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HomeMy WebLinkAbout2021_11_23 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, November 23, 2021| 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management. Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 6:00 PM REGULAR MEETING 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. CONSENT AGENDA -Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non-controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. CONSENT AGENDA A. Approve the agenda. B. Approve the November 9 City Council minutes. C. Resolution 21-096: SD Solid Waste Management Program Grant SWMP 2022G-SW- 200 D. Action on Volunteer Board, Committee, and Commission appointments. E. Action on annual Liquor and Wine License Renewals for 2022. F. Resolution 21-105: authorizing Change Order No. 1 for Apron and Taxilane Improvements Project AIP #3-46-0005-031-2019; Bowes Construction, Inc. 4. ITEMS REMOVED FROM CONSENT AGENDA -Action: Motion to Approve, Request Public Comment, Roll Call 5. OPEN FORUM -PRESENTATIONS -REPORTS 5.A. SDSU Student Association Report -Anna Shane -SDSU Student’s Association Government Affairs Chair 5.B. Informational Report -City of Brookings Bridge Re-Inspection Program for 2021 Chris Brozik, Civil Design, Inc. City of Brookings |2021 Bridge Inspections November 23,2021 Chris Brozik,PE Civil Design Inc. cbrozik@civildes.com Bridge Inspection Overview • • 4 NBIS Structures Owned & Maintained by the City of Brookings 1 Private Structure Owned & Maintained by the City of Brookings •Brookings Airport Bridge •5 Bridge Inspections Conducted in 2021 •4 -CDI Contract with SDDOT -$6,332.15 (20%County -$1,266.43) • • • • • • • NBIS Structure constitutes any Bridge or Box Culvert >20 ft in Length Bridges inspected generally every 24 Months Box Culverts inspected every 24 or 48 Months,depending on overburden &condition Field Work –Visual & Hands-On Inspections,Notes,Measurements,Photographs Office Work –Load Rating Analysis,Documentation,Report Generation Summary &Review Meeting with City of Brookings Engineering Department –11/8/21 Relates to structure condition & safety features only,no drainage analysis as part of this work 4 Existing Structures Inspected in 2021 Str. No.06-160-158 Built in 1988 Str. No.06-160-152 Built in 1932 Str. No.06-170-147 Built in 1987 Str. No.06-170-149 Built in 1968 Field Work –Visual &Hands-On Inspections,Notes,Measurements,Photographs Inspection Process •Approaches,Signage •Deck, Barrier Rail •Deck Delamination Survey •Superstructure •Substructure •Channel &Channel Protection •Channel Profile –Scour Check •Element Level Inspection Office Work –Analysis,Documentation,Report Generation Office Work –Analysis,Documentation,Report Generation (Cont.) Summary of Postings,Recommendations, Etc. SUMMARY SHEETS INCLUDE THE FOLLOWING: •Structure Number •Feature Carried •Feature Crossed •Date Inspected •Sufficiency Rating •Current &Recommended Posting,if any •Repair,Rehab,Replacement Recommendations MEETING BETWEEN CDI &ENGINEERING DEPT. •Date:Monday,November 8,2021 •Review Bridge Inspection Reports in Detail •Go over Repair Recommendations •Discuss Miscellaneous Items THANK YOU QUESTIONS? CHRIS BROZIK,PE VICE PRESIDENT cbrozik@civildes.com 5.C. Presentation -Outside Agency Funding Process 5.D. OPEN FORUM -At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 6. CONTRACTS -CHANGE ORDERS 6.A. Resolution 21-098 -Awarding Bids on Brookings City & County Lawn Care and Snow Removal Services. Razor’s Edge Eng. Estimate City & County Government Center $37,920 $38,000 County Courthouse & 1921 Bldg.$46,905 $44,500 Action: Motion to Approve, Request Public Comment, Roll Call 6.B. Resolution 21-099 -Awarding Bids on City Crop Land Lease in Wiese and Freeland Additions LNJ Farms $180.00 / acre Cody and Seth Moret $177.50 / acre Bauer Farms $172.50 / acre Action: Motion to Approve, Request Public Comment, Roll Call 6.C. Resolution 21-100 -Awarding Bids for Airport Hay Land Lease MC Hay $91.33 / acre Cody and Seth Moret $90.50 / acre LNJ Farms $88.00 / acre Steve Johnson $75.00 / acre Bauer Farms $67.50 / acre Action: Motion to Approve, Request Public Comment, Roll Call 6.A. Resolution 21-101 -Approving the purchase of a New Automated Collection Truck Action: Motion to Approve, Request Public Comment, Roll Call 7. ORDINANCE FIRST READINGS -The title of the Ordinance is read. No vote is required on the first reading of an Ordinance. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 7.A. Ordinance 21-040 Rezoning Block 20 in Prairie Hills Addition from B-2/R-3 to Residence R-3 Apartment District. Public Hearing and Action: December 14, 2021- Area Map: Block 20 Prairie Hills Addition Zoning Map: Block 20 Prairie Hills Addition Future Land Use Map: Block 20 Prairie Hills Addition 7.B. Ordinance 21-041 Rezoning Lot 2, Block 19 in Prairie Hills Addition from Business B-2 to Residence R-3 Apartment District. Public Hearing and Action: December 14, 2021- Area Map: Lot 2, Block 19 Prairie Hills Addition Zoning Map: Lot 2, Block 19 Prairie Hills Addition Future Land Use Map: Lot 2, Block 19 Prairie Hills Addition 8. PUBLIC HEARINGS and SECOND READINGS - 8.A. Resolution 21-102 Application for Financial Assistance, Authorizing the Execution and Submittal of the Application, and Designating an Authorized Representative to Certify and Sign Payment Requests. (Water Treatment Facility and Piping Project) Action: Motion to Approve, Request Public Comment, Roll Call- Public Hearing No. 1 –Water Treatment Facility and Piping Project •Source Water •North Wellfield Expansion •East Wellfield Expansion •New Raw Water Pipeline •New Water Treatment Plant •6 Million Gallons Per Day (MGD) Lime Softening, Media Filtration •1.5 Million Gallons of On-Site Storage and High Service Pumping •Residuals Handling •Finished Water/Distribution Pipeline •16” Pipe to North •20” Pipe to South, To 20th Street Tower (Moved from Phase 2 to Phase 1) •North Wellfield Expansion •East Wellfield Expansion •New Raw Water Pipeline –Final Routing TBD Source Water •6 MGD, Lime Softening, Media Filtration •Administration Facilities •Backwash Recycle •1.5 Million Gallons of On-Site Storage •Lime Solids New Water Treatment Plant •16” Mainline North •20” Mainline South •Final Routes TBD Distribution System Environmental Compliance •Consultation with appropriate agencies •Taking measures to limit impacts to •wetlands and waterways •parks and public facilities •air and water quality •agricultural and farmland •threatened and endangered species •cultural resources Considering potential project impacts requires: No adverse impacts are anticipated for cultural or environmental resources. Potential Rate Impacts Greg Maag, First District Association of Local Government Questions? 8.B. Resolution 21-103 Application for Financial Assistance, Authorizing the Execution and Submittal of the Application, and Designating an Authorized Representative to Certify and Sign Payment Requests. (34th Avenue Sewer Replacement Project) Action: Motion to Approve, Request Public Comment, Roll Call- Public Hearing No. 2 –34th Avenue Sewer Replacement Project •Sanitary Sewer Improvements •Part of the Water Treatment Plant Project •Improvements Completed in Conjunction with Raw Water and Distribution Water Improvements •Condition of Sale of the WTP Site Property to BMU •Separate State Funding for Wastewater Project •North 12” Sewer Segment •South 24” Sewer Segment Sewer Replacement Potential Rate Impacts Greg Maag, First District Association of Local Government Questions? 8.C. Resolution 21-104 Application for Financial Assistance, Authorizing the Execution and Submittal of the Application, and Designating an Authorized Representative to Certify and Sign Payment Requests. (Lead Water Service Line Replacement Project) Action: Motion to Approve, Request Public Comment, Roll Call- Public Hearing No. 3 –Lead Water Service Line Replacement Project •48 Known Lead Water Services Remaining in Brookings •Federal Lead & Copper Rule to be Updated in 2024 •Project will work with Property Owners to remove the remaining lead water services in the community •Hope to capitalize on earmarked funding for lead service replacement Potential Rate Impacts Greg Maag, First District Association of Local Government Questions? 