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HomeMy WebLinkAboutOrdinance 22-008Ordinance 22-008 An Ordinance Authorizing Supplemental Appropriation No. 2 to the 2022 Budget Be It ordained by the City of Brookings, South Dakota: Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental appropriations provided there are sufficient funds and revenues available to pay the appropriation when it becomes due. Now, therefore, Be It Resolved by the City Council that the City Manager be authorized to make the following budget adjustments to the 2022 budget: Part 1 — will carry forward unspent funds from 2021's budget. These items were budgeted in 2021 but are expected to be completed in 2022. General Fund Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Description Account Amount Non -Departmental 101-405-5-121-11 Retirement Payout Expense 122,772 Unplanned Retirements Park & Rec 101-452-5-911-00 Building & Structures 15,000 Reseal Nature Center will be performed in 2022 Hillcrest Aquatic Center 101-449-5-911-00 Buildings & Structures 20,000 Pool Painting will be performed in 2022 Hillcrest Aquatic Center 101-449-5-911-00 Buildings & Structures 50,000 Cold Joint Reconstruction will be performed in 2022. Priority item To purchase a backup server for VEEAM solution to IT 101-416-5-940-00 Other Capital - IT 6,600 replace Quorum backup solution The Arts Council elevator replacement project will be Recreation Department 101-451-5-920-00 Furniture & Equipment 5,879 finished in 2022 Parks Department 101-452-5-911-00 Building & Structures 10,000 Items such as pic nic tables will be received in 2022 Griffit Lecture moved to 2022 and other items being Human Resources 101-495-5-856-19 Human Rights Commission 3,680 delivered in 2022 RIS System implementation costs will occur in 2022 Human Resources 101-414-5-422-07 Software Services 20,000 instead of 2021 Unused 2021 event and city clerk funds will help achieve City Clerk 101-401-5-856-29 Special Initiatives 2,000 the higher dollar amount for the event(s) in 2022. The Brookings Photo Library Project has extended into 2022 to give a full year of photos through the seasons. City Manager 101-406-5-423-01 Advertising & Marketing 3,219 Last year only a partial amount of the originally planned funding was used Gravity Cash flow unit 5K one time fee and 1K additional Finance 101-415-5-422-07 Contracting Services 6,000 annual fee SB- Cloud Coding- one time 1st quarter troubleshooting Finance 101-415-5-422-07 Contracting Services 1,000 for Cloud Implementation Finance 101-415-5-422-07 Contracting Services 26,200 1 Elhers - 10 Yr financial Plan Total Increase / (Decrease) 292,350 Capital Improvement Proiects (CIP) Fund Total Increase / (Decrease) 2,387,308 *Transfer out transaction is not incremental as it is reflected in the Swiftel Center Fund's budget request. This item is not included in the total budget request amount. Special Revenue Funds Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Dept./Fund Account Name Description Amount Account Swiftel Center Amount CIP - Sinking Fund 213-000-5-911-00 Buildings 528,939 Sinking Fund CIP - Swiftel 213-000-7-899-03 Transfer out-Swiftel CIP* 28,000 Scrubber was not delivered in 2021 CIP - Forestry 213-000-5-940-11 Vehicles and Equip Capital b 200,000 Forestry Zip Boom Truck was not delivered in 2021 CIP - Fire Department 213-000-5-940-08 Fire Dep Capital Exp 56,000 Breathing Air Compressor was not delivered in 2021 CIP - Park & Rec 213-000-5-940-04 Parks & Rec Improvements 50,000 2021 LWCF Match - Dog Park will be built in 2022 from the work started in 2021. 