capital Project Funds:
$2,491,271
Dept./Fund Amount Description
Police 50,000 Carry Forward Police Department Evaluation
15th & 7th 1,611,571 Carry forward capital project budget
Public Safety Center 522,200 Carry forward capital project budget
Armory Upgrades 17,500 Carry forward capital project budget
Brookings Food Pantry 290,000 Carry forward capital project budget
2,491,271
Police Department Evaluation: A contingency transfer was made at the end of
2021 for these expenditures. However, services were ultimately performed at the
beginning of 2022.
Capital Project Carry Forwards: These amounts reflect final remaining budget
balances as of December 31, 2022 in the Capital Project Funds.
Part 2 – New priority Items: $1,570,286
Branded Promotional Items: In accordance with the City’s mission and values
to build top-of-mind awareness with residents and community organizations, the
City utilizes various promotional/gift items, which need to be replenished.
Swiftel Center Consulting Fees: The City incurred consulting fees in the
amount of $13,160 from Venue First Consultants, LLC for the management
transition, as well as $10,000 from Jensen Strategies, LLC for ag business
consulting. The final installment for these fees was recently paid, and the full
amount can be reimbursed by the 3rd B Tax Fund.
Swiftel Center 2021 Budget Shortfall: At the time of venue management
transition, estimated end-of-year budget shortfall was $193,993. An update
provided by current management to the City Council in January 2022 projected a
shortfall of $54,452. The actual amount for 2021 to be compensated by the 3rd B
Tax fund is $42,826.
Swiftel Center HVAC System: The current HVAC system has exceeded its
useful life by 10 years and frequent maintenance must be performed. An
estimate for full replacement of all existing systems to meet current standards will
be approximately $1.5M. This has been identified as a City Council Priority
Project to be funded through existing General Fund reserves.
Dept./Fund Amount Description
3B 4,300 Branded Promotional Items
Swiftel Center 10,000 Swiftel Center Ag Buisiness Consultant
Swiftel Center 13,160 Swiftel Center Venue Management Transition
Consulting
Swiftel Center 42,826 Swiftel 2021 Budget Shortfall - Paid through ARPA
Funds - Transfer from General Fund
Swiftel Center 1,500,000 Budget Authority Increase for HVAC system -
Transfer from City Council Priority Projects Fund
1,570,286
Part 3 – City Manager’s Contingency and Buildings Sinking Fund Allocations : $31,800
Ionization Systems: These will be installed at City Hall and have been approved
by the Joint Powers Board. The amendment reflects the full contract price,
although the City will receive a 52% reimbursement from Brookings County.
Holding Barn Upgrades: This will include a cost estimate to create indoor
recreation space while enhancing the functionality of the space for Swiftel Center
operations and programming.
Legal Consideration:
None.
Strategic Plan Consideration:
This action supports fiscal responsibility by increasing budget authority for anticipated
expenditures and increasing transparency regarding City operational needs. Items that
support the Swiftel Center and recreational opportunities align with the City’s goals of
fostering a safe, inclusive and connected community.
Financial Consideration:
This action carries forward funds from 2021 in the amount of $2,491,271 and re -
allocates City Manager’s Contingency and Buildings Sinking Funds in the amount of
$31,800. New priority items in the amount of $1,570,286 will have an incremental
impact on the City’s budget.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Memo
Ordinance
Dept./Fund Amount Description
City/County Admin.20,000 (2) Ionization systems to be installed in our current
HVAC systems - Buildings Sinking Fund
GF - Recreation 11,800 Professional Cost Estimate - "Holding Barn" upgrades
- City Manager's Contingency
31,800
Ordinance 22-013
An Ordinance Authorizing Budget Amendment No. 4 to the 2022 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental
appropriations provided there are sufficient funds and revenues available to pay the
appropriation when it becomes due.
Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2022 budget:
Part 1 – will carry forward unspent funds from 2021’s budget. These items were
budgeted in 2021 but are expected to be completed in 2022.
Part 2 – Will increase budget authority for new priority items.
Dept./Fund Budgetary
Expenditure Account Account Name Increase/(Decrease)
Amount Description
Police 101-421-5-422-03 Consulting/Engineering 50,000 Carry Forward Police Department Review/Study
15th & 7th 529-000-5-422-03 Consulting & Engineering 264,620 Carry forward Consulting & Engineering budget
15th & 7th 529-000-5-940-00 Other Capital 1,346,951 Carry forward Other Capital budget
Public Safety Center 531-000-5-422-03 Consulting & Engineering 522,200 Carry forward Consulting & Engineering budget
Armory Upgrades 532-000-5-911-00 Buildings & Structures 17,500 Carry Forward Roof Repairs budget
Brookings Food Pantry 533-000-5-422-03 Consulting & Engineering 50,000 Carry Forward Food Pantry Design budget
Brookings Food Pantry 533-000-5-920-00 Furniture & Equipment 240,000 Carry Forward Food Pantry Furniture & Equipment
budget
Total Increase / (Decrease)2,491,271
Part 3 – Transfers of City Manager’s Contingency and Buildings Sinking Fund.
