HomeMy WebLinkAboutUtilMinutes_2021_05_10Municipal Utilities Board May 10, 2021
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, May
10, 2021, via Webex with the following members present: Bartels, Carruthers, Hansen, Harvey and
Hawley.
MINUTES
Minutes of the regular meeting held April 12, 2021 and the special meeting held April 26,
2021 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
PUBLIC HEARING ON THE WATER SYSTEMS FACILITY PLAN
President Harvey declared the public hearing open to receive input from the general
public on the Water System Facility Plan. Del DeBoer and Brian Bergantine from AE2S were
present to go review the facility plan. The Facility Plan addressed a planning period through 2045
for treatment facilities and through 2075 for the water supply. Based on a low/medium growth
projection, the Brookings 2045 population was estimated at 35,519. Applying a peak demand
factor, the resulting 2045 water demand is 10 million gallons a day (MGD).
After evaluation of existing facilities and multiple alternatives for expansion, the Recommended
Alternative is a phased approach as follows: Phase 1 will include the immediate construction of a
new 6 MGD lime softening water treatment facility at a location along 34th Avenue, associated lime
drying beds, raw and treated water transmission lines to and from the 34th Avenue location, and 6
new municipal wells. Phase 2 will include rehabilitation and upgrades to the existing 4 MGD East
Water Plant (EWP), construction of a 20-inch water main to the South Main water tower, and a lime
residual force main from the EWP to the 34th Avenue location.
Total project cost is estimated at $54 Million, with $40.5 million for Phase 1 and $13.5 million for
Phase 2. Based on the $40.5 million Phase 1 with a 30-year loan at 2.25% interest, the customer
rate impact will be 3% rate increase annually for the life of the loan. Anticipated Phase 1 timeline
is to begin design in July 2021 with construction anticipated from April 2022 through June 2024.
No one from the general public appeared and no written comments were received. Comment from
Board member Carruthers was whether there is a budget concern with regard to the skyrocketing
increases we are seeing in construction materials.
ELECTION OF OFFICERS
Motion was made by Bartels, seconded by Hawley to nominate Tim Harvey to President of
the Board, Doug Carruthers to Vice President of the Board and Seth Hansen to Secretary of the
Board and that nominations cease and a unanimous ballot be cast for Tim Harvey for President of
the Board, Doug Carruthers for Vice President of the Board and Seth Hansen for Secretary of the
Board. All members present voted in favor of the motion.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
ABM Manufacturing, Supplies, $24.00; Advanced Media Tech, Supp, $106.25; A-I Computer
Solutions, Supp, $74.98; Allegra, Printed Supp, $967.70; AMP Electric, Labor/Supp, $61.22;
Anixter, Supp, $720.68; Approved Networks, Transceivers, $1,172.17; AT & T, Telco Settlement,
$804.01; Austreim Excavating, Sump Pump Pilot Program, $525.00; Authorize.Net, Credit Card
Processing Fee, $169.30; Avera Occupational Medicine-Mitchell, Drug Screening, $36.00; B & B
Manure, Sludge Removal, $5,626.00; Badger Communications, Unreg Inventory, $1,768.86; Bally
