HomeMy WebLinkAboutUtilMinutes_2021_09_13
Municipal Utilities Board September 13, 2021
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
September 13, 2021, at the Utility Building with the following members present: Bartels,
Harvey and Hawley. Absent: Carruthers and Hansen.
MINUTES
Minutes of the regular meeting held August 9, 2021 and the special meeting held August
23, 2021 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hawley, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
ABM Manufacturing, Parking Posts, $7,100.00; ABM Manufacturing, Supplies, $3,903.15;
Advance Auto Parts, Supp, $103.17; AgFirst, Supplies/LP, $1,583.52; Allegra, Printed Supplies,
$1,065.59; AMP Electric, Labor/Supp, $514.33; Appeara, Supp, $86.94; Arnett Industries, Supp,
$1,170.00; AT & T, Telco Settlement, $719.92; AT & T Mobility, PCS Phone Service, $899.88;
Augustana University, Scholarship, $500.00; Aureon Network Services, Wireless Transport,
$220.00; Authorize.Net, Credit Card Processing Fee, $162.45; Automatic Building Controls,
Bldg Maint, $240.00; Avera Occupational Medicine, Drug Screening, $53.00; Badger
Communications, Systems/Cabling Inv, $16,203.87; Bally Sports North, Contract Fee,
$7,492.85; Bendix, Copier Maint, $1,941.41; Bierschbach Equipment, Supp, $638.20; Blooston
& Mordkofsky, Legal Service, $9,568.75; Bluefin Payment Systems, Credit Card Proc Fee,
$14,299.04; Bobcat, Supp/Equip Rental, $201.38; Border States Elec, Supp/Inv, $22,358.03;
Border States Elec, Systems/Cabling Inv, $120.56; Bowes Construction, Gravel, $194.03; Brech,
Andrew, Certification, $60.00; Bridle Estates, Sewer Charge Reim, $4,991.00; Brookings Auto
Mall, Vehicle Maint, $1,158.94; Brookings County Finance, Commercial License Plates,
$4,488.60; Brookings County Sheriff, Sheriff's Fee, $55.00; Brookings Credit Bureau, Delinq.
Acct Collection, $174.08; Brookings Dumpster Service, Sanitation Service, $478.52; Brookings
Engraving, Signs/Engraving, $10.00; Brookings Municipal Utilities, Office Utility Bill,
$58,831.29; Brookings Municipal Utilities, Petty Cash, $65.00; Brookings Radio, Advertising,
$3,345.00; Brookings Register, Advertising/Legals, $1,633.40; Brookings Register,
Subscription, $188.00; BSG Clearing Solutions, Telco Settlement, $71.62; Calix, Inventory,
$16,918.72; Carquest, Equip Maint/Supp, $262.22; CCP Industries, Supp, $208.98; CDW
Government, Computer Supp/Support, $970.28; CDW Government, Systems/Cabling Inv,
$9,099.00; Century Business Products, Copier Maint, $2,263.70; Century Link, Telephone Exp,
$211.16; CHR Solutions, Software Maint, $1,616.72; Cisco Systems, Software, $2,964.00; City
of Brookings, Contract Fee, $7,068.82; City of Brookings, Landfill Fee, $524.71; Cleanslate,
Printed Material, $332.00; Complete Plumbing, Sump Pump Pilot Program, $871.58; Coon,
Travis, Conserve/Demand Incentive, $350.00; Corbett, Roxanne, Conserve/Demand Incentive,
$30.00; Core & Main, Sump Pump Pilot Program, $758.67; Core & Main, Supp, $19,964.01;
Credit Collections Bureau, Delinq. Acct Collection, $581.28; Crescent Electric, Supp, $8.51;
Crescent Electric, Systems/Cabling Inv, $4,204.84; Culligan, Bottled Water, $68.00; Dakota
Inflatables, Tent Rental, $678.14; Dakota Riggers & Tool, Supp, $212.17; Dakota Service &
Repair, Supp, $80.43; Dakota Supply Group, Supp, $1,722.64; Dakota Wesleyan University,
Scholarship, $500.00; Dave's Window Cleaning, Window Service, $62.00; Dept of the Treasury,
Federal Tax, $5,971.01; Detection Instruments, Supp, $1,070.33; DHE, Maint Fee, $1,336.39;
Directory Resources, Software Maint, $2,500.00; Ditch Witch, Equip Maint, $6,271.83; Djira,