All ordinances or parts of Ordinances in conflict herewith are hereby repealed.
First Reading: April 19, 2022
Second Reading: April 26, 2022
Published:
CITY OF BROOKINGS
Oepke G. Niemeyer, Mayor
ATTEST:
Dept./Fund Budgetary
Expenditure Account Account Name Increase/(Decrease)
Amount Description
3B 284-000-5-856-65 Promotion of City 4,300 Branded Promotional Items
3B 284-000-7-899-03 Transfer out to Swiftel Center 23,160 Venue Management Transition & Ag Business
Consulting Fees
Swiftel Center 224-000-6-700-13 Transfer In 3rd B 23,160 Venue Management Transition & Ag Business
Consulting Fees
General Fund 101-000-4-899-05 Transfer Out General Fund 42,826 Swiftel 2021 Budget Shortfall - ARPA Funds
Swiftel Center 224-000-6-700-00 Transfer in General Fund 42,826 Swiftel 2021 Budget Shortfall - ARPA Funds
General Fund 101-000-4-899-05 Transfer Out General Fund 1,500,000 CCPPF Transfer for Swiftel Center HVAC
Swiftel Center 224-000-6-700-00 Transfer in General Fund 1,500,000 CCPPF Transfer for Swiftel Center HVAC
Swiftel Center 224-000-5-940-01 Capital 1,500,000 Budget Authority Increase for HVAC system
Total Increase / (Decrease)1,570,286
Dept./Fund Budgetary
Expenditure Account Account Name Increase/(Decrease)
Amount Description
City/County Admin.101-420-5-425-05 Maintenance of Building 20,000 (2) Ionization systems to be installed in our current
HVAC systems
CIP 213-000-5-911-00 Buildings (Sinking Fund)(20,000) (2) Ionization systems to be installed in our current
HVAC systems
GF - Recreation 101-451-5-422-07 Contracting Services 11,800 Professional Cost Estimate - "Holding Barn" upgrades
GF - Non-Departmental 101-405-5-856-99 Contingency Fund (11,800) Professional Cost Estimate - "Holding Barn" upgrades
Total Transfers 31,800
Bonnie Foster, City Clerk
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-014,Version:1
Introduction and First Reading on Ordinance 22-014, an Ordinance to Rezone the South 545 feet of
the North 1,053.7 feet of the East 467 feet of the West 500 feet, excluding Lot H1, of the Southeast
Quarter in Section 35, Township 110, Range 50 from Business B-2A Office District to Residence R-2
Two-Family District. Public Hearing and Action: April 26, 2022.
Summary:
Northern Plains Professional Properties, LLC, has petitioned to rezone a portion of its 5.75-acre
property along South Main Avenue from Business B-2A Office District to Residence R-2 Two-family
District.
Recommendation:
Staff and the Development Review Team recommend approval. The Planning Commission voted 7 -
0 recommending approval of the rezoning request.
Attachments:
Memo
Ordinance
Legal Notice - City Council
Legal Notice - Planning Commission
Planning Commission Minutes
Location Map
Zoning Map
Future Land Use Map
Petition to Rezone
Zoning Exhibit
City of Brookings Printed on 4/15/2022Page 1 of 1
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City Council Agenda Memo
From: Ryan Miller, City Planner
City Council Meeting: April 19, 2022 / April 26, 2022
Subject: Rezoning the south five hundred forty-five feet of the north
one thousand fifty-three and seven tenths feet of the east
four hundred sixty-seven feet of the west five hundred feet,
excluding lot H1, of the southeast quarter in Section Thirty-
Five, Township One Hundred Ten, Range Fifty from
Business B-2A office district to Residence R-2 two-family
district.
Person(s) Responsible: Mike Struck, Community Development Director
Summary:
Northern Plains Professional Properties LLC has petitioned to rezone a portion of its
5.75-acre property along South Main Avenue from Business B-2A office district to
Residence R-2 two-family district.
Background:
The applicant recently purchased a 5.75-acre parcel of land along South Main Avenue.
The property had been rezoned from Residence R-1A single-family district to Business
B-2A office district during the acquisition with a plan for of fice use along the Main
Avenue frontage. Concurrent applications for a preliminary plat of Blocks 1-3 in
Northern Plains Addition and for a Conditional Use Permit for townhouses in a
Residence R-2 two-family district have been received.
