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Home My WebLink AboutUtilMinutes_2021_11_22Municipal Utilities Board November 22, 2021 City of Brookings The regular meeting of the Municipal Utilities Board was held at 11:45 a.m. on Monday, November 22, 2021, at the Utility Building with the following members present: Bartels, Carruthers, Harvey and Hawley. Absent: Hansen. ADOPTION OF AGENDA The agenda was adopted. APPROVAL OF BILLS AND CLAIMS Motion was made by Bartels, seconded by Hawley that the following bills and claims be approved. All members present voted in favor of the motion. Access Health-Brookings, Drug Screening, $98.00; Advanced Engineering & Environmental, Engineering Services, $459.00; Advanced Media Tech, Set Top Boxes, $14,783.00; Advanced Process Solutions, Supplies, $284.21; Amazon, Supp, $51.26; Amazon, Systems/Cabling Inv, $799.95; Anderson, Chris, Travel, $49.50; Appeara, Supp, $119.98; Aureon Network Services, Wireless Transport, $220.00; Automatic Building Controls, Bldg Maint, $577.00; Avera Heart Hospital, Medical Supp, $114.00; Badger Communications, Supp, $340.26; Badger Communications, Systems/Cabling Inv, $132.54; Border States Electric, Supp, $5,060.34; Border States Electric, Systems/Cabling Inv, $7,894.96; Bowes Construction, Asphalt, $814.04; Brookings Auto Mall, Vehicle Maint, $69.90; Brookings Radio, Advertising, $1,500.00; Buffalo Ridge Concrete, Concrete/Supp, $652.50; Buhls Dry Cleaners & Linen, Rug/Supp, $169.70; Burlage Peterson LLC, Analysis, $300.00; Calix, Support, $500.00; Carquest Auto, Equip Maint/Supp, $205.33; CDW Government, Computer Supp/Support, $200.49; Christenson, Cody, Travel, $27.50; City of Brookings, Landfill Fee, $174.49; City of Vermillion, Tower Lease Pymt, $770.00; Competitive Carriers Assoc, Membership Dues, $5,464.00; Complete Plumbing, Sump Pump Pilot Program, $477.43; Core & Main, Supp, $259.12; Courtesy Plumbing, Repair/Supp, $53.30; Dakota Service & Repair, Supp, $9.18; Dale's Alignment, Vehicle Maint, $206.00; Dave's Window Cleaning, Window Service, $62.00; Dillinger, Tower Lease Pymt, $875.00; Directory Resources, Software Maint, $1,250.00; Ethanol Products, Chemicals, $1,656.32; Express Communications, Telco Settlement, $8,171.08; Fastenal, Supp, $537.98; Firehouse Subs, Meeting Supp, $96.33; First Bank & Trust, Bond Pymt Series 2011, $3,415,449.22; First Bank & Trust Visa, Lodging/Car Rental, $10,179.47; Foerster Supply, Floor Scrubber, $18,929.11; FRRPA, FRRPA Lease, $9,067.10; Golden West, Tech Support, $3,919.57; Goldfield Telecom, Systems/Cabling Inv, $799.00; GP Auto, Vehicle Maint, $44.44; Grainger, Supp, $1,227.58; Graybar Electric, Supp, $256.95; Graybar Electric, Systems/Cabling Inv, $1,804.79; H & A Enterprises, Tower Lease Pymt, $715.11; HDR, Inc, Engineering Service, $34,000.00; Homestead Do It Center, Supp, $25.99; Hometown Service, Vehicle Maint, $723.16; Hy-Vee, Supp, $254.58; Iconectiv, LNP Fee, $1,492.24; Infinera Corp, Support Agreement, $10,497.15; Innovative Systems, Software, $5,000.00; Interstate Telecom, Tele Exp, $97.50; Interstate TRS Fund Admin, Teleco Relay Service, $14,312.95; Klein Electronics, Supp, $399.06; Krogman, Katie, Travel, $248.20; L G Everist, Quartzite, $914.91; Lowe's, Sump Pump Pilot Program, $117.52; Lowe's, Supp, $591.34; M & T Fire & Safety, Supp, $3,186.69; Mack, Scott, Travel, $1,274.80; Macksteel Warehouse, Supp, $377.80; Martin's Inc, Diesel/Oil, $2,109.92; MC2, Inc, Supp, $1,821.58; Mediacom, Broadband Service, $195.68; Mid South Telecom, Systems/Cabling Inv, $95.00; Missouri River Energy, Supp. Power, $1,070,201.38; Missouri River Energy, WAPA Allocation, $175,135.03; Moss Adams, Consulting Service, $474.00; MVTL Labs, Wastewater Analysis, $228.00; Napa Auto Parts, Supp, $353.71; Neustar Info Service, Contract Fee, $200.00; Northwestern Energy, Natural Gas, $158.45; NRTC, TV Programs Fee, $79,572.53; Office Peeps, Supp, $798.77; Outlaw Graphics, Signs, $325.00; Pete Lien & Sons, Chemicals, $6,844.98; Prunty Construction, Rock, $3,916.43; Prussman Contracting, Main Repairs, $3,508.17; RC First Aid, Supp, $78.00; Rental Depot, Supp, $10.95; Resco, Supp, $1,606.40; Ron's