HomeMy WebLinkAbout2021_09_28 CC MinutesZrookings City Counc
September 28, 2021 1
The Brookings City Council held a meeting on Tuesday, September 28, 2.021 at 5:00
PM, at the Brookings City & County Government Center, Chambers, with the following
City Council members present: Mayor Oepke Niemeyer, Council Members Leah Brink,
Holly Tilton Byrne, Nick Wendell, Joey Collins, and Wayne Avery. Absent: Council
Member Patty Bacon. City Attorney Steve Britzman, City Manager Paul Briseno, and
City Clerk Bonnie Foster were also present.
5:00 PM 2022 BUDGET STUDY SESSION #2
Paul Briseno, City Manager, and Jake Meshke, Assistant City Manager, provided an
overview of the proposed 2022 Capital Improvement Plan, Outside Agency Funding,
and potential Scholarship Program for the City Council and public.
6:00 PM REGULAR MEETING
Consent Aqenda. A motion was made by Council Member Brink, seconded by Counc
Member Wendell, to approve the Consent Agenda. The motion carried by the following
vote: Yes: 6 - Niemeyer, Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 -
Bacon.
3.A. Action to approve the agenda.
3.13. Action to approve the September 14, 2021 City Council Minutes.
3.C. Action on appointments to the Brookings Health System Board of Trustees:
appoint Tracy Greene (term expires 1/1/2025); reappoint Dick Peterson and Dr. Andrem
Ellsworth (terms expire 1/1/2025).
3.D. Action on Resolution 21-074, a Resolution Authorizing the City Manager to
Sign Documents for an American Rescue Grant (ARG) for the Brookings
Regional Airport,
Resolution 21-074 - A Resolution Authorizing the City Manager
to Sign Documents for a ARG Grant for the Brookings Airport
Whereas, the City of Brookings desires financial assistance due to the COVI D-1 9 public
health emergency; and
Whereas, the Brookings Airport is eligible for funding under the American. Rescue Grant
(ARG) to assist the airport in addressing the COVID-1 9 public health emergency.
Now Therefore, Be It Resolved that the Brookings City Manager is authorized to sign alI
related documents for the ARG Grant.
3.E. Action on Resolution 21-078, a Resolution Authorizing Change Order No.
1 (Final) for 2021-068TI, Chip Seal Project; Topkote, Inc. fto
Resolution 21-078 - Resolution Authorizing Change Order No. 1 (Final)
for 2021-06STI Chip Seal Project; Topkote, Inc.
Be It Resolved by the City Council that the following change order be all for
2021-06STI, Chip Seal Project: Construction Change Order Number 1 (Final): Adjust
plan quantities to as -constructed quantities for a total increase of$4,957.28 to
close out the project.
Introduction of new City- employee. Dan Kriese, new Deputy Fire Chief, was
introduced to the City Council and public.
Proclamation. Mayor Niemeyer presented a Proclamation to Mark Sternhagen
recognizing him as an Outstanding Individual with a Disability. Mark is a recipient of the
2021 Governor's Awards for Outstanding Individual with a Disability.
Mayoral Proclamation
Whereas, Mark Sternhagen will be recognized as South Dakota's Outstanding
Individual with a Disability at the 2021 Governor's Award Ceremony on.October 5, 2021
and
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Whereas, Mark taught for s a, South Dakota S -Late Iersity, wrote twc books
al business owner;
shariN his persona"I experience wiL'h, the polio epideiT.-Ic ^'I a lo�.
and
Whereas, Mark has been a valued friend and generous mentor to many: anr..,'l
Whereas, Mark is a passionate vaccination advocate who has used numerous public
platforms to encourage others to stop the spread of preventable diseases; and
Whereas, Mark has been an active member on the Governing Board of Directors for
LifeScape since 2014 and the Brookings Disability Awareness Committee since 2019.
Now, Therefore, Be It Resolved, that 1, Oepke G. Niemeyer, Mayor of the City
*f Brookings, do hereby proclaim October 5, 2021 as: Mark Sternhagen Day.
Proclamation. Mayor Niemeyer presented a Proclamation celebrating the Brookings
Lions Club 70 years of service to the Brookings area.
