HomeMy WebLinkAbout2018_09_25 CC MinutesBrookings City Council
September 25, 2018
The Brookings City Council held a meeting on Tuesday, September 25, 2018 at 6:00
p.m., at City Hall with the following City Council members present: Deputy Mayor Mary
Kidwiler, Council Members Ope Niemeyer, Dan Hansen, Nick Wendell, Patty Bacon,
and Holly Tilton Byrne. Acting City Manager Jackie Lanning, City Attorney Steve
Britzman, and City Clerk Shari Thornes were also present. Mayor Keith Corbett and City
Manager Paul Briseno were absent.
6:00 PM Regular Meeting
Consent Agenda. A motion was made by Council Member Hansen, seconded by
Council Member Wendell, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 6-Niemeyer, Hansen, Kidwiler, Wendell, Bacon and Tilton Byrne.
3.A. Action to approve the agenda.
3.B. Action to approve the September 11, 2018 City Council Minutes.
3.C. Action on Resolution 18-077, a Resolution Authorizing Change Order No.1
(Final) for 2018-09STI Recreational Trail Overlay Project, Bowes Construction, Inc.
Resolution 18-077
Resolution Authorizing Change Order No. 1 (Final) for 2018-09STI
Recreational Trail Overlay Project, Bowes Construction, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2018-
09STI, Recreational Trail Overlay Project: Construction Change Order Number 1:
Adjust plan quantities to as-constructed quantities for a total decrease of $4,436.58 to
the contract to close out the project.
Open Forum. Matt Schmidt, 1903 Windermere Way, expressed his gratitude to Mayor
Corbett, Council Member Niemeyer, City Manager Briseno and City Engineer Lanning
for coordinating the neighborhood meeting on September 12regarding the recent
flooding issues. He received a letter in the mail advising the city has expanded the study
area. Schmidt asked what area had been expanded and what is the timetable for
completion? Lanning thanked everyone for hosting the neighborhood meeting and
advised the basin study area has been expanded to include 17th Avenue into Moriarty
Park and then easterly down to 20th Street S, so the basin of drainage in that area is
included in the drainage study. Banner is scheduled to report back in October.
Residents would be notified by letter when the report is ready, so they may attend the
City Council Meeting presentation.
Presentation on August 2018 Monthly Financial Report. Finance Director Shawna
Costello presented on the current 2018 Financials.
Resolution 18-080. A motion was made by Council Member Bacon, seconded by
Council Member Tilton Byrne, that Resolution 18-080, a Resolution Awarding Bids on
the Snow Removal Equipment Contracts, be approved. The motion carried by the
following vote: Yes: 6-Niemeyer, Hansen, Kidwiler, Wendell, Bacon, and Tilton Byrne.
Resolution 18-080 -Resolution Awarding Bids on the
Snow Removal Equipment Contracts
Whereas, the City of Brookings opened bids for Snow Removal Equipment on Tuesday,
September 11, 2018 at 1:30pm at Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following bids for Snow Removal
Equipment: Four (4) Motorgraders with Wings: Three bids were received. VJ Ahlers
Excavating Inc, JD772CH, $200.00/hr.; Bowes Construction, two (2) 140H, $200.00/hr.
One (1) 3-to 6-Yard Loader: One bid was received. Bowes Construction, 966H CAT,
5.25 cubic yards, $217.00/hr. Four (4) Loaders with Reversible Blades: Three 3 bids
received. Austreim Excavating, 624G, $205.00/hr; Austreim Excavating, 544K,
$205.00/hr. Bowes Construction, 950 CAT, $225.00/hr. Ten (1 0) End-Dump Trucks:
Only nine bids were received. VJ Ahlers Excavating Inc, #2, 25 cubic yards,
$125.00/hr.; VJ Ahlers Excavating Inc, #5, 20 cubic yards, $11 0.00/hr.; Bowes
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Construction, #23, 22.7 cubic yards, $125.00/hr.; Bowes Construction, #24, 22.7 cubic
yards, $125.00/hr.; Prussman Contracting Inc, #19, 22.8 cubic yards, $130.00/hr.;
Prussman Contracting Inc, #20, 22.8 cubic yards, $130.00/hr.; Prussman Contracting
Inc, #22, 22.2 cubic yards, $130.00/hr.; Prussman Contracting Inc, #21, 20.6 cubic
yards, $130.00/hr.; Prussman Contracting Inc. #23, 19.5 cubic yards, $130.00/hr.
