HomeMy WebLinkAboutLBMinutes_2019_03_18BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
March 18, 2019
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Monday, March 18, 2019 at 5:30 pm in the Historical Room at the
Brookings Public Library.
MEMBERS PRESENT: Deb Waltman, Sarah Meusburger, Kathy Miller, James Rice
OTHERS PRESENT: Ashia Gustafson, Jen Anderson, John Kubal
1. Call to Order
Deb Waltman called the meeting to order.
2. Approval of Agenda
Deb Waltman called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda. James Rice
seconded. Motion carried.
3. Approval of Minutes
Deb Waltman called for approval of the minutes from the February 14, 2019 meeting. Kathy Miller moved to approve the
meeting minutes. Sarah Meusburger seconded. Motion carried.
4. Old Business
4.1 Coffee Shop
Ashia Gustafson recommended to the Library Broad members to surplus the Coffee Shop machines and cabinets before the
new carpet. Ashia Gustafson noted that we have not had a tenant in the Coffee Shop for over a year now. The Library Board
members discussed the topic and answered questions about the Coffee Shop with John Kubal. James Rice moved to remove
the Coffee Shop and have the Library Director write up a plan for the space. Kathy Miller seconded. Motion carried.
4.2 Book Drop
Ashia Gustafson apprised the Library Board Members about problems still happening with the outside book drop box. The
Library Board discussed ideas and feedback about the outside book drop.
Some issues with the outside book drop box:
• Locking mechanism doesn’t work like it should all the time.
• Not protecting books from weather as it needs to (snow was found in the book drop multiple times, which damaged
books).
• Placement of book drop causes back-up of traffic on 3rd Street; this has been a safety concern with other city entities
(no other suitable placement for the outside book drop).
• Safety hazard to staff (staff have slipped on icy sidewalks when retrieving books).
• Book drop box is rusting.
James Rice moved to remove the outside book drop box, add appropriate signage to a parking spot (5 minutes book drop
parking only), and provide notice of change in book drop to the community. Sarah Meusburger seconded. Motion carried three
to one (3-1).
4.3 Website
Ashia Gustafson presented the new website to the Library Board members. Everything is ready to make the new website live.
Ashia Gustafson will inform the community about the new website. Sarah Meusburger moved to approve and make the new
website live. Kathy Miller seconded. Motion carried.
5. New Business
5.1 Approval of Bills
The Library Board members discussed the 2019 bills and expenditures. Kathy Miller moved to approve the February 2019 bills.
James Rice seconded. Motion carried.
5.2 Budgets-Wages
Ashia Gustafson presented the part-time library staff pay to the Library Board members. The Library Board discussed the wage
budget for the Library in 2019 and plans for 2020. Ashia Gustafson will get answers for questions addressed and bring back for
the next Library Board Meeting.
5.3 Wireless Agreement
Ashia Gustafson presented the wireless agreement to the Library Board members. The Library Board discussed the wireless
agreement. James Rice moved to approve the wireless agreement. Kathy Miller seconded. Motion carried.
5.4 Carpet
Ashia Gustafson updated the Library Board members on the bid process for the new carpet. The Library Board discussed plans
for the new carpet.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the February 2019 budgets to the Library Board.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board. Weather in February was horrible and impacted physical
checkouts but the downloadable (eBooks/eAudiobooks) increased from last year.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, April 11, 2019 at 5:30 pm
9. Adjournment
James Rice moved to adjourn the meeting. Sarah Meusburger seconded. The meeting adjourned at 6:52 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services