Item Details:
The applicant is proposing to build five 4-unit townhouses on the proposed Block 3 in
Northern Plains Addition. This block would occupy roughly 2.47 acres of the eastern
portion of the undeveloped land. This use would not be allowed as currently zoned.
Property to the south is zoned Residence R-1B single-family district. Property to the
east is zoned Residence R-2 two-family district and property to the north is zoned
Residence R-3 apartment district. If platted as proposed in the preliminary plat for
Blocks 1-3 in Northern Plains Addition, property to the west would be zoned Business
B-2A office district. This would require that future commercial uses on Blocks 1 and 2 in
Northern Plains Addition to maintain required bufferyard setbacks.
The future land use map classifies this area as Urban Low and would support a
rezoning of a portion of this property to R-2 two-family district.
Legal Consideration:
None
Strategic Plan Consideration:
Economic Growth – the rezoning will provide new housing opportunities.
Financial Consideration:
None
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a study session
5. Discuss / take no action / table
The Development Review Team recommends approval. Staff recommends approval.
The Planning Commission voted 7 – 0 recommending approval of the rezoning request.
Supporting Documentation:
1. Ordinance
2. Legal Notice – City Council
3. Legal Notice – Planning Commission
4. Planning Commission Minutes
5. Location Map
6. Zoning Map
7. Future Land Use Map
8. Petition to Rezone
9. Zoning Exhibit
Ordinance 22-014
An Ordinance to Change the Zoning within the City of Brookings
Be It Ordained by the City of Brookings, South Dakota:
Section 1. That the real estate situated in the City of Brookings, County of Brookings, State
of South Dakota, described as follows, to-wit:
The South 545 feet of the North 1,053.7 feet of the East 467 feet of the West 500
feet, excluding Lot H1, of the Southeast Quarter in Section 35, Township 110,
Range 50, from Business B-2A Office District to Residence R-2 Two-Family District.
In accordance with Section 94-7 of Article I of the Code of Ordinances of Brookings, South
Dakota, as said districts are more fully set forth and described in Articles III and IV,
Chapter 94 of the City of Brookings, South Dakota.
Section 2. The permitted use of the property heretofore described be and the same is
hereby altered and changed in accordance herewith pursuant to Articles III and IV,
Chapter 94 of the City of Brookings, South Dakota.
Section 3. All sections and ordinances in conflict herewith are hereby repealed.
First Reading: April 19, 2022
Second Reading and Adoption: April 26, 2022
Published:
CITY OF BROOKINGS, SD
________________________
Oepke G. Niemeyer, Mayor
ATTEST:
_________________________
Bonnie Foster, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act,
please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON PETITION TO REZONE
NOTICE IS HEREBY GIVEN that Northern Plains Professional Properties LLC has
submitted a petition to rezone a portion of the following described real estate in the City of
Brookings and Brookings County, South Dakota:
The South 545 feet of the North 1,053.7 feet of the East 467 feet of the West 500
feet, excluding Lot H1, of the Southeast Quarter in Section 35 Township 110 Range
50, generally located along the 1500 and 1600 block of Main Avenue S.
The request is to rezone a portion of the above from Business B-2A office district to
Residence R-2 two-family district.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City Council
at 6:00 PM on Tuesday, April 26, 2022, in the Chambers Room on the third floor of the
Brookings City & County Government Center at 520 Third Street, Brookings, South
Dakota.
Any person interested may appear and be heard on this matter.
Dated this 15th day of April, 2022.
Bonnie Foster
City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act,
please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON PETITION TO REZONE
NOTICE IS HEREBY GIVEN that Northern Plains Professional Properties LLC has
submitted a petition to rezone a portion of the following described real estate in the City of
Brookings and Brookings County, South Dakota:
The South 545 feet of the North 1,053.7 feet of the East 467 feet of the West 500
feet, excluding Lot H1, of the Southeast Quarter in Section 35 Township 110 Range
50, generally located along the 1500 and 1600 block of Main Avenue S.
The request is to rezone a portion of the above from Business B-2A office district to
Residence R-2 two-family district.
NOTICE IS FURTHER GIVEN t hat said request will be acted on by the City
Planning Commission at 5:30 PM on Tuesday, March 1, 2022, in the Chambers Room on
the third floor of the Brookings City & County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard in this matter.
Dated this 18th day of February, 2022.
Ryan Miller
City Planner
Planning Commission
Brookings, South Dakota
April 5, 2022
OFFICIAL MINUTES
Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday,
April 5, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Jacob Mills, Gregg Jorgenson, Lee Ann
Pierce, Nick Schmeichel via- telephone, Roger Solum, and Fargen. Absent were Justin Borns and
James Drew. Also present were Community Development Director Mike Struck, City Planner Ryan
Miller, Kyle Rausch, Justin Bucher, Michael Hawley, Alan Sandor, Chris Carlson, and Clint Powell.