Four (4) Side-Dump Trucks: Two bids were received. V. J. Ahlers Excavating, #6, 36
cubic yards, $145.00/hr.; V. J. Ahlers Excavating, #51, 36 cubic yards, $145.00/hr.
Now, Therefore, Be It Resolved the following bids be accepted: Four (4) Motorgraders
with Wings: Three bids were received. VJ Ahlers Excavating Inc, JD772CH,
$200.00/hr.; Bowes Construction, two (2) 140H, $200.00/hr. One (1) 3-to 6-Yard
Loader: One bid was received. Bowes Construction, 966H CAT, 5.25 cubic yards,
$217.00/hr. Four (4) Loaders with Reversible Blades: Three 3 bids received. Austreim
Excavating, 624G, $205.00/hr; Austreim Excavating, 544K, $205.00/hr. Bowes
Construction, 950 CAT, $225.00/hr. Ten (1 0) End-Dump Trucks: Only nine bids were
received. VJ Ahlers Excavating Inc, #2, 25 cubic yards, $125.00/hr.; VJ Ahlers
Excavating Inc, #5, 20 cubic yards, $110.00/hr.; Bowes Construction, #23, 22.7 cubic
yards, $125.00/hr.; Bowes Construction, #24, 22.7 cubic yards, $125.00/hr.; Prussman
Contracting Inc, #19, 22.8 cubic yards, $130.00/hr.; Prussman Contracting Inc, #20,
22.8 cubic yards, $130.00/hr.; Prussman Contracting Inc, #22, 22.2 cubic yards,
$130.00/hr.; Prussman Contracting Inc, #21, 20.6 cubic yards, $130.00/hr.; Prussman
Contracting Inc. #23, 19.5 cubic yards, $130.00/hr. Four (4) Side-Dump Trucks: Two
bids were received. V. J. Ahlers Excavating, #6, 36 cubic yards, $145.00/hr.; V. J.
Ahlers Excavating, #51, 36 cubic yards, $145.00/hr.
Resolution 18-075. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Niemeyer, that Resolution 18-075, a Resolution approving the Joint
Law Enforcement Agreement between the City of Brookings Police and the South
Dakota State University Police, be approved. The motion carried by the following vote:
Yes: 6 -Niemeyer, Hansen, Kidwiler, Wendell, Bacon, and Tilton Byrne.
Resolution 18-075 -Resolution Approving the Joint Law Enforcement Agreement
Between the City of Brookings Police and the South Dakota State University Police
Whereas, the City of Brookings and South Dakota State University have made updates
and revisions to the current Joint Law Enforcement Agreement; and
Whereas, the Joint Law Enforcement provides guidelines and instructions to each
agency regarding the selection and appointment of officers for the University Police
Department, notification of disciplinary actions, state law regarding sworn officer status,
jurisdiction, training standards, sharing of case information, discharge rules and rights to
appeal, costs, liabilities and insurance perimeters; and
Whereas, the City Manager and Chief of Police have recommended approval of the
revised Joint Law Enforcement Agreement.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
the revised Joint Law Enforcement Agreement is hereby adopted by the City of
Brookings. This revision shall supersede the previous agreement dated March 3, 2010.
Ordinance 18-014. An introduction and first reading was held on Ordinance 18-014, an
Ordinance amending the zoning ordinance of the City of Brookings pertaining to the
side yard setbacks in the RB-4, B-2, B-2A and B-3 Districts. Second Reading: October
9, 2018.
