HomeMy WebLinkAboutUtilMinutes_2021_10_12Municipal Utilities Board October 12, 2021
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Tuesday,
October 12, 2021, via WEBEX with the following members present: Bartels, Carruthers, Hansen,
Harvey and Hawley.
MINUTES
Minutes of the regular meeting held September 13, 2021 and the special meeting held
September 27, 2021, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
ABRA Autobody & Glass, Vehicle Maint, $1,127.64; Access Health, Drug Screening, $595.00; A-I
Computer Solutions, Supp, $9.99; Anderson, Chris, Travel, $33.00; Andrews, Donna,
Conserve/Demand Incentive, $30.00; Anixter, Supp, $19.80; Anixter, Systems/Cabling, $57.50;
Appeara, Supp, $119.98; American Registry for Internet Numbers, Registration, $2,000.00; AT & T,
Telco Settlement, $724.64; Authorize.Net, Credit Card Proc. Fee, $169.20; Badger Communications,
Systems/Cabling, $288.12; Bally Sports North, Contract Fee, $7,582.01; Bendix, Copier Maint,
$2,158.97; Bluefin Payment Systems, Credit Card Proc. Fee, $15,083.94; Bobcat, Supp/Equip Rental,
$62.09; Border States Elec, Conductor, $6,100.00; Border States Elec, Supp/Inventory, $17,033.06;
Border States Elec, Systems/Cabling, $1,132.60; Bridle Estates, Sewer Charge Reim, $4,991.00;
Brookings County Finance, License, $16.00; Brookings Credit Bureau, Delinq. Acct Collection,
$127.62; Brookings Dumpster Service, Sanitation Service, $478.52; Brookings Municipal Utilities,
Office Utility Bill, $53,211.97; BSG Clearing Solutions, Telco Settlement, $59.33; Building
Sprinkler, Repairs, $559.26; Calix, Central Office OLT Cards, $78,023.76; Calix, Inventory,
$15,154.17; Carquest Auto, Equip Maint/Supp, $115.68; Carrier Mgmt Systems, Subscription,
$1,950.00; CDW Government, Computer Supp/Support, $1,814.90; CDW Government,
Systems/Cabling, $4,202.70; Central Bank, Employee Recognition, $213.00; Century Business
Products, Copier Maint, $1,143.79; Century Link, Directory Listing, $300.24; CHR Solutions,
Software Maint, $1,608.99; City of Brookings, Contract Fee, $7,132.30; Conn, Brenda,
Conserve/Demand Incentive, $30.00; Core & Main, Gate Valves, $19,109.20; Core & Main, Sump
Pump Pilot Program, $272.64; Core & Main, Supp, $1,011.56; Courtesy Plumbing, Repair/Supp,
$398.00; Courtesy Plumbing, Sump Pump Pilot Program, $379.90; Credit Collections Bureau,
Delinq. Acct Collection, $988.35; Culligan, Bottled Water, $65.00; Dept of the Treasury, Federal
Tax, $6,019.02; Devco Corp, Oil Pump Package, $43,665.21; DexYP, Advertising, $435.97; DHE,
Maint. Fee, $1,196.63; Ditch Witch, Equip Maint, $127.68; DK Diesel Injection Service, Truck
Repair, $936.00; Doolittle, James, Conserve/Demand Incentive, $90.00; Eggebraaten, Ted,
Conserve/Demand Incentive, $30.00; Ekern, Jeff, Travel, $27.50; Electric Supply, SDSU Cable
Install, $16,162.50; Express Communications, Telco Settlement, $7,981.92; Farmers Implement,
Mower, $4,550.00; Farmers Implement, Equip Maint, $311.76; Fastenal, Supplies, $211.46; First
Bank & Trust, Bond Pymt Series 2011, $36,264.58; First Bank & Trust, Credit Card Proc. Fee,
$36,504.33; Foerster Supply, Supp, $360.50; Franz Reprographics, Maint/Supp, $195.07; G & R
Controls, Equip/Maint, $219.39; Genuine Cable Group, Supp, $3,720.00; Grainger, Supp, $349.63;
Gray Television Group, Contract Fee, $16,999.53; Graybar Electric, Supp, $1,994.02; Graybar
Electric, Systems/Cabling, $438.66; Hach Chemical, Supp, $370.99; Hibu-West, Advertising,
$344.00; High Point Networks, Software/Maint, $11,003.00; Hogie, Andrea, Commercial License
Plate, $284.77; Homestead Do It Center, Supp, $86.81; Hometown Service, Vehicle Maint, $155.00;
Iconectiv, LLC, LNP Fee, $1,490.78; Independent Communications, Contract Fee, $148.19; John
Deere Financial, Equip Maint, $99.47; Kindt, Scott, Travel, $27.50; KnowBe4, Subscription,