Whereas, the Brookings Lions Club is celebrating 70 years of service and is part of
the 1.4 million members of Lions Club International; cand
Whereas, in the past decade, the Brookings Lions Club fundraising efforts have led t
over in support to the Brookings area; and
Whereas, the Brookings Lions Club has provided nearly $25,000 in the last decade for
vision and hearing support for needy area residents; and
Whereas, the Brookings Lions Club initiated the KidSight Program in Brookings, and
purchased $8,000 of equipment used every year to screen approximately 1 000 school
age children for vision issues; and
Whereas, the Brookings Lions Club has provided in the last decade over $40,000 to
local charities; and
Whereas, the Brookings Lions Club has contributed toward the development of Lion
Park, and donated $5,000 toward handicap accessible playground equipment, as weli
as over $7,000 for picnic shelters and lighting at Hillcrest Park; and
IThereas, after COVID-19 prevented fundraising activities in 2020, local members
personally donated over $7,800 to support our community.
Now, Therefore, Be It Resolved that 1, Oepke G. Niemeyer, Mayor of the City
of Brookings, do hereby proclaim October 4, 2021 as: Brookings Lions Club Day.
SDSU'Student Association Report. Anna Shane, Government Affairs Chair for the
SDSU'Students Association, provided an update on SDSU happenings to the City
Council and public.
Resol Ultion 21-079, A motion was made by Council Member Wendell, seconded by
Council Member Collins, that Resolution 21-079, a Resolution Approving an Audit
Services Agreement between the City of Brookings, South Dakota and Eide Bailly, LLP,
be approved. The motion carried by the following vote: Yes: 6 - Niemeyer, Brink,
Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 - Bacon.
Resolution 21-079 - A Resolution Approving an Audit Services Agreement
between the City of Brookings, South Dakota and Eide Bailly LLP
Whereas, the City of Brookings has completed a Request for Proposals process to
obtain competitive proposals for annual independent financial audit services for years
2121, 2022 and 2123; and
Whereas, Bergan KDV, BKD CPAs and Advisors, Clifton LarsonAllen, Eide Bailly, and
Wholenberg, Ritzman & Co. submitted proposals in response to the Request for
Proposals for annual independent financial audit services; and
Whereas, the City of Brookings established a Request for Proposal procedure which
included a Selection Committee to evaluate firms offering to provide annual
independent financial audit services; and
Whereas, following the consideration of written responses and presentations, the
Selection Committee recommends that the City engage Eide Bailly LLP to provide
annual independent financial audit services; and
Whereas, Eide Bailly LLP is engaged, among other areas of expertise, in the business
of providing local government independent financial audit services, and currently
provides annual independent financial audit services for Brookings Municipal Utilities
and Brookings Health System; and
Whereas the City desires to engage Eide Bailly LLP and Eide Bailly LLP desires to
accept the engagement, to provide annual independent financial audit services for the
City of Brookings pursuant to the terms and conditions set forth in the Engagement
Letter; and
Whereas, the City and Eide Bailly LLP intend to work in mutual accord in order to
ensure accuracy and transparency in the preparation of the City's Annual.
Comprehensive Financial Reports, thereby enhancing the public's trust in the City's
fiscal policies and financial management practices.
Now, Therefore, It Is Hereby Resolved by the City Council of the City of Brookings,
South Dakota:
a. That an Engagement Letter between the City of Brookings, South Dakota and
Eide Bailly LLP is hereby approved; and
b. The City Manager is authorized to sign the Engagement Letter after it is executed
by Eide Bailly LLP.
FIRST READING - Ordinance 21-032. Introduction and First Reading was held on
Ordinance 21-032, an Ordinance to Change the Zoning within the City of Brookings,
rezoning a portion of Arbor Hill Addition from Residence R-3 Apartment District to
Business B-2 District. Public Hearing: October 12, 2021.
FIRST READING — Ordinance 21-033. Introduction and First Reading Was held on
Ordinance 21-033, an Ordinance to Change the Zoning within the City of Brookings,
rezoning a portion of Reserve Addition from Residence R-3 Apartment District to
Business B-3 Heavy District. Public Hearing: October 12, 2021.
FIRST READING — Ordinance 21-034. Introduction and First Reading was held on
Ordinance 21-034, an Ordinance to Permit by Conditional Use a woodworking shop in a
Residence R-2 on the West Sixty-five (W 65') Feet of Lot Six (6) and the West Sixty-five
(W 65') of the North Forty (N 40) Feet of Lot Five (5), all in Block Four of the Original
Plat to the Town, now City of Brookings, Brookings County, State of South Dakota, also
known as 202 4th Street. Public Hearing: October 12, 2021.
Revised PreliminaU Plat. A motion was made by Council Member Wendell, secondecl
by Council Member Avery, that a Revised Preliminary Plat for Lots 1 - 10, Block 5 in
Arbor Hill Addition be approved. The motion carried by the following vote: Yes: 6 -
Niemeyer, Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 - Bacon.