2021 Southbrook Restroom Rehab will be finished in CIP - Park & Rec 213-000-5-940-04 Parks & Rec Improvements 40,000 Storm Drainage 282-000-5-980-00 Storm Sewer Improvements 2022 CIP - Park & Rec 213-000-5-940-05 Bike lane/trail Improve -eng 19,939 Trail Repair - DNP will be performed in 2022 CIP - Park & rec 213-000-5-940-05 Bike lane/trail Improve -eng 75,000 2021 Trail Grant Match CIP - Library 213-000-5-940-09 Library Dep Capital Exp 5,473 Exterior Doors will be completed in 2022 CIP - Library 213-000-5-940-09 Library Dep Capital Exp 178,210 Air Handlers will be replaced in 2022 Interior Wallboard repair/patch will be completed in2022 CIP - Library 213-000-5-940-09 Library Dep Capital Exp 34,650 Windows Door replacement in AC will be completed in CIP - Park & Rec 213-000-5-940-10 Activity Center Capital Exp 20,000 2022 Activity Center CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital EY 200,000 Street Pay loader— Carryover CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital EY 210,000 Tandem Axle Truck— Carryover CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital EY 34,000 Crew Cab 4WD - Carryover CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Ex 55,000 Side Dump Trailer - Carryover Rebuilding of the intersection at 8th and Main was CIP - Streets & Sidewalks 213-000-5-960-00 Street & Sidewalk I mprovemi 352,425 scheduled for 2021 but will performed in 22 Rebuilding of the intersection at 8th and Main was CIP - Street Curb and Gut 213-000-5-960-02 Street curb & gutter 307,575 scheduled for 2021, will be performed in 22 Larson Ice Center RTU -2A project wasn't completed in CIP - Park & Rec 213-000-5-940-04 Parks & Rec Improvements 20,097 2021, will be finalized in 2022 Total Increase / (Decrease) 2,387,308 *Transfer out transaction is not incremental as it is reflected in the Swiftel Center Fund's budget request. This item is not included in the total budget request amount. Special Revenue Funds Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Description Account Amount Swiftel Center 224-000-5-940-01 Capital 28,000 Scrubber was not delivered in 2021 Landfill 625-000-5-930-00 Machinery & Auto Equipmen 975,000 Master Drainage plan is a multi-year project and is ongoing necessitating $50,000 to be carried forward. This Storm Drainage 282-000-5-422-03 Consulting/Engineering 50,000 multi-year project is being amended to cover the balance from the work started in 2021. Drainage work at Wilson Ave, SDSU joint project with the Storm Drainage 282-000-5-980-00 Storm Sewer Improvements 854,335 City, 5th Avenue drainage project, Harvey Dunn storm sewer project and Remington/Cardinal neighborhood Total Increase / (Decrease) 932,335 .,aaitai Froiect f-unas Budgetary Expenditure Increase/(Decrease) Dept./Fund Account Name Description Account Amount overpass Capital Project 528-000-5-422-03 Consulting/Engineering 223,824 Overpass Overpass Capital Project 528-000-5-940-00 Other Capital 31928,849 Overpass Total Increase / (Decrease) 4,152,673 Enterprise Funds Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Description Account Amount Compactor was not delivered in 2021. Expected to Landfill 625-000-5-930-00 Machinery & Auto Equipmen 975,000 receive in April 22 Solid Waste Collection 612-000-5-930-00 Machinery & Auto Equipmen 290,652 Collection truck was not delivered in 2021 Terminal roof (leaking). This project was not budgeted in although we had funds to cover the cost due to 2 Airport 606-000-5-970-00 Runway Improvements 45,000021 grants that the city obtained after the budget had been approved. Total Increase / (Decrease) 1,310,652 Part 2 — will increase 2022's funding for priority items which were not initially funded when the 2022 budget was passed and new priority items that have been identified since the passing of the budget. All of the proposed items would be funded by 2021's budget surplus. General Fund — Revenue Budgetary Expenditure Increase/(Decrease) Dept./Fund Account Name Description Account Amount Park & Rec 101-452-4-446-10 Donations 17,876 Donation received to fund seasonal staff Library 101-455-4-334-09 Grants 2,500 Grant from Dollar General Association Total Increase / (Decrease) 20,376 General Fund - Expense Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Description Amount Non Departmental 101-405-5-429-00 Miscellaneous Expense - CO 296,059 Expenditures to mitigate and prevent COVID-19 Park & Rec 101-452-5-101-01 Temporary Pay 17,876 Donated Seasonal Staff Library 101-455-5-367-01 Grant Expenditures 3,000 ALA Grant Appropriations/Subsidies 101-495-5-856-12 Farmer's Market Subsidy 4500 Farmer's Market Subsidy City Attorney 101-412-5-422-08 Litigation Expense 201000 Additional litigation expense Human