Item #5a - Northern Plains Professional Properties LLC submitted a petition to rezone Block 3 in
Northern Plains Addition from Business B-2A Office District to Residence R-2 Two-Family District.
(Pierce/Mills) Motion to remove from the table. All present voted aye. MOTION CARRIED.
(Jorgenson/Solum) Motion to approve the rezone request. All present voted aye. MOTION
CARRIED.
Planning Commission
Brookings, South Dakota
April 5, 2022
OFFICIAL SUMMARY
Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday,
April 5, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Jacob Mills, Gregg Jorgenson, Lee Ann
Pierce, Nick Schmeichel via- telephone, Roger Solum, and Fargen. Absent were Justin Borns and
James Drew. Also present were Community Development Director Mike Struck, City Planner Ryan
Miller, Kyle Rausch, Justin Bucher, Michael Hawley, Alan Sandor, Chris Carlson, and Clint Powell.
Item #5a – This property is currently zoned B-2A and rezone request is to Residence R-2 Two-family
district. This zoning district is supported by the Comprehensive Plan.
Rausch explained that this road in this development will be a private road. They do plan to build some
townhomes that will be sold off.
R ez on e
356 ft
B-2A
R-1B
R-1B
R-2
R-3
Zoning Map
Brookings County, Esri Canada, Esri, HERE, Garmin, GeoTechnologies, Inc.,
2/22/2022 0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,779
Mustang P a s s
SiouxTrlSiouxTrlS i oux P a s s
M u s t a ng Pa ss 1 5 t h S t S
1652 ft
R e m i n g t o n D r
C a rdi na l D r C i r
MainAveSUrban
Low
Civic Civic
Future Land Use Map
Sources: Esri, Airbus DS, USGS, NGA, NASA, CGIAR, N Robinson, NCEAS,
2/22/2022 0 0.03 0.060.01 mi
0 0.05 0.10.03 km
1:2,779
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-015,Version:1
Introduction and First Reading on Ordinance 22-015, an Ordinance to Permit by Conditional Use
(townhouses) on the South 545 feet of the North 1,053.7 feet of the East 467 feet of the West 500
feet, excluding Lot H1, of the Southeast Quarter in Section 35, Township 110, Range 50. Public
Hearing and Action: April 26, 2022.
Summary:
Northern Plains Professional Properties, LLC, has applied for a Conditional Use Permit to build
townhouses in the Residence R-2 Two-Family District.
Recommendation:
Staff and the Development Review Team recommend approval. The Planning Commission voted 7 -
0, recommending approval with the following conditions:
1)The conditional use permit is for townhouses up to 20 dwelling units
Attachments:
Memo
Ordinance
Legal Notice - City Council
Legal Notice - Planning Commission
Planning Commission Minutes
Location Map
Conditional Use Permit Application
Site Plan
Building Plans
City of Brookings Printed on 4/15/2022Page 1 of 1
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City Council Agenda Memo
From: Ryan Miller, City Planner
City Council Meeting: April 19, 2022 / April 26, 2022
Subject: Conditional Use Permit: townhouses in the R-2 Two-Family
District on the 545 feet of the North 1,053.7 feet of the East
467 feet of the West 500, excluding lot H1, of the Southeast
Quarter in Section 35, Township 110, Range 50
Person(s) Responsible: Mike Struck, Community Development Director
Summary:
Northern Plains Professional Properties LLC has applied for a Conditional Use Permit to
build townhouses in the Residence R-2 Two-Family District.
Background:
The applicant recently purchased a 5.75-acre parcel of land along South Main Avenue.
The property had been rezoned from Residence R-1A Single-Family District to Business
B-2A Office District during the acquisition with a plan for office use along the Main
Avenue frontage. Concurrent applications for a preliminary plat of Blocks 1-3 of
Northern Plains Addition and to rezone 2.47 acres of this land from B-2A to Residence
R-2 Two-Family District have been received. Townhouses are a conditional use in the
R-2 district with the following standard for approval:
The 5.75-acre parcel has never been developed; however, the owner is now proposing
to rezone the property from R-1A to B-2A for a potential office use.
Such uses shall not be located in an area where they could have a negative
impact on adjacent properties due to their size or the traffic generated from
such use.
Item Details:
The applicant is proposing to build five 4-unit townhouses on the proposed Block 3 of
Northern Plains Addition. This block would occupy roughly 2.47 acres of the eastern
portion of the undeveloped land.