8.D. Ordinance 21-036 Repealing Sections 2-261 through 2-272 of the Code of Ordinances pertaining to the University Community Coalition. Action: Motion to Approve, Request Public Comment, Roll Call- 9. OTHER BUSINESS - Authorizing Supplemental Appropriations of Grant Funds to the 2021 Budget. Action: Motion to Approve, Request Public Comment, Roll Call 9.A. Resolution 21-097 - Increase/ (Decrease) Justification 101-421-4-334-09 Grants 57,150.00$ Recognize Receipt of Homeland Security Grant $ 57,150.00 101-421-5-920-00 Furniture & Equipment 57,150.00$ Increase budget authority for tactical vest for CID and SRT $ 57,150.00 101-421-4-334-09 Grants 13,791.00$ Recognize receipt of grant Homeland Security Grant $ 13,791.00 101-421-5-427-02 Registration & Training 13,791.00$ Increase budget authority for SWAT Team Leader Training $ 13,791.00 Total Grant Expenditures Total Grant Revenue Police Department Grants Total Grant Revenue Total Grant Expenditures Revised Preliminary Plat for Lots 1 and 2, Block 19; Block 20; and Block 21 in Prairie Hills Addition. Action: Motion to Approve, Request Public Comment, Roll Call 9.B. Preliminary Plat - 9.C. City General Employee Contract Action on the City General Employee Contract. Action: Motion to Approve, Request Public Comment, Roll Call- 9.D. Police Department Union Contract Action on the Police Department Union Contract. Action: Motion to Approve, Request Public Comment, Roll Call- 10. PROGRESS REPORT Progress ReportNovember 2021 City Award Thank You, TJ! •City Manager Paul Briseno was presented with The Patriot Award by the Employer Support of the Guard and Reserve (ESGR) •Support service members by providing flexible schedules, time off prior to and after deployment, caring for and putting family first, and granting leave of absence as needed. •Nominated by Building Official TJ Chandler •Thank you for your service, TJ! •Event Details •Swiftel Center •Nov. 1, 8am to 4pm •Nov. 2, 10am to 6pm •1,434 received booster shots •1,392 Moderna •42 Pfizer •Thanks to United Way staff for assisting with sign ups and the dozens of event volunteers! COVID POD Vaccine Booster 20th Street Interchange •Project information available at www.20thstinterchange.com •Recent Updates •All easements and rights-of-way necessary to construct the project have been obtained •Bids let on November 17, 2021 •Bids came in favorably under budget •Next Steps •Construction –2022 –2023 •Work Completed •Drainage Channel Formed •Temporary Drainage Installed •Sanitary Sewer Installed •Water Main Installed •Roads Roughed Out •Up Next •Storm Sewer Installation •Subbase Completion •Detention Basin Installation •Completion –June 2022 15th Street South and 7th Avenue Snow Fliers •To be placed on cars in strategic areas in the City •Reminder on snow removal parking ban info •Cross-promotional marketing campaign •www.cityofbrookings-sd.gov/snow GIS Day •November 17 at 4pm •City of Brookings and Brookings County •How GIS is used in everyday life •https://youtu.be/Pb-5W_crr3g •November –27 Event Days •PRCA Rodeo •3,500 attendees •Highest ticket gross in history and highest attendance since changing to a two-performance event in 2007. •Hitch Studio Wedding Show •Club 71 •Provided venue tours Swiftel Center Solid Waste Update •Final yard waste collection on November 23 •After hours access to Citizen’s Campus closing on November 30 •Hours •7:30am –4:15pm, Monday through Friday •8:00am –11:30am, Saturday •Landfill closed on Saturdays in January and February •Mayor’s Awards/Holiday Party •Swiftel Center •December 2, 2021 •5:00pm to 8:00pm •Awards presented at 6:00pm Save the Date! 11. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 12. Executive Session Pursuant to SDCL 1-25-2.1 for purposes of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. The term employee does not include any independent contractor and pursuant to SDCL 1-25-2.3, for purposes of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Action: Motion to enter into Executive Session, Voice Vote Action: Motion to exit Executive Session, Voice Vote- 13. ADJOURN -Brookings City Council Oepke Niemeyer, Mayor | Nick Wendell, Deputy Mayor | Council Members Leah Brink, Joey Collins, Holly Tilton Byrne, Patty Bacon, and Wayne Avery Council Staff Paul M. Briseno, City Manager | Steven Britzman, City Attorney | Bonnie Foster, City Clerk | View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings-sd.gov Assisted Listening Systems (ALS) are available upon request by contacting (605) 692-6281. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605) 692-6281 at least three working days prior to the meeting.