Resources 101-414-5-429-16 Employee Development 65,000 Promote employee professional growth and learning opportunities City Manager 101-405-5-856-99 Contingency Fund 100,000 Inflation contingency Police Department 101-421-5-428-03 Heat 2,564 Increase in Gas prices Fire Department 101-422-5-426-29 Propane 1,913 Increase in Gas prices Aquatics Center 101-449-5-428-03 Heat 1,676 Increase in Gas prices Recreation Department 101-451-5-428-03 Heat 3,397 Increase in Gas prices Larson Ice Arena 101-453-5-428-03 Heat 231292 Increase in Gas prices Library 101-455-5-428-02 Electric & Water 2,174 Increase in Gas prices Police Department 101-421-5-920-00 Furniture & Equipment 12,000 (3) Thermal cameras for patrol vehicles. Library 101-455-5-424-07 Programming Expense 17,500 Programing due to increase in County funding Streets 101-431-5-427-02 Registration & Training 9,000 (1-2) CDL Licenses for employees General Buildings 101-417-5-424-01 Equipment Rental 2,880 Water & Ice Makers (3) City Council 101-401-5-950-10 IT Capital less than $5000 5,000 iPad (7) for City Council Library 101-455-5-367-01 Grant Expenditures 2,500 Grant from Dollar General Association Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Description Amount City Manager 101-406-5-427-02 Registration & Training 10,000 LT Strategic Planning Police Department 101-421-5-426-30 SWAT Tactical Supplies 8,000 Additional supply of less lethal munitions and chemical munitions City Clerk 101-403-5-427-01 Travel & Lodging 3,170 Increase budget in order to accommodate 2 Clerk staff to attend education/training events. City Clerk 101-403-5-427-02 Registration &Training 846 Increase budget in order to accommodate 2 Clerk staff to attend education/training events. City Clerk 101-401-5-856-29 Special Initiatives 31500 Include Mayor's Events City Clerk 101-401-5-856-63 Volunteer Recognition (3,500) Include Mayor's Events Police Department 101-421-5-427-02 Registration & Training Additional Training focused on areas of leadership, de - 20,000 escalation, equity and anti -bias etc. This specialized training is costly. Police Department 101-421-5-427-01 Travel & Lodging 8,000 Human Resources 101-401-5-130-00 Workmans Compensation 5 Work Comp adjustment Human Resources 101-403-5-130-00 Workmans Compensation 2 Work Comp adjustment Human Resources 101-406-5-130-00 Workmans Compensation 51 Work Comp adjustment Human Resources 101-414-5-130-00 Workmans Compensation 30 Work Comp adjustment Human Resources 101-415-5-130-00 Workmans Compensation 54 Work Comp adjustment Human Resources 101-416-5-130-00 Workmans Compensation 15 Work Comp adjustment Human Resources 101-417-5-130-00 Workmans Compensation 480 Work Comp adjustment Human Resources 101-418-5-130-00 Workmans Compensation 1,459 Work Comp adjustment Human Resources 101-421-5-130-00 Workmans Compensation 4,258 Work Comp adjustment Human Resources 101-422-5-130-00 Workmans Compensation 1,361 Work Comp adjustment Human Resources 101-430-5-130-00 Workmans Compensation (400) Work Comp adjustment Human Resources 101-431-5-130-00 Workmans Compensation 3,238 Work Comp adjustment Human Resources 101-442-5-130-00 Workmans Compensation 98 Work Comp adjustment Human Resources 101-449-5-130-00 Workmans Compensation (724) Work Comp adjustment Human Resources 101-451-5-130-00 Workmans Compensation 800 Work Comp adjustment Human Resources 101-452-5-130-00 Workmans Compensation 817 Work Comp adjustment Human Resources 101-453-5-130-00 Workmans Compensation 302 Work Comp adjustment Human Resources 101-454-5-130-00 Workmans Compensation (1,053) Work Comp adjustment Human Resources 101-455-5-130-00 Workmans Compensation 134 Work Comp adjustment Human Resources 101-417-5-421-00 Insurance 33,543 Property and Liability Insurance adjustment Human Resources 101-418-5-421-00 Insurance 316 Property and Liability Insurance adjustment Human Resources 101-421-5-421-00 Insurance (4,656) Property and Liability Insurance adjustment Human Resources 101-422-5-421-00 Insurance (386) Property and Liability Insurance adjustment Human Resources 101-430-5-421-00 Insurance 492 Property and Liability Insurance adjustment Human Resources 101-431-5-421-00 