Gemechis, Conserve/Demand Incentive, $200.00; Einspahr Auto Plaza, 2021 3/4 Ton 4x4
Pickup, $29,882.00; Environmental Toxicity Control, Water Analysis, $875.00; Ermel, Mary,
Conserve/Demand Incentive, $30.00; Ethanol Products, Chemicals, $1,775.12; Express
Communications, Telco Settlement, $9,001.78; Farmers Implement, Equip Maint, $61.05;
Fastenal, Supp, $1,185.43; Fenske, Matt, Conserve/Demand Incentive, $350.00; Fergen , Lyn,
Advertising, $188.51; Ferguson Waterworks, Supp, $1,698.54; First Bank & Trust, Bond Pymt
Series 2011, $36,264.58; First Bank & Trust Visa, Lodging/Car Rental, $600.00; Flexible Pipe
Tool, Sewer Camera Repair, $1,304.55; Foerster Supply, Supp, $2,807.90; Franz Reprographics,
Maint/Supp, $232.26; Gacke Enterprise, Lime Sludge Removal, $16,128.75; George's Pizza,
Employee Recognition, $217.50; Geotek Engineering & Testing, Soil Analysis, $4,950.00;
Golden West, Tech Support, $4,744.42; Grainger, Supp, $354.45; Gray Television Group,
Contract Fee, $16,919.23; Graybar Electric, Supp, $4,659.30; Graybar Electric, Systems/Cabling
Inv, $690.01; Hansen, Marcia, Conserve/Demand Incentive, $30.00; Hawkins Inc, Chemicals,
$3,993.10; Healy Consulting, Wage Survey, $7,000.00; Helland, James, Conserve/Demand
Incentive, $30.00; Helsper, McCarty, & Rasmussen, Legal Service, $1,025.00; Hibu-West,
Advertising, $5.17; Homestead Do It Center, Supp, $272.80; Howe Inc, HVAC Maint,
$9,730.63; Independent Communications, Contract Fee, $147.49; Industrial Machine &
Engineering, Repairs/Supp, $340.00; Interstate Tele, Directory Listings, $421.90; Interstate
Telecom, Telephone Exp, $425.85; Jackrabbit Tire, Equip Maint, $309.15; Jaymar, Printed
Supplies, $939.98; Jimmy Johns, Meeting Supp, $73.24; John Deere Financial, Equip Maint,
$4.37; Julius, Laura, Travel, $528.16; Kabris, Curt, Travel, $528.16; Karl's TV & Appliance,
Equip Maint, $999.87; Kenner Plbg, Repairs/Supp, $32.30; Kruse, Gerald, Conserve/Demand
Incentive, $30.00; L G Everist, Gravel, $118.78; Lewis Drug, Supp, $241.92; Lumen, Telco
Settlement, $272.22; Mac's Catering, Employee Recognition, $540.00; Malloy Bearing Supply,
Repairs/Supp, $60.58; Martin's Inc, Diesel/Oil, $1,439.22; Matheson Tri-Gas, Supp, $207.39;
McFarland, Doug, Conserve/Demand Incentive, $200.00; Meyer, Steve, Travel, $528.16;
Microsoft, Subscriptions, $1,054.35; Mid South Telecom, Systems/Cabling Inv, $1,363.64;
Midcontinent, Contract Fee, $516.25; Midwest Glass, Repair/Supp, $393.64; Mike's Pro Carpet
Cleaning, Carpet Cleaning, $2,200.00; Millborn Seeds, Grass Seed/Fertilizer, $85.00; Missouri
River Energy, Supplemental Power, $1,711,189.28; Missouri River Energy, WAPA Allocation,
$219,467.40; Moss Adams LLP, Consulting Service, $250.00; Municipal Pipe Tool, Sewer Main
Relining, $32,430.60; MVTL Labs, Wastewater Analysis, $372.00; My Cable Mart, Supp,
$225.64; Napa Auto Parts, Supp, $148.35; Nexstar Broadcasting, Contract Fee, $8,174.65;
Niklason Masonary, Concrete/Supp, $550.00; North Central International, Equip/Maint,
$2,228.89; Northwestern Energy, Natural Gas, $62.37; Office Peeps, Supp, $780.56; One
Source-Background Check, Employee Verification, $44.00; Open System International, SCADA
Upgrade, $63,792.40; Opis Energy Group, Publication, $435.00; Owen, John, Travel, $231.00;
Paragon Health & Wellness, Drug Screening, $140.00; Party Depot, Supp, $286.29; Pests B
Dead, Pest Control, $155.00; Pete Lien & Sons, Chemicals, $18,368.78; Pizza Ranch,
Conserve/Demand Incentive, $8,868.00; Prairie Graphics, Supp/Uniforms, $548.00; Prussman
Contracting, Gravel, $2,280.00; Prussman Contracting, Main Repairs, $3,156.90; Prussman
