HomeMy WebLinkAboutLBMinutes_2019_02_14BROOKINGS PUBLIC LIBRARY
BOARD OF TRUSTEES
February 14, 2019
MEETING MINUTES
The Board of Trustees of the Brookings Public Library met on Thursday, February 14, 2019 at 5:30 pm in the Historical Room at
the Brookings Public Library.
MEMBERS PRESENT: Deb Waltman, Sarah Meusburger, Kathy Miller, Doug O’Neill
OTHERS PRESENT: Ashia Gustafson, Jen Anderson
1. Call to Order
Deb Waltman called the meeting to order.
2. Approval of Agenda
Deb Waltman called for approval of the meeting agenda. Kathy Miller moved to approve the meeting agenda. Doug O’Neill
seconded. Motion carried.
3. Approval of Minutes
Deb Waltman called for approval of the minutes from the January 10, 2019 meeting. Kathy Miller moved to approve the meeting
minutes. Sarah Meusburger seconded. Motion carried.
4. Old Business
4.1 Coffee Shop
Ashia Gustafson recommendation to the Library Broad members to surplus the Coffee Shop machines and cabinets before
getting the new carpet. The Library Board members discussed other possibility for the Coffee Shop space. Doug O’Neill moved
to table until next month Library Board meeting. Kathy Miller seconded. Motion carried.
5. New Business
5.1 Approval of Bills
The Board discussed the 2019 bills and expenditures. Kathy Miller moved to approve the December 2018 and January 2019
bills. Doug O’Neill seconded. Motion carried.
5.2 2020 Proposed Budgets
Ashia Gustafson presented the 2020 Proposed Budget for the Library’s operating expenses and the 5 Year Capital
Improvement Plan to the Library Board members. The Library Board discussed upcoming building expenses and improvements
timeline in the Library.
5.3 Review of the 2018 Annual State Report
Ashia Gustafson presented the Annual Report for the State Library for the Library Board members to review. Annual State
Library Report is due by the end of next month.
5.4 Close Dates
The Library Board members discussed possible close dates for the Library. Kathy Miller moved for the Library to be closed on
Sunday, April 21 for Easter, and closing at 5:00 PM on Wednesday, November 27 (Thanksgiving Eve) – Tuesday, December 24
(Christmas Eve) – Tuesday, December 31 (New Year’s Eve). Doug O’Neill seconded. Motion carried.
5.5 Review of Director
Deb Waltman provided the Library Board members with the Brookings Public Library Director Evaluation form and is due on
Friday, March 1. The Library Board members will review the Director and provide feedback to the City Manager.
5.6 Book Drop
Ashia Gustafson informed the Library Board members about problems with the outside book drop box. Books are getting
damaged due to weather, lock doesn’t work correctly at times, box is rusting, and the safety issue with blocking the street
(placement is causing issues). The Library Board members will ask the community about the outside book drop box.
6. Other Items & Reports
6.1 Financial Report
Ashia Gustafson presented the review of the December 2018 and January 2019 budgets to the Library Board.
6.2 Librarian’s Report
Ashia Gustafson presented the monthly report to the Library Board. January was a slow month due to the weather but the
downloadable (eBooks/eAudiobooks) really increased. Harry Potter Escape Room was very successful and people really
enjoyed it.
7. Public Comment on Items not on Agenda
8. Next Meeting: Thursday, March 14 at 5:30 pm
9. Adjournment
Doug O’Neill moved to adjourn the meeting. Kathy Miller seconded. The meeting adjourned at 6:53 pm.
Respectfully submitted,
Ashia Gustafson,
Director of Library Services