The townhouses would be accessed via two private drives with access to Main Avenue
South. The townhouses would front the private drive with rear yards facing Remington
and Cardinal Circles to the east. Each unit would have a one-stall garage and one-stall
driveway. Townhouses are required to provide two parking stalls per unit, therefore the
minimum parking requirement would be met. The applicant proposes additional parking
areas for overflow/visitor parking.
The Planning Commission discussed various issues including concerns regarding the
transferability of the conditional use permit and the maximum density allowed in the
development. The transferability of the conditional use would cause a hardship for the
owners of the property which may need to transfer ownership among the partners. The
maximum density of the development would be limited by multiple variables. Zoning on
the roughly 2.47 acres which would support 44 units. The number of feasible units is
also limited by the required zoning setbacks, private drives, drainage and topography.
The Planning Commission voted to add a condition that no more than 20 dwelling units
would be allowed by the conditional use permit. This condition matches the applicant’s
proposal of 20 units.
Legal Consideration:
None
Strategic Plan Consideration:
Economic Growth – the conditional use will provide new housing opportunities.
Financial Consideration:
None
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a study session
5. Discuss / take no action / table
The Development Review Team recommends approval. Staff recommends approval.
The Planning Commission voted 7 – 0 recommending approval with the following
conditions:
1) The conditional use permit is for townhouses up to twenty dwellin g units
Supporting Documentation:
Ordinance
Legal Notice – City Council
Legal Notice – Planning Commission
Planning Commission Minutes
Location Map
Conditional Use Permit Application
Site Plan
Building Plans
Ordinance 22-015
An Ordinance Pertaining to an Application for a Conditional Use to Establish
Townhouses in a Residence R-2 Two-Family District
Be It Ordained by the governing body of the City of Brookings, South Dakota that said
Conditional Use Permit shall be approved to establish townhouses on the South 545
feet of the North 1,053.7 feet of the East 467 feet of the W est 500, excluding lot H1, of
the Southeast Quarter in Section 35, Township 110, Range 50 with the following
conditions:
1) The conditional use permit is for townhouses up to 20 dwelling units
All sections and ordinances in conflict herewith are hereby repealed.
First Reading: April 19, 2022
Second Reading: April 26, 2022
Published:
CITY OF BROOKINGS
__________________________
Oepke G. Niemeyer, Mayor
ATTEST:
________________________________
Bonnie Foster, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE PERMIT
NOTICE IS HEREBY GIVEN that Northern Plains Professional Properties LLC
has submitted an application for a Conditional Use Permit on a portion of the following
described real estate in the City of Brookings:
The South 545 feet of the North 1,053.7 feet of the East 467 feet of the West 500
feet, excluding Lot H1, of the Southeast Quarter in Section 35 Township 110
Range 50, generally located along the 1500 and 1600 block of Main Avenue S.
The request is for townhouses in the Residence R-2 two-family district.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Council at 6:00 PM on Tuesday, April 26, 2022, in the Chambers Room on the third
floor of the Brookings City & County Government Center at 520 Third Street, Brookings,
South Dakota.
Any person interested may appear and be heard on this matter.
Dated this 15th day of April, 2022.
Bonnie Foster
City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE PERMIT
NOTICE IS HEREBY GIVEN that Northern Plains Professional Properties LLC
has submitted an application for a Conditional Use Permit on a portion of the following
described real estate in the City of Brookings:
The South 545 feet of the North 1,053.7 feet of the East 467 feet of the West 500
feet, excluding Lot H1, of the Southeast Quarter in Section 35 Township 110
Range 50, generally located along the 1500 and 1600 block of Main Avenue S.
The request is for townhouses in the Residence R-2 two -family district.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Planning Commission at 5:3 0 PM on Tuesday, March 1, 2022, in the Chambers Room
on the third floor of the Brookings City & County Government Center at 520 Third
Street, Brookings, South Dakota. Any action taken by the City Planning Commission is
a recommendation to the City Council.
Any person interested may appear and be heard on this matter.
Dated this 18th day of February, 2022.
Ryan Miller
City Planner
Planning Commission
Brookings, South Dakota
April 5, 2022
OFFICIAL MINUTES
Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday,
April 5, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Jacob Mills, Gregg Jorgenson, Lee Ann
Pierce, Nick Schmeichel via- telephone, Roger Solum, and Fargen. Absent were Justin Borns and
James Drew. Also present were Community Development Director Mike Struck, City Planner Ryan
Miller, Kyle Rausch, Justin Bucher, Michael Hawley, Alan Sandor, Chris Carlson, and Clint Powell.
Item #6a – Northern Plains Professional Properties LLC submitted an application for a Conditional
Use Permit on Block 3 of Northern Plains Addition for townhouses in a Residence R-2 Two-family
District.