Sports North, Contract Fee, $7,500.28; Bendix, Copier Maint, $323.96; Bendix, Printer, $699.99;
Bluefin Payment Systems, Credit Card Processing Fee, $11,632.92; Bobcat of Brookings,
Supp/Equip Rental, $16.99; Border States Electric, Supp, $5,786.21; Border States Electric, Unreg
Inv, $6,685.66; Bowes Construction, Gravel, $1,703.57; Bridle Estates, Sewer Charge Reim,
$4,789.00; Brookings Auto Mall, Vehicle Maint, $9.78; Brookings Credit Bureau, Delinq. Acct
Collection, $183.10; Brookings Engraving, Signs/Engraving, $18.00; Brookings Municipal
Utilities, Office Utility Bill, $58,308.36; Brookings Municipal Utilities, Petty Cash, $176.65; BSG
Clearing Solutions, Telco Settlement, $54.78; Calix, Inventory, $36,840.33; Calix, ONT
Enclosures, $4,654.00; Calix, Supp, $4,588.42; Carquest, Equip Maint, $80.29; CDW Government,
Computer Supp/Support, $4,447.62; Central Bank, Employee Recognition, $609.00; Century
Business Products, Copier Maint, $1,037.61; Century Link, Tele Exp, $225.18; City of Brookings,
Contract Fee, $6,821.56; Climate Systems, HVAC Maint, $1,568.00; Cole Papers, Scrubber Repair,
$182.00; Common Sense Mfg, Supp, $113.00; Corporate Tech, Support Agreement, $8,168.00;
Credit Collections Bureau, Delinq. Acct Collection, $491.17; Cummins Inc, Generator Maint,
$2,143.76; Dakota Abstract, Real Estate Purchase, $700,512.37; Dakota Pump, Supp, $4,139.75;
Dave's Window Cleaning, Window Service, $62.00; Dept of Legislative Audit, Registration,
$150.00; Dept of the Treasury, Federal Tax, $6,170.66; Digi-Key, Supp, $565.87; Directory
Resources, Software Maint, $1,250.00; Ditch Witch, Cable Reel Trailer, $8,969.00; Ditch Witch,
Reel Carrier Trailer, $14,342.00; Ditch Witch, Equip Maint, $1,207.97; Einspahr Auto Plaza, 2021
3/4 Ton 4x4 Pickup, $30,200.00; Einspahr Auto Plaza, 2021 3/4 Ton 4x4 Pickup, $29,882.00;
Elliott Equipment, Equip Maint, $1,595.43; Enviro Toxicity Control, Water Analysis, $875.00;
Ethanol Products, Chemicals, $499.92; Eurofins Eaton Analytical, Analysis, $1,008.00; Fastenal,
Supp, $792.63; First Bank & Trust, Bond Pymt Series 2011, $36,264.58; Fisher Scientific, Pump,
$150.52; Flexible Pipe Tool, Sewer Camera Repair, $421.30; Foerster Supply, Supp, $402.00;
Franz Reprographics, Maint/Supp, $203.50; George's Pizza, Employee Recognition, $82.75;
Golden West Tech, Tech Support, $3,681.55; Goldfield Telecom, Supp, $2,056.81; Gray Television
Group, Contract Fee, $16,838.93; Graybar Electric, Supp, $806.12; Graybar Electric, Unreg Inv,
$7,107.16; Hach Chemical, Supp, $1,068.50; Hawkins Inc, Chemicals, $705.00; Hawkins Inc,
Supp, $2,700.96; Helsper, McCarty, & Rasmussen, PC, Legal Service, $2,052.26; Hibu-West,
Advertising, $344.00; High Point Networks, Software/Maint, $350.00; Homestead Do It Center,
Supp, $323.46; Hy-Vee, Supp, $36.82; Independent Communications, Contract Fee, $146.79;
Interstate Telecom, Tele Exp, $379.49; Iowa Workforce Development, Unemployment Ins,
$1,062.00; Jackrabbit Tire, Equip Maint, $61.33; Karl's TV & Appliance, Supp, $649.95; Kindt,
Scott, Travel, $16.50; Krier & Blain, HVAC Maint, $1,355.00; Locators & Supplies, Rain Jacket,
$198.02; Lone Star Telequip, Supp, $326.10; Lowe's, Supp, $14.24; Lumen, Telco Settlement,
$272.22; M & T Fire & Safety, Supp, $289.50; Martin's Inc, Diesel/Oil, $577.40; Mid South