Insurance 4,398 Property and Liability Insurance adjustment Human Resources 101-442-5-421-00 Insurance 9 Property and Liability Insurance adjustment Human Resources 101-449-5-421-00 Insurance 451 Property and Liability Insurance adjustment Human Resources 101-451-5-421-00 Insurance (599) Property and Liability Insurance adjustment Human Resources 101-452-5-421-00 Insurance 31576 Property and Liability Insurance adjustment Human Resources 101-453-5-421-00 Insurance 11331 Property and Liability Insurance adjustment Human Resources 101-454-5-421-00 Insurance 21077 Property and Liability Insurance adjustment Human Resources 101-455-5-421-00 Insurance 565 Property and Liability Insurance adjustment Human Resources 101-414-5-422-21 Recruiting Expense 44,000 Need additional funds due to open positions in the city Human Resources 101-414-5-422-03 Consulting & Engineering 33,250 Risk Management consultant and BKD hotline expense Human Resources 101-414-5-856-45 Employee Recognition 1,000 To fund the Employee Advisory Group funds for employee focused projects within the city. IT 101-416-5-856-97 Contingency IT 5,000 Build a Storage/Staging Area City Manager 101-406-5-423-01 Advertising & Marketing Printing of community street light banners project the 61000 project was not completed or quoted prior to the 2022 budget. Streets 101-431-5-101-01 Temporary Pay 15,600 Carryover funds from 2021 to account for a part time office help at 20 hours per week. Streets 101-431-5-425-03 Maintenance Trucks 2,500 Carryover funds to account for the addition of the Hybrid in the motor pool. 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W, LL) -a L _0 Ln +j Ln 4-J Ln 4-•+ LnQi a--1 L L1 s a a 4-0 � a a a a co o C) a a a Y Ln db -Jo cn LL — c c V LL — ci n v� 4-J L M 0 0 C C =3 fII E 1 1 I a. :3I :3 a cu co L1 a V U U U a. s a s a a a (3) V cn W, a s a a a a s C c c c c c c N N N to cn N �C C =3 � � E E E E E E L L. LL LL LL L1 L- LL a a a a a s a s a a a a s a a a a a a a a a a a a s Z Z Z Z Z Z w OC oC 1 N 1 r4 1 r4 1 N 1 N 1 N I 1 N I N 1 N f N I I NN L L L L i ;N..J L t Lam. L L I 1 }.. L co co co c0 m m m m (u co fQ m N a. a. a. a a a. a. a. a. a a a. a. W, Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Description Dept./Fund Account Account Name Amount Description Streets 101-431-5-425-05 Maintenance Buildings 5,000 Carryover funds to expand oil tank capacity because of CIP - Park & Rec 213-000-4-446-10 Donations 32,124 the increase in servicing Solid Waste equipment. Streets 101-431-5-426-12 Tires 12,000 Carryover funds to replace a set of loader tires that were 213-000-5-940-11 Vehicles and Equip Capital E 45,000 Street Motor grader CIP - Streets ordered in 2021 but not received. Vehicles and Equip Capital E 8,000 Pick up 4WD CIP - Streets 213-000-5-940-11 Training/Testing for a Commercial Driver's License is Forestry 101-454-5-427-02 Registration &Training 4,500 20,061 Trail Repair - DNP will be performed in 2022 Landfill 625-000-5-130-00 Workmans Compensation 512 Work Comp adjustment scheduled to increase 10x in 2022 Public Works 101-430-5-101-00 Regular Pay (2,500) Transferring funds to pay for Pictometry software Public Works 101-430-5-422-07 Contracted Services 2,500 Transferring funds to pay for Pictometry software Finance 101-415-5-101-01 Temporary Pay 8,160 Temp assistance for scanning and other clerical activities as we took work from Landfill Finance 101-415-5-101-01 Temporary Pay 6,000 Summery Intern Larson Ice Arena 101-453-5-920-00 Furniture & Equipment 11,000 Installation of video board donated by BISA Total Increase / (Decrease) 856,397 Capital Improvement Projects (CIP) Fund - Revenue Total Increase / (Decrease) 32,124 Capital Improvement Projects (CIP) Fund - Expense Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) CIP - Park & Rec Dept./Fund Park & Rec Improvements Account Name CIP - Park & Rec Description Vehicles and Equip Capital E Account CIP -Police Department Amount Police Dep Capital Exp CIP - Park & Rec 213-000-4-446-10 Donations 32,124 Donation received for Bobcat attachment Total Increase / (Decrease) 32,124 Capital Improvement Projects (CIP) Fund - Expense Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Description Amount CIP - Park & Rec 213-000-5-940-04 Park & Rec Improvements 50,000 LWCF Grant Match Funds (2022 Application) CIP - Park & Rec 213-000-5-940-11 Vehicles and Equip Capital E 32,124 Donation received for Bobcat attachment CIP -Police Department 213-000-5-940-07 Police Dep Capital Exp 25,000 PD equipment- Optics sighting systems for the budgeted replacement handguns CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital E 30,000 Street Pay loader CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital E 6,000 Crew Cab 4WD CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital E 45,000 Street Motor grader CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital E 8,000 Pick up 4WD CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital EY 30,000Sign Truck, Traffic Safety CIP - Park & Rec 213-000-5-940-05 Bike lane/trail Improve -eng 20,061 Trail Repair - DNP will be performed in 2022 Total Increase / (Decrease) 246,185 Special Revenue Funds Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Description Amount Human Resources 214-000-5-130-00 Workmans Compensation 176 Work Comp adjustment Library Donations Fund 227-000-5-899-99 Other Expenses 49,000 Larson Family Grant Human Resources 282-000-5-130-00 Workmans Compensation 67 Work Comp adjustment Human Resources 282-000-5-421-00 Insurance (8) Property and Liability Insurance adjustment Total Increase / (Decrease) 49,235 Enterprise Funds Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Description Amount Liquor Store 601-000-5-130-00 Workmans Compensation 117 Work Comp adjustment Airport 606-000-5-130-00 Workmans Compensation 409 Work Comp adjustment Airport 606-000-5-421-00 Insurance (4,085) Property and Liability Insurance adjustment Golf Course 607-000-5-130-00 Workmans Compensation 431 Work Comp adjustment Golf Course 607-000-5-421-00 Insurance 318 Property and Liability Insurance adjustment Golf Course 607-000-5-425-05 Maintenance Buildings 3,500 Clubhouse Repairs Golf Course 607-000-5-428-03 Heat 1,118 Increase in Gas prices Waste Collections 612-000-5-130-00 Workmans Compensation (940) Work Comp adjustment Waste Collections 612-000-5-421-00 Insurance (4,531) Property and Liability Insurance adjustment Landfill 625-000-5-130-00 Workmans Compensation 512 Work Comp adjustment Landfill 625-000-5-421-00 Insurance (530) Property and Liability Insurance adjustment R&T 630-000-5-421-00 Insurance 330 Property and Liability Insurance adjustment Total Increase / (Decrease) (3,351) Part 3 — will fund priority initiatives allocating the use of the city's reserves. General Fund Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Description Liquor Store Account Heat Amount Community Developmen 101-418-5-422-03 Consulting/Engineering 20,000 Assistance in the exploration of opportunities for Landfill Amount Maintenance Equipment Marketplace Development Subsidies 101-495-5-856-72 Social Service Agency Fundin 25,000 1 Increase funding for mental health agencies iv�cZ� iiivicus` j `v��i`uavj 4.Ci,iivv Special Revenue Funds Total Increase / (Decrease) 41,000 Enterprise Funds Dept./Fund Budgetary Expenditure Account Name Increase/(Decrease) Liquor Store Dept./Fund Heat Account Name Liquor Store Description Insurance Account Landfill Amount Maintenance Equipment Swiftel Center 224-000-5-422-07 Contracted Services 41,000 Market assessment for facility upgrade opportunity Total Increase / (Decrease) 41,000 Enterprise Funds Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Description Amount Liquor Store 601-000-5-428-03 Heat 1,000 Increase in Gas prices Liquor Store 601-000-5-421-00 Insurance 2,642 Property and Liability Insurance adjustment Landfill 625-000-5-425-04 Maintenance Equipment 74,000 Compactor Warranty and Service Package Landfill 625-000-5-425-09 Maintenance Grounds 98,000 Leachate Vault Total Increase / (Decrease) 175,641 All ordinances or parts of Ordinances in conflict herewith are hereby repealed. First Reading: February 22, 2022 Second Reading: March 8, 2022 Published: March 11, 2022 ATTEST: Bon-nie,F.6ster, City Clerk CIT F ROO II I S, SD Oepk¢ G. Niemeyer, Mayor