(Solum/Pierce) Motion to remove from the table. All present voted aye. MOTION CARRIED.
(Aiken/Solum) Motion to approve the Conditional Use Permit.
(Pierce/Mills) Amendment to the motion to add a condition that this permit will be for “townhomes
built, up to 20 dwelling units.” All present voted aye. AMENDMENT CARRIED.
Motion as amended was voted on. All present voted aye. MOTION CARRIED.
Planning Commission
Brookings, South Dakota
April 5, 2022
OFFICIAL SUMMARY
Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday,
April 5, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Jacob Mills, Gregg Jorgenson, Lee Ann
Pierce, Nick Schmeichel via- telephone, Roger Solum, and Fargen. Absent were Justin Borns and
James Drew. Also present were Community Development Director Mike Struck, City Planner Ryan
Miller, Kyle Rausch, Justin Bucher, Michael Hawley, Alan Sandor, Chris Carlson, and Clint Powell.
Item #6a – This Conditional Use permit would allow for townhomes to be built on this lot. There
would be five - 4 unit townhomes built. There would be access to these townhomes via two private
drives with access to Main Avenue South. Rausch explained that they are currently requesting five – 4
unit townhomes, but they may not build all 4 unit buildings, but if not 4, it will be less. Mills asked if
this Conditional Use is transferable? Miller explained that this Conditional Use would be tied to the
property/parcel. Mills feels that this Conditional Use Permit should be tied to the applicant and it
would not be transferable. Rausch feels that applying this condition to the permit could make things
difficult for the current owners. The parcel is currently owned by an LLC and if ownership changed
because a new shareholder came in or left the group, they would be applying for a new LLC with a
different name. Pierce feels that the Conditional Use permit should be issued with a condition stating
the number of units allowed.
R ez on e
356 ft
MAIN AVE S
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NORTHERN PLAINS PROFESSIONAL PROPERTIES
BROOKINGS, SOUTH DAKOTA
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20TH ST. S12TH ST. SMEDARY AVE. S
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WESTERN AVE. S
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-016,Version:1
Introduction and First Reading on Ordinance 22-016, an Ordinance to Permit by Conditional Use a
Major Home Occupation (hair salon) on Lot 18, Block 4 of Moriarty Edgebrook Addition, also known
as 1636 Doral Drive. Public Hearing and Action: April 26, 2022.
Summary:
Christine Carlson has applied for a Conditional Use Permit to operate a home hair salon, a Major
Home Occupation in the Residence R-1B Single-Family District.
Recommendation:
The Development Review Team recommends approval. Staff recommends approval. The Planning
Commission voted 7 - 0 recommending approval with the following conditions:
1)The conditional use permit is for the applicant only and cannot be transferred to future
property owners.
Attachments:
Memo
Ordinance
Legal Notice - City Council
Legal Notice - Planning Commission
Planning Commission Minutes
Location Map
Conditional Use Permit Application
Major Home Occupation Checklist
City of Brookings Printed on 4/15/2022Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From: Ryan Miller, City Planner
City Council Meeting: April 19, 2022 / April 26, 2022
Subject: Conditional Use Permit: major home occupation hair salon
on Lot 18, Block 4 in Moriarty Edgebrook Addition (1636
Doral Drive)
Person(s) Responsible: Mike Struck, Community Development Director
Summary:
Christine Carlson has applied for a Conditional Use Permit to operate a home hair
salon, a Major Home Occupation, in the Residence R-1B Single-Family District.
Background:
The applicant owns a residence at 1636 Doral Drive and would like to operate a hair
salon from the home. A hair salon is considered a Major Home Occupation, which is
reviewed through the Conditional Use Permit process using the standards found on the
major home occupation checklist.
Item Details:
The home located at 1636 Doral Drive is a single-family residence. The applicant is
proposing to renovate a portion of the home for use as a salon with direct access for
customers. The residence includes a three-stall garage with sufficient parking for
clients. Home hair salons are allowed as a major home occupation only as single chair
operations.
Legal Consideration:
None
Strategic Plan Consideration:
Economic Growth – the project will allow an opportunity for a small business to grow.
Financial Consideration:
None
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a study session
5. Discuss / take no action / table
The Development Review Team recommends approval. Staff recommends approval.
The Planning Commission voted 7 – 0 recommending approval of the conditional use
permit request with the following condition:
1) The Conditional Use Permit is for the applicant only and cannot be transferred to
future property owners.