Resolution 21-075. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Brink, that Resolution 21-075, a Resolution Adopting Fees for Medical
Cannabis Establishment Licenses in the City of Brookings, SID, be approved. The
motion carried by the following vote: Yes: 6 - Niemeyer, Brink, Wendell, Tilton Byrne,
Collins, and Avery; Absent: 1 - Bacon.
A motion was made by Council Member Avery to increase the establishment
license fee to $20,000, with other fees remaining as is. Motion failed due to lack
of a second.
Res O'lution 21-075 - A Resolution Adopting Fees for Medical Cannabis Establishment
Licenses in the City of Brookings, South Dakota
Whereas, the City of Brookings desires to adopt a Fee Schedule for medical cannabis
establishment licenses issued by the City of Brookings, now therefore
Be It Resolved by the City Council of the City of Brookings, South Dakota, that the
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following medical cannabis establishment license fees are established for the City of
Brookings, South Dakota:
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Application fee for medical cannabis establishment license $51000.0#
Initial medical cannabis establishment license fee $5,000.00
Renewal fee for medical cannabis establishment license $5,000.00
Late r e'newal fee for medical cannabis establishment license $1,000-00
Resolution 21-080. A motion was made by Council Member Brink, seconded by
Council Member Collins, that Resolution 21-080, a Resolution Adopting the
Consolidated Fee Schedule, be approved. The motion carried by the following vote:
Yes: 6, - Niemeyer, Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 - Bacon.
Resolution 21-080 - Resolution Adopting the Consolidated Fee Schedule
Whereas, the adopted Municipal Code and City Policies make references to fees
charged; and
Now, Therefore, Be It Resolved, that the City of Brookings hereby adopts the following
Consolidated Fee Schedule as defined in the attached schedule.
Reso[O tion 21-076. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Wendell, that Resolution 21-076, a Resolution Creating Boundaries of
Tax Increment District Eleven (11), be approved. The motion carried by the following
vote: Yes: 6 - Niemeyer, Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 -
Bacon.'
Resolution
Previous
No.
Fee
Code
Application Fee for Medical Cannabis
$5,000.00
Estabkshment License
Initial Medical Cannabis Establishment License
$5,000.00
Fee
Renewal Fee for Medical Cannabis
$5,00of
0.00
pui
1
Establishment License
Late Renewal Fee for Medical Cannabis
$1,000.00
it
Establishment License
Street Light -_Flag and Banner Program
Applica' tion Fee
Fee if City Staff are required to remove
11 10
banners (e.g. beyond term expiration,
damagpd banners, etc.,)_ PER HOUR
Fee if City Staff are required to remove flats
I I
(e.g. beyond term expiration, damaged flags,
etc.) PER HOUR
rr
MovinM! Structure
of
Per Unit (officer and patrol car) — two hour
Sec.
1 1
4
minimum per unlL
22-
223
Reso[O tion 21-076. A motion was made by Council Member Tilton Byrne, seconded by
Council Member Wendell, that Resolution 21-076, a Resolution Creating Boundaries of
Tax Increment District Eleven (11), be approved. The motion carried by the following
vote: Yes: 6 - Niemeyer, Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 -
Bacon.'
Resolution 21-076 - Resolution Providing for the Creation of Tax Increment Financing
District Number Eleven (11), City of Brookings
Whereas, the Planning Commission has recommended the District Boundaries for Tax
Increment Financing District Number Eleven, City of Brookings, and has recommended
its creation; and
Whereas, the City of Brookings has the powers, pursuant to SDCL 11-9-2, to create Tax
Increment Financing District Number Eleven, City of Brookings, and to define its
boundaries.
Now, Therefore, It Is Hereby Resolved:
1. Authority and Declaration of Necessity. The City of Brookings declares the
necessity for the creation of Tax Increment Financing District Number Eleven,
City of Brookings (hereinafter sometimes referred to as the "District"), pursuant to
SDCL Chapter 11-9. Further, the City finds that the improvement of the area
within the District is likely to enhance significantly the value of substantially all of
the other real property in the District and is necessary for economic development
within the city.
2. Findings of Blight. The City Council makes the following findings with regard to
blight:
a. More than 25% of the property in the District is a blighted area;
b. Improvements to the District will significantly and substantially enhance
the value of all property within the District;
c. A majority of the property within the District which is suitable for
development is currently unplatted and not serviceable withpublic
infrastructure;
d. The aggregate assessed value of the District plus the tax incremental
base of all other existing Districts in the city does not exceed Ten (10%)
percent of the total assessed valuation in the City.
e. The District is predominantly open bare land void of site improvements,
that impairs the sound growth of the City.
f. There exist inadequate street layouts and storm sewer which retard the
provision of economic accommodations.
g. The District constitutes a blighted area as defined in SDCL Chapter 11-9.
