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HomeMy WebLinkAbout2021_10_26 CC Mtg PresentationCITY OF BROOKINGS |Meeting Agenda | CITY COUNCIL "We are an inclusive, diverse, connected community that fuels the creative class, embraces sustainability and pursues a complete lifestyle. We are committed to building a bright future through dedication, generosity and authenticity. Bring your dreams!" Tuesday, October 26, 2021| 6:00 p.m. | City & County Government Center The City of Brookings is committed to providing a high quality of life for its citizens and fostering a diverse economic base through innovative thinking, strategic planning, and proactive, fiscally responsible municipal management . Brookings City & County Government Center –520 3rd St. –Brookings, SD 57006 –Phone: (605) 692-6281 6:00 PM REGULAR MEETING 1. CALL TO ORDER PLEDGE OF ALLEGIANCE- 2. RECORD OF COUNCIL ATTENDANCE - 3. CONSENT AGENDA -Action: Motion to Approve, Request Public Comment, Roll Call Matters appearing on the Consent Agenda are expected to be non -controversial and will be acted upon by the Council at one time, without discussion, unless a member of the Council or City Manager requests an opportunity to address any given item. Items removed from the Consent Agenda will be discussed at the beginning of the formal items. Approval by the Council of the Consent Agenda items means that the recommendation of the City Manager is approved along with the terms and conditions described in the agenda supporting documentation. CONSENT AGENDA A. Approve the agenda. B. Approve the October 12 and October 19 City Council minutes. C. Action on Volunteer Commission appointment. 4. ITEMS REMOVED FROM CONSENT AGENDA -Action: Motion to Approve, Request Public Comment, Roll Call 5. OPEN FORUM -PRESENTATIONS -REPORTS 5.A. SDSU Student Association Report -Anna Shane -SDSU Student’s Association Government Affairs Chair 5.B. OPEN FORUM -At this time, any member of the public may request time on the agenda for an item not listed. Items are typically scheduled for the end of the meeting; however, very brief announcements or invitations will be allowed at this time. 6. CONTRACTS -CHANGE ORDERS 6.A. Resolution 21-086 -A Resolution Awarding City Facility Waste Collection, Disposal and Recycling Contract. DMJ, Inc -$14,200.80 plus on-call services for Swiftel Center and South Fire Training Facility. Cook’s Waste Paper and Recycling -$15,288.00 plus on-call services for Swiftel Center and South Fire Training Facility. Action: Motion to Approve, Request Public Comment, Roll Call 7. ORDINANCE FIRST READINGS -The title of the Ordinance is read. No vote is required on the first reading of an Ordinance. Public Comment and Council discussion is permitted. The date for the second reading or public hearing is announced. 7.A. Ordinance 21-039: An Ordinance Authorizing Supplemental Appropriation No. 5 to the 2021 Budget. Second Reading: November 9, 2021- American Rescue Plan Funds Brookings County Food Pantry City of Brookings Photo Library Brookings Arts Council Elevator City/County Building Air Conditioner Ordinance 21-039 –Supplemental Appropriation No.5 Ordinance 21-039 –Supplemental Appropriation No.5 Part Amount Description 2021 Budget Impact 1(a) -ARPA Grant Funds $2,183,026.04 Recognize 1st half of City’s allocation Incremental 1(b) –ARPA Grant Expenditures $250,000 Additional budget authority for ARPA-related Expenditures Incremental 2 –Brookings County Food Pantry $300,000 Transfer from CCPPF to Capital Project Fund for Consulting & Engineering and Furniture & Equipment Incremental 3 –City Photo Library $5,000 Additional budget authority to develop City of Brookings photo library Incremental 4 –Brookings Arts Council Elevator Replacement $68,260 Transfer from CIP “Sinking” Fund to General Fund Rec.Department Not Incremental 5 –City/County Building Air Conditioning $25,000 Transfer from CIP “Sinking Fund to General Fund City/County Building Department for A/C breakdown costs Not Incremental 7.B. Ordinance 21-037: An Ordinance for the 2022 Budget Appropriation. Second Reading: November 9, 2021 - 7.C. Ordinance 21-038: An Ordinance to Rezone Lots 2-5 of Block 5 in Pheasant Nest Addition from Business B-2 District to Residence R-3 Apartment District. Second Reading: November 9, 2021 - Pheasant Nest Rezone: Area Map Pheasant Nest Rezone: Zoning Map 8. PUBLIC HEARINGS and SECOND READINGS - 8.A. Ordinance 21-035: An Ordinance Amending Section 2-233 through 2-240 and pertaining to the Brookings Bicycle Advisory Committee and to Establish Revised Areas of Responsibility of the Brookings Park and Recreation Advisory Board. Action: Motion to Approve, Request Public Comment, Roll Call- Section 62-36 –Powers and areas