Supporting Documentation:
Ordinance
Legal Notice – City Council
Legal Notice – Planning Commission
Planning Commission Minutes
Location Map
Conditional Use Permit Application
Major Home Occupation Checklist
Ordinance 22-016
An Ordinance Pertaining to an Application for a Conditional Use to Establish a
Hair Salon as a Major Home Occupation in a Residence R-1B Single-Family
District
Be It Ordained by the governing body of the City of Brookings, South Dakota that said
Conditional Use Permit shall be approved to operate a hair salon on Lot 18, Block 4,
Moriarty Edgebrook Addition, also known as 1636 Doral Drive, with the following
conditions:
1) The conditional use permit is for the applicant only and cannot be transferred
to future property owners.
All sections and ordinances in conflict herewith are hereby repealed.
First Reading: April 19, 2022
Second Reading: April 26, 2022
Published:
CITY OF BROOKINGS, SD
__________________________
Oepke G. Niemeyer, Mayor
ATTEST:
________________________________
Bonnie Foster, City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE PERMIT
NOTICE IS HEREBY GIVEN that Ryan and Christine Carlson have submitted an
application for a Conditional Use Permit on the following described real estate in the
City of Brookings:
Lot 18, Block 4 of Moriarty Edgebrook Addition, also known as 1636 Doral Drive .
The request is for a home hair salon, a major home occupation in the Residence R-1B
Single Family District.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Council at 6:00 PM on Tuesday, April 26, 2022, in the Chambers Room on the third
floor of the Brookings City & County Government Center at 520 Third Street, Brookings,
South Dakota.
Any person interested may appear and be heard on this matter.
Dated this 15th day of April, 2022.
Bonnie Foster
City Clerk
If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities
Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting.
Published ______ time(s) at an approximate cost of $ _____________.
NOTICE OF HEARING
UPON APPLICATION FOR CONDITIONAL USE PERMIT
NOTICE IS HEREBY GIVEN that Ryan and Christine Carlson have submitted an
application for a Conditional Use Permit on the following described real estate in the
City of Brookings:
Lot 18, Block 4 of Moriarty Edgebrook Addition, also known as 1636 Doral Drive.
The request is for a home hair salon, a Major Home Occupation in the Residence R-1B
Single Family District.
NOTICE IS FURTHER GIVEN that said request will be acted on by the City
Planning Commission at 5:3 0 PM on Tuesday, April 5, 2022, in the Chambers Room on
the third floor of the Brookings City & County Government Center at 520 Third Street,
Brookings, South Dakota. Any action taken by the City Planning Commission is a
recommendation to the City Council.
Any person interested may appear and be heard on this matter.
Dated this 25th day of March, 2022.
Ryan Miller
City Planner
Planning Commission
Brookings, South Dakota
April 5, 2022
OFFICIAL MINUTES
Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday,
April 5, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Jacob Mills, Gregg Jorgenson, Lee Ann
Pierce, Nick Schmeichel via- telephone, Roger Solum, and Fargen. Absent were Justin Borns and
James Drew. Also present were Community Development Director Mike Struck, City Planner Ryan
Miller, Kyle Rausch, Justin Bucher, Michael Hawley, Alan Sandor, Chris Carlson, and Clint Powell.
Item #6b – Christine Carlson submitted an application for a Conditional Use Permit for a home hair
salon on Lot 18, Block 4 of Moriarty Edgebrook Addition, also known as 1636 Doral Drive.
(Pierce/Jorgenson) Motion to approve the Conditional Use Permit request.
(Mills/ Pierce) Amendment to add a condition that this Conditional Use Permit is for the applicant only
and is non-transferable. All present voted aye. AMENDMENT CARRIED.
Motion as amended was voted on. All present voted aye. MOTION CARRIED.
Planning Commission
Brookings, South Dakota
April 5, 2022
OFFICIAL SUMMARY
Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday,
April 5, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County
Government Center. Members present were Tanner Aiken, Jacob Mills, Gregg Jorgenson, Lee Ann
Pierce, Nick Schmeichel via- telephone, Roger Solum, and Fargen. Absent were Justin Borns and
James Drew. Also present were Community Development Director Mike Struck, City Planner Ryan
Miller, Kyle Rausch, Justin Bucher, Michael Hawley, Alan Sandor, Chris Carlson, and Clint Powell.
Item #6b – This conditional use permit is for an in home hair salon, which is a major home occupation
in a residential district. All requirements are met on the major home occupation checklist. Mills asked
if this permit should be for the applicant only.
Loca tion Ma p
178 ft
City of Brookings
Staff Report
Brookings City & County
Government Center, 520
Third Street
Brookings, SD 57006
(605) 692-6281 phone
(605) 692-6907 fax
File #:ORD 22-011,Version:2
Second Reading and Action on Ordinance 22-011, an Ordinance Authorizing Budget Amendment No.
3 to the 2022 Budget.
