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HomeMy WebLinkAbout2022_01_25 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, January 25, 2022 | 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 6:00 PM REGULAR MEETING 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. ACTION TO APPROVE THE AGENDA -Action: Motion to Approve, Roll Call 4. Executive Session Pursuant to SDCL 1-25-2.3 for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters, and SDCL 1-25-2.5 for purposes of discussing marketing or pricing strategies by a board or commission of a business owned by the state or any of its political subdivisions, when public discussion may be harmful to the competitive position of the business. Action: Motion to enter into Executive Session, Voice Vote Action: Motion to exit Executive Session, Voice Vote- 5. OPEN FORUM -At this time, any member of the public may request time on the agenda for an item not listed or to make a brief announcement or invitation. Items will be scheduled at the end of the meeting. Individuals are asked to state their name and address for the record. 6. CONSENT AGENDA -Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion. At the request of any one Council Member or the City Manager, an item may be removed from the Consent Agenda and placed on the regular agenda whenever additional discussion on an item is necessary. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. CONSENT AGENDA A.January 11, 2022 City Council Minutes B.Resolution 22-011: authorizing the City Manager to sign and submit an Environmental Grant Application and to sign agreements, contracts, correspondence, pay requests, and other required documents for Household Hazardous Waste Drop-Off Event. C.Resolution 22-009: Liquor Operating Agreement renewal for Brookings Steak Company, LLC, dba Whiskey Creek Wood Fire Grill, 621 32nd Avenue. 7. PRESENTATIONS / REPORTS - 7.A. Dr. Martin Luther King, Jr. Contest Awards Presentation - Poster Winners Kindergarten through 1st Grade - 1st Place Norah Miller 2nd Place Shiloh Butzin 3rd Place Ana Kramer Honorable Mention Samara Sloss Poster Winners 2nd Grade - 1st Place Madilynn Doty 2nd Place Tanner Frank 3rd Place Naomi Nyongbela Honorable Mention Elise Ulvestad Poster Winners Advance - 1st Place Doug Hakeman 2nd Place Matthew Lindberg 3rd Place Shelly Egebert Honorable Mention Drew Maag Essay Winners Mickelson Middle School - 1st Place Isabella Park - 2nd Place Shae Lefers - 3rd Place Madeline Enderson “Lifting the Veil of Darkness”- Honorable Mention Samuel Caugherty “In the Hands of the Book Holder”- 7.B. SDSU Student Association Report -Anna Shane -SDSU Student’s Association Government Affairs Chair 7.C. City of Brookings Employee Service Awards Recognition - Recreation Dept.: Darren Hoff –10 years Stacy Claussen –5 years Parks & Forestry Dept.: Matt Hillenbrand –5 years Allen Kruse –15 years Brett Torgrude –20 years Brookings Landfill: Aaron Mumby –10 years Not Pictured: Rodney Olson –25 years (recently retired) Fire Dept.: Jeremy Scott –15 years Finance Dept.: Gwen Madsen –10 years Public Library: Ashia Gustafson –5 years Community Development Dept.: Katie Bortnem –5 years Brookings Police Dept.: Timothy Anderson –10 years Joseph Fishbaugher –20 years Damian Weets –10 years Eric Warkenthien –5 years Dana Rogers –15 years Trevor Radtke –10 years Brookings Police Dept. Reserve Officers: Ben Quam –5 years Matthew Luebbert –5 years Brookings Volunteer Fire Fighters: Kevin Banken –20 years Fabian Ysker –20 years Michael Lambertus –15 years Tom Coughlin –10 years Roger DeBates –10 years Mandi Cramer –10 years Joshua Mann –10 years Nick Oines –5 years Austin Sechser –5 years Troy Herrig –5 years Alex Berkness –5 years Derek Brown –5 years 7.D. 2021 Swiftel Center Financial Report -Michael Logan, Swiftel Center General Manager Erick Rangel, City Chief Financial Officer Jan- July Actuals FY 2021 Actual vs Budget F/(U) 2021 Annual Budget Revenue 72,935 76,392 (3,457) 217,458 278,957 (61,499) 450,324 (801,602)290,393 355,349 (64,956)740,717 (1,303,275)2,043,992 1,809 (149,763)87,167 65,381 21,786 88,976 (143,658)232,634 452,133 (951,365)377,560 420,730 (43,170)829,693 (1,446,933)2,276,626 Expense (810,307)757,372 (479,128)(700,136)221,008 (1,289,435)1,392,481 (2,681,916) (810,307)757,372 (479,128)(700,136)221,008 (1,289,435)1,392,481 (2,681,916) (358,174)(193,993)(101,568)(279,406)177,838 (459,742)(54,452)(405,290) VenuWorks Aug-Dec Actuals vs Budget F/(U) Oak View Group (OVG, formerly Spectra ) Aug- Dec Estimate OVG FY 2021 Estimate vs Budget F/(U) FY 2021 Estimate Aug- Dec Budget Direct Event Ancilliary Revenue Total: Other Income Total