of responsibility. The Park and Recreation Advisory Board shall provide advice to the Director of Parks, Recreation, and Forestry to assist in the management of the public park system, recreation programs, golf operations, bicycle-related issues, and the city forestry program. The Park and Recreation Advisory Board shall also advise the City Council and make recommendations on matters regarding capital improvements and planning for the parks, recreation, and forestry program of the City. Action: Motion to Approve, Request Public Comment, Roll Call 8.B. Resolution 21-087: Adoption of the 2021 Parks & Recreation Master Plan - 9. OTHER BUSINESS - 10. PROGRESS REPORT Progress ReportOctober 2021 20th Street Interchange •Project information available at www.20thstinterchange.com •Recent Updates •All easements and rights-of-way necessary to construct the project have been obtained •Next Steps •Bid Letting –November 17, 2021 •Construction –2022 –2023 Police Facility •Contract for owner’s representation services •Next Steps •Construction Manager At-Risk Resolution •Review of facility –build new vs. renovation •Conceptual plans and initial cost estimates Jefferson Avenue Drainage Project •Complete •Water Main •Sanitary Sewer •Storm Sewer •Storm Sewer Sump Collection •Curb/Gutter/Ramps •Paving •Up Next •Boulevard Landscape Restoration •Punchlist •Completion Date –October 2021 •Completed •All Lanes Open •Lane Striping •Traffic Signals •Video Detection •Pedestrian Crossing Buttons •Sidewalks/Ramps •Boulevard Landscaping •Remaining Work: •Punchlist •Completion –October 22 8th St. S. & Medary Ave. Traffic Signal •Scope •15th Street South and 7th Avenue Street Extensions •Sanitary Sewer •Water Main •Storm Sewer •Regional Detention Pond •Drainage Channel Improvements •Work Being Performed •Drainage Channel Formed •Temporary Drainage Installed •Sanitary Sewer Installed •Water Main Installation Underway •Roads Roughed Out •Completion –June 2022 15th Street South and 7th Avenue •Floodplain Development Standards •Master Drainage Plan •Bike Trails •Hill Crest Bike Trail •Indian Hills Bike Trail Engineering Parks and Recreation •Larson Park Paving •Harmony Park Musical Playground •Larson Park •Arts Council/Arts Commission/Rotary Club Partnership •Discovery Trails •Dakota Nature Park •2 mile perimeter loop Community Development •National Community Planning Month •Planning and Zoning •Determine the future of our community Community Development •National Code Compliance Month •Code Enforcement •Promote safety and welfare of our residents and visitors Public Information •CP Pay •Parking and Snow Tickets •Pay from smartphone, tablet, or computer •Improved security and ease of use •Snow Removal Fliers •Included in BMU bill •http://www.cityofbrookings-sd.gov/SNOW •Street Pole Banner and Flags •New Program •Event Promotion •Seasonal Messages •https://cityofbrookings-sd.gov/streetbanners •October –31 Event Days •Pink Ladies Dart Tournament •136 teams •Largest event turnout to date •Price is Right Live •881 attendees •Kansas •Tickets on sale •May 20, 2022 •Tough Enough to Wear Pink •Available while supplies last •Your Shot to Win •Over 4,300 participants •352 new vaccinations Swiftel Center •Mayor’s Awards/Holiday Party •Swiftel Center •December 2, 2021 •5:00pm to 8:00pm •Awards presented at 6:00pm Save the Date! •Event Details •Swiftel Center •Nov. 1, 8am to 4pm •Nov. 2, 10am to 6pm •Moderna •Pfizer •Johnson and Johnson •More Information •Registration COVID POD Vaccine Booster 11. CITY COUNCIL MEMBER INTRODUCTION OF TOPICS FOR FUTURE DISCUSSION.-Any Council Member may request discussion of any issue at a future meeting only. Items cannot be added for action at this meeting. A motion and second is required stating the issue, requested outcome, and time. A majority vote is required. 12. ADJOURN -Brookings City Council Oepke Niemeyer, Mayor | Nick Wendell, Deputy Mayor | Council Members Leah Brink, Joey Collins, Holly Tilton Byrne, Patty Bacon, and Wayne Avery Council Staff Paul M. Briseno, City Manager | Steven Britzman, City Attorney | Bonnie Foster, City Clerk | View the City Council Meeting Live on the City Government Access Channel 9. Rebroadcast Schedule: Wednesday 1:00pm/Thursday 7:00pm/Friday 9:00pm/Saturday 1:00pm The complete City Council agenda packet is available on the city website: www.cityofbrookings -sd.gov Assisted Listening Systems (ALS) are available upon request by contacting (605) 692 -6281. If you require additional assistance, alternative formats, and/or accessible locations consistent with the Americans with Disabilities Act, please contact Susan Rotert, City Human Resources Director and ADA Coordinator at (605) 692 -6281 at least three working days prior to the meeting .