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2022_02_22 CC PKT
City Council City of Brookings Meeting Agenda - Final Brookings City Council Brookings City & County Government Center 520 3rd St., Suite 230 Brookings, SD 57006 Phone: (605) 692-6281 "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Council Chambers6:00 PMTuesday, February 22, 2022 The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. 6:00 PM REGULAR MEETING 1. Call to Order / Pledge of Allegiance. 2. Record of Council Attendance. 3. Action to approve the agenda. 4. Open Forum. At this time, any member of the public may request time on the agenda for an item not listed or to make a brief announcement or invitation. Items will be scheduled at the end of the meeting. Individuals are asked to state their name and address for the record. 5. Consent Agenda: Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Page 1 City of Brookings February 22, 2022City Council Meeting Agenda - Final Action on the February 8 and February 15, 2022 City Council minutes.ID 22-00765.A. 2/8/2022 Minutes 2/15/2022 Minutes Attachments: Action on appointments to the Board of Adjustment.ID 22-00905.B. Ordinance 22-006Attachments: Action to abate property taxes in the amount of $7,571.32 for Parcel #40330-00700-000-02, Sunchase LTD, c/o Mills Property Management, owner. Legal description: Southeast Corner of Block 7, Maylands First Addition. ID 22-00745.C. Abatement Application Location Map Attachments: Action to abate property taxes in the amount of $302.39 for Parcel #04000-11049-202-00, NE Hansen LLC, owner. Legal description: Northwest Quarter, except Tract 1, Hanson Addition, and except H-1 and H-2, Section 20-T110N-R49W. ID 22-00755.D. Abatement Application Location Map Attachments: Action to abate property taxes in the amount of $119.00 for Parcel #40487-00000-000-00, John H Mills, owner. Legal description: R’Surene Morgan Farm Addition. ID 22-00955.E. Abatement Application Location Map Attachments: Action to abate property taxes in the amount of $143.10 for Parcel #21276-10949-062-00, Access Holdings LLC, owner. Legal description: Block 1 of Mills 3rd Addition in the Northwest Quarter of Section 6-T109-R49. ID 22-00965.F. Abatement Application Location Map Attachments: Action to abate property taxes in the amount of $92.98 for Parcel #40960-10949-062-00, RCS Development Inc., owner. Legal description: Outlot 1 in the Northwest Quarter of Section 6-T109-R49. ID 22-00975.G. Abatement Application Location Map Attachments: Page 2 City of Brookings February 22, 2022City Council Meeting Agenda - Final Action to abate property taxes in the amount of $1.75 for Parcel #40970-10949-062-00, Western Estates MHP LLC, owner. Legal description: Northwest Quarter, except H-2, except MH Park & except R’Surene Morgan Farm Addition, except Block 1 of Mills 3rd Addition and except Outlot 1 of Section 6-T109-R49. ID 22-00985.H. Abatement Application Location Map Attachments: Action to abate property taxes in the amount of $3.92 for Parcel #40960-10950-011-00, PMVK Limited, owner. Legal description: Outlot 1 except the North 40 feet thereof in the Northeast Quarter of Section 1-T109-R50. ID 22-00995.I. Abatement Application Location Map Attachments: Action to add the City Council Retreat to the 2022 City Council Meeting Calendar. ID 22-00825.J. Action on Resolution 22-017, a Resolution in support of a Land & Water Conservation Fund Grant Application. RES 22-0175.K. Memo Resolution Site Plan Attachments: 6. Presentations/Reports: Proclamation: National Kidney Month - March 2022ID 22-00866.A. ProclamationAttachments: Introduction of new and/or promoted City of Brookings employees.ID 22-00216.B. 6.C. SDSU Student Association Report. 7. Contracts/Change Orders: Action on Resolution 22-016, a Resolution Authorizing Change Order No. 1 for Pavement Maintenance/Rehabilitation Project AIP #3-46-0005-34-2022; Fahrner Asphalt Sealers, LLC. RES 22-0167.A. Memo Resolution Attachments: Action: Motion to Approve, Request Public Comment, Roll Call Page 3 City of Brookings February 22, 2022City Council Meeting Agenda - Final Action on Resolution 22-015, a Resolution Awarding Bids on 2022-05SWR, Concrete Maintenance Project. RES 22-0157.B. Memo Resolution Attachments: Action: Motion to Approve, Request Public Comment, Roll Call Action on Resolution 22-018, a Resolution Awarding Bids on 2022-09STI, Freight On Board Quartzite Chip Material. RES 22-0187.C. Memo Resolution Attachments: Action: Motion to Approve, Request Public Comment, Roll Call 8. Ordinance First Readings: No vote is required on the first reading of an Ordinance. The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. Introduction and First Reading on Ordinance 22-008, an Ordinance Authorizing Supplemental Appropriation #2 to the 2022 Budget - Parts 1,2&3. Second Reading and Action: March 8, 2022. ORD 22-0088.A. Memo Ordinance Appendix A Attachments: Introduction and First Reading on Ordinance 22-009, an Ordinance to Change the Zoning within the City of Brookings, rezoning Lot 2 of Block 13 of Morningside Addition from Residence R-1B Single-Family District to Planned Development District. Public Hearing and Action: March 8, 2022. ORD 22-0098.B. Memo Ordinance Planning Commission Minutes Legal Notice - Planning Commission Initial Development Plan Application Area Map Zoning Map Future Land Use Map Attachments: Page 4 City of Brookings February 22, 2022City Council Meeting Agenda - Final Introduction and First Reading on Ordinance 22-010, an Ordinance to Change the Zoning within the City of Brookings, rezoning Outlot 1 excluding the North 40 feet and excluding H-1 in the North East Quarter Section 1-T109N-R50W in the City of Brookings, Brookings County, South Dakota from Agriculture A District to Business B-2 District; the North 325 feet of Lot 1 Richard Price First Addition from Residence R-3A Apartments/Mobile Homes/Manufactured Housing District to Business B-2 District; and the South 325 feet of the North 365 feet of the North East Quarter excluding Platted Areas in Section 1-T109N-R50W in the City of Brookings, Brookings County, from Residence R-3 Apartment District to Business B-2 District. Public Hearing and Action: March 8, 2022. ORD 22-0108.C. Memo Ordinance Planning Commission Minutes Legal Notice - Planning Commission Application Rezoning Exhibit Area Map Zoning Map Future Land Use Map B-2 Zoning Regulations Attachments: Introduction and First Reading on Ordinance 22-007, an Ordinance to Change the Zoning within the City of Brookings, rezoning Tract 1 Mendel Family Addition from Agricultural A District to Business B-3 Heavy District. Public Hearing and Action: March 8, 2022. ORD 22-0078.D. Memo Ordinance Planning Commission Minutes Legal Notice - Planning Commission Application Area Map Zoning Map Future Land Use Map B-3 Zoning Regulations Attachments: 9. Public Hearings and Second Readings: 10. Other Business: Page 5 City of Brookings February 22, 2022City Council Meeting Agenda - Final City of Brookings Progress Report.ID 22-009111. February Progress ReportAttachments: 12. City Council member introduction of topics for future discussion. Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 13. Adjourn. Brookings City Council: Oepke G.Niemeyer, Mayor; Nick Wendell, Deputy Mayor Council Members Wayne Avery, Patty Bacon, Leah Brink, Joey Collins, Holly Tilton Byrne, Brookings City Council Staff: Paul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk Public Comment is limited to a maximum of three minutes per person during the meeting. Individuals are asked to give their name and address for the record. Public Comment may be submitted prior to the meeting: 1) Email comments to the City Clerk (bfoster@cityofbrookings-sd.gov), 2) participate via Zoom, or 3) via eComment (https://cityofbrookings.legistar.com/Calendar.aspx ). Those who provide comments in any manner should understand their comments will become part of the official record and subject to review by all parties and the public. Meetings are broadcast live and recorded. Go to www.cityofbrookings-sd.gov for more information. Government Channel 9 Rebroadcast Schedule: Wednesday 1:00 pm / Thursday 7:00 pm / Friday 9:00 pm / Saturday 1:00 pm Upon request, accommodations for meetings will be provided for persons with disabilities. Please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605) 692-6281 at least three (3) business days in advance of the meeting. Page 6 City of Brookings City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0076,Version:1 Action on the February 8 and February 15, 2022 City Council minutes. Attachments: 02/08/2022 Minutes 02/15/2022 Minutes City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ Brookings City Council February 8, 2022 (unapproved) The Brookings City Council held a meeting on Tuesday, February 8, 2022 at 6:00 PM, at the Brookings City & County Government Center, Chambers, with the following City Council members present: Mayor Oepke Niemeyer, Council Members Leah Brink, Patty Bacon, Nick Wendell, Holly Tilton Byrne, Joey Collins, and Wayne Avery. City Attorney Steve Britzman, City Manager Paul Briseno, and City Clerk Bonnie Foster were also present. 6:00 PM REGULAR MEETING Agenda. A motion was made by Council Member Tilton Byrne, seconded by Council Member Brink, that the agenda be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Open Forum. Cole Sartell asked for clarification on public comments made for items listed on the agenda. Consent Agenda. A motion was made by Council Member Wendell, seconded by Council Member Brink, that the consent agenda be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. A. Action to approve the January 25, 2022 City Council Minutes. B. Action to abate property taxes in the amount of $2,087.48 for Parcel #40365- 00600-002-05, Edward R. Brockhoft, owner. Legal description: North 135 feet of Lot 2, Block 6, and a portion of Vacated Alley, Morehouse Addition. C. Action to abate property taxes in the amount of $2,191.15 for Parcel #40458- 00700-010-00, Thomas Lombard, owner. Legal description: Lot 10, Block 7, Pheasants Nest Addition. D. Action to abate property taxes in the amount of $358.32 for Parcel #40490- 00700-003-00, Shawn Storhaug, E. Et. Ux, owner. Legal description: Lots 3 and 3A, 7th Railroad Addition. E. Action to abate property taxes in the amount of $592.64 for Parcel #40504- 00300-010-00, Kathryn Clark, owner. Legal description: Lot 10, Block 3, Reserve Second Addition. F. Action to abate property taxes in the amount of $2,191.15 for Parcel #40256- 00300-006-00 Martin and Jennifer Wagner, owners. Legal description: Lot 6, Block 3, Hunters Ridge Second Addition. G. Action to abate property taxes in the amount of $1,048.97 for Parcel #40991- 40005-000-20 Madison Air Craft, LLC, owner. Legal description: Airport Hangar on Leased Site Lot U-1. H. Action to abate property taxes in the amount of $90.48 for Parcel #40999- 00009-065-00 Ryan Evans, owner. Legal description: Medary Village #65 (mobile home on leased site). I. Action to abate property taxes in the amount of $799.17 for Parcel #40517- 00400-003-00 George Faehnrich, Jr., owner. Legal description: Lot 3A of Replat of Block 4, Sale Barn Addition. J. Action to abate property taxes in the amount of $38.86 for Parcel #40970-11050- 354-05 Prairie Meadow Inc., owner. Legal description: Farmland in the Southeast Quarter, excluding the West 113 feet, excluding Outlot A, excluding McClemans Addition, and excluding the West 1,176 feet of the East 1,301 feet of the South 340 feet of Section 35-T110N-R50W. K. Action to abate property taxes in the amount of $167.87 for Parcel #40970- 11050-354-00 Prairie Meadow Inc., owner. Legal description: Farmland in the Northeast Quarter of the Southeast Quarter, excluding the South 300 feet thereof, and excluding McClemans Addition. L. Action to abate property taxes in the amount of $126.69 for Parcel #40338- 00100-000-00 Prairie Meadow Inc., owner. Legal description: Block 1, Block 5A, Block 12, and Lot 4B of McClemans Addition. M. Action to abate property taxes in the amount of $308.87 for Parcel #40487- 00000-000-00, John Mills, owner. Legal description: Lot H-1 and H-2, R-Surene Morgan Farm Addition (2015 and 2019 22nd Avenue South). N. Action on Resolution 22-014, a Resolution Designating Vote Center locations, and the Appointment of Election Superintendents and Judges for the April 12, 2022 Combined Municipal / School Board Election. Resolution 22-014 - Resolution Designating Vote Center Locations, and the Appointment of Election Superintendents and Judges for the April 12, 2022 Combined Municipal / School Board Election Whereas, a City of Brookings Municipal Election will be held on April 12, 2022 for one City Council Member seat (1-year term), one City Council Member seat (2-year term), and two City Council Member seats (3-year terms); and Whereas, as required by SDCL 9-13-16.1, the City Council must appoint Election Superintendents and Judges and set their rate of compensation; and Whereas, as required by SDCL 12-14-1, the City Council must designate the Vote Center locations; and Whereas, the following election workers are hereby appointed at the following rates of compensation: Superintendents $14.50 per hour; Judges $14.00 per hour; Election Training $25.00 flat fee; Resolution Board $20.00 per hour; On-Call and Alternates $50.00 flat fee; and Election Night Worker $50.00 flat fee. VOTE CENTER 1 – Brookings Activity Center, 320 5th Ave.: Superintendent Norma Linn, and Judges Diane Spencer, Mardell Colbeck, Gloria Miller, and Nancy Thompson. VOTE CENTER 2 – Bethel Baptist Church, 714 17th Ave. So.: Superintendent Sue Knutzen, and Judges Kathy Waddell, Deb Waltman, Julie Erickson, and Linda Thaden. VOTE CENTER 3 – Holy Life Tabernacle Church, 241 Mustang Pass: Superintendent Bobbe Bartley, and Judges Ellen Herrboldt, and Mary Kees. VOTE CENTER 4 – Aurora Little Hall, 101 Nicolett St.: Superintendent Ron Thaden, and Judges Linda Schamp and Kari Stevens. EARLY/ABSENTEE VOTE CENTER – City & County Government Center, 520 3rd St. – Superintendents Peggy Whalen and Diane Spencer. ABSENTEE VOTE CENTER PROCESSING – City & County Government Center, 520 3rd St., Room 300: Superintendent Larry Hult, and Judges Ken Ahartz and Sue Sackman. Alternate: Barb Meyer. RESOLUTION BOARD – Superintendents David Peterson and Larry Hult. Alternate: Ken Ahartz. ON-CALL WORKERS and ALTERNATES: Peggy Whalen, Barb Meyer, Cathy Enlow, and Dolores Canaday. ELECTION NIGHT WORKER – Terry Heidemann ($50.00 flat fee). O. Action on Resolution 22-012, a Resolution Adopting the Brookings Regional Airport Bid Protest Procedures. Resolution 22-012 - Resolution Adopting the Brookings Regional Airport Bid Protest Procedures Whereas, the Federal Aviation Administration (FAA) is requiring South Dakota Airports to adopt procedures to address protests filed by bidders for projects funded by the FAA; and Whereas, the City of Brookings has developed a Bid Protest Procedure to comply with the FAA Project Document requirements; and Whereas, this policy will help inform all parties involved in bidding airport projects involving competitive bidding, and establishes fair procedures to resolve differences among participants in the airport bidding process, further advancing transparency and good government. Now, Therefore, Be It Resolved that the Brookings Regional Airport Bid Protest Procedures are hereby adopted. Proclamation. Mayor Niemeyer presented a Proclamation recognizing February 11, 2022 as 211 Helpline Center Day. Heidi Gullickson, United Way Executive Director, and Brianna Doran accepted the Proclamation. Mayoral Proclamation Whereas, the 211 Helpline Center is making lives better by giving support, offering hope and creating connections statewide 24/7; and Whereas, the 211 Helpline Center serves thousands of people every year by connecting individuals to resources and support, providing child care referrals, managing a volunteer database, offering hope to individuals with thoughts of suicide and connecting families in need of critical resources; and Whereas, the helpline makes the social services ecosystem more efficient, by ensuring people in need are connected to crucial agencies; and Whereas, the process of getting 211 designated as a human and social services referral line was spearheaded by United Way many years ago; and Whereas, Brookings is encouraged to use the human and social services referral hotline by dialing 2-1-1 or visiting www.helplinecenter.org . Now, Therefore, Be It Resolved, that I, Oepke G. Niemeyer, Mayor of the City of Brookings, do hereby proclaim Friday, February 11, 2022 as 211 Helpline Center Day. SDSU Student Association Report. Anna Shane, Government Affairs Chair for the SDSU Students Association, provided an update on SDSU happenings to the City Council and public. 2022 Outside Agency Funding. A motion was made by Council Member Brink, seconded by Council Member Bacon, that the 2022 Outside Agency Funding recommendations, be approved. An amendment was made by Council Member Collins, seconded by Council Member Tilton Byrne, to fund the following 3 mental health programs at 50% of requested funding and to use City Council Financial Policy Project Reserve Funds for the funding source: Brookings Empowerment Project, Avera Behavioral Health, and Brookings Behavioral Health and Wellness. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. On the original motion, as amended, the motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Agency Name / Program 2020 Funding 2021 Funding 2022 Request 2/8/2022 Approved Brookings Area Transit Authority (BATA) $95,000 $115,000 $115,000 $105,000 Boys & Girls Club $75,000 $75,000 $75,000 $65,000 Crime Stoppers $2,000 $2,000 $2,000 $1,000 Brookings Behavioral Health & Wellness (BBHW) $20,000 $15,000 $50,000 $25,000 Habitat for Humanity $0 $21,000 $35,000 $19,000 Great After-School Place (GAP) $0 $0 $20,000 $4,000 Brookings County Youth Mentoring (BCYM) $6,000 $7,000 $8,000 $6,000 Domestic Abuse Shelter $0 $0 $25,000 $15,000 East Central Court Appointed Special Advocate Program (CASA) $0 $3,000 $5,000 $2,000 Helpline Center $0 $1,000 $1,000 $1,000 Brookings Empowerment Project (BEP) $2,500 $2,500 $4,000 $2,000 Avera Behavioral Health $0 $0 $30,000 $15,000 TOTALS $200,500 $241,500 $370,000 $ 260,000 Ordinance 22-002. A public hearing was held on Ordinance 22-002, an Ordinance amending Chapter 94, Zoning, pertaining to Section 94-125.7, Residence R-1D Single- Family for the Purposes of Adding Regulations for Single-Family, Small Lot, and Single- Family Zero Feet Side Yard - 2 Units, Small Lot as permitted Special Uses. A motion was made by Council Member Tilton Byrne, seconded by Council Member Bacon, that Ordinance 22-002 be approved. Public Comment: Dan McColley. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Ordinance 22-003. A public hearing was held on Ordinance 22-003, an Ordinance to rezone within the Joint Jurisdiction Area, Outlot C (3823 Main Avenue South) and Outlot D (portions of 3901 Main Avenue South) in the Northwest Quarter of the Southeast Quarter of Section 11, Township 109 North, Range 50 West, from Joint Jurisdiction Residence R-3A Multiple-Family and Mobile Home District to Joint Jurisdiction Business B-3 Heavy District. A motion was made by Council Member Collins, seconded by Council Member Tilton Byrne, that Ordinance 22-003 be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Ordinance 22-004. A public hearing was held on Ordinance 22-004, an Ordinance to Permit by Conditional Use an apartment building on Outlot E (130 9th Street) and the East 100 Feet of Outlot F in Parkdale Home Addition and the North 100 feet of Lots Six and Seven in Block Five of Oyloe’s Addition (124 9 th Street). A motion was made by Council Member Brink, seconded by Council Member Collins, that Ordinance 22-004 be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Ordinance 22-005. A public hearing was held on Ordinance 22-005, an Ordinance to Permit by Conditional Use an office building on Outlots B and S of Section 23, Township 110 North, Range 50 West. A motion was made by Council Member Tilton Byrne, seconded by Council Member Brink, that Ordinance 22 -005 be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Ordinance 22-006. A public hearing was held on Ordinance 22-006, an Ordinance amending Chapter 94, Zoning, and Chapter 66, Planning, pertaining to Sections 94-42 through 94-45 and Sections 66-13 through 66-16, authorizing the Planning Commission to act as the Board of Adjustment. A motion was made by Council Member Tilton Byrne, seconded by Council Member Wendell, that Ordinance 22-006 be approved. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Resolution 22-013. A motion was made by Council Member Tilton Byrne, seconded by Council Member Wendell, that Resolution 22-013, a Resolution Authorizing the Licensing of Shangri-La SD, LLC, dba Shangri-La Dispensary, as a Medical Cannabis Dispensary in the City of Brookings, be approved. Public Comment: Patty Dexter, TJ Cameron, and Kristopher Osterloh. The motion carried by the following vote: Yes: 7 - Niemeyer, Brink, Bacon, Wendell, Tilton Byrne, Collins, and Avery. Resolution 22-013 - A Resolution Authorizing the Licensing of Shangri-La SD, LLC, dba Shangri-La Dispensary, as a Medical Cannabis Dispensary in the City of Brookings Whereas, Shangri-La SD, LLC, dba Shangri-La Dispensary, submitted an Application and Application Fee for a Medical Cannabis Dispensary License to the City of Brookings; and Whereas, the City of Brookings has reviewed the Shangri-La SD, LLC, dba Shangri-La Dispensary, Medical Cannabis Dispensary License Application, and has determined that the Application satisfies the requirements of Ordinance 21 -028, an Ordinance Establishing Procedures for the Licensing of Medical Cannabis Establishments in the City. Now, Therefore, Be It Resolved as follows: 1) That a City of Brookings Medical Cannabis Dispensary License be issued to Shangri-La SD, LLC, dba Shangri-La Dispensary, subject to an inspection by the City of Brookings prior to Shangri-La SD, LLC, dba Shangri-La Dispensary, commencing operations; and 2) That an inspection of Shangri-La SD, LLC, dba Shangri-La Dispensary, facilities and review of their operational plans be completed by the City Manager or his authorized representative(s) following completion of their facility and prior to operation, with operation contingent upon satisfactory inspection results; and 3) That a City of Brookings Medical Cannabis Program Licensing Certification and a South Dakota Medical Cannabis Program Local Government Complianc e Certification be issued by the City Clerk; and 4) That the South Dakota Department of Health be furnished all documents pertaining to the Shangri-La SD, LLC, dba Shangri-La Dispensary, Application and City of Brookings Medical Cannabis Dispensary License. Executive Session. A motion was made by Council Member Tilton Byrne, seconded by Council Member Collins, to enter into Executive Session at 6:51 p.m., pursuant to SDCL 1-25-2.3, for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters, and SDCL 1-25-2.5 for purposes of discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. Present: City Council, City Attorney, City Manager, Assistant City Manager, and City Clerk. The motion carried by a unanimous vote. A motion was made by Council Member Bacon, seconded by Council Member Collins, to exit Executive Session at 7:04 p.m. The motion carried by a unanimous vote. Adjourn. A motion was made by Council Member Tilton Byrne, seconded by Council Member Brink, that the meeting be adjourned at 7:05 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS __________________________ ATTEST: Oepke G. Niemeyer, Mayor __________________________ Bonnie Foster, City Clerk Brookings City Council February 15, 2022 (unapproved) The Brookings City Council held a Study Session on Tuesday, February 15, 2022 at 5:30 PM, at the Brookings City & County Government Center Chambers with the following City Council members present: Mayor Oepke Niemeyer; City Council Members Leah Brink, Patty Bacon, Nick Wendell, Joey Collins, Wayne Avery, and Holly Tilton Byrne. City Attorney Steve Britzman, City Manager Paul Briseno, and City Clerk Bonnie Foster were also present. Agenda. A motion was made by Council Member Brink, seconded by Council Member Wendell, that the agenda be approved. The motion carried by the following vote: Yes: 5 - Niemeyer, Brink, Wendell, Bacon and Wendell and Collins. Absent: 1 -Tilton Byrne. (Council Member Tilton Byrne arrived at 5:31 p.m.) Workforce Housing Project. Mike Struck, Community Development Director, provided an update on the Workforce Housing Project to the City Council and members of the public. This project is located at 15 th Street South and 7th Avenue South. Clark Drew Construction is working with the South Dakota Housing Development Authority on funding opportunities to proceed with an application for funding assistance from the South Dakota Housing Opportunity Fund for this project. Brookings City & County Government Center Bioretention Area. Robin Buterbaugh, a member of the Brookings Sustainability Council, provided an overview of the installation of a bioretention basin located between the two parking lots south of the Brookings City & County Government Center to the City Council and members of the public. This project started in the summer of 2021 as a graduate design project, a collaborative effort between the City and the SDSU Landscape Architecture and Natural Resources Management Department. This project will help decrease stormwater runoff and highlight the benefits of native plants in stormwater management design. SDSU Economic Impact Report. Daniel Scholl, SDSU Vice-President for Division of Research and Economic Development, presented the findings of a study which focused on the economic contribution of public higher education to the City Council and members of the public. The report presented represented SDSU's impact on the state and Brookings County, and was commissioned by the South Dakota Board of Regents. Adjourn.A motion was made by Council Member Tilton Byrne, seconded by Council Member Wendell, that this meeting be adjourned at 6:47 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS __________________________ Oepke G. Niemeyer, Mayor ATTEST: __________________________ Bonnie Foster, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0090,Version:1 Action on appointments to the Board of Adjustment. Summary: Mayor Niemeyer has submitted the following appointment recommendations for City Council advice and consent: Board of Adjustment Number of positions:7 voting members; 2 alternates Term Length:5 years Residency Requirement:Required or reside within Joint Jurisdictional Area Purpose: The Board of Adjustment has the authority to act on variances or special exceptions to the zoning ordinance. Four of the five members must vote in the affirmative for a motion to pass. Appointment Recommendations 1.1st Alternate - Justin Borns (Vice-Chair) 2.2nd Alternate - Greg Fargen (Chair) 3.Gregg Jorgenson 4.Lee Ann Pierce 5.Roger Solum 6.Clark James Drew, III 7.Nick Schmeichel 8.Jacob Mills 9.Tanner Aiken With the passing of Ordinance 22-006, the Board of Adjustment members will be the appointed current Planning Commission members. The Board of Adjustment member terms will be consistent with the Planning Commission member terms. The Board of Adjustment will consist of 7 voting members and 2 alternates. The alternates are non- voting members, unless 1 or 2 of the Board of Adjustment members are absent. Staff is recommending the current Planning Commission Chair and Vice-Chair to serve as Alternates (1 st Alternate - Vice-Chair / 2nd Alternate - Chair). This board layout will allow the Chair / Vice-Chair to run the meeting and focus on the procedure without casting a vote. The Chair and Vice-Chair are selected annually from the members. Recommendation: Staff recommends approval. Attachments: Ordinance 22-006 City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0074,Version:1 Action to abate property taxes in the amount of $7,571.32 for Parcel #40330-00700-000-02, Sunchase LTD, c/o Mills Property Management, owner. Legal description: Southeast Corner of Block 7, Maylands First Addition. Summary: Sunchase LTD has applied to abate a portion of the property taxes in the amount of $7,571.32. Parcel #40330-00700-000-02. Property qualified for a reduced valuation under SDCL 10-6-157 LIHTC reduced income vocation. Brookings County Equalization Office correction Fiscal Impact: The property tax revenue will be reduced by $7,571.32. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 403300070000002 Sec/T wp/Rng -- Pr oper ty Address 131 SUNRISE RIDGE RD BROOKINGS A lter nate ID n/a Cla ss NADC A cr eage n/a O w ner Addr ess SUNC HASE LTD SEND TO:MILLS PROP ERTY MGMT 630 WESTERN AVE BRO OKINGS SD 57006 Distr ict 4001 Br ief T ax Descr iption MAYLANDS FIRST ADDN, 3.122 AC RES IN SE C O RNER O F BLK 7 (Note: Not to be used on leg a l documents) Date created: 2/8/2022 Last Data Uploa ded: 2/8/2022 8:09:24 AM 203 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0075,Version:1 Action to abate property taxes in the amount of $302.39 for Parcel #04000-11049-202-00, NE Hansen LLC, owner. Legal description: Northwest Quarter, except Tract 1, Hanson Addition, and except H-1 and H-2, Section 20-T110N-R49W. Summary: NE Hansen LLC has applied to abate a portion of the property taxes in the amount of $302.39. Parcel #04000-11049-202-00. The City of Brookings purchased 18.84 acres on 5/14/2021. Brookings County Equalization Office correction. Fiscal Impact: The property tax revenue will be reduced by $302.39. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 040001104920200 Sec/T wp/Rng 20-110-49 Pr oper ty Address 1501 US HWY 14 BYPASS BROOKINGS Alter nate ID n/a Class AGA Acr eage 114.06 Owner Addr ess NE HANSEN L LC 337 22ND AVE S BROOKINGS SD 57006 Distr ict 0401 Br ief T ax Descr iption NW 1/4 EXC TRAC T 1 HANSEN ADDN & EXC H-1 & H-2 SEC 20-110-49 114.06 AC (Note: Not to be used on leg a l documents) Date created: 2/8/2022 Last Data Uploa ded: 2/8/2022 8:09:24 AM 811 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0095,Version:1 Action to abate property taxes in the amount of $119.00 for Parcel #40487-00000-000-00, John H Mills, owner. Legal description: R’Surene Morgan Farm Addition. Summary: John H Mills has applied to abate a portion of the property taxes in the amount of $119.00. Parcel #40487-00000-000-00. The City of Brookings purchased 1.73 acres on 8/24/2021 for the 20th Street South Interchange Project. Brookings County Equalization Office correction. Fiscal Impact: The property tax revenue will be reduced by $119.00. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 404870000000000 Sec/T wp/Rng -- Pr oper ty Address 2015 22ND AVE S BROOKINGS Alter nate ID n/a Class NAD Acr eage n/a O w ner Addr ess MILL S, JOHN H ET UX 21730 464TH AVE VO LGA SD 57071 Distr ict 4001 Br ief T ax Descr iption R'SURENE MORGAN FARM ADDN EXC LOT H-1 & H-2 SEC 6-109-49 16.81 AC RES (Note: Not to be used on leg a l documents) Date created: 2/15/2022 Last Data Uploa ded: 2/15/2022 8:09:17 AM 502 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0096,Version:1 Action to abate property taxes in the amount of $143.10 for Parcel #21276-10949-062-00, Access Holdings LLC, owner. Legal description: Block 1 of Mills 3rd Addition in the Northwest Quarter of Section 6-T109-R49. Summary: Access Holdings LLC has applied to abate a portion of the property taxes in the amount of $143.10. Parcel #21276-10949-062-00. The City of Brookings purchased 10.26 acres on 10/1/2021 for the 20 th Street South Interchange Project. Brookings County Equalization Office correction. Fiscal Impact: The property tax revenue will be reduced by $143.10. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 212761094906200 Sec/T wp/Rng 6-109-49 Pr oper ty Address Alter nate ID n/a Class NAC C Acr eag e n/a O w ner Addr ess AC C ESS HOLDINGS LL C 1323 MAIN AVE S BRO O KINGS SD 57006 Distr ict 2101 Br ief T ax Descr iption MIL L S THIRD ADDN BL K 1 IN NW 1/4 SEC 6-109-49 13.06 AC RES (Note: Not to be used on leg a l documents) Date created: 2/15/2022 Last Data Uploa ded: 2/15/2022 8:09:17 AM 502 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0097,Version:1 Action to abate property taxes in the amount of $92.98 for Parcel #40960-10949-062-00, RCS Development Inc., owner. Legal description: Outlot 1 in the Northwest Quarter of Section 6-T109- R49. Summary: RCS Development Inc. has applied to abate a portion of the property taxes in the amount of $92.98. Parcel #40960-10949-062-00. The City of Brookings purchased 6.72 acres on 9/30/2021 for the 20 th Street South Interchange Project. Brookings County Equalization Office correction. Fiscal Impact: The property tax revenue will be reduced by $92.98. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 409601094906200 Sec/T wp/Rng 06-109-49 Pr oper ty Address Alter nate ID n/a Class NADC Acr eage n/a Ow ner Addr ess RC S DEVEL O P MENT INC 9302 25TH ST S FARGO ND 58104 Distr ict 4001 Br ief T ax Descr iption O UTLOT 1 IN THE NW 1/4 SEC 6-109-49 19.96 AC (Note: Not to be used on leg a l documents) Date created: 2/15/2022 Last Data Uploa ded: 2/15/2022 8:09:17 AM 502 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0098,Version:1 Action to abate property taxes in the amount of $1.75 for Parcel #40970-10949-062-00, Western Estates MHP LLC, owner. Legal description: Northwest Quarter, except H-2, except MH Park & except R’Surene Morgan Farm Addition, except Block 1 of Mills 3rd Addition and except Outlot 1 of Section 6-T109-R49. Summary: Western Estates MHP LLC, has applied to abate a portion of the property taxes in the amount of $1.75. Parcel #40970-10949-062-00. The City of Brookings purchased .05 acres on 8/3/2021 for the 20th Street South Interchange Project. Brookings County Equalization Office correction. Fiscal Impact: The property tax revenue will be reduced by $1.75. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 409701094906200 Sec/T wp/Rng 06-109-49 Pr oper ty Address Alter nate ID n/a Class NADC Acr eage n/a Owner Addr ess WESTERN ESTATES MHP L LC 4181 RO SE C RESC ENT WEST VANC OUVER BC V7V2N6 Distr ict 4001 Br ief T ax Descr iption FARMLAND, NW 1/4 EXC H-1 & H-2, EXC MH PARK & EXC R'SURENE & MORGAN FARM ADDN & EXC BLK 1 MILLS THIRD ADDITION EXC OUTLOT 1 IN SEC (Note: Not to be used on leg a l documents) Date created: 2/15/2022 Last Data Uploa ded: 2/15/2022 8:09:17 AM 1,005 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0099,Version:1 Action to abate property taxes in the amount of $3.92 for Parcel #40960-10950-011-00, PMVK Limited, owner. Legal description: Outlot 1 except the North 40 feet thereof in the Northeast Quarter of Section 1-T109-R50. Summary: PMVK Limited, has applied to abate a portion of the property taxes in the amount of $3.92. Parcel #40960-10950-011-00. The City of Brookings purchased .02 acres on 7/6/2021 for the 20th Street South Interchange Project. Brookings County Equalization Office correction. Fiscal Impact: The property tax revenue will be reduced by $3.92. Recommendation: County Assessor recommends approval. Attachments: Abatement Application Location Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ B rook ings County, SD Developed by Par cel ID 409601095001100 Sec/T wp/Rng 01-109-50 Pr oper ty Address 2008 22ND AVE S BROOKINGS Alter nate ID n/a Class NAD Acr eage n/a Owner Addr ess PMVK LIMITED 611 6TH ST BROOKINGS SD 57006 Distr ict 4001 Br ief T ax Descr iption O UTLOTS, OL. 1 EXC N 40'& EXC H-1 NE 1/4 1.55 AC (Note: Not to be used on leg a l documents) Date created: 2/15/2022 Last Data Uploa ded: 2/15/2022 8:09:17 AM 251 ft Overvi ew Legend Br ookings City Limits City L imits T ow nship Boundar y Sections Parcels City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0082,Version:1 Action to add the City Council Retreat to the 2022 City Council Meeting Calendar. Summary: This action will add the City Council Retreat, scheduled for March 31 - April 2, 2022, as a special meeting to the 2022 City Council Meeting Calendar. This provides public notice of the change to the City Council meeting calendar. Recommendation: Staff recommends approval. City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 22-017,Version:1 Action on Resolution 22-017, a Resolution in support of a Land & Water Conservation Fund Grant Application. Summary: This resolution provides the support required to complete a Land & Water Conservation Fund (LWCF) grant application. LWCF provides grant funding for outdoor recreation projects in South Dakota. The Parks, Recreation and Forestry Department desires to utilize Land & Water Conservation funds at the 50/50 grant match level to develop an 8 court Pickle Ball court complex in Hillcrest Park. The total project budget is anticipated to be $300,000. Funding for the project will come from the City of Brookings, LWCF funds, community partners/donors and other grant funds. The anticipated project completion date would be in 2023 if grant funding is approved. City grant match funding is identified in the 2022 Budget Transfer items. Recommendation: Staff recommends approval. Attachments: Memo Resolution Site Plan City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Dusty Rodiek, P&R Director Council Meeting: February 22, 2022 Subject: Resolution for Land & Water Conservation Fund Grant Application Presenter: Dusty Rodiek, Parks & Recreation Director Darren Hoff, Recreation Manager Summary: This resolution provides the support required to complete a Land & Water Conservation Fund grant application to develop an 8 Court Pickle Ball Court Complex in Hillcrest Park. The total project budget is anticipated to be $300,000. Funding for the project will come from the City of Brookings, LWCF, community partners/donors, and other grant funds. The anticipated project completion date would be in 2023 if grant funding is approved. City grant match funding is identified within the 2022 Budget Transfer. Background: The Land & Water Conservation Fund (LWCF) is a federal grant program administered through South Dakota Game, Fish, and Parks. LWCF provides grant funding for outdoor recreation projects in South Dakota. Historically Brookings has benefited from this funding source having received past grants for the acquisition and development of park areas. Past projects have included: Edgebrook Golf Course, Southbrook Softball Complex, Larson Park, Lions Park, Valley View Park, Southside Park, Nature Park, Camelot Park, and Sexauer Dog Park. Item Details: The Parks, Recreation, and Forestry Department desires to utilize Land & Water Conservation funds at the 50/50 grant match level to develop an 8-Court Pickle Ball Court Complex in Hillcrest Park. The total project budget is anticipated to be $300,000 and would be completed in 2023 if grant funding is approved. The selected site provides convenient access to all Hillcrest Park amenities and lies immediately south of the horseshoe court area. This project was a recommendation of the recently completed Park Master Plan and appears in the City of Brookings Capital Improvement Plan. Additionally, there is a strong user group that has consistently advocated for this project and is involved in its fundraising. Operational cost impacts would be minimal as court maintenance practices are currently being performed at the adjacent tennis court area. Also, the core user group has a vested interest in keeping the facility in good condition. The local Pickle Ball enthusiasts are currently a partner in this project and are involved in its local fundraising. Upon completion, they anticipate using the facility for local and regional events/tournaments. Legal Consideration: None. Strategic Plan Consideration: Fiscal Responsibility – The cost of this project will be funded through a combination of grant funding, community donations, and City match dollars. Safe, Inclusive, Connected Community – This project is consistent with the park amenity recommendations of the Parks Master Plan, Park Advisory Board and has strong user group support. Financial Consideration: Funding for the project will come from the City of Brookings, LWCF funds, community partners/donors, and other grant funds. City grant match funding of $50,000 is identified in the 2022 Budget Transfer items. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a Study Session 5. Discuss / take no action / table Staff recommends approval of the resolution as presented. Supporting Documentation: Memo Resolution Site Plan Resolution 22-017 Resolution in Support of Land and Water Conservation Fund Grant Application Whereas, the United States of America and the State of South Dakota have authorized the making of grants from the Land and Water Conservation Fund (LWCF) to public bodies to aid in financing the acquisition and/or construction of specific public outdoor recreation projects; Now, Therefore Be It Resolved: 1. that the Parks, Recreation and Forestry Director is hereby authorized to execute and file an application on behalf of the City of Brookings with the National Park Service, U.S. Department of the Interior, through the State of South Dakota, Department of Game, Fish and Parks, Division of Parks and Recreation, for an LWCF grant to aid in financing the Hillcrest Park Pickle Ball Court Project for the City of Brookings, South Dakota and its Environs; and 2. that the Parks, Recreation and Forestry Director, is hereby authorized and directed to furnish such information as the above mentioned federal and/or state agencies may reasonably request in connection with the application which is hereby authorized to be filed; and 3. that the City of Brookings and its funding partners shall provide a minimum of 50% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility; and 4. that the City of Brookings dedicates Hillcrest Park for park and outdoor recreation purposes in perpetuity. Passed and approved this 22nd day of February, 2022. CITY OF BROOKINGS, SD Oepke G. Niemeyer, Mayor ATTEST: Bonnie Foster, City Clerk Gates Fence Nets Sidewalk Pickleball Outline City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0086,Version:1 Proclamation: National Kidney Month - March 2022 Summary: Chris Arbach with National Kidney Foundation will be accepting the Proclamation. Attachments: Proclamation City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ MAYORAL PROCLAMATION CITY OF BROOKINGS, SOUTH DAKOTA WHEREAS, there are an estimated 37 million adults in the United States with kidney disease, and 1 in 3 adults in the U.S. are at risk; and WHEREAS, most people are unaware that the risk factors for kidney disease include diabetes, heart disease, smoking, high blood pressure, obesity and family history; and WHEREAS, people who are Native American, Asian American, Black or African American, Hispanic or Latino are at increased risk for developing kidney disease; and WHEREAS, the month of March is National Kidney Month and March 10, 2022, is World Kidney Day. NOW, THEREFORE, BE IT RESOLVED, that I, Oepke G. Niemeyer, Mayor of the City of Brookings, do hereby proclaim March 2022 as NATIONAL KIDNEY MONTH IN WITNESS WHEREOF, I have placed the Seal of the City of Brookings, State of South Dakota, this 22nd day of February 2022. Oepke G. Niemeyer, Mayor City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0021,Version:1 Introduction of new and/or promoted City of Brookings employees. The following City of Brookings employees will be introduced to the City Council and public: ·Rhett Larsen - promoted from Patrol Officer to Sergeant. He has been with the City of Brookings since 2017. ·Brian Schreur - new Patrol Officer. He has been with the City of Brookings since September 2021, coming from the Brookings County Sheriff’s Office. City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 22-016,Version:1 Action on Resolution 22-016, a Resolution Authorizing Change Order No. 1 for Pavement Maintenance/Rehabilitation Project AIP #3-46-0005-34-2022; Fahrner Asphalt Sealers, LLC. Summary: This Resolution will approve Change Order No. 1 to add additional Taxiway Markings for an increase of $12,826.39. Recommendation: Staff recommends approval. Attachments: Memo Resolution City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Matthew Sommerfeld, Airport Manager Council Meeting: February 22, 2022 Subject: Resolution 22-016: Change Order No. 1 for Pavement Maintenance/Rehabilitation Project, #3-46-0005-034-2021; Fahrner Asphalt Sealers, LLC Presenter: Charlie Richter, City Engineer Summary: This resolution will approve Change Order No. 1 for the Pavement Maintenance/ Rehabilitation Project to adjust bid quantities to as-constructed quantities for an increase of $12,826.00 for additional taxiway markings. Background: The Brookings Regional Airport budgeted for the Pavement Maintenance/Rehabilitation of Runway 12/30. Item Details: This change order will adjust plan quantities to current as-constructed quantities and the addition of taxiway markings on Taxiway A, Taxiway A4, Taxiway B2 and a portion of Taxiway B. The project summary is as follows: Original Contract Price: $174,882.66 Change from Previously Approved Change Order: $0.00 Contract Price Prior to this Change Order: $174,882.66 Increase of this Change Order: $12,826.39 Decrease of this Change Order: $0.00 New Contract Prior After this Change Order: $187,709.05 Legal Consideration: The FAA allows for a change order up to $25,000 for this size of contract. The change order proposed is within the change order limit allowed by statute. Strategic Plan Consideration: This change order will aid in the longevity of the runway 12/30 and taxiways at the Brookings Regional Airport, thereby protecting the City’s investment. Financial Consideration: The Change Order was added into the project, with the FAA reimbursing the Brookings Regional airport 100% of the project costs including the additional taxiway markings. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a study session 5. Discuss / take no action / table Staff recommends approval of the resolution as presented. Supporting Documentation: Resolution Resolution 22-016 Resolution Authorizing Change Order No. 1 for Pavement Maintenance/Rehabilitation Project, #3-46-0005-034-2021 Fahrner Asphalt Sealers, LLC Be It Resolved by the City Council that the following change order be allowed for Pavement Maintenance/Rehabilitation Project, 3-46-005-034-2021 Construction Change Order Number 1: Adjust plan quantities to as-constructed quantities for an increase of $12,826.39 to add additional Taxiway markings for a total increase in Contract Price of $187,709.05 Passed and approved this 22nd day of February, 2022. CITY OF BROOKINGS, SD ________________________________ Oepke G. Niemeyer, Mayor ATTEST: _________________________ Bonnie Foster, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 22-015,Version:2 Action on Resolution 22-015, a Resolution Awarding Bids on 2022-05SWR, Concrete Maintenance Project. Summary: This resolution will award the bids for the 2022-05SWR Concrete Maintenance Project. The City received five bids for the project. The low bid from Bowes Construction was in the amount of $612,262.45. The bid is approximately 13% lower than the engineer’s estimate of $701,749.50. Recommendation: Staff recommends approval. Attachments: Memo Resolution City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Charlie Richter, City Engineer Council Meeting: February 22, 2022 Subject: Bid Award: 2022-05 Concrete Maintenance Project Presenter: Charlie Richter, City Engineer Summary: This resolution will award the bids for the 2022-05SWR Concrete Maintenance Project. The City received five bids for the project. The low bid from Bowes Construction, Inc. was in the amount of $612,262.45. The bid is approximately 13% lower than the engineer’s estimate of $701,749.50. Background: This project is designed as an improvement to the pavement conditions and traffic signals at the intersection of 8th Street South and Main Avenue South. The project was designed by Civil Design, Inc., and will include installing a new video detection system to control the traffic light, as well as new pedestrian push buttons. The asphalt pavement in the intersection will be replaced with concrete to resolve the rutting issues that have occurred over the years. Item Details: A bid letting was held at 1:30 PM on February 15, 2022 at the City & County Government Center and the City received the following bids: Bidder Schedule A: Schedule B: Total: Bowes Construction $497,043.30 $115,219.15 $612,262.45 Timmons Construction $493,609.78 $133,633.70 $627,243.48 BX Civil & Construction, Inc. $517,738.00 $129,762.00 $647,500.00 Hulstein Excavating $553,778.32 $159,786.00 $713,564.32 T&R Contracting, Inc. $616,188.38 $122,550.00 $738,738.38 Staff reviewed the bid prices in comparison to bids received in previous years. The bids were very competitive and lower than the bids we received for this project in the spring of 2021. The decrease in price was likely due to bidding the project earlier in the year before Contractor’s schedules filled up. Brookings Municipal Utilities has included some Water Main work as part of the project (Schedule B) and has confirmed that it is within their budget as well. The total low bid from Bowes Construction for $612,262.45 was approximately 13% lower than the engineer’s estimate of $701,749.50. Legal Consideration: None. Strategic Plan Consideration: Sustainability: The street maintenance program furthers the accomplishment of City Council Strategic Initiative of Maintaining Facilities with a Sustainable Plan. The asphalt material that is removed from the street is ground up and recycled for granular surfacing or used in the hot asphalt on other projects. The concrete pavement will reduce the future maintenance on the intersection, saving staff and maintenance resources. Financial Consideration: The City will enter into a contract with Bowes Construction, Inc. for the low bid amount of $612,262.45. The project is within the budgeted amount. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a work session 5. Do nothing Staff recommends approval of the resolution as presented. Supporting Documentation: Resolution Resolution 22-015 Resolution Awarding Bids on Project 2022-05SWR Concrete Maintenance Project, 8th Street South & Main Avenue South Intersection Whereas, the City of Brookings opened bids for Project 2022-05SWR, Concrete Maintenance Project on Tuesday, February 15, 2021 at 1:30 pm at the Brookings City & County Government Center; and Whereas, the City of Brookings received the following bids for the 2022-05SWR Concrete Maintenance Project: Bowes Construction, Inc. - Schedule A: $497,043.30; Schedule B: $115,219.15; Total Bid: $612,262.45; Timmons Construction, Inc. - Schedule A: $493,609.78; Schedule B: $133,633.70; Total Bid: $627,243.48; BX Civil & Construction, Inc. - Schedule A: $517,738.00; Schedule B: $129,762.00; Total Bid: $647,500.00; Hulstein Excavating, Inc. - Schedule A: $553,778.65; Schedule B: $159,786.00; Total Bid: $713,564.65; T & R Contracting, Inc. - Schedule A: $616,188.38; Schedule B: $122,550.00; Total Bid: $738,738.38; Whereas, the low bid was approximately 13% lower than the Engineer’s Opinion. Now, Therefore, Be It Resolved that the total low bid of $612,262.45 for Bowes Construction, Inc., be accepted. Passed and approved this 22nd day of February, 2022. CITY OF BROOKINGS, SD ________________________________ Oepke G. Niemeyer, Mayor ATTEST: _________________________ Bonnie Foster, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:RES 22-018,Version:1 Action on Resolution 22-018, a Resolution Awarding Bids on 2022-09STI, Freight On Board Quartzite Chip Material. Summary: The City held a bid letting on Tuesday, February 15, 2022 for the 2022-09STI, Freight On Board Quartzite Chip Material. Spencer Quarries, Inc. submitted a bid of $37,600.00 which is approximately 43% lower than the Engineer’s Estimate of $66,080.00. This resolution will award bids for 2022-09STI, Freight On Board Quartzite Chip Material to Spencer Quarries, Inc. for the low bid of $37,600.00 Recommendation: Staff recommends approval. Attachments: Memo Resolution City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Charlie Richter, City Engineer Council Meeting: February 22, 2022 Subject: Bid Award: 2022-09STI, Freight on Board Quartzite Chip Material Presenter: Charlie Richter, City Engineer Summary: This resolution will approve awarding the 2022-09STI Freight on Board Quartzite Chip Material to Spencer Quarries, Inc., for the low bid of $37,600. Background: This bid will provide chip sealing materials for the annual chip seal project. This is the first year the City has needed to bid the material due to an increase in material prices which put the project over the bid limit. The Street Department will travel to Dell Rapids with City trucks to pick up the material and stockpile it near the Street Division Shop for the easy access during the project. A bid letting was held on Tuesday, February 15, 2022 and the City received the following bids: Spencer Quarry (Spencer, SD) $37,600.00 Concrete Materials (Sioux Falls, SD) $46,400.00 L.G. Everest (Brookings, SD) $91,360.00 The total low bid is approximately 43% lower than the engineer’s estimate of $66,080.00. Item Details: This project consists of quartzite chip material that street department staff picks up at the quarry and is used for cover aggregate in the annual chip seal project. The bid is an estimate of the tons of material that may be used by the City; however, the City may adjust how much material they pick up to stay within the budgeted amount. Legal Consideration: None. Strategic Plan Consideration: Sustainability – The chip seal program furthers the accomplishment of City Council Strategic Initiatives of Stormwater through improved water quality and Maintaining Facilities with a Sustainable Plan. The project will use quartzite rock, which is cleaner and less susceptible to breaking down and creating sediment that washes into our storm sewer system. Financial Consideration: The City will enter into a contract with Spencer Quarries, Inc., for the low bid of $37,600.00. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a work session 5. Discuss / take no action / table Staff recommends approval of the resolution as presented. Supporting Documentation: Resolution Resolution 22-018 Resolution Awarding Bids on Project 2022-09STI Freight on Board Quartzite Chip Material Whereas, the City of Brookings opened bids for Project 2022-09STI Freight On Board Quartzite Chip Material on Tuesday, February 15, 2022 at 1:30 pm at the Brookings City and County Government Center; and Whereas, the City of Brookings has received the following bids for the 2022-09STI Freight On Board Quartzite Chip Material: Spencer Quarry (Spencer, SD) $37,600.00; Concrete Materials (Sioux Falls, SD) $46,400.00; L.G. Everest (Brookings, SD) $91,360.00. Now, Therefore, Be It Resolved that the total low bid of $37,600.00 for Spencer Quarries, Inc., Spencer, SD be accepted. Passed and approved this 22nd day of February, 2022. CITY OF BROOKINGS, SD ________________________________ Oepke G. Niemeyer, Mayor ATTEST: _________________________ Bonnie Foster, City Clerk City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 22-008,Version:1 Introduction and First Reading on Ordinance 22-008, an Ordinance Authorizing Supplemental Appropriation #2 to the 2022 Budget - Parts 1,2&3. Second Reading and Action: March 8, 2022. Summary: City of Brookings staff continually monitors departmental budgets and brings amendments to the City Council as necessary to account for circumstances not anticipated in the originally adopted appropriation ordinance. This ensures compliance with state and local laws and maintains transparency regarding the City’s operational needs. This three-part budget amendment requests to carry over unused funds from the previous year, fund priority items not budgeted in 2022 and allocate the use of reserves for specific initiatives. Recommendation: Staff recommends approval. Attachments: Memo Ordinance Appendix A City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Erick Rangel, Chief Financial Officer Council Meeting: February 22, 2022 Subject: Ordinance 22-008: Authorizing Supplemental Appropriation #2 to the 2022 Budget – Parts 1,2&3 Presenter: Erick Rangel, Chief Financial Officer Summary: City of Brookings staff continually monitors departmental budgets and brings amendments to the City Council as necessary to account for circumstances not anticipated in the originally adopted appropriation ordinance. This ensures compliance with state and local laws and maintains transparency regarding the City’s operational needs. This three-part budget amendment requests to carry over unused funds from the previous year, fund priority items not budgeted in 2022 and allocate the use of reserves for specific initiatives. Background: Part 1 will carry forward unspent funds from 2021’s budget. These items were budgeted in 2021 but are expected to be completed in 2022. Part 2 will increase 2022’s funding for priority items which were not initially funded when the 2022 budget was passed and new priority items that have been identified since the passing of the budget. All of the proposed items would be funded by 2021’s budget surplus. Part 3 will fund priority initiatives allocating the use of the city’s reserves. Item Details: Part 1- Carry Forwards by fund: $9,075,318 General Fund Amount Operations - Project Work $ 138,079 Operations - Risk Management $ 122,772 Operations - Equipment/Supplies $ 22,600 Operations - Community Events $ 5,680 Operations - Marketing Initiatives $ 3,219 Total $ 292,350 Capital Improvement Projects (CIP) Fund Amount Operations - Project Work $ 978,369 Operations - Equipment/Supplies $ 755,000 Operations - Maintenance $ 528,939 Operations - Grant Match $ 125,000 Total $ 2,387,308 Other funds Category Amount Swiftel Center Operations - Equipment/Supplies $ 28,000 Storm Drainage Operations - Project Work $ 904,335 Airport Operations - Project Work $ 45,000 Solid Waste Collections Operations - Equipment/Supplies $ 290,652 Landfill Operations - Equipment/Supplies $ 975,000 Overpass Capital Project Capital - Project Work $ 4,152,673 Total $ 6,395,660 Part 2 – New initiatives funded by 2021’s surplus: $1,148,466 General Fund Amount Operations - COVID $ 296,059 Operations - Equipment/Supplies $ 108,016 Operations - Employee Development $ 104,380 Operations - Inflation $ 100,000 Operations - Risk Management $ 85,292 Operations - Recruiting and Hiring $ 44,000 Operations - Utilities $ 35,014 Operations - Labor $ 29,760 Private Donation/Grant $ 23,376 Operations - Legal $ 20,000 Operations - Marketing Initiatives $ 6,000 Subsidies $ 4,500 Total $ 856,397 Other funds Category Amount Capital Improvement Projects (CIP) Operations - Equipment/Supplies $ 144,000 Grant Matching $ 50,000 Private Donation/Grant $ 32,124 Operations - Project Work $ 20,061 Library Donations Private Donation/Grant $ 49,000 Airport Operations - Risk Management $ (3,676) Edgebrook Golf Course Maintenance $ 3,500 Operations - Utilities $ 1,118 Operations - Risk Management $ 749 Solid Waste Collections Operations - Risk Management $ (5,471) Landfill Operations - Risk Management $ (19) E911 Operations - Risk Management $ 176 Other funds Category Amount Liquor Store Operations - Risk Management $ 117 Storm Drainage Operations - Risk Management $ 59 R&T Center Operations - Risk Management $ 330 Total $ 292,069 Note: Risk Management initiatives are mainly composed of truing up the budgeted Work Comp and Property and Liability Insurance expense with the actual costs received after the budget was passed, this explains the negative numbers in some funds. Part 3 – Priority initiatives funded by the use of City reserves: $261,641 Fund Category Amount General Fund Subsidies $ 25,000 Economic Development $ 20,000 Liquor Store Operations - Risk Management $ 2,642 Operations - Utilities $ 1,000 Landfill Operations - Equipment/Supplies $ 172,000 BBB Operations - Feasibility Study $ 41,000 Total $ 261,641 Note: Please refer to Appendix A for individual details on each proposed Budget Amendment item Legal Consideration: State law (SDCL 9-21-7) and the City Charter (4.06(a)) permit supplemental appropriations provided there are sufficient funds and revenues available to pay the appropriation when it comes due. Strategic Plan Consideration: This Ordinance supports Fiscal Responsibility by ensuring the City obtains budget authority and transfers cash as necessary to meet appropriations. Financial Consideration: Part 1&2: The current estimated General Fund budget surplus excluding unused ARPA (American Rescue Plan) Grant funding is $1,322,142 (includes 6% contingency). After factoring in the total proposed budget funding increases, the estimated surplus is $509,235. After the City’s financial audit is concluded, the final surplus will be added to the City Council Priority Project Fund. The current estimated Capital Improvement Projects (CIP) Fund budget surplus is $2,680,428 (includes 25% contingency). After factoring in the total proposed budget funding increases, the estimated surplus is $79,059. After the City’s financial audit is concluded, the final surplus will be added to the CIP fund reserves. Other Fund’s incremental requests are able be funded with their respective 2021’s estimated surpluses Part 3: After factoring in all proposed reserves utilization, the City’s reserves level will be in compliance with the City’s Comprehensive Financial Management Policy. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a Study Session 5. Discuss / take no action / table Staff recommends approval of the resolution as presented. Supporting Documentation: Ordinance Appendix A Ordinance 22-008 An Ordinance Authorizing Supplemental Appropriation No. 2 to the 2022 Budget Be It ordained by the City of Brookings, South Dakota: Whereas State Law (SDCL 9-21-7) and the City Charter (4.06 (a)) permit supplemental appropriations provided there are sufficient funds and revenues available to pay the appropriation when it becomes due. Now, therefore, Be It Resolved by the City Council that the City Manager be authorized to make the following budget adjustments to the 2022 budget: Part 1 – will carry forward unspent funds from 2021’s budget. These items were budgeted in 2021 but are expected to be completed in 2022. General Fund Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Non-Departmental 101-405-5-121-11 Retirement Payout Expense 122,772 Unplanned Retirements Park & Rec 101-452-5-911-00 Building & Structures 15,000 Reseal Nature Center will be performed in 2022 Hillcrest Aquatic Center 101-449-5-911-00 Buildings & Structures 20,000 Pool Painting will be performed in 2022 Hillcrest Aquatic Center 101-449-5-911-00 Buildings & Structures 50,000 Cold Joint Reconstruction will be performed in 2022. Priority item IT 101-416-5-940-00 Other Capital-IT 6,600 To purchase a backup server for VEEAM solution to replace Quorum backup solution Recreation Department 101-451-5-920-00 Furniture & Equipment 5,879 The Arts Council elevator replacement project will be finished in 2022 Parks Department 101-452-5-911-00 Building & Structures 10,000 Items such as pic nic tables will be received in 2022 Human Resources 101-495-5-856-19 Human Rights Commission 3,680 Griffit Lecture moved to 2022 and other items being delivered in 2022 Human Resources 101-414-5-422-07 Software Services 20,000 RIS System implementation costs will occur in 2022 instead of 2021 City Clerk 101-401-5-856-29 Special Initiatives 2,000 Unused 2021 event and city clerk funds will help achieve the higher dollar amount for the event(s) in 2022. City Manager 101-406-5-423-01 Advertising & Marketing 3,219 The Brookings Photo Library Project has extended into 2022 to give a full year of photos through the seasons. Last year only a partial amount of the originally planned funding was used Finance 101-415-5-422-07 Contracting Services 6,000 Gravity Cash flow unit 5K one time fee and 1K additional annual fee Finance 101-415-5-422-07 Contracting Services 1,000 SB- Cloud Coding- one time 1st quarter troubleshooting for Cloud Implementation Finance 101-415-5-422-07 Contracting Services 26,200 Elhers - 10 Yr financial Plan Total Increase / (Decrease)292,350 Capital Improvement Projects (CIP) Fund *Transfer out transaction is not incremental as it is reflected in the Swiftel Center Fund’s budget request. This item is not included in the total budget request amount. Special Revenue Funds Capital Project Funds Enterprise Funds Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description CIP - Sinking Fund 213-000-5-911-00 Buildings 528,939 Sinking Fund CIP - Swiftel 213-000-7-899-03 Transfer out-Swiftel CIP*28,000 Scrubber was not delivered in 2021 CIP - Forestry 213-000-5-940-11 Vehicles and Equip Capital Exp 200,000 Forestry Zip Boom Truck was not delivered in 2021 CIP - Fire Department 213-000-5-940-08 Fire Dep Capital Exp 56,000 Breathing Air Compressor was not delivered in 2021 CIP - Park & Rec 213-000-5-940-04 Parks & Rec Improvements 50,000 2021 LWCF Match - Dog Park will be built in 2022 CIP - Park & Rec 213-000-5-940-04 Parks & Rec Improvements 40,000 2021 Southbrook Restroom Rehab will be finished in 2022 CIP - Park & Rec 213-000-5-940-05 Bike lane/trail Improve -eng 19,939 Trail Repair - DNP will be performed in 2022 CIP - Park & rec 213-000-5-940-05 Bike lane/trail Improve -eng 75,000 2021 Trail Grant Match CIP - Library 213-000-5-940-09 Library Dep Capital Exp 5,473 Exterior Doors will be completed in 2022 CIP - Library 213-000-5-940-09 Library Dep Capital Exp 178,210 Air Handlers will be replaced in 2022 CIP - Library 213-000-5-940-09 Library Dep Capital Exp 34,650 Interior Wallboard repair/patch will be completed in 2022 CIP - Park & Rec 213-000-5-940-10 Activity Center Capital Exp 20,000 Windows Door replacement in AC will be completed in 2022 Activity Center CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 200,000 Street Pay loader – Carryover CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 210,000 Tandem Axle Truck – Carryover CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 34,000 Crew Cab 4WD - Carryover CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 55,000 Side Dump Trailer - Carryover CIP - Streets & Sidewalks 213-000-5-960-00 Street & Sidewalk Improvements 352,425 Rebuilding of the intersection at 8th and Main was scheduled for 2021 but will performed in 22 CIP - Street Curb and Gutter 213-000-5-960-02 Street curb & gutter 307,575 Rebuilding of the intersection at 8th and Main was scheduled for 2021 , will be performed in 22 CIP - Park & Rec 213-000-5-940-04 Parks & Rec Improvements 20,097 Larson Ice Center RTU-2A project wasn’t completed in 2021, will be finalized in 2022 Total Increase / (Decrease)2,387,308 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Swiftel Center 224-000-5-940-01 Capital 28,000 Scrubber was not delivered in 2021 Storm Drainage 282-000-5-422-03 Consulting/Engineering 50,000 Master Drainage plan is a multi-year project and is ongoing necessitating $50,000 to be carried forward. This multi-year project is being amended to cover the balance from the work started in 2021. Storm Drainage 282-000-5-980-00 Storm Sewer Improvements 854,335 Drainage work at Wilson Ave, SDSU joint project with the City, 5th Avenue drainage project, Harvey Dunn storm sewer project and Remington/Cardinal neighborhood Total Increase / (Decrease)932,335 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Overpass Capital Project 528-000-5-422-03 Consulting/Engineering 223,824 Overpass Overpass Capital Project 528-000-5-940-00 Other Capital 3,928,849 Overpass Total Increase / (Decrease)4,152,673 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Landfill 625-000-5-930-00 Machinery & Auto Equipment 975,000 Compactor was not delivered in 2021. Expected to receive in April 22 Solid Waste Collection 612-000-5-930-00 Machinery & Auto Equipment 290,652 Collection truck was not delivered in 2021 Airport 606-000-5-970-00 Runway Improvements 45,000 Terminal roof (leaking). This project was not budgeted in 2021 although we had funds to cover the cost due to grants that the city obtained after the budget had been approved. Total Increase / (Decrease)1,310,652 Part 2 – will increase 2022’s funding for priority items which were not initially funded when the 2022 budget was passed and new priority items that have been identified since the passing of the budget. All of the proposed items would be funded by 2021’s budget surplus. General Fund – Revenue General Fund - Expense Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Park & Rec 101-452-4-446-10 Donations 17,876 Donation received to fund seasonal staff Library 101-455-4-334-09 Grants 2,500 Grant from Dollar General Association Total Increase / (Decrease)20,376 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Non Departmental 101-405-5-429-00 Miscellaneous Expense - COV19 296,059 Expenditures to mitigate and prevent COVID-19 Park & Rec 101-452-5-101-01 Temporary Pay 17,876 Donated Seasonal Staff Library 101-455-5-367-01 Grant Expenditures 3,000 ALA Grant Appropriations/Subsidies 101-495-5-856-12 Farmer's Market Subsidy 4,500 Farmer's Market Subsidy City Attorney 101-412-5-422-08 Litigation Expense 20,000 Additional litigation expense Human Resources 101-414-5-429-16 Employee Development 65,000 Promote employee professional growth and learning opportunities City Manager 101-405-5-856-99 Contingency Fund 100,000 Inflation contingency Police Department 101-421-5-428-03 Heat 2,564 Increase in Gas prices Fire Department 101-422-5-426-29 Propane 1,913 Increase in Gas prices Aquatics Center 101-449-5-428-03 Heat 1,676 Increase in Gas prices Recreation Department 101-451-5-428-03 Heat 3,397 Increase in Gas prices Larson Ice Arena 101-453-5-428-03 Heat 23,292 Increase in Gas prices Library 101-455-5-428-02 Electric & Water 2,174 Increase in Gas prices Police Department 101-421-5-920-00 Furniture & Equipment 12,000 (3) Thermal cameras for patrol vehicles. Library 101-455-5-424-07 Programming Expense 17,500 Programing due to increase in County funding Streets 101-431-5-427-02 Registration & Training 9,000 (1-2) CDL Licenses for employees General Buildings 101-417-5-424-01 Equipment Rental 2,880 Water & Ice Makers (3) City Council 101-401-5-950-10 IT Capital less than $5000 5,000 iPad (7) for City Council Library 101-455-5-367-01 Grant Expenditures 2,500 Grant from Dollar General Association Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description City Manager 101-406-5-427-02 Registration & Training 10,000 LT Strategic Planning Police Department 101-421-5-426-30 SWAT Tactical Supplies 8,000 Additional supply of less lethal munitions and chemical munitions City Clerk 101-403-5-427-01 Travel & Lodging 3,170 Increase budget in order to accommodate 2 Clerk staff to attend education/training events. City Clerk 101-403-5-427-02 Registration & Training 846 Increase budget in order to accommodate 2 Clerk staff to attend education/training events. City Clerk 101-401-5-856-29 Special Initiatives 3,500 Include Mayor's Events City Clerk 101-401-5-856-63 Volunteer Recognition (3,500) Include Mayor's Events Police Department 101-421-5-427-02 Registration & Training 20,000 Additional Training focused on areas of leadership, de- escalation, equity and anti-bias etc. This specialized training