Auto, Vehicle Maint, $853.60; Runnings, Supp, $683.58; SDN Communications, Circuit Lease, $208.22; Service Lighting & Electrical, Supp, $169.21; Sioux Falls Utilities, Utility Bill, $36.91; Sioux Valley Energy, Dispatching Service, $660.00; Sioux Valley Environmental, Chemicals, $20,779.80; Sixth Street Optical, Safety Glasses, $350.00; SD Newspaper Assoc, Employment Advertising, $477.25; SD One Call, Locate Fee, $261.45; Springbrook Holding, Software Support, $4,709.00; Strand, Chad, Travel, $33.00; Sturdevant Auto, Supp, $135.69; The UPS Store, Freight, $20.11; Traffic Control, Supp, $471.74; Turfguard Lawn Service, Weed Spraying, $990.00; UPS, Freight, $215.69; USA Bluebook, Supp, $801.48; Velocity Dynamics, Supp, $1,593.21; Vikor Teleconstruction, PCS Tower Work, $3,877.56; Volga Christian School, Employee Recognition Supp, $300.00; WW Tire, Equip Maint, $21.00; Xcel Energy/NSP, Utility Bill, $19.73; Gunderson, Todd & Julie, Refund Check, $320.00; Office of Energy Assistance, Refund Check, $3,198.97. PUBLIC HEARING ON THE WATER TREATMENT FACILITY AND PIPING No one appeared and no written comments were received. WATER TREATMENT FACILITY AND PIPING – DRINKING WATER SRF FUNDING Motion was made by Hansen that the following Resolution No. 32-21 be approved. RESOLUTION NO. 32 – 21 RESOLUTION APPROVING FUNDING APPLICATION FOR CERTAIN IMPROVEMENTS TO THE CITY’S WATER TREATMENT FACILITY AND DISTRIBUTION SYSTEM (DW-SRF Funding Application) WHEREAS, the City of Brookings, South Dakota (the “City”), operating through the Brookings Municipal Utilities (BMU), currently operates a municipal water utility (the “Utility”); and WHEREAS, BMU has determined it is necessary to proceed with improvements to the Utility, including but not limited to constructing a new Water Treatment Facility, Wellfield Expansion, and Distribution Piping upgrades, as outlined in the City’s Facilities Plan, dated March, 2021, as amended September, 2021 (the “Project”); and WHEREAS, loan assistance is necessary to enable the City of Brookings, South Dakota (the “City”) to construct the necessary improvements; and WHEREAS, BMU is requesting authorization on behalf of the City to apply to the South Dakota Department of Environment and Natural Resources for a loan and/or grant from the South Dakota State Revolving Loan Fund Program to fund all or part of the cost of these improvements and intends to repay such loan by a surcharge to be imposed upon the users of the City’s water system; NOW BE IT RESOLVED that BMU hereby authorizes its Executive Vice President/General Manager to file an application, including all understandings and assurances contained therein, for a loan to the City from the South Dakota State Revolving Loan Fund program for an amount not to exceed $74,000,000.00 secured and repaid by revenues from a surcharge to be imposed upon the users of the City’s water system; and hereby further designates the Executive Vice President/ General Manager of the BMU to act as the signatory in connection with the application; and BE IT FURTHER RESOLVED that all loan documents will be executed by the Mayor and the City Clerk of the City of Brookings and the President of BMU; and BE IT FURTHER RESOLVED that the Executive Vice President/General Manager of the BMU shall be and is hereby authorized to sign payment requests for the disbursement of proceeds of the loan. Adopted this 22nd day of November, 2021. ATTEST: _____________________________ ______________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Hawley. All members present voted in favor of the motion. PUBLIC HEARING ON THE WASTEWATER SYSTEM IMPROVEMENTS No one appeared and no written comments were received. WASTEWATER SYSTEM IMPROVEMENTS – CLEAN WATER SRF FUNDING Motion was made by Hawley that the following Resolution No. 33-21 be approved. RESOLUTION NO. 33 – 21 RESOLUTION APPROVING FUNDING APPLICATION FOR CERTAIN IMPROVEMENTS TO THE CITY’S WASTEWATER SYSTEM (CW-SRF Funding Application) WHEREAS, the City of Brookings, South Dakota (the “City”), operating through the Brookings Municipal Utilities (BMU), currently operates a municipal wastewater utility (the “Utility”); and WHEREAS, BMU has determined it is necessary to proceed with improvements to the Utility, including but not limited to improvements to sanitary sewer collections piping in 34th Avenue, as outlined in the City’s Facilities Plan Amendment, dated September, 2021 (the “Project”); and WHEREAS, loan and/or grant assistance is desired to enable the City of Brookings, South Dakota (the “City”) to construct the necessary improvements; and WHEREAS, BMU is requesting authorization on behalf of the City to apply to the South Dakota Department of Environment and Natural Resources for a loan and/or grant from the South Dakota State Revolving Loan Fund Program to fund all or part of the cost of these improvements; NOW BE IT RESOLVED that BMU hereby authorizes its Executive Vice President/General Manager to file an application, including all understandings and assurances contained therein, for a loan/grant to the City from the South Dakota State Revolving Loan Fund program for an amount not to exceed $4,000,000.00; and hereby further designates the Executive Vice President/ General Manager of the BMU to act as the signatory in connection with the application; and BE IT FURTHER RESOLVED that all loan/grant documents will be executed by the Mayor and the City Clerk of the City of Brookings and the President of BMU; and BE IT FURTHER RESOLVED that the Executive Vice President/General Manager of the BMU shall be and is hereby authorized to sign payment requests for the disbursement of proceeds of the loan/grant. Adopted this 22nd day of November, 2021. ATTEST: _____________________________ ______________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Bartels. All members present voted in favor of the motion. PUBLIC HEARING ON THE LEAD WATER SERVICE LINE REPLACEMENT – DRINKING WATER SRF FUNDING No one appeared and no written comments were received. LEAD WATER SERVICE LINE REPLACEMENT – DRINKING WATER SRF FUNDING Motion was made by Bartels that the following Resolution No. 34-21 be approved. RESOLUTION NO. 34 – 21 RESOLUTION APPROVING FUNDING APPLICATION FOR CERTAIN IMPROVEMENTS TO THE CITY’S WATER SYSTEM (DW-SRF Funding Application) WHEREAS, the City of Brookings, South Dakota (the “City”), operating through the Brookings Municipal Utilities (BMU), currently operates a municipal water utility (the “Utility”); and WHEREAS, BMU has determined it is prudent to proceed with improvements to the Utility, including replacement of lead water services in the distribution system (the “Project”); and WHEREAS, grant assistance is desired to facilitate the City of Brookings, South Dakota (the “City”) to construct the necessary improvements; and WHEREAS, BMU is requesting authorization on behalf of the City to apply to the South Dakota Department of Environment and Natural Resources for a loan and/or grant from the South Dakota State Revolving Loan Fund Program to fund all or part of the cost of these improvements; NOW BE IT RESOLVED that BMU hereby authorizes its Executive Vice President/General Manager to file an application, including all understandings and assurances contained therein, for a loan/grant to the City from the South Dakota State Revolving Loan Fund program for an amount not to exceed $1,000,000.00; and hereby further designates the Executive Vice President/ General Manager of the BMU to act as the signatory in connection with the application; and BE IT FURTHER RESOLVED that all loan/grant documents will be executed by the Mayor and the City Clerk of the City of Brookings and the President of BMU; and BE IT FURTHER RESOLVED that the Executive Vice President/General Manager of the BMU shall be and is hereby authorized to sign payment requests for the disbursement of proceeds of the loan/grant. Adopted this 22nd day of November, 2021. ATTEST: _____________________________ ______________________________ Seth Hansen, Secretary Tim Harvey, President The motion was seconded by Carruthers. All members present voted in favor of the motion. ADJOURNMENT The meeting adjourned. ATTEST: _____________________________ ______________________________ Seth Hansen, Secretary Tim Harvey, President