$6,624.00; Leebatholow, Donna, Conserve/Demand Incentive, $30.00; Lewis Drug, Supp, $146.96;
Locators & Supplies, Supp, $1,009.62; M & T Fire & Safety, Supp, $450.00; Martin's Inc, Diesel/Oil,
$878.93; Master Blaster, Maint/Supp, $235.25; Matheson Tri-Gas, Supp, $201.15; McClain, Tyson,
CDL License, $171.00; Midamerican Energy, Utility Bill, $13.68; Midcontinent, Contract Fee,
$522.50; Millborn Seeds, Grass Seed/Fertilizer, $160.00; Missouri River Energy, Supplemental
Power, $1,136,619.66; Missouri River Energy, WAPA Allocation, $204,950.02; Moss Adams,
Consulting Service, $250.00; My Cable Mart, Supp, $253.70; Napa Auto Parts, Supp, $95.48;
Nelson, Brian, Travel, $27.50; Nexstar Broadcasting, Contract Fee, $8,215.84; Niklason Masonary,
Concrete/Supp, $3,900.00; Niklason Masonary, Sump Pump Pilot Program, $550.00; Northern Steel
Tanks, Storage Tank Repair, $13,550.00; Northwestern Energy, Natural Gas, $26.72; Office Peeps,
Supp, $227.72; Pappas, Sheryl, Conserve/Demand Incentive, $30.00; Pests B Dead, Pest Control,
$300.00; Portable Tech Solutions, Software, $2,528.04; Power & Telephone Supply, Inventory,
$13,285.98; Power Product Services, Repair, $626.23; Prussman Contracting, Sanitary Sewer
Manhole Replacement, $49,299.59; RC First Aid, Supp, $59.00; Rental Depot, Equip Rental,
$100.99; Resco, Supp, $256.50; Rients, Shane, Travel, $49.50; Ron's Auto Repair, Vehicle Maint,
$219.03; Runnings, Supp, $6,108.88; Safety Benefits, Registration, $130.00; Sampson, Jim,
Conserve/Demand Incentive, $30.00; Schoon's Pump N' Pak, Gas, $5,767.74; SD Dept of Health
Lab, Testing W-WW Samples, $1,717.00; SD Dept of Rev, Enhanced 911, $8,829.80; SD Treasurer,
Sales/Excise Tax, $18,3661.23; SDN Communications, Circuit Lease, $18,306.20; SDSU Facilities
& Service, Electrical Work, $1,895.35; SHI International, Software Maint, $904.82; SD One Call,
Locate Fee, $301.35; Springbrook, Credit Card Proc. Fee, $2,464.45; Sprint, PCS Phone Service,
$257.46; Sturdevant Auto, Supp, $375.63; Swiftel Communications, Office Phone Bill, $117,678.91;
Swiftel Communications, SCADA Fiber Wiring, $2,107.11; UPS Store, Freight, $135.96; Thompson,
Ryan, Travel, $531.20; Tnemec Co, Supp, $265.26; U.S. Bank National Assoc., 2012 SRF Loan
Pymt, $397,335.98; Uniform & Accessories Warehouse, Supp, $510.95; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $10,064.30; University Estates, Water
Charge Reim, $3,445.00; USA Bluebook, Supp, $880.54; Wellmark Blue Cross Blue Shield of SD,
Benefit Plan Fee, $190.00; Wesco, Supp, $1,352.80; Xcel Energy/NSP, Utility Bill, $9.00.
The following are Telephone/Utility Refunds:
AT&T Mobility, $28.57; Bluegill Inc, $46.19; Boeck, Reid, $2.72; Borchardt, Ron, $29.84; Brehmer,
Gene, $16.91; Broderick, Shawn, $8.77; Buisker, Nathan, $397.08; Button, Paige, $2.72; Campus
View Town Homes, $72.75; Campus View Town Homes, $37.50; Den-Wil Investments, $56.93;
Eidahl, Austin, $170.00; Ellis, Dylan, $355.68; Escamilla, Jacqueline, $379.47; Goens, Jeremy,
$67.63; Groebner, Benjamin, $24.36; Gustafson, Brevin, $10.04; Gustafson, Kimberly, $25.13; H &
H LLC, $113.95; Hakinson, Jesse, $2.20; Hanson, Jacob, $13.52; Harvey, Myrtle, $293.63; Hodson,
John, $31.80; Jacobsen, Michael, $2.72; Krishnan, Kristie, $75.74; Lackey, Jacob, $310.00; Lawton,
Laura, $52.53; McBrien, Harley, $75.41; McDowell, Dyann, $10.64; Mikkelson, Kailey, $57.53;
Mills Property Mgmt, $78.72; Mpela, Jean-Marie, $2.72; Pennell, Benjamin, $36.85; Pharis, Jacob,
$83.89; Prodoehl, Kyle, $385.70; Reed, Lyle, $21.64; SD Video/Ray's Corner, $27.42; Sederburg,
Morgan, $59.08; Skinner, Shane, $2.72; Smith, Kale, $2.72; Southland Court, $52.90; Staufer,
Andrew, $90.44; Stern, Kaitlyn, $29.75; Sunny Ridge, $60.66; VIP Enterprise, $21.80; Voelker,
Marian, $26.47; Wynia, Tate, $28.83; Zimmer, Megan, $27.05.