is costly. Police Department 101-421-5-427-01 Travel & Lodging 8,000 Human Resources 101-401-5-130-00 Workmans Compensation 5 Work Comp adjustment Human Resources 101-403-5-130-00 Workmans Compensation 2 Work Comp adjustment Human Resources 101-406-5-130-00 Workmans Compensation 51 Work Comp adjustment Human Resources 101-414-5-130-00 Workmans Compensation 30 Work Comp adjustment Human Resources 101-415-5-130-00 Workmans Compensation 54 Work Comp adjustment Human Resources 101-416-5-130-00 Workmans Compensation 15 Work Comp adjustment Human Resources 101-417-5-130-00 Workmans Compensation 480 Work Comp adjustment Human Resources 101-418-5-130-00 Workmans Compensation 1,459 Work Comp adjustment Human Resources 101-421-5-130-00 Workmans Compensation 4,258 Work Comp adjustment Human Resources 101-422-5-130-00 Workmans Compensation 1,361 Work Comp adjustment Human Resources 101-430-5-130-00 Workmans Compensation (400) Work Comp adjustment Human Resources 101-431-5-130-00 Workmans Compensation 3,238 Work Comp adjustment Human Resources 101-442-5-130-00 Workmans Compensation 98 Work Comp adjustment Human Resources 101-449-5-130-00 Workmans Compensation (724) Work Comp adjustment Human Resources 101-451-5-130-00 Workmans Compensation 800 Work Comp adjustment Human Resources 101-452-5-130-00 Workmans Compensation 817 Work Comp adjustment Human Resources 101-453-5-130-00 Workmans Compensation 302 Work Comp adjustment Human Resources 101-454-5-130-00 Workmans Compensation (1,053) Work Comp adjustment Human Resources 101-455-5-130-00 Workmans Compensation 134 Work Comp adjustment Human Resources 101-417-5-421-00 Insurance 33,543 Property and Liability Insurance adjustment Human Resources 101-418-5-421-00 Insurance 316 Property and Liability Insurance adjustment Human Resources 101-421-5-421-00 Insurance (4,656) Property and Liability Insurance adjustment Human Resources 101-422-5-421-00 Insurance (386) Property and Liability Insurance adjustment Human Resources 101-430-5-421-00 Insurance 492 Property and Liability Insurance adjustment Human Resources 101-431-5-421-00 Insurance 4,398 Property and Liability Insurance adjustment Human Resources 101-442-5-421-00 Insurance 9 Property and Liability Insurance adjustment Human Resources 101-449-5-421-00 Insurance 451 Property and Liability Insurance adjustment Human Resources 101-451-5-421-00 Insurance (599) Property and Liability Insurance adjustment Human Resources 101-452-5-421-00 Insurance 3,576 Property and Liability Insurance adjustment Human Resources 101-453-5-421-00 Insurance 1,331 Property and Liability Insurance adjustment Human Resources 101-454-5-421-00 Insurance 2,077 Property and Liability Insurance adjustment Human Resources 101-455-5-421-00 Insurance 565 Property and Liability Insurance adjustment Human Resources 101-414-5-422-21 Recruiting Expense 44,000 Need additional funds due to open positions in the city Human Resources 101-414-5-422-03 Consulting & Engineering 33,250 Risk Management consultant and BKD hotline expense Human Resources 101-414-5-856-45 Employee Recognition 1,000 To fund the Employee Advisory Group funds for employee focused projects within the city. IT 101-416-5-856-97 Contingency IT 5,000 Build a Storage/Staging Area City Manager 101-406-5-423-01 Advertising & Marketing 6,000 Printing of community street light banners project the project was not completed or quoted prior to the 2022 budget. Streets 101-431-5-101-01 Temporary Pay 15,600 Carryover funds from 2021 to account for a part time office help at 20 hours per week. Streets 101-431-5-425-03 Maintenance Trucks 2,500 Carryover funds to account for the addition of the Hybrid in the motor pool. Streets 101-431-5-426-03 General Supplies 10,000 Carryover funds to account for cutting edges that we didn’t receive before yearend and also account for increase in price because of steel costs. Capital Improvement Projects (CIP) Fund - Revenue Capital Improvement Projects (CIP) Fund - Expense Special Revenue Funds Enterprise Funds Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Streets 101-431-5-425-05 Maintenance Buildings 5,000 Carryover funds to expand oil tank capacity because of the increase in servicing Solid Waste equipment. Streets 101-431-5-426-12 Tires 12,000 Carryover funds to replace a set of loader tires that were ordered in 2021 but not received. Forestry 101-454-5-427-02 Registration & Training 4,500 Training/Testing for a Commercial Driver’s License is scheduled to increase 10x in 2022 Public Works 101-430-5-101-00 Regular Pay (2,500) Transferring funds to pay for Pictometry software Public Works 101-430-5-422-07 Contracted Services 2,500 Transferring funds to pay for Pictometry software Finance 101-415-5-101-01 Temporary Pay 8,160 Temp assistance for scanning and other clerical activities as we took work from Landfill Finance 101-415-5-101-01 Temporary Pay 6,000 Summery Intern Larson Ice Arena 101-453-5-920-00 Furniture & Equipment 11,000 Installati0n of video board donated by BISA Total Increase / (Decrease)856,397 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description CIP - Park & Rec 213-000-4-446-10 Donations 32,124 Donation received for Bobcat attachment Total Increase / (Decrease)32,124 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description CIP - Park & Rec 213-000-5-940-04 Park & Rec Improvements 50,000 LWCF Grant Match Funds (2022 Application) CIP - Park & Rec 213-000-5-940-11 Vehicles and Equip Capital Exp 32,124 Donation received for Bobcat attachment CIP - Police Department 213-000-5-940-07 Police Dep Capital Exp 25,000 PD equipment- Optics sighting systems for the budgeted replacement handguns CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 30,000 Street Pay loader CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 6,000 Crew Cab 4WD CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 45,000 Street Motor grader CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 8,000 Pick up 4WD CIP - Streets 213-000-5-940-11 Vehicles and Equip Capital Exp 30,000 Sign Truck, Traffic Safety CIP - Park & Rec 213-000-5-940-05 Bike lane/trail Improve -eng 20,061 Trail Repair - DNP will be performed in 2022 Total Increase / (Decrease)246,185 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Human Resources 214-000-5-130-00 Workmans Compensation 176 Work Comp adjustment Library Donations Fund 227-000-5-899-99 Other Expenses 49,000 Larson Family Grant Human Resources 282-000-5-130-00 Workmans Compensation 67 Work Comp adjustment Human Resources 282-000-5-421-00 Insurance (8) Property and Liability Insurance adjustment Total Increase / (Decrease)49,235 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Liquor Store 601-000-5-130-00 Workmans Compensation 117 Work Comp adjustment Airport 606-000-5-130-00 Workmans Compensation 409 Work Comp adjustment Airport 606-000-5-421-00 Insurance (4,085) Property and Liability Insurance adjustment Golf Course 607-000-5-130-00 Workmans Compensation 431 Work Comp adjustment Golf Course 607-000-5-421-00 Insurance 318 Property and Liability Insurance adjustment Golf Course 607-000-5-425-05 Maintenance Buildings 3,500 Clubhouse Repairs Golf Course 607-000-5-428-03 Heat 1,118 Increase in Gas prices Waste Collections 612-000-5-130-00 Workmans Compensation (940) Work Comp adjustment Waste Collections 612-000-5-421-00 Insurance (4,531) Property and Liability Insurance adjustment Landfill 625-000-5-130-00 Workmans Compensation 512 Work Comp adjustment Landfill 625-000-5-421-00 Insurance (530) Property and Liability Insurance adjustment R&T 630-000-5-421-00 Insurance 330 Property and Liability Insurance adjustment Total Increase / (Decrease)(3,351) Part 3 – will fund priority initiatives allocating the use of the city’s reserves. General Fund Special Revenue Funds Enterprise Funds All ordinances or parts of Ordinances in conflict herewith are hereby repealed. First Reading: February 22, 2022 Second Reading: March 8, 2022 Published: CITY OF BROOKINGS, SD Oepke G. Niemeyer, Mayor ATTEST: Bonnie Foster, City Clerk Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Community Development 101-418-5-422-03 Consulting/Engineering 20,000 Assistance in the exploration of opportunities for Marketplace Development Subsidies 101-495-5-856-72 Social Service Agency Funding 25,000 Increase funding for mental health agencies Total Increase / (Decrease)45,000 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Swiftel Center 224-000-5-422-07 Contracted Services 41,000 Market assessment for facility upgrade opportunity Total Increase / (Decrease)41,000 Dept./Fund Budgetary Expenditure Account Account Name Increase/(Decrease) Amount Description Liquor Store 601-000-5-428-03 Heat 1,000 Increase in Gas prices Liquor Store 601-000-5-421-00 Insurance 2,642 Property and Liability Insurance adjustment Landfill 625-000-5-425-04 Maintenance Equipment 74,000 Compactor Warranty and Service Package Landfill 625-000-5-425-09 Maintenance Grounds 98,000 Leachate Vault Total Increase / (Decrease)175,641 Appendix AAmendment Part Fund Department Amount Description/JustificationCategoryPart 1 ‐ Carry Forward General Fund Non‐Departmental 122,772 Unplanned Retirements Fund created in 2019 Operations ‐ Risk ManagementPart 1 ‐ Carry Forward General Fund Hillcrest Aquatic Center 50,000 Cold Joint Reconstruction will be performed in 2022. Priority item Operations ‐ Project WorkPart 1 ‐ Carry Forward General Fund Finance 26,200 Elhers ‐ 10 Yr financial Plan Operations ‐ Project WorkPart 1 ‐ Carry Forward General Fund Hillcrest Aquatic Center 20,000 Pool Painting will be performed in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward General Fund Human Resources 20,000 RIS System implementation costs will occur in 2022 instead of 2021 Operations ‐ Project WorkPart 1 ‐ Carry Forward General Fund Park & Rec 15,000 Reseal Nature Center will be performed in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward General Fund Parks Department 10,000 Items such as pic nic tables will be received in 2022Operations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward General Fund IT 6,600 To purchase a backup server for VEEAM solution to replace Quorum backup solutionOperations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward General Fund Finance 6,000 Gravity Cash flow unit 5K one time fee and 1K additional annual feeOperations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward General Fund Recreation Department 5,879 The Arts Council elevator replacement project will be finished in 2022Operations ‐ Project WorkPart 1 ‐ Carry Forward General Fund Human Resources 3,680 Griffit Lecture moved to 2022 and other items being delivered in 2022Operations ‐ Community EventsPart 1 ‐ Carry Forward General Fund City Manager 3,219 The Brookings Photo Library Project has extended into 2022 to give a full year of photos through the seasons. Last year only a partial amount of the originally planned funding was usedOperations ‐ Marketing InitiativesPart 1 ‐ Carry Forward General Fund City Clerk 2,000 Unused 2021 event and city clerk funds will help achieve the higher dollar amount for the event(s) in 2022. Operations ‐ Community EventsPart 1 ‐ Carry Forward General Fund Finance 1,000 SB‐ Cloud Coding‐ one time 1st quarter troubleshooting for Cloud ImplementationOperations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Sinking Fund 528,939 Buildings Maintenance Sinking Fund created in 2019 Operations ‐ MaintenancePart 1 ‐ Carry Forward CIP CIP ‐ Streets & Sidewalks 352,425 Rebuilding of the intersection at 8th and Main was scheduled for 2021 but will performed in 22Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Street Curb and Gutter 307,575 Rebuilding of the intersection at 8th and Main was scheduled for 2021 , will be performed in 22Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Streets 210,000 Tandem Axle Truck – CarryoverOperations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward CIP CIP ‐ Forestry 200,000 Forestry Zip Boom Truck was not delivered in 2021Operations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward CIP CIP ‐ Streets 200,000 Street Pay loader – CarryoverOperations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward CIP CIP ‐ Library 178,210 Air Handlers will be replaced in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Park & rec 75,000 2021 Trail Grant Match Operations ‐ Grant MatchPage 1 of 5 Appendix AAmendment Part Fund Department Amount Description/JustificationCategoryPart 1 ‐ Carry Forward CIP CIP ‐ Fire Department 56,000 Breathing Air Compressor was not delivered in 2021Operations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward CIP CIP ‐ Streets 55,000 Side Dump Trailer ‐ CarryoverOperations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward CIP CIP ‐ Park & Rec 50,000 2021 LWCF Match ‐ Dog Park will be built in 2022 Operations ‐ Grant MatchPart 1 ‐ Carry Forward CIP CIP ‐ Park & Rec 40,000 2021 Southbrook Restroom Rehab will be finished in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Library 34,650 Interior Wallboard repair/patch will be completed in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Streets 34,000 Crew Cab 4WD ‐ CarryoverOperations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward CIP CIP ‐ Park & Rec 20,097 Larson Ice Center RTU‐2A project wasn’t completed in 2021, will be finalized in 2022Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Park & Rec 20,000 Windows Door replacement in AC will be completed in 2022Activity CenterOperations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Park & Rec 19,939 Trail Repair ‐ DNP will be performed in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward CIP CIP ‐ Library 5,473 Exterior Doors will be completed in 2022 Operations ‐ Project WorkPart 1 ‐ Carry Forward Overpass Capital Project 3,928,849 Overpass Capital ‐ Project WorkPart 1 ‐ Carry Forward Landfill 975,000 Compactor was not delivered in 2021. Expected to receive in April 22Operations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward Storm Drainage 854,335 ‐Property owners along Wilson Ave are looking at paving the dirt road. Drainage work needs to be done with the paving of the street to accommodate runoff. $180,000 to be carried over for this work. ‐The SDSU joint project with the City was not completed in 2021. $100,000 to be carried forward for this work. ‐The 5th Avenue drainage project was not started in 2021. Plan to use with funds allocated in 2022 to design project. $50,000 ‐Master Drainage plan is still ongoing. The scope of work also increased including the need for infra‐red LIDAR necessitating $50,000 to be carried forward. ‐Harvey Dunn storm sewer project. This is a project that came up this past fall that needs to be done to address flooding issues on the street. $300,000 to be carried forward ‐ Remington/Cardinal neighborhood is scheduled for drainage work in 2022. The money allocated is insufficient to complete the work. $174,335 will to be carried forward for this work.Operations ‐ Project WorkPart 1 ‐ Carry Forward Solid Waste Collection 290,652 Collection truck was not delivered in 2021Operations ‐ Equipment/SuppliesPart 1 ‐ Carry Forward Overpass Capital Project 223,824 Overpass Capital ‐ Project WorkPage 2 of 5 Appendix AAmendment Part Fund Department Amount Description/JustificationCategoryPart 1 ‐ Carry Forward Storm Drainage50,000 Master Drainage plan is a multi‐year project and is ongoing necessitating $50,000 to be carried forward. This multi‐year project is being amended to cover the balance from the work started in 2021.Operations ‐ Project WorkPart 1 ‐ Carry Forward Airport45,000 Terminal roof (leaking). This project was not budgeted in 2021 although we had funds to cover the cost due to grants that the city obtained after the budget had been approved. Operations ‐ Project WorkPart 1 ‐ Carry Forward Swiftel Center28,000 Scrubber was not delivered in 2021Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Non Departmental296,059 Expenditures to mitigate and prevent COVID‐19Operations ‐ COVIDPart 2 ‐ New Items General Fund Larson Ice Arena11,000 Installation of video board donated by BISAOperations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund City Manager100,000 Inflation contingencyOperations ‐ InflationPart 2 ‐ New Items General Fund Human Resources65,000 Promote employee professional growth and learning opportunitiesOperations ‐ Employee DevelopmentPart 2 ‐ New Items General Fund Human Resources44,000 Need additional funds due to open positions in the cityOperations ‐ Recruiting and HiringPart 2 ‐ New Items General Fund Human Resources41,117 Property and Liability Insurance adjustmentOperations ‐ Risk ManagementPart 2 ‐ New Items General Fund Human Resources33,250 Risk Management consultant and BKD hotline expenseOperations ‐ Risk ManagementPart 2 ‐ New Items General Fund Police Department28,000 Additional Training focused on areas of leadership, de‐escalation, equity and anti‐bias etc. This specialized training is costly. Operations ‐ Employee DevelopmentPart 2 ‐ New Items General Fund Larson Ice Arena23,292 Increase in Gas pricesOperations ‐ UtilitiesPart 2 ‐ New Items General Fund City Attorney20,000 Additional litigation expenseOperations ‐ LegalPart 2 ‐ New Items General Fund Park & Rec17,876 Donated for Seasonal StaffPrivate Donation/GrantPart 2 ‐ New Items General Fund Library17,500 Programing due to increase in County fundingOperations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Streets15,600 Carryover funds from 2021 to account for a part time office help at 20 hours per week. Operations ‐ LaborPart 2 ‐ New Items General Fund Police Department12,000 (3)Thermal cameras for patrol vehicles.Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Streets12,000 Carryover funds to replace a set of loader tires that were ordered in 2021 but not received.Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Human Resources10,925 Work Comp adjustmentOperations ‐ Risk ManagementPart 2 ‐ New Items General Fund City Manager10,000 LT strategic PlanningOperations ‐ Employee DevelopmentPage 3 of 5 Appendix AAmendment Part Fund Department Amount Description/JustificationCategoryPart 2 ‐ New Items General Fund Streets 10,000 Carryover funds to account for cutting edges that we didn’t receive before yearend and also account for increase in price because of steel costs.Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Streets 9,000 (1‐2) CDL Licenses for employeesOperations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Finance 8,160 Temp assistance for scanning and other clerical activities as we took work from LandfillOperations ‐ LaborPart 2 ‐ New Items General Fund Police Department 8,000 Additional supply of less lethal munitions and chemical munitionsOperations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund City Manager 6,000 Printing of community street light banners project the project was not completed or quoted prior to the 2022 budget. Operations ‐ Marketing InitiativesPart 2 ‐ New Items General Fund Finance 6,000 Summer Intern Operations ‐ LaborPart 2 ‐ New Items General Fund City Council 5,000 iPad (7) for City CouncilOperations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund IT 5,000 Build a Storage/Staging Area Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Streets 5,000 Carryover funds to expand oil tank capacity because of the increase in servicing Solid Waste equipment.Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Appropriations/Subsidies 4,500 Farmer's Market Subsidy SubsidiesPart 2 ‐ New Items General Fund Forestry 4,500 Training/Testing for a Commercial Driver’s License is scheduled to increase 10x in 2022Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Recreation Department 3,397 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ New Items General Fund City Clerk 3,170 Increase budget in order to accommodate 2 Clerk staff to attend education/training events. Operations ‐ Employee DevelopmentPart 2 ‐ New Items General Fund Library 3,000 ALA Grant Private Donation/GrantPart 2 ‐ New Items General Fund General Buildings 2,880 Water & Ice Makers (3)Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Police Department 2,564 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ New Items General Fund Library 2,500 Grant from Dollar General Association Private Donation/GrantPart 2 ‐ New Items General Fund Streets 2,500 Carryover funds to account for the addition of the Hybrid in the motor pool.Operations ‐ Equipment/SuppliesPart 2 ‐ New Items General Fund Library 2,174 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ New Items General Fund Fire Department 1,913 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ New Items General Fund Aquatics Center 1,676 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ New Items General Fund Human Resources 1,000 To fund the Employee Advisory Group funds for employee focused projects within the city. Operations ‐ Employee DevelopmentPart 2 ‐ New Items General Fund City Clerk 846 Increase budget in order to accommodate 2 Clerk staff to attend education/training events. Operations ‐ Employee DevelopmentPage 4 of 5 Appendix AAmendment Part Fund Department Amount Description/JustificationCategoryPart 2 ‐ New Items CIP ‐ Park & Rec 50,000 LWCF Grant Match Funds (2022 Application) Grant MatchingPart 2 ‐ New Items CIP ‐ Park & Rec 32,124 Donation received for Bobcat attachment Private Donation/GrantPart 2 ‐ New Items Golf Course 3,500 Clubhouse Repairs MaintenancePart 2 ‐ New Items Library Donations Fund 49,000 Larson Family Grant Private Donation/GrantPart 2 ‐ New Items Golf Course 1,118 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ New Items CIP ‐ Police Department 25,000 PD equipment‐ Optics sighting systems for the budgeted replacement handguns Operations ‐ Equipment/SuppliesPart 2 ‐ New Items Other non GF Human Resources 772 Work Comp adjustment Operations ‐ Risk ManagementPart 2 ‐ New Items Other non GF Human Resources (8,507) Property and Liability Insurance adjustment Operations ‐ Risk ManagementPart 2 ‐ New Items CIP ‐ Streets 30,000 Street Pay loaderOperations ‐ Equipment/SuppliesPart 2 ‐ New Items CIP ‐ Streets 6,000 Crew Cab 4WDOperations ‐ Equipment/SuppliesPart 2 ‐ New Items CIP ‐ Streets 45,000 Street Motor graderOperations ‐ Equipment/SuppliesPart 2 ‐ New Items CIP ‐ Streets 8,000 Pick up 4WDOperations ‐ Equipment/SuppliesPart 2 ‐ New Items CIP ‐ Streets 30,000 Sign Truck, Traffic SafetyOperations ‐ Equipment/SuppliesPart 2 ‐ New Items CIP ‐ Park & Rec 20,061 Trail Repair ‐ DNP will be performed in 2022 Operations ‐ Project WorkPart 2 ‐ Reserve Funded Liquor Store 1,000 Increase in Gas prices Operations ‐ UtilitiesPart 2 ‐ Reserve Funded Liquor Store 2,642 Property and Liability Insurance adjustment Operations ‐ Risk ManagementPart 2 ‐ Reserve Funded General Fund Community Development 20,000 Assistance in the exploration of opportunities for Marketplace DevelopmentEconomic DevelopmentPart 2 ‐ Reserve Funded Landfill 74,000 Compactor Warranty and Service PackageOperations ‐ Equipment/SuppliesPart 2 ‐ Reserve Funded Landfill 98,000 Leachate VaultOperations ‐ Equipment/SuppliesPart 2 ‐ Reserve Funded Swiftel Center 41,000 Market assessment for facility upgrade opportunity Operations ‐ Feasibility StudyPart 2 ‐ Reserve Funded General Fund Subsidies 25,000 Increase funding for mental health agencies SubsidiesPage 5 of 5 City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 22-009,Version:1 Introduction and First Reading on Ordinance 22-009, an Ordinance to Change the Zoning within the City of Brookings, rezoning Lot 2 of Block 13 of Morningside Addition from Residence R-1B Single- Family District to Planned Development District. Public Hearing and Action: March 8, 2022. Summary: Abundant Life Church and Seth Skogen have submitted a request to rezone Lot 2 of Block 13 of Morningside Addition from Residence R-1B Single-Family District to a Planned Development District. Recommendation: The Development Review Team and staff recommend denial. The Planning Commission voted 9-0 to approve the initial development plan with an exception granted for a reduced bufferyard to the north and with the removal of “drinking establishments” from the permitted uses. Attachments: Memo Ordinance Planning Commission Minutes Legal Notice - Planning Commission Initial Development Plan Application Area Map Zoning Map Future Land Use Map City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Ryan Miller, City Planner City Council Meeting: February, 22 2022 Subject: Ordinance 22-009: Request to rezone Lot 2 of Block 13 of Morningside Addition from Residence R-1B Single-Family District to Planned Development District (PDD) Presenter: Mike Struck, Community Development Director Summary: Abundant Life Church and Seth Skogen have submitted a request to rezone Lot 2 of Block 13 of Morningside Addition from Residence R-1B Single-Family District to a Planned Development District (PDD). Background: Seth Skogen is proposing a potential commercial development on a parcel of land located along 22nd Avenue South near Yorkshire Drive. The land is currently zoned R- 1B which would not permit a commercial development. A Future Land Use Map change from Civic to Urban Medium Intensity was approved by the Planning Commission and City Council in 2021 with the anticipation of a rezoning request to follow. In October 2021, the Planning Commission held a public hearing for the rezoning of this property from R-1B to Business B-2 District. That item was tabled in order for the applicant to consider the feasibility of a Planned Development District at this loca tion. The applicant has since submitted all of the required information for an Initial Development Plan as required for a PDD. If approved, the rezoning to a PDD would take effect; however, the applicant would need to bring a Final Development Plan back to the Planning Commission for approval before building permits could be obtained. Item Details: The Initial Development Plan outlines the proposed commercial development which includes a three -suite, 4,540 square foot commercial building with a drive -through in the rear and a parking lot in the front, fronting 22 nd Avenue. An access drive from 22nd Avenue is proposed along the northern portion of the lot. A potential secondary access connecting to the Park East Professional Offices had been discussed but could not be agreed upon. Depending on the final square footage of the restaurant portion of the development, an updated site plan may be needed in order to account for the minimum required parking. Traffic circulation will also need to be considered with the absence of the secondary access. Required bufferyards for the development would include a minimum 15-foot buffer to the north and west from the parking lot with 5 trees and 10 shrubs per 100 lineal feet located within the bufferyard. A minimum 10-foot landscape area along 22nd Avenue, 5-foot landscape areas along the side lot lines (north and south), and 3-foot foundation plantings would also be required facing the right-of-way. According to th e site plan, an exception would be needed for a proposed 10-foot bufferyard to the north. This exception could be approved though the initial development plan process as o pposed to obtaining a variance. Developments within a PDD are exempt from the Commercial Corridor De sign Review Overlay District. If the project were designed to standards set in the Commercial Corridor Design Review Overlay District, the building would be built to the setback line and the required parking would have to be located no closer to the street than the closest point of the building among other requirements. Through the PDD process, the applicant can propose modifications to zoning regulations. The application is requesting a PDD with an underlying B -2 Zoning District. The proposed B-2 District was discussed at the October 2021 Planning Commission and concerns were raised regarding some of the potential uses allowed in the B -2 District. The applicant is proposing the following uses: - Drive-In Food Service - Grocery Supermarket - Funeral Home or Mortuary - Community Center - Retail or Service Store - Personal Service Store - Personal Health Service - Financial Institution - Office Building * The applicant dropped “Drinking Establishments” as a permitted use per Planning Commission recommendation. The proposed PDD has been reviewed by the Development Review Team and concerns were raised that would support a staff recommendation of denial. The original rezoning request to a B-2 District was concerning due to the intensity and incompatibility with established land use along 22nd Avenue. The 22nd Avenue Corridor between 6th Street and Orchard Drive consists mostly of residential, office, and medical service uses. The B-2 Zoning District would allow for a higher intensity of uses, such as food service and markets. Although 22nd Avenue is likely to handle the increased traffic demands from the small development, the location is a concern due to the proximity to Yorkshire Drive, which will create turning conflicts. The Initial Development Plan proposes a site which could be planned within a standard B-2 Zoning District with the exception of the reduced bufferyard to the north. Had the original B-2 rezone request been granted, the applicant would be required to obtain a variance for the reduced bufferyard and the applicant would be held to the standards from the Commercial Corridor Design Review Overlay District. Instead, the proposed development is exempt from the Commercial Corridor Overlay District and the initial development plan made no attempts to incorporate any of the design standards and guidelines found in the Commercial Corridor Overlay District. The application is essentially a commercial development in a B-2 District without the Commercial Corridor overlay standards, with a variance to bufferyard requirements , and with a slight modification to the permitted uses. Legal Consideration: None. Strategic Plan Consideration: Economic Growth – the rezoning would provide an opportunity for business growth. Financial Consideration: None. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a study session 5. Discuss / take no action / table The Development Review Team and staff recommend denial. The Planning Commission voted 9-0 recommending approval of the Planned Development District with the elimination of “drinking establishments” from the permitted uses and with an exception for a reduced bufferyard to the north. Supporting Documentation: Ordinance Planning Commission Minutes Legal Notice – Planning Commission Initial Development Plan Application Area Map Zoning Map Future Land Use Map Ordinance 22-009 An Ordinance to Change the Zoning Within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Lot 2 of Block 13 or Morningside Addition in the City of Brookings, Brookings County, from Residence R-1B Single-Family District to Planned Development District. In accordance with Section 94-7 of Article I of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to Articles III and IV, Chapter 94 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading: February 22, 2022 Second Reading and Adoption: March 8, 2022 Published: CITY OF BROOKINGS, SD ________________________ Oepke G. Niemeyer, Mayor ATTEST: _________________________ Bonnie Foster, City Clerk Planning Commission Brookings, South Dakota February 1, 2022 OFFICIAL MINUTES Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday, February 1, 2022, at 5:30 PM in the Council Chambers Room #310 of the City & County Government Center. Members present were Tanner Aiken, Justin Borns, James Drew, Gregg Jorgenson, Jacob Mills, Lee Ann Pierce, Nick Schmeichel, Roger Solum, and Fargen. Also present were Community Development Director Mike Struck, City Planner Ryan Miller, Seth Skogen, and Brian Leuders. Item #4a – Seth Skogen and Abundant Life Church submitted a petition to rezone Lot 2 of Block 13 of Morningside Addition, City of Brookings, from a Residence R-1B single-family district to a Planned Development District. (Pierce/Mills) Motion to remove item from the table. All present voted aye. MOTION CARRIED. (Pierce/Fargen) Motion to approve the rezone request to a Planned Development District. (Original motion was made at the December 6, 2021 Planning Commission Meeting.) (Mills/Solum) Amendment to the motion to remove “drinking establishment” as an allowed use. Borns, Pierce and Jorgenson voted no. All others voted aye. AMENDMENT CARRIED. Motion to approve rezone request as amended. All present voted aye. MOTION CARRIED. Planning Commission Brookings, South Dakota February 1, 2022 OFFICIAL SUMMARY Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday, February 1, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, Justin Borns, James Drew, Gregg Jorgenson, Jacob Mills, Lee Ann Pierce, Nick Schmeichel, Roger Solum, and Fargen. Also present were Community Development Director Mike Struck, City Planner Ryan Miller, Seth Skogen, and Brian Leuders – Brookings School District. Item #4a – The original request heard in November was to rezone from an R-1B to a B-2 District. The Commission tabled the item and encouraged the applicant to resubmit their request and site plans to rezone to a Planned Development District (PDD). The applicant’s initial development plan was heard by the Planning Commission in December and again tabled due to concern regarding the site plan. The applicant has modified the site plan and changes have been made to the landscape buffers to the north, south and west, all these will meet the requirements of the PDD. However, the buffer yard to the north will require a variance. This project is on 22nd Avenue which means that applicant would have to follow the requirements of the Commercial Corridor Overlay District (CCOD), but rezoning to a PDD would make them exempt from meeting the CCOD requirements. Pierce asked if the Commission could require the Commercial Corridor Design Review Standards be applied to a PDD. Miller explained that they can require or recommend changes to the site plan that would follow some of the CCOD standards. Skogen explained that the CCOD standards would require their building to be built at the street and this would not work for his plan. Parking would need to be behind the building in a CCOD. Mills asked if the parking at the rear of the building was a requirement or a guideline of the CCOD. Mills didn’t remember that the CCOD stated this as a requirement. Schmeichel wondered if the applicant had spoken with the neighbors to the south regarding a shared access. Miller explained that parking couldn’t be located any closer to the street than the primary building on the parcel, unless the applicant can demonstrate that there are no other options for the parking. Schmeichel wondered if the city would have traffic concerns knowing the shared drive is no longer an option. Miller explained that the access drive for this location would be moved to the north as far as it could be. There is a turning lane at this point that could cause an issue with traffic. Mills inquired if the applicant has some proposed tenants for his project and if they removed some B-2 uses, could this cause some issues. Skogen stated that he has been talking with potential tenants. Borns asked where the employees will be allowed to park. Skogen stated that he would need to work that out yet, he would consider talking to the church. Mills feels that the Commercial Corridor Overlay District is a demanding district and it seems like it would be hard to require all new buildings/developments to follow the standards of this district. Fargen likes the idea of trying to get this request to fit the Commercial Corridor Overlay District, however this district is challenging and since there are properties in the vicinity that don’t meet the CCOD, and have parking in the front, he doesn’t feel that the Commission should hold the applicant to these standards. Schmeichel is concerned with the traffic because of the turning lane. And he is concerned that there could be a traffic issue and an issue of traffic backing up into the parking lot if they cannot turn onto 22nd Avenue. If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN that Seth Skogen and Abundant Life have submitted a petition to rezone the following described real estate in the City of Brookings and Brookings County, South Dakota: Lot 2 of Block 13 of Morningside Addition, An Addition to the City of Brookings, Brookings County, South Dakota, from a Residence R-1B single-family district to a Planned Development District. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Monday, December 6, 2021 in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard on this matter. Dated this 26th day of November 2021. ____________________________ Ryan Miller City Planner N 3'8'23'24'-11 5/16"15'24' 12' 9' 9'19'27'-7 3/16"19'3'5' 17'-8" 10' UTILITY EASEMENT 10' UTILITY EASEMENT7' UTILITY EASEMENT7' UTILITY EASEMENT 800 SQ-FT UNIT2400 SQ-FT UNIT 1340 SQ-FT UNIT MENU 6' TALL PRIVACY FENCE THIS PROPERTY LINE DUMPSTER www.hamlinbc.comLOT 2 OF BLOCK 13 OF MORNINGSIDE ADDITION THE MACKENZIE BUILDING INITIAL DEVELOPMENT PLAN ZONING: PDD WITH UNDERLYING B-2 DISTRICT SETBACKS: 10' ALONG 22ND' AVE HEIGHT: 18' PROPOSED USES: DRIVE-IN FOOD SERVICE RETAIL OR SERVICE STORE PERSONAL SERVICE STORE PERSONAL HEALTH SERVICE FINANCIAL INSTITUTION OFFICE BUILDING GROCERY SUPERMARKET FUNERAL HOME OR MORTUARY COMMUNITY CENTER PROPOSED SITE LAYOUTSHEET #: SCALE: DATE:PAGE TITLE:2/11/2022 1/8"=1'-0" 1/1 DRAWN BY: CWBUILDING PLANS FOR:THE MACKENZIE BUILDINGBROOKINGS, SD, 57006 LN | 605-785-3381EXTERIOR ELEVATIONS ARE AN ARTISTIC INTERPRETATION OF OVERALL DESIGN. THEY ARE NOT MEANT TO BE AN EXACT RENDITION OF THE PROJECT. SOME ITEMS MAY NOT BE STANDARD AND/OR REPRESENT THE FINISHED PROJECT. EXACT SITE GRADING MAY DIFFER © HAMLIN BUILDING CENTER ALL RIGHTS RESERVED, DUPLICATION AND DISTRIBUTION OF THIS PLAN WITHOUT WRITTEN PERMISSION IS PROHIBITED HAMLIN BUILDING CENTER 45002 SD HWY 28 LAKE NORDEN , SD 57248BKG | 605-692-3381HAMLIN BUILDING CENTER, INC. HAS NOARCHITECTURAL OR ENGINEERINGDEGREE OR LICENSE. HAMLIN BUILDINGCENTER, INC. HAS PROVIDED A DRAFTINGSERVICE TO THE OWNER AND/ORCONTRACTOR PER THEIR SPECIFICATIONS.ALL DIMENSIONS AND ENGINEERING ARETHE RESPONSIBILITY OF THE OWNER AND/OR CONTRACTOR.SETH SKOGEN 22n d Aven ue R ez on e 50 ft 22n d Ave R ezo ne 154 ft Master Map master map of GIS DATA Brookings County Roads FLU_RDG Business Park Civic Downtown Industrial Mobile Homes Open Space Open Wetland Parks Public Facilities Res HD Res LD Res MD Strategy Area Urban High Urban Low 300ft City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 22-010,Version:1 Introduction and First Reading on Ordinance 22-010, an Ordinance to Change the Zoning within the City of Brookings, rezoning Outlot 1 excluding the North 40 feet and excluding H-1 in the North East Quarter Section 1-T109N-R50W in the City of Brookings, Brookings County, South Dakota from Agriculture A District to Business B-2 District; the North 325 feet of Lot 1 Richard Price First Addition from Residence R-3A Apartments/Mobile Homes/Manufactured Housing District to Business B-2 District; and the South 325 feet of the North 365 feet of the North East Quarter excluding Platted Areas in Section 1-T109N-R50W in the City of Brookings, Brookings County, from Residence R-3 Apartment District to Business B-2 District. Public Hearing and Action: March 8, 2022. Summary: PMVK Limited has submitted a request to rezone approximately 7.6 acres of land near the intersection of 22nd Avenue South and 20th Street South from Agricultural A District, Residence R-3A Apartments/Mobile Homes/Manufactured Housing District and Residence R-3 Apartment District to Business B-2 District. Recommendation: The Planning Commission voted 9-0 recommending approval of the rezoning request on February 1, 2022. The Development Review Team and staff recommend approval. Attachments: Memo Ordinance Planning Commission Minutes Legal Notice - Planning Commission Application Rezoning Exhibit Area Map Zoning Map Future Land Use Map B-2 Zoning Regulations City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Ryan Miller, City Planner City Council Meeting: February 22, 2022 Subject: Ordinance 22-010: Request to rezone approximately 7.6 acres of land from Agricultural A District, Residence R-3A Apartments/Mobile Homes/Manufactured Housing District and Residence R-3 Apartment District to Business B-2 District. Presenter: Mike Struck, Community Development Director Summary: PMVK Limited has submitted a request to rezone approximately 7.6 acres of land near the intersection of 22nd Avenue South and 20th Street South from Agricultural A District, Residence R-3A Apartments/Mobile Homes/Manufactured Housing District and Residence R-3 Apartment District to Business B-2 District. Background: The property is located near the southwest corner of 22nd Avenue South and 20th Street South. A Comprehensive Plan Amendment was approved in 2021 reclassifying the western portion of this property as Urban Medium Intensity from the previous Medium Density Residential Future Land Use designation. The eastern portion of the property was designated as Urban Medium Intensity by the 2040 Comprehensive Plan . Item Details: The rezoning request covers three legally described pieces of land. The first, Outlot 1 excluding the North 40 feet and excluding lot H-1, is located at the Southwest corner of 22nd Avenue South and 20th Street South. This 1.55-acre property is currently zoned Agricultural A District and the land is vacant after recent clearing for anticipated future redevelopment. To the west is a piece of land described as the North 325 feet of Richard Price First Addition. This piece of land located along 20th Street South is approximately 1.77 acres and includes a portion of the Hillside Mobile Home Park. A few mobile homes located within the portion of property being rezoned would become nonconforming uses. To the west again is a piece of land described as the South 325 feet of the North 365 feet of the Northeast quarter excluding platted areas. This property includes approximately 4.25 acres of land located along 20 th Street South on either side of Ace Avenue. This portion of the rezone area is currently undeveloped. Multifamily housing is currently being developed to the south of this area along Ace Avenue. The Arbor Hill Addition development is located to the west. Adjacent properties west are zoned B-2 and R-3. Properties to the north are zoned R-3 and Ag. Property to the east is zoned B-3. Properties to the south are zoned R-3 and R-3A. The Future Land Use Map designates the property as Urban Medium Intensity and would support a rezoning to B-2. The area is located along 20th Street South near the future interchange with Interstate 29. Future commercial development is expected in this area and a similar rezoning request was approved just to the west in Arbor Hill Addition where a 1.03-acre parcel was rezoned from R-3 to B-2. The present rezoning request would zone the remaining land between Arbor Hill Addition and 20th Street South to B-2. The B-2 District is intended to provide a moderate variety of retail and personal services. This district will include commercial uses whose retail operation and outdoor display of retail merchandise will be compatible with residential neighborhoods. Legal Consideration: None. Strategic Plan Consideration: Economic Growth – this rezoning would provide an opportunity for business growth. Financial Consideration: None. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a study session 5. Discuss / take no action / table The Development Review Team and staff recommend approval. The Planning Commission voted 9-0 recommending approval of the rezone. Supporting Documentation: Ordinance Planning Commission Minutes Legal Notice – Planning Commission Application Rezoning Exhibit Area Map Zoning Map Future Land Use Map B-2 Zoning Regulations Ordinance 22-010 An Ordinance to Change the Zoning Within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Outlot One (1) Excluding the North Forty Feet (N 40') and Excluding Lot H-1 in the Northeast Quarter (NE ¼) in Section One (1) Township One-hundred Nine North (109 N) Range Fifty West (50 W ) in the City of Brookings, Brookings County, South Dakota from Agriculture A district to Business B-2 district; The North Three-hundred twenty-five Feet (N 325’) of Lot One (1) Richard Price 1st Addition from Residence R-3A apartments/mobile homes/manufactured housing district to Business B-2 district; And the South Three-hundred twenty-five feet (S 325') of the North Three-hundred sixty-five feet (N 365') of the Northeast Quarter (NE ¼) Excluding Platted Areas in Section One (1) Township One-hundred Nine North (109 N) Range Fifty West (50 W ) in the City of Brookings, Brookings County, from a Residence R-3 apartment district to a Business B-2 district. In accordance with Section 94-7 of Article I of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to Articles III and IV, Chapter 94 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading: February 22, 2022 Second Reading and Adoption: March 8, 2022 Published: CITY OF BROOKINGS, SD ________________________ ATTEST: Oepke G. Niemeyer, Mayor _________________________ Bonnie Foster, City Clerk Planning Commission Brookings, South Dakota February 1, 2022 OFFICIAL MINUTES Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday, February 1, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, Justin Borns, James Drew, Gregg Jorgenson, Jacob Mills, Lee Ann Pierce, Nick Schmeichel, Roger Solum, and Fargen. Also present were Community Development Director Mike Struck, City Planner Ryan Miller, Seth Skogen, and Brian Leuders – Brookings School District. Item #4c – PMVK Limited submitted a petition to rezone Outlot 1 except the N40’ and except H-1 in the NE ¼ Section 1-T109N-R50W; The N325’ of Lot 1 of Richard Price 1st Addition; and The S325’ of N365’ of the NE1/4 except platted areas in Section 1-T109N-R50W in the City of Brookings from an Agriculture A District, Residence R-1A single-family district, and Residence R-3 apartment district to a Business B-2 District. (Jorgenson/Borns) Motion to approve the rezone request. All present voted aye. MOTION CARRIED. Planning Commission Brookings, South Dakota February 1, 2022 OFFICIAL SUMMARY Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday, February 1, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, Justin Borns, James Drew, Gregg Jorgenson, Jacob Mills, Lee Ann Pierce, Nick Schmeichel, Roger Solum, and Fargen. Also present were Community Development Director Mike Struck, City Planner Ryan Miller, Seth Skogen, and Brian Leuders – Brookings School District. Item #4c – This is a request to rezone property along 22nd Avenue South and 20th Street South. An amendment to the comprehensive plan was approved in 2021 to reclassify this area as Urban Medium Intensity. This rezone is portions of 3 different lots that currently have 3 different zoning districts applied. If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN that PMVK Limited has submitted a petition to rezone the following described real estate in the City of Brookings and Brookings County, South Dakota: Outlot 1 Exc. N 40' and Exc H-1 in the NE 1/4 Sec 1-T109N-R50W; The N 325’ of Lot 1 Richard Price 1st Addition; And the S 325' of N 365' of NE 1/4 Exc. Platted Areas Sec 1-T109N-R50W in the City of Brookings, Brookings County, South Dakota, from an Agriculture A district, Residence R-1A single-family district, and Residence R-3 apartment district to a Business B-2 district. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, February 1, 2022 in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard on this matter. Dated this 21st day of January 2022. ____________________________ Ryan Miller City Planner 23O.L. 120TH STREET SRICHARD PR ICE1ST ADD IT ION LOT 1S325' N365'NE1/4 SEC 1-T109N-R50WN325'LOT 1SECTION LINE22ND AVENUE S SECTION LINE ACE AVENUE 40' ROW 40'ROW60'ROWSOUTHLANDADDITION 4C4B4ABLOCK 2SHEET No. :PROJECT / SHEET TITLE :DATE:JOB No.:www.bannerassociates.com Toll Free: 1.855.323.6342 F:\23119-00\Design Phase\CADD\Sheet File\Rezoning Exhibit.dwg;12/27/2021 8:06 AM ENG / ARCH:DESIGNER:TECHNICIAN:REZONING EXHIBIT BROOKINGS, SOUTH DAKOTAJBBJBBJLUDEC 202123119-001 OF 10 75 150 FTREZONING EXHIBITOUTLOT 1 EXC. N40' AND EXC. H-1 IN THE NE1/4 OF SEC 1-T1090N-R50W;N325' OF LOT 1 RICHARD PRICE 1ST ADDITION; AND S325' OF N365' OFNE1/4 EXC. PLATTED AREAS OF SEC 1-T1090N-R50W,IN THE CITY OF BROOKINGS, BROOKINGS COUNTY, SOUTH DAKOTA PMVK Limited R ezon e 595 ft PMVK Limited R ezon e 149 ft Moriarty DrDoralDr17thAv eS2 2 nd S t S FranklinAveW i nder mereWay472ndAve22ndAve2 0 t h S t S PinehurstDr16thAveSBluegillAve2 4 t h S t S 2 3 rd S t SGrandArborAve 29 W e s te r n E s t a t e R d WesternEstS2 1 4 t h S t Edgebrook Gol f Course Res MD Res MDRes MD Res MD Res MD Res LD Mobile Homes Urban Medium Urban Medium Urban High Open Wetland Parks Parks Res MD Urban Medium Future Land Use Map Esri, NASA, NGA, USGS, FEMA, Esri Community Maps Contributors, South FLU_RDG Mobile Homes Open Space Open Wetland Parks Res LD Res MD Urban High Urban Medium Water 1/21/2022 0 0.1 0.20.05 mi 0 0.2 0.40.1 km 1:11,116 (a) (b) (c) (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (d) (1) a. b. (2) a. b. (3) a. b. (4) a. b. (5) a. b. c. d. Sec. 94-132. - Business B-2 district. Intent. This district is intended to provide a moderate variety of retail and personal services. This district will include commercial uses whose retail operation and outdoor display of retail merchandise will be compatible with residential neighborhoods. No unscreened outdoor storage is permitted. Scope of section regulations. The regulations set forth in this section or set forth elsewhere in this title, when referred to in this section, are the district regulations of the Business B-2 district. Permitted uses. Permitted uses in the B-2 district are as follows: All permitted uses in the B-1 central district. Grocery supermarket. Drive-in food service. Funeral home or mortuary. Gas dispensing station. Automobile sales. Community center. Roadside stand. Drinking establishment. Telecommunications tower. Permitted special uses. A building or premises in the B-2 district may be used for the following purposes in conformance with the conditions prescribed in this subsection: Car wash. The entire operation shall be within an enclosed structure. Drainage shall be contained on the site. Day care facility. A four-foot high transparent fence shall be constructed between the play area and the street. An off-street pick-up and drop-off area shall be provided. Mixed business/residential use. Provisions of article II of this chapter shall govern all residential uses. A site plan showing off-street parking for each use shall be submitted. Citizen's drop-off for recyclables. Containers or bins shall be provided for all waste material. No container shall be located within 100 feet of a residential district. Brewpub. The area used for brewing, including bottling and kegging, shall not exceed 25 percent of the total floor area of a combined restaurant and drinking establishment and 50 percent of the total floor area of a drinking establishment without restaurant services. A malt beverage manufacturer's license must be obtained per state law. An alcohol beverage license must be obtained per city ordinance. The brewery shall not produce more than 1,500 barrels of beer and ale per year. A barrel contains 31 gallons. (6) (7) a. (8) a. b. (e) (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (f) (g) (h) (i) (j) Governmental administration and services, such as offices, firehouse, police and like uses; however, this section be interpreted to permit such uses as warehousing, storage of vehicles, heavy equipment or supplies. Public library or museum. One of the frontages of the premises shall abut upon an arterial or collector street. Indoor recreation facility. The use must be contained within a building. All equipment and materials shall be stored inside the building. Conditional uses. Conditional uses in the B-2 district are as follows: Wholesale trade. Automobile service station. Repair garage. Freight handling. Domestic abuse shelter. Apartment. Small animal clinic. Church. Outdoor sales. Broadcast tower. Density, area, yard and height regulations. The density, area, yard and height regulations in the B-2 district are as follows: Density Sq. Ft. Min. Lot Area Sq. Ft. Min. Lot Width Min. Front Yard Min. Side Yard Min. Rear Yard Max. Height Commercial uses 15,000 100 feet 25 feet 5 feet*20 feet*45 feet Other allowable uses 15,000 100 feet 25 feet 7 feet**20 feet 45 feet *Refer to section 94-399.1 bufferyards. **The side yard will be required to be increased to ten feet if the building is three or more stories in height. Accessory uses. Accessory uses and building permitted in the B-2 district are buildings and uses customarily incidental to any of the permitted uses in the B-2 district. Parking regulations. Parking, loading and stacking within the B-2 district shall be in conformance with the regulations set forth in division 4 of article VI of this chapter. Sign regulations. Signs within the B-2 district shall be in conformance with the regulations set forth in division 5 of article VI of this chapter. Other regulations. Development within the B-2 district shall be in conformance with the regulations set forth in article II of this chapter. (Ord. No. 21-03, 8-26-2003; Ord. No. 24-03, § I, 8-26-2003; Ord. No. 09-10, 2-23-2010; Ord. No. 18-014 , § II, 10-9-2018; Ord. No. 