Telecom, Unreg Inv, $206.68; Midcontinent, Contract Fee, $532.50; Missouri River, Supplemental
Power, $1,008,024.75; Missouri River, WAPA Allocation, $188,383.67; Moss Adams, Consulting
Service, $2,250.00; Mullen Coughlin, Legal Service, $6,043.50; My Cable Mart, Unreg Inv,
$27.42; Nexstar Broadcasting, Contract Fee, $8,137.07; Northwestern Energy, Natural Gas, $40.73;
Office Peeps, Office Furniture, $636.92; Office Peeps, Supp, $271.74; One Source-Background
Check, Employee Verification, $455.00; Open System International, SCADA Upgrade, $63,778.00;
Party Depot, Supp, $6.37; Pete Lien & Sons, Chemicals, $4,274.31; Prussman Contracting, Gravel,
$570.00; Qdoba, Meeting Supp, $88.20; Redstone Tech, Batteries, $7,721.00; Rental Depot, Equip
Rental, $93.90; Resco, Supp, $1,684.80; Ron's Auto Repair, Vehicle Maint, $315.37; SD Dept of
Health Lab, Testing W-WW Samples, $454.00; SD Dept of Rev, Enhanced 911, $8,682.80; SD
Public Utilities, Gross Receipts Tax, $13,167.89; SD Retirement System, SDRS Contribution,
$45.00; SD State Treasurer, Communication Impaired Fee, $1,844.30; SD Treasurer, Sales/Excise
Tax, $152,912.49; SD Newspaper Assoc, Employment Advertising, $2,160.93; SD One Call,
Locate Fee, $123.90; Springbrook, Credit Card Processing Fee, $2,050.78; Sprint, COPP Tablets,
$2,264.96; Sprint, PCS Phone Service, $1,918.27; State of South Dakota, Supp, $6.93; Stein Sign
Display, Repair/Signs, $1,252.96; Stuart C. Irby, LED Commercial Luminaires, $26,520.00; Stuart
C. Irby, Supp, $3,336.00; Sturdevant Auto, Supp, $144.24; Swiftel Communications, Office Phone
Bill, $115,317.11; Teledynamics, Unreg Inv, $272.96; UPS Store, Freight, $931.24; Thermo Fisher
Scientific, Pump, $152.48; Townsquare Media, Advertising, $1,927.00; UPS, Freight, $153.05; US
Postal Service, Postage, $9000.00; Universal Service Adm., USAC Contribution, $32,140.81;
University Estates, Water Charge Reim, $3,445.00; USA Bluebook, Supp, $2,418.02; Vessco, Lime
Feeder Repair, $38,835.00; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $190.00;
Wesco, Supp, $768.00; Xerox, Copier Maint, $10.21; Young Door Service, Labor/Repair,
$1,261.69.
The following are Telephone/Utility Refunds:
Aamot, James & Mary, $198.53; Allstate Insurance, $81.48; Bather, Melissa, $35.91; Beckstrom,
Kim, $44.67; Downey, Paul, $32.72; Foster, Jeffrey, $101.89; Gallop, Geoffrey, $14.34; Gergen,
Jesse, $23.92; Hai, Shawn, $35.37; Hammer, Amy, $60.91; Hauff, Hazel, $22.79; Hill, Megan,
$50.27; Hoffer, Anastasia, $73.38; Iverson, Angie, $56.45; KDLT-Fox, $238.81; Koch, Karen &
Dave, $252.11; Kool Beans, $55.81; Leemhuis, Stephen, $31.98; Leonard, Karen, , $135.00;
LIEAP, $416.67; Mack, Mackenzie, $58.64; Magana, Kevin, $294.49; Opel Properties, $32.23;
Owens, Seth, $58.64; Powell, Elliot & Macy, $200.14; Ridder, Ryan, $26.36; SD Video/Carpy's,
$25.89; SD Video/Danny's, $35.89; SD Video/The Lodge, $27.42; Smith, Jennifer, $55.31; Svennes
Crop Insurance, $16.40; Walton, Artis, $64.69; Warne, Denia, $262.70; Zmuda, Jordan, $108.91.
PERSONNEL INFORMATION
Department Salaries (April): Electric, $229,197.79; Water, $107,226.43; Wastewater, $89,968.57;
Telephone, $346,951.11;
Retirement, $45,084.54; Social Security, $55,642.68; Insurance, $92,456.54; Deferred Comp,
$14,019.04;
Salary Changes: D. Peterson, $15.47; E. Henningsen