Summary:
The Parks & Recreation Department has received a donation from the Brookings Ice Staking
Association (BISA) to be applied to the purchase of an upgraded Daktronics video board/scoreboard
system. Additionally, the City will partner with the Human Rights Commission in the purchasing of
additional diversity signs. This Ordinance supplements the budget to utilize the donation proceeds
and establishes the budget authority for the two transactions.
Recommendation:
Staff recommends approval.
Attachments:
Memo
Ordinance
City of Brookings Printed on 4/14/2022Page 1 of 1
powered by Legistar™
City Council Agenda Memo
From: Erick Rangel, Chief Financial Officer; Dusty Rodiek,
Parks & Recreation Director; Susan Rotert, HR Director
Council Meeting: March 22, 2022 / April 19, 2022
Subject: Ordinance 22-011: Budget Amendment #3 to the 2022
Budget
Presenter: Erick Rangel, Chief Financial Officer
Summary:
The Parks & Recreation Department has received a donation from the Brookings Ice
Staking Association (BISA) to be applied to the purchase of an upgraded Daktronics
video board/scoreboard system. Additionally, the City will partner with the Human
Rights Commission in the purchasing of additional diversity signs. This Ordinance
supplements the budget to utilize the donation proceeds and establishes the budget
authority for the two transactions.
Background:
The video board system will be installed in the First Bank & Trust Rink. The video
equipment will be a permanent fixture in the facility and will be listed in the City’s fixed
asset inventory.
The City also proposes to allocate funds to continue supporting the Human Rights
Commission’s goal of promoting educational activities to make Brookings an inclusive
and welcoming community.
Item Details:
BISA has raised 100% of the funding needed for the purchase of this equipment. The
total donation amount is $164,000 and will be split into two phases:
1. $49,200 as the first installment to be paid to the manufacturer to ensure that the
equipment is placed in the production schedule.
2. After the installation of the video board system in the Larson Ice Arena is
complete, the balance of $114,800 will be paid to Daktronics and will be
supported by a second donation from the Brookings Ice Staking Association.
The City will act as the purchasing agent for this transaction, as the video board system
will be in a City-owned facility. The City’s legal counsel has determined that this
purchase qualifies for Sole Source Procurement; thus, it is excluded from competitive
bidding requirements.
The City Manager recommends the use of the City’s Contingency fund to allocate
$2,000 to the Human Rights Commission’s budget to match the purchase of additional
diversity signs.
Legal Consideration:
None.
Strategic Plan Consideration:
This action supports fiscal responsibility by increasing budget authority for anticipated
expenditures and adding transparency regarding the receipt of grants and donations.
The second proposed action supports the City’s goals of fostering a safe, inclusive and
connected community.
Financial Consideration:
As it relates to the video board, this action will increase the revenue and expenditure
budgets for the Larson Ice Arena in the CIP Fund. The second item in this amendment
will re-allocate $2,000 from the City Manager’s Contingency into the Human Rights
Commission’s budget. The implementation of both items has no incremental impact in
the City’s 2022 budget.
Options and Recommendation:
The City Council has the following options:
1. Approve as presented
2. Amend
3. Deny
4. Move the item to a Study Session
5. Discuss / take no action / table
Staff recommends approval of the resolution as presented.
Supporting Documentation:
Memo
Ordinance
Ordinance 22-011
An Ordinance Authorizing Budget Amendment No. 3
to the 2022 Budget
Be It Ordained by the City of Brookings, South Dakota:
Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental
appropriations provided there are sufficient funds and revenues available to pay the
appropriation when it becomes due.
Now, Therefore, Be It Resolved by the City Council that the City Manager be authorized
to make the following budget adjustments to the 2022 budget:
All ordinances or parts of Ordinances in conflict herewith are hereby
repealed.
First Reading: March 22, 2022
Second Reading: April 19, 2022
Published:
CITY OF BROOKINGS, SD
Oepke G. Niemeyer, Mayor
ATTEST:
Bonnie Foster, City Clerk
Increase/
(Decrease) Justification
213-000-4-446-10 Donations 164,000$ Donation from BISA to fund Video Board System
$ 164,000
213-000-5-940-04 Parks & Rec Improvements 164,000$ Increase expenditure budget authority for Video Board
System
$ 164,000
CIP Fund - Video Board System
Total Donations Received
Total Expenditures
Increase/
(Decrease) Justification
101-405-5-856-99 Contingency Fund (2,000)$ Allocate contingency funds to HRC's budget
$ (2,000)
101-495-5-856-19 Human Rights Commission 2,000$ Increase expenditure budget authority for Diversity
Signs
$ 2,000 Total Expenditures
General Fund - Diversity Signs
Total Contingency Allocation