19-008 , § 1, 6-11-2019; Ord. No. 20-014 , § 3, 8-11-2020) City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ORD 22-007,Version:1 Introduction and First Reading on Ordinance 22-007, an Ordinance to Change the Zoning within the City of Brookings, rezoning Tract 1 Mendel Family Addition from Agricultural A District to Business B- 3 Heavy District. Public Hearing and Action: March 8, 2022. Summary: The Brookings School District has submitted a request to rezone Tract 1 Mendel Family Addition from Agricultural A District to Business B-3 Heavy District. Recommendation: The Development Review Team and staff recommend approval. The Planning Commission voted 9- 0 recommending approval of the rezoning request. Attachments: Memo Ordinance Planning Commission Minutes Legal Notice - Planning Commission Application Area Map Zoning Map Future Land Use Map B-3 Zoning Regulations City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ City Council Agenda Memo From: Ryan Miller, City Planner City Council Meeting: February 22, 2022 Subject: Ordinance 22-007: Request to rezone Tract 1 Mendel Family Addition from Agricultural A District to Business B-3 Heavy District. Presenter: Mike Struck, Community Development Director Summary: The Brookings School District has submitted a request to rezone Tract 1 Mendel Family Addition from Agricultural A District to Business B-3 Heavy District. Background: The property is located along 22nd Avenue South just north of the Southbrook Softball Complex. A comprehensive plan amendment for this area was approved in 2021 reclassifying the area as Urban Medium Intensity from the previous Medium Density Residential Future Land Use designation. The applicant is seeking the rezone for a future transportation, bus storage and maintenance facility to potentially be shared by the Brookings School District and Brookings Area Transit Authority. Item Details: Tract 1 is an undeveloped 8.5-acre piece of land. The property has access to and 320 feet of frontage along 22nd Avenue South. A multi-use trail runs along the southern property line with the Southbrook Softball Complex beyond the trail to the south. Undeveloped farmland and future development of the Bluegill Addition are located to the north and west of the property. Adjacent properties to the north, west, and south are zoned Agricultural A District. Property to the east, across 22nd Avenue South, is zoned Residence R-3A Apartments/Mobile Homes/Manufactured Housing District. B-3 Zoning Districts exist approximately one-half mile to the south, near the intersection of 22nd Avenue South and 32nd Street South, and one-quarter mile to the north near the intersection of 22nd Avenue South and 20th Street South. The Future Land Use Map designates the property as Urban Medium Intensity and would support a rezoning to B-3. The B-3 District permits a public transportation facility by right. Chapter 94 – Zoning defines a public transportation facility as “a place where the transfer of people between modes of transportation takes place or where a centralized dispatch of public transit vehicles occurs. This use may include facilities for the minor servicing of vehicles.” The proposed facility would also include some office space, which would be permitted by right in the B -3 District. Legal Consideration: None. Strategic Plan Consideration: Economic Growth – the rezoning would support facility improvements for the Brookin gs Area Transit Authority and Brookings School District. Financial Consideration: None. Options and Recommendation: The City Council has the following options: 1. Approve as presented 2. Amend 3. Deny 4. Move the item to a study session 5. Discuss / take no action / table The Development Review Team and staff recommend approval. The Planning Commission voted 9-0 recommending approval of the rezone. Supporting Documentation: Ordinance Planning Commission Minutes Legal Notice – Planning Commission Application Area Map Zoning Map Future Land Use Map B-3 Zoning Regulations Ordinance 22-007 An Ordinance to Change the Zoning Within the City of Brookings Be It Ordained by the City of Brookings, South Dakota: Section 1. That the real estate situated in the City of Brookings, County of Brookings, State of South Dakota, described as follows, to-wit: Tract One (1) of the Mendel Family Addition in the City of Brookings, Brookings County, from Agriculture A District to Business B-3 Heavy District. In accordance with Section 94-7 of Article I of the Code of Ordinances of Brookings, South Dakota, as said districts are more fully set forth and described in Articles III and IV, Chapter 94 of the City of Brookings, South Dakota. Section 2. The permitted use of the property heretofore described be and the same is hereby altered and changed in accordance herewith pursuant to Articles III and IV, Chapter 94 of the City of Brookings, South Dakota. Section 3. All sections and ordinances in conflict herewith are hereby repealed. First Reading: February 22, 2022 Second Reading and Adoption: March 8, 2022 Published: CITY OF BROOKINGS, SD ________________________ Oepke G. Niemeyer, Mayor ATTEST: _________________________ Bonnie Foster, City Clerk Planning Commission Brookings, South Dakota February 1, 2022 OFFICIAL MINUTES Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday, February 1, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, Justin Borns, James Drew, Gregg Jorgenson, Jacob Mills, Lee Ann Pierce, Nick Schmeichel, Roger Solum, and Fargen. Also present were Community Development Director Mike Struck, City Planner Ryan Miller, Seth Skogen, and Brian Leuders – Brookings School District. Item #4b - Brookings School District submitted a petition to rezone Tract 1 of Mendel Family Addition from Agriculture A District to a Business B-3 Heavy District. (Solum/Aiken) Motion to approve the rezone request. All present voted aye. MOTION CARRIED. Planning Commission Brookings, South Dakota February 1, 2022 OFFICIAL SUMMARY Chairperson Greg Fargen called the meeting of the City Planning Commission to order on Tuesday, February 1, 2022, at 5:30 PM in the Council Chambers Room #310 on the third floor of the City & County Government Center. Members present were Tanner Aiken, Justin Borns, James Drew, Gregg Jorgenson, Jacob Mills, Lee Ann Pierce, Nick Schmeichel, Roger Solum, and Fargen. Also present were Community Development Director Mike Struck, City Planner Ryan Miller, Seth Skogen, and Brian Leuders – Brookings School District. Item #4b – This a rezone request along 22nd Ave at 26th Street South. A Comprehensive Master Plan amendment was approved in 2021, reclassifying the area to Urban Medium Intensity. The applicant is seeking the rezone to allow for a future transportation, bus storage and maintenance facility for the school district. Mills had heard that there may be an issue to getting enough water to this facility to allow for proper sprinkling of this building. Miller stated that this has been discussed in DRT and BMU is aware and working on this. Schmeichel inquired about what side of the lot is considered the front and the back? Miller stated the front would be along 22nd Avenue. Leuders explained that they have already planted trees along the west side of this property as a buffer yard and they plan to locate the building towards the east end of the lot. If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City ADA Coordinator at 692-6281 at least 48 hours prior to the meeting. Published ______ time(s) at an approximate cost of $ _____________. NOTICE OF HEARING UPON PETITION TO REZONE NOTICE IS HEREBY GIVEN that the Brookings School District has submitted a petition to rezone the following described real estate in the City of Brookings and Brookings County, South Dakota: Tract 1 Mendel Family Addition from an Agriculture A district to a Business B-3 heavy district. NOTICE IS FURTHER GIVEN That said request will be acted on by the City Planning Commission at 5:30 PM on Tuesday, February 1, 2022 in the Chambers Room on the third floor of the Brookings City & County Government Center at 520 Third Street, Brookings, South Dakota. Any action taken by the City Planning Commission is a recommendation to the City Council. Any person interested may appear and be heard on this matter. Dated this 21st day of January 2022. ____________________________ Ryan Miller City Planner B ro okin gs Sch oo l District R ezo ne 595 ft B ro okin gs Sch oo l District R ezo ne 297 ft 2 2 nd S t S 472ndAve16thAveSBluegillAve2 4 t h S t S 2 3 rd S t SGrandArborAve 1600 ft S outhbrook Softball Park Nature Park W e s te r n E s t a t e R d WesternEstSW e s t e r n E stS26thStS Morga ns Run Res MD Res MD Res MD Res MD Res MD Mobile Homes Urban Medium Urban Medium Open Wetland Open Wetland Parks Open Space Water Water Water Water Res MDRes MD Urban Medium Future Land Use Map Esri, NASA, NGA, USGS, FEMA, Esri Community Maps Contributors, South FLU_RDG Mobile Homes Open Space Open Wetland Parks Res MD Urban High Urban Medium Water 1/21/2022 0 0.1 0.20.05 mi 0 0.2 0.40.1 km 1:11,116 1/21/22, 11:47 AM Brookings, SD Code of Ordinances 1/4 (a) (b) (c) (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17) (18) (19) (20) (d) (1) a. (2) Sec. 94-134. - Business B-3 heavy district. Intent. This district is intended to provide for a wide variety of retail services. This district will include commercial uses requiring large land areas, extensive retail operations and outdoor display of merchandise. Inventory and material storage shall be screened. Scope of regulations. The regulations set forth in this section or set forth elsewhere in this chapter, when referred to in this section, are the district regulations of the Business B-3 heavy district. Permitted uses. Retail or service store. Personal service store. Financial services. Public transportation facility. Public utility facility. Parking facility or lot. Grocery supermarket. Drive-in food service. Gas dispensing station. Reserved. Car wash. Indoor or outdoor recreational facility. Temporary storage facility. Automobile sales. Office building. Roadside stand. Drinking establishment. Telecommunications towers. Emergency services. Personal health services. Permitted special uses. A building or premises may be used for the following purposes in conformance with the conditions prescribed herein: Outdoor sales. Used parts and other material storage shall be screened from adjoining property. Wholesale trade with warehousing. 1/21/22, 11:47 AM Brookings, SD Code of Ordinances 2/4 a. (3) a. b. (4) a. (5) a. (6) a. b. c. (7) a. (8) a. b. (9) a. (10) a. b. (11) a. b. All inventory shall be stored within a completely enclosed building. Lumberyard. The lumber storage area shall be at the rear of the building and screened from any arterial street or residential district. Seasonal outdoor displays shall not reduce the number of required parking spaces on the lot below the minimum requirements. Nursery or greenhouse. Any land used to grow flowers, shrubs or trees shall not be located within 50 feet of an arterial street. Reverse vending machine. A trash receptacle shall be provided on-site. Automobile service station. No fuel delivery pump shall be located within 20 feet of any side lot line or right-of-way line. No fuel pump shall be located within 50 feet of the side or rear lot line abutting a residential district. All repair work shall be done within a completely enclosed building. All used automobile parts and dismantled vehicles shall be screened from adjacent property. Citizen's drop-off for recyclables. No container shall be located within 100 feet of a residential district. Motor vehicle repair shop. All repair work shall be done within a completely enclosed building. All used automobile parts and dismantled vehicles shall be screened from adjacent property. Motel or hotel. A minimum lot area of 1,000 square feet shall be provided for each sleeping room or suite. Equipment rental store. An on-premises pickup and drop-off area shall be provided. Outdoor displays shall not reduce the number of required parking spaces on the lot below the minimum requirements. Auction house. An on-premises pickup and drop-off area shall be provided. Outdoor displays shall not reduce the number of required parking spaces on the lot 1/21/22, 11:47 AM Brookings, SD Code of Ordinances 3/4 (12) a. (13) a. (14) a. b. c. d. (15) a. b. c. (16) a. (17) a. b. (18) a. b. (e) (1) (2) (3) (4) below the minimum requirements. Semi-trailer storage. Storage shall not be permitted in the minimum front yard setback. Extended stay motel. A minimum lot area of 1,000 square feet shall be provided for each sleeping room or suite. Brewpub. The area used for brewing, including bottling and kegging, shall not exceed 25 percent of the total floor area of a combined restaurant and drinking establishment and 50 percent of the total floor area of a drinking establishment without restaurant services. A malt beverage manufacturer's license must be obtained per state law. An alcohol beverage license must be obtained per city ordinance. The brewery shall not produce more than 1,500 barrels of beer and ale per year. A barrel contains 31 gallons. Microbrewery. The production of malt beverages shall be limited to 15,000 barrels per year or less. A malt beverage manufacturer's license must be obtained per state law. All grain shipments and spent grain shall be contained within a completely enclosed building. Contractor's shop. All equipment and materials shall be contained within a completely enclosed building. Farm/feed store. No retail sale items in bulk form shall be permitted as outside display. All outside retail items shall only be displayed adjacent to the building. Animal hospital. All cremation equipment and processes must be confined within an enclosed building. Deceased animal storage areas must be completely within an enclosed building at all times. Conditional uses. Assembling and packaging. Freight handling. Manufacturing, light. Mixed business/residential use. 1/21/22, 11:47 AM Brookings, SD Code of Ordinances 4/4 (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (f) (g) (h) (i) (j) Contractors shop and storage yard. Buy back center for recyclables. Household hazardous waste site. Light processing facility. Transfer site for recyclables. Day care facility. Kennel. Truck and trailer rentals. Farm implement sales. Broadcast tower. Wholesale trades with storage yard. Density, area, yard and height regulations. The B-3 district regulations are as follows: Density Sq. Ft. Min. Lot Area Sq. Ft. Min. Lot Width Min. Front Yard Min. Side Yard Min. Rear Yard Max. Height All uses 20 feet 5 feet*20 feet*45 feet *Refer to section 94-399.1 bufferyards. Accessory uses. Accessory uses and building permitted in the B-3 district are buildings and uses customarily incidental to any of the permitted uses in the district. Parking regulations. Parking, loading and stacking within the B-3 district shall be in conformance with the regulations set forth in division 4 of article VI of this chapter. Sign regulations. Signs within the B-3 district shall be in conformance with the regulations set forth in division 5 of article VI of this chapter. Other regulations. Development within the B-3 district shall be in conformance with the regulations set forth in article II of this chapter. (Ord. No. 21-03, 8-26-2003; Ord. No. 42-08, 11-18-2008; Ord. No. 29-09, § 1, 11-17-2009; Ord. No. 09-10, 2- 23-2010; Ord. No. 18-12, § 2, 7-10-2012; Ord. No. 15-020 , § 2, 12-8-2015; Ord. No. 17-005 , § I, 2-28-2017; Ord. No. 18-014 , § IV, 10-9-2018; Ord. No. 20-014 , § 3, 8-11-2020) City of Brookings Staff Report Brookings City & County Government Center, 520 Third Street Brookings, SD 57006 (605) 692-6281 phone (605) 692-6907 fax File #:ID 22-0091,Version:1 City of Brookings Progress Report. Summary: Jacob Meshke, Assistant City Manager, will provide a progress report highlighting the City’s activities/projects. Attachments: Presentation City of Brookings Printed on 2/17/2022Page 1 of 1 powered by Legistar™ Progress ReportFebruary 2022 20th Street Interchange •Project information available at www.20thstinterchange.com •Recent Updates •Banner Associates selected to provide construction administration services •Pre-construction meeting held •Ground breaking ceremony May 11, 2022 •Next Steps •Construction –2022 –2023 22nd Avenue •Next Phase •Eastbrook Drive to 8th Street South •Next Steps •2022 –Design •2023 –Construction •Four (4) City Council Seats: •Two (2) 3-Year Terms •One (1) 2-Year Term •One (1) 1-Year Term •Key Date •February 25 –Last day to file petitions April 12 Election Diversity Signs Available •Brookings Human Rights Commission •Mission •Place signs in yard, not boulevard •Limited Signs Remaining •94 given away •Six (6) remaining Thanks a Latte •Fill out a positive message to a healthcare worker •Each note will include a sachet of coffee or hot chocolate •1,700 cards/sachets delivered to 1,300 community healthcare workers •Performance Management Dashboard –over 50 metrics •Updated bi-annually •2,700 views over past year Brookings Insight •Funds available from federal/state legislation •American Rescue Plan Act •Infrastructure and Investment Jobs Act •2022 Legislative Session •Multiple Segments •Statistically-Valid •Public Participation •Resident Survey •https://polco.us/brookingssurveyopen1 •Business Survey •https://polco.us/brookingsbizopen1 •Surveys Close March 14 City Funding Community Surveys •Completed •Owner’s Representation Services •Construction Manager At Risk (CMAR) Resolution •Design/Engineering RFP Released •CMAR RFP Released •Design/Engineering RFP (Due 02/18) •CMAR RFP (Due 02/22) •Next Steps •Select Design/Engineering and CMAR •Phase 1 Goal •Renovation/new build recommendation •Initial cost estimates •Conceptual designs Police Facility •16 Event Days •BRBA Home Show •1,200 attendees over two (2) days •Hired Director of Operations Swiftel Center