3. Findings of Maximum Percentage of Tax Increment Financing Districts. The
aggregate assessed value of the taxable property in the District, plus all other tax
incremental districts, does not exceed Ten (10%) percent of the total assessed
valuation of the City of Brookings.
4. Creation of District. There is hereby created, pursuant to SDCL Chapter 11-9,
Tax Increment Financing District Number Eleven, City of Brookings. The District
is hereby created on the day this Resolution becomes effective, which shall be
twenty days after publication of this Resolution.
5. Designation of District boundaries. The District shall be located with the
boundaries of the following described realproperty:
N 1780' of NE 1/4EXC E 375' & E Platted Areas in Section 2-T1 09N-
R50W and abutting roads rights-of-way, City of Brookings, Brookings
County, State of South Dakota
• Block 3A, Prairie Hills Addition and abutting road rights-of-way, City of
Brookings, Brookings County, State of South Dakota
• Lot 2, Block 1, Prairie Hills Addition and abutting road rights-of-way, City
of Brookings, Brookings County, State of South Dakota \
• Block 1, Trail Addition and abutting road rights-of-way, City of Brookings,
Brookings County, State of South Dakota
• N 490' of Block 2, Trail Addition and abutting road rights-of-way, City of
Brookings, Brookings County, State of South Dakota
• Substation Addition and abutting road rights-of-way, City of Brookings,
Brookings County, State of South Dakota
• Block 3, McClernans Addition and abutting road rights-of-way, City of
Brookings, Brookings County, State of South Dakota
rift -75-0
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NW % of NW % Exc Platted Areas in Section 1 -T1 09N-R50W and abutting
road rights-of-way, City of Brookings, Brookings County, State of South
Dakota
Block 1 , Nelson Fifth Addition and abutting road rights-of-way, City of
Brookings, Brookings County, State of South Dakota
Creation of Tax Incremental Fund. There is hereby created, pursuant to SDCL
11-9-31, a City of Brookings Tax Increment Financing District Number Eleven
Fund, which shall be a segregated asset account. All tax increments collected
pursuant to Tax Incremental District Number Eleven shall be deposited into the
Tax Increment Financing District Number Eleven Fund. All funds in the Tax
Increment Financing District Number Eleven Fund shall be used solely for those
purposes expressly stated and reasonably inferred in SDCL Chapter 11-9.
ution 21-077. A motion was made by Council Member Brink, seconded by
,il Member Collins, that Resolution 21-077, a Resolution to Adopt Tax Increment
t Number Eleven Project Plan, be approved. The motion carried by the following
oles: 6 - Niemeyer, Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 -
,�kesolution 21-077 - Resolution Approving Tax Increment Financing District Number
Eleven (11), City of Brookings Project Plan
Whereas, the Brookings Planning Commission has recommended the approval of the
Tax Increment Financing District Number Eleven Project Plan, City of Brookings; and
Whereas, the City Council finds that all requirements have been met in order to approve
said Tax Increment Plan.
Now, Therefore, Be It Resolved by the City Council
1 'Approval of Project Plan. The project plan, a copy of which is on file with the City
ance Officer hereby approved.
2. 'Findi The City Council finds that the project plan is feasible and that it
'conforms to the City s master plan. All findings made in the tax increment
'financing project plan are included herein by reference.
3. Effective 20 days after publication. This resolution shall become effective 20 days
,after publication and absent any challenge at law all findings and conclusions in
the Tax Increment Financing Project Plan for Tax Increment Financing District
'Number Eleven, City of Brookings shall be final.
Q-Aiy of Brookin-gs Progress Re ort. Jacob Meshke, Assistant City Manager, provided
a progress report highlighting the City's activities/projects.
CitV C we M opics for Future Discussion. A motion was
ouncii Member IntroducUlon of T
made by Council Member Wendell, seconded by Council Member Collins, to hold a third
Budget Study Session. The motion carried by the following vote: Yes: 6 - Niemeyer,
Brink, Wendell, Tilton Byrne, Collins, and Avery; Absent: 1 - Bacon.
Adiourn, A motion was made by Council Member Collins, seconded by Council
Member Wendell, that the meeting be adjourned at 6:59 p.m. The motion carried by a
unanimous vote.
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