Contracting, Sanitary Sewer Manhole Replacement, $115,797.85; RC First Aid, Supp, $80.00;
Rental Depot, Equipment Rental, $45.90; Resco, Padmount Transformers, $44,070.00; Riter,
Rogers, Wattier & Brown, Legal Service, $475.00; Ron's Auto Repair, Vehicle Maint,
$1,183.04; Runnings, Supp, $1,950.54; Schoon's Pump N' Pak, Gas, $8,694.25; SD Dept of
Health Lab, Testing W-WW Samples, $1,629.00; SD Dept of Rev, Enhanced 911, $8,824.90; SD
Retirement System, SDRS Contribution, $45.00; SD SHRM, Registration, $249.00; SD State
Treasurer, Communication Impaired Fee, $1,848.80; SD Treasurer, Sales/Excise Tax,
$207,350.21; SDN Communications, Circuit Lease, $16,671.61; SDSU Financial Aid Office,
Scholarship, $500.00; Sioux Valley Energy, Dispatching Service, $660.00; SD One Call, Locate
Fee, $350.70; Springbrook, Credit Card Processing Fee, $2,188.10; Springbrook Holding,
Software Support, $4,600.00; Sprint, PCS Phone Service, $398.20; Stein Sign Display,
Repair/Signs, $1,822.00; Strand, Chad, Travel, $44.00; Stremmel, Andrew, Conserve/Demand
Incentive, $30.00; Stuart C. Irby, Supp, $8,660.00; Sturdevant Auto, Supp, $547.67; Swiftel
Communications, Office Phone Bill, $118,410.24; Swiftel Communications, Petty Cash, $39.80;
Talley Communications, Coax/Connectors, $850.22; Tech Sales, Supp, $3,027.00; Terex USA,
Equip Maint, $1,102.95; UPS Store, Freight, $77.57; Town & Country Shopper, Advertising,
$920.00; Uniform & Accessories, Supp, $249.98; UPS, Freight, $46.35; US Postal Service,
Postage, $9,000.00; Universal Service Adm., USAC Contribution, $10,064.30; University
Estates, Water Charge Reim, $3,445.00; USA Bluebook, Supp, $1,624.99; Vantage Point
Solutions, Engineering Consulting, $1,325.00; Weitala, Dennis, Conserve/Demand Incentive,
$30.00; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $190.00; Wesco, Supp,
$9,812.30; Winter Contracting, 4th St Main Replacement, $4,814.89; Winter Contracting, SW
Interceptor Replacement, $24,543.82; Witt, Eric, Easement, $120.00; Woodbury County
Treasurer, IA Real Estate Tax, $5,410.00; WW Tire, Equip Maint, $1,121.78; Xcel Energy/NSP,
Utility Bill, $9.00; Zep Sales & Service, Supp, $187.91.
The following are Telephone/Utility Refunds:
Anderson, Samuel, $34.10; Aure, Stephanie, $350.00; Bachar, Dani, $39.38; Bandwave Systems,
$289.74; Bartelt, Frederick, $11.30; Ben Franklin Public Market, $87.69; Bluegill Inc, $46.45;
Brockhoft, Eric, $48.14; Burgard, Mike, $24.24; Cadence Construction, $79.29; Cadence
Construction, $30.32; Cope, Kevin, $40.56; Emshadi, Khalid, $83.95; Frerichs, Katelin, $56.90;
Fryer, Jodi, $170.77; Gaard, Joanne, $6.38; Gibson, Dave, $104.86; Gibson, Dave, $116.70;
Holiday, Trajan "Doc", $680.04; Jacobson, Eric, $11.20; Johnston, Aaron, $45.43; Kind
Holdings, $35.41; Kneip, David, $82.14; Lentz, Nicholas, $83.59; Majrashi, Dalal, $7.38;
Massmann, Camille, $21.11; Meridian Grain, $68.96; Meusburger, Sarah, $62.20; Moriarty
Rentals, $20.24; Mpemba, Jean Marc, $56.92; Nu-Tech Environmental, $245.03; Opel
Properties, $35.98; Opel Properties, $68.38; Ormat Nevada, $111.83; Ormberg, Brittney,
$24.21; Orth, Dillon, $280.94; Page, Heather, $22.30; Pitts, Jeff, $271.43; Price Rentals,
$124.68; Reimers, Kendra, $112.22; Roberts, Sophie, $180.91; Roden Rentals, $20.24; Rook,
Doris, $7.45; Sauser, Lori, $41.94; SD Dot, $22.39; SD Dot, $132.00; Semrad, Robert, $2.80;
Shin, Sangwon, $43.28; Soma, Jennifer, $173.96; Stephanoff, Scott, $5.58; Swenson, Montana,
$3.47; VK Properties, $19.25; Wika, Darryl, $44.63; Witte, Ben, $75.06; Woldt, Brad, $70.32;
Wynia, Tate, $60.27.