Event Revenue Expense (Direct+Indirect) Net Income (Loss): Expense Total: Swiftel Center 2021 -End of Year Estimate At transition, the Center was forecasted to end the year with a negative variance to budget of $194k Based on actual end of October and estimated November and December financials, the Swiftel Center has lowered this deficit to $54,453 Reducing the originally estimated deficit by $140k was attributed to lower staffing costs and an increase in event and sponso rship revenues. However, bringing the deficit to zero was not possible due to higher goods and snow removal costs Once Full Year financials are finalized, staff will bring forward a 2021 Budget Amendment to offset the actual deficit 45Swiftel Center –2022 Outlook Industry Outlook First and second quarter of 2022, will be a slower start than most anticipated With current spiking COVID-19 cases we are seeing not only the live entertainment postpone and cancel, but also the meetings, conventions, and banquets postpone or cancel The industry will continue to see not only event booking challenges but also staffing challenges and for the first half of the year High inflation of ~ 7% vs last year is impacting cost structure Swiftel Center Goals & Objectives Decrease spending Control utilities on unused days Staffing costs will be lower due to open positions Only necessary spending Sponsorships Close multi-year deals now Secure naming rights Increase sales on outdoor marquees Second half of 2022 Two-three concerts will happen State Cheerleading Pool & Dart Tournaments, PRCA Rodeo will be back 8. CONTRACTS / CHANGE ORDERS NONE- 9. ORDINANCES – FIRST READINGS -No vote is required on the first reading of an Ordinance . The title of the Ordinance is read. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 9.A. Ordinance 22-006 Amending Chapter 94, Zoning, and Chapter 66, Planning, pertaining to Section 94-42 through 94- 045 and Section 66-13 through 66-16, authorizing the Planning Commission to act as the Board of Adjustment. Public Hearing and Action: February 8, 2022- 9.B. Ordinance 22-003 Rezoning within the Joint Jurisdiction Area, Outlot C (3823 Main Ave. So.) and Outlot D (portions of 3901 Main Ave. So.) from JJ Residence R-3A Multiple-Family and Mobile Home District to JJ Business B-3 Heavy District. Public Hearing and Action: February 8, 2022- Area Location Map Zoning Map Future Land Use Map 9.C. Ordinance 22-002 Amending Chapter 94, Zoning, pertaining to Section 94-125.7, Residence R-1D Single-Family for the purpose of adding regulations for Single- Family, Small Lot, and Single-Family Zero Feet Side Yard –2 Units, Small Lot as permitted Special Uses. Public Hearing and Action: February 8, 2022- (5) Single-family dwelling, small lot. a. One of the frontages of the premises shall abut upon an alley. b. Garages shall be located in the rear yard. c. Access drives prohibited in front yard. i. Exception for corner lots, which shall allow access drives on the street frontage with the greatest length. ii. Access drive width shall not exceed the width of the garage. (6) Single-family zero feet side yard dwelling, small lot. a. A maximum of two attached dwelling units are permitted. b. One of the frontages of the premises shall abut upon an alley. c. Garages shall be located in the rear yard. d. Access drives prohibited in front yard. i. Exception for corner lots, which shall allow access drives on the street frontage with the greatest length. ii. Access drive width shall not exceed the width of the garage. Per Unit Density Sq. Ft. Min. Lot Area Sq. Ft. Min. Lot Width Min. Front Yard Min Side Yard Min. Rear Yard Max. Height Single-family, small lot 4,500 4,500 40’ 10’5’ 10’ 35’ Single-family 6,000 6,000 50' 20' 6' 20' 35' Single-family, 0 feet side yard -2 units 6,000 12,000 80' 20' 0'* 20' 35' Single-family, 0 feet side yard –2 units, small lot 4,500 9,000 65’10’ 0’ **10’ 35’ Two-family 4,500 9,000 75' 20' 6' 20' 35' Other allowable uses 10,000 75' 20' 6' 20' 35' 9.D. Ordinance 22-004 Conditional Use Permit for an apartment building on Outlot E (130 9th Street) and the East 100 feet of Outlot F in Parkdale Home Addition and the North 100 feet of Lots 6 and 7 in Block 5, Oyloe’s Addition (124 9th Street). Public Hearing and Action: February 8, 2022- Location: 124 9th Street and 130 9th Street Site Plan Building Plan 9.E. Ordinance 22-005 Conditional Use Permit for an office building to be located on Outlots B and S of Section 23, Township 110 North, Range 50 West. Public Hearing and Action: February 8, 2022- Location: North of First Lutheran Church, 8th Street Site Plan Building Plan 10. PUBLIC HEARINGS / SECOND READINGS - 10.A. Ordinance 22-001 Budget Amendment #1 to the 2022 Budget. Action: Motion to Approve, Request Public Comment, Roll Call- Economic Development Subsidy Increase/ (Decrease) Justification 101-000-7-899-05 Transfer Out $ 100,000.00 Transfer from Economic Development Reserves Total Economic Development Reserves to transfer $ 100,000.00 101-495-5-856-73 Brookings Economic Dev Corp $ 100,000.00 Increase expenditure budget authority to fund Economic Development Master Plan Total Expenditures $ 100,000.00 Community Economic Development Masterplan •Work with Local Agencies •Provide Comprehensive Review of Existing Environment •Benchmark Services with Peer Communities •Review Data •Analysis of Local/Regional Strengths, Weaknesses, Opportunities Threats •Develop Road Map to Achieve Prioritized Community Outcomes •Identify Short (1-5 years) and Long (10-20 years) Term Goals- 10.B. Resolution 22-002 Authorizing the placement of Yield Signs at the intersection of 9th Street and 8th Avenue. Action: Open &Close Public Hearing, Motion to Approve, Roll Call- Area Location: intersection of 9th Street and 8th Avenue 10.C. Resolution 22-003 Authorizing the placement of Stop Signs at the intersection of 9th Street and 9th Avenue. Action: Open &Close Public Hearing, Motion to Approve, Roll Call- Area Location: intersection of 9th Street and 9th Avenue 11. OTHER BUSINESS - 11.A. Resolution 22-010 -Amending the City of Brookings Green Building Practices Policy for City-Funded Facilities. Action: Motion to Approve, Request Public Comment, Roll Call 11.B . Developer Agreement –TIF #11 -Developer Agreement between the City of Brookings and Prairie Hills, LLC, for Tax Increment District #11. Action: Motion to Approve, Request Public Comment, Roll Call Area Map 12. PROGRESS REPORT Progress ReportJanuary 2022 20th Street Interchange •Project information available at www.20thstinterchange.com •Recent Updates •Banner Associates selected to provide construction administration services •May ground breaking ceremony •Next Steps •Construction –2022 –2023 Concrete Pavement Award •6th Street Project –Main to Medary •National Award for Excellence in Concrete Paving from American Concrete Pavement Association •Design and Construction Legislative Session •Key Dates •Jan 11 –Session Opened/ State of the State •Jan 19 –Brookings/SDSU Day at Capitol •Key Legislative Items •Funding/Spending Bills •Affordable Housing •Marijuana •Social Issues •Outdoor Ice Skating Rinks •Larson, Lions, and Southside Parks •6am to 11pm •Portable Mini-Golf •Larson Ice Center, Open Skate Hours •Brookings Park and Rec Facebook Page •Weekly Indoor Disc Golf League •Tuesdays, 5:30pm •Drop-In Parks and Recreation •Study Focus •Demographic/Economic Data •Analysis of Housing Stock •Housing Market Demand •Five-Year Housing Plan •Conclude Spring 2022 with public presentation •Housing Survey Data •1,269 Total Responses •1,015 Brookings Zip Code •45% between 30-44 years of age •76% own their home •22% rent •53% have 2-3 people in household Housing Study •Four (4) City Council Seats: •Two (2) 3-Year Terms •One (1) 2-Year Term •One (1) 1-Year Term •Key Dates •January 28 –First day to circulate and file petitions •February 25 –Last day to file petitions •Contact City Clerk’s Office for candidate election packets and petitions. April 12 Election Thanks a Latte •Fill out a positive message to a healthcare worker •Each note will include a sachet of coffee •Notes can be filled out •Online •City/County Government Center •Other Participating Locations •www.cityofbrookings - sd.gov/thanksalatte Library •Mother’s Room Under Construction •Located on the Second Floor •Room Purpose •Nurse •Pump •Diaper Changing •Room Features •Changing Table •Sink •Counter Space •Chair •Side Table •Wednesday, January 12 •3.6 tons of trees collected •Still have trees? •Citizen’s Campus •Monday through Friday •7:30am to 4:15pm Holiday Tree Collection •24 Event Days •East River Pool Tournament •2,000 attendees over three (3) days •Tri-Company Dart Tournament •1,200 attendees over three (3) days •Hired Director of Finance and Events Coordinator Positions Swiftel Center 13. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any topic at a future meeting. Items cannot be added for action at this meeting. A motion and second is required which states the topic, requested outcome, and time frame. A majority vote is required. 14. ADJOURN -Brookings City CouncilOepke Niemeyer, Mayor Nick Wendell, Deputy Mayor Council Members: Leah Brink, Joey Collins, Holly Tilton Byrne, Patty Bacon, and Wayne Avery Council StaffPaul M. Briseno, City Manager Steven Britzman, City Attorney Bonnie Foster, City Clerk