Ordinance 18-013. A second reading was held on Ordinance 18-013, an Ordinance
authorizing Supplemental Appropriation #2 to the 2018 Budget. A motion was made by
Council Member Bacon, seconded by Council Member Hansen, that Ordinance 18-013
be approved. The motion carried by the following vote: Yes: 6-Niemeyer, Hansen,
Kidwiler, Wendell, Bacon, and Tilton Byrne.
Ordinance 18-012. A second reading was held on Ordinance 18-012, an Ordinance
Amending Chapter 82 of the Code of Ordinances of the City of Brookings and
Pertaining to Permitted Parking in M~nicipal Parking Lots. A motion was made by
Council Member Tilton Byrne, seconded by Council Member Wendell, that Ordinance
18-012 be approved. The motion carried by the following vote: Yes: 6-Niemeyer,
Hansen, Kidwiler, Wendell, Bacon, and Tilton Byrne.
Industrial 1-1 R District Site Plan for 2500 Eastbrook Drive on Lot 1 (Excluding Lot
H-1) and Lot 6, Block 2, lnsbrook Park Addition (CRC Global Solutions). A public
hearing was held on the Industrial 1-1 R District Site Plan for 2500 Eastbrook Drive on
Lot 1 (Excluding Lot H-1) and Lot 6, Block 2, lnsbrook Park Addition (CRC Global
Solutions). A motion was made by Council Member Hansen, seconded by Council
Member Wendell, that the Industrial 1-1 R District Site Plan for 2500 Eastbrook Drive on
Lot 1 (Excluding Lot H-1) and Lot 6, Block 2, lnsbrook Park Addition (CRC Global
Solutions) be approved with the proposed conditions provided by the Development
Review Team. The motion carried by the following vote: Yes: 6-Niemeyer, Hansen,
Kidwiler, Wendell, Bacon, and Tilton Byrne.
Resolution 18-079. A motion was made by Council Member Hansen, seconded by
Council Member Wendell, that Resolution 18-079, a Resolution accepting a
Conveyance of Real Property in Nelson 5th Addition to the City of Brookings, South
Dakota, be approved. The motion carried by the following vote: Yes: 6-Niemeyer,
Hansen, Kidwiler, Wendell, Bacon, and Tilton Byrne.
Resolution 18-079 - A Resolution Accepting a Conveyance of Real Property
in Nelson 5th Addition to the City of Brookings, South Dakota
Whereas, CD Properties has conveyed certain real property to the City of Brookings,
South Dakota, consisting of a detention pond and lift station, to be used for public
purposes and specifically to provide a sanitary sewer lift station and additional detention
for drainage purposes in Nelson 5th Addition, said real property being described as
follows: Lot One (1) and Lot Two (2) of Block Two (2) in Nelson 5th Addition to the City
of Brookings, County of Brookings, State of South Dakota; and
Whereas, the City Council recognizes the benefit the community will receive as a result
of the conveyance of this real property,
Now, Therefore, It Is Hereby Resolved by the City Council that the real property
described above is hereby accepted by the City of Brookings, South Dakota.
Resolution 18-078. A motion was made by Council Member Niemeyer, seconded by
Council Member Wendell, that Resolution 18-078, a Resolution Setting Fees for
Permitted Parking in Municipal Parking Lots, be approved. The motion carried by the
following vote: Yes: 6-Niemeyer, Hansen, Kidwiler, Wendell, Bacon, and Tilton Byrne.
Resolution 18-078 -A Resolution Setting Fees for Permitted Parking
in Municipal Parking Lots
Whereas the fines, fees, and procedures pertaining to services of the City of Brookings
shall be reviewed and revised; and
Whereas, the City would like to provide extended parking in designated parking spaces
in municipal parking lots by special permit.
Now, Therefore, Be It Resolved that the fees for Permitted Parking in Municipal Parking
Lots be $100 for a six-month permit and $180 for an annual permit.
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Adjourn. A motion was made by Council Member Hansen, seconded by Council
Member Wendell, to adjourn the meeting at 6:42 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
Keith W. Corbett, Mayor