PERSONNEL INFORMATION
Department Salaries (August): Electric, $250,953.34; Water, $94,912.94; Wastewater,
$95,866.80; Telephone, $351,093.06;
Retirement, $44,917.10; Social Security, $56,981.77; Insurance, $92,464.70; Deferred Comp,
$13,326.84;
Salary Changes: A. Brech, $20.82; S. Mathison, $23.41;
New Employees: M. Robinson, $35.96.
PRESENTATION BY ANDREW SLOSS – BEDC
Andrew Sloss, Brookings Economic Development Corporation Director, was present to
update the Board on economic development efforts in Brookings.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hawley to adjourn to an executive session to
discuss competitive service offerings, review communication from legal counsel about pending
litigation or contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
2022 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Hawley that the following Resolution No. 22-21 be approved.
RESOLUTION NO. 22 - 21
RESOLUTION APPROVING
2022 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated September 13, 2021, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 13th day of September, 2021.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SET DATE FOR PUBLIC HEARING ON 2022 BUDGET AND RATES
Motion was made by Bartels, seconded by Hawley that a public hearing be held on the
2022 budget and utility rates at the Board Meeting to be held on Tuesday, October 12, 2021, at
1:00 p.m. All members present voted in favor of the motion.
DECLARE AN EMERGENCY PURCHASE FOR FIRE HYDRANTS AND VALVES
Motion was made by Hawley that the following Resolution No. 23-21 be approved.
RESOLUTION NO. 23 - 21
RESOLUTION ORDERING EMERGENCY PURCHASE
WHEREAS Brookings Municipal Utilities annually bid valves and hydrants to be
supplied to Developers for installation on the Developer’s public water projects; and
WHEREAS the number of valves and hydrants required annually is an estimate
and wholly dependent on progression of Developer’s projects; and
WHEREAS COVID-related material pricing and availability is such that
Suppliers cannot honor winter bid pricing and materials will not be available yet for the 2021
construction season once in-stock materials are depleted.
WHEREAS the SDCL 5-18A-9 allows for the emergency
purchase of equipment.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board authorizes the emergency purchase of valves and hydrants according to the
provisions of SDCL 5-18A-9.
Adopted this 13th day of September, 2021.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – ARBOR HILL ADDITION
Motion was made by Bartels, seconded by Hawley that the application for extension of
sewer main and connection into the city sewer system in the Arbor Hill Addition along 22nd
Street South and Lucerne Avenue requested by CD Properties LLC be approved. All members
present voted in favor of the motion.
BIDS
AWARDING OF BIDS
CONDUCTOR – ELECTRIC DEPARTMENT
BIDDER ITEM 1 ITEM 2 ITEM 3
ITEM 4
ITEM 5
60,000’ 30,000 15,000’ 12,000’ 2,000’
350KCMIL 1/0 AWG 4/0 #4 350
PRIMARY PRIMARY TRIPLEX TRIPLEX TRIPLEX
BORDER STATES NO BID NO BID $29,100.00 $8,880.00 $6,100.00
GRAYBAR NO BID NO BID $28,350.00 $8,820.00 $6,524.00
WESCO $290,400.00 $89,700.00 NO BID NO BID NO BID
Motion was made by Bartels, seconded by Hawley that the following low bids be
approved: Wesco, Item 1, 60,000’ 350 KCMIL Primary Conductor, $290,400.00; Item 2,
30,000’ 1/0 AWG Primary Conductor, $89,700.00; Graybar, Item 3, 15,000’ 4/0 Triplex
Secondary Conductor, $28,350.00; Item 4, 12,000’ #4 Triplex Secondary Conductor, $8,820.00;
Border States. Item 5, 2,000’ 350 Triplex Secondary Conductor, $6,100.00; and, that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All
members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to executive session for the
purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Hawley, seconded by Bartels that the following salary changes be
made. All members present voted in favor of the motion.
I. Cost of Living Adjustments:
Increase the base pay of positions on the following wage structures and the salar y
of the following positions by 3.25% effective October 1, 2021:
Management Wage Structure
Electric Department Manager
Water/Wastewater and Engineering Manager
Swiftel Operations Manager
Administrative Assistant to the General Manager
II. Increase the wage of the following positions effective October 1, 2021:
Electric Department Manager – 3.75%
Water/Wastewater and Engineering Manager – 1.75%
Swiftel Operations Manager – 4.75%
Administrative Assistant to the General Manager – 1.75%
III. Increase the wage of the Human Resource Coordinator from M-3 to M-5 effective
October 1, 2021.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President