PERSONNEL INFORMATION
Department Salaries (September): Electric, $236,724.31; Water, $97,878.70; Wastewater,
$87,434.77; Telephone, $341,131.44;
Retirement, $44,827.79; Social Security, $53,825.98; Insurance, $91,358.32; Deferred Comp,
$13,470.08;
Salary Changes: C. Haakinson, $41.92.
New Hires: J. Miller, $14.30; D. Weekes, $23.64.
PUBLIC HEARING ON 2022 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2022 Budget and proposed rate increases for electric and
water. No one appeared and no written complaints were received. The public hearing closed.
REVIEW 2022 BUDGET
Steve Meyer and Laura Julius presented the proposed 2022 Budget for the Board’s
consideration. No action was taken.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate adjustment for electric service was reviewed. Motion was made by
Bartels, seconded by Hansen to approve the first reading of the proposed rate adjustment in electric
rates. All members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by Hawley,
seconded by Hansen to approve the first reading of the proposed rate increase in residential and
commercial water rates. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or pending
litigation or contractual matters and discuss marketing or pricing strategies. All members present
voted in favor of the motion.
The Board reconvened in open session.
PROPOSED / DISCUSSION OF BMU LOGO
The Board and staff discussed the proposed new design of the BMU logo. No action was
taken. The staff will continue to work on this project and come back to the Board at a future meeting.
FINAL PAYMENT ON THE 2021 MANHOLE REPLACEMENT PROJECT
Motion was made by Bartels that the following Resolution No. 24 – 21 be approved.
RESOLUTION NO. 24 - 21
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT ON THE 2021 MANHOLE REPLACEMENT PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in
the amount of $49,299.59 to Prussman Contracting Inc. be approved for the 2021 Manhole
Replacement Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 12th day of October, 2021.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER MAIN AND CONNECTION INTO
THE CITY WATER SYSTEM – 25TH AVENUE & HWY 14 BYPASS
Motion was made by Hawley, seconded by Hansen that the application for extension of water
main and connection into the city water system requested by Harms Oil Company on 25th Avenue &
Hwy 14 Bypass be approved. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on October 5, 2021, and presented at
this time for consideration and action.
PADMOUNT TRANSFORMERS – ELECTRIC DEPARTMENT
ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5 ITEM 6 ITEM 7 ITEM 8 ITEM 9 ITEM 10
Company QTY OF 1 QTY OF 1 QTY OF 3 QTY OF 3 QTY OF 10 QTY OF 20 QTY OF 20 QTY OF 10 QTY OF 3 QTY OF 1
45 KVA 75 KVA 112.5 KVA 225 KVA 15 KVA 25 KVA 37.5 KVA 50 KVA 75 KVA 100 KVA
3 Phase 3 Phase 3 Phase 3 Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
Single
Phase
BSE
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
Non
Compliant
IRBY $10,023 $10,602 $35,016 $43,728 $26,760 $52,260 $62,160 $42,700 $17,034 $7,851
RESCO NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID NO BID
WESCO $10,056 $10,404 $31,854 $36,741 $27,410 $58,120 $61,560 $32,890 $11,451 $5,056
Motion was made by Bartels, seconded by Hansen that the following low bids be approved:
IRBY, Item 1, 1 – 45 KVA 3 Phase Transformer, $10,023.00; Item 5, 10 – 15 KVA Single Phase
Transformers, $26,760.00; Item 6, 20 – 25 KVA Single Phase Transformers, $52,260.00; WESCO,
Item 2, 1 – 75 KVA 3 Phase Transformer, $10,404.00; Item 3, 3 – 112.5 KVA 3 Phase Transformers,
$31,854.00; Item 4, 3 – 225 KVA 3 Phase Transformers, $36,741.00; Item 7, 20 – 37.5 KVA Single
Phase Transformers, $61,560.00; Item 8, 10 – 50 KVA Single Phase Transformers, $32,890.00; Item
9, 3 – 75 KVA Single Phase Transformers, $11,451.00; Item 10, 1 – 100 KVA Single Phase
Transformer, $5,056.00; and, that, after reviewing the contracts for the above bids, that the President
of the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
FIRE HYDRANTS, VALVES & RELATED SUPPLIES – WATER DEPARTMENT
Motion was made by Hawley, seconded by Carruthers that authorization be given to advertise
for Fire Hydrants, Valves and Related Supplies. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Bartels to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Hansen, seconded by Hawley to increase the salary of the Executive
Vice President/General Manager by 9.8% effective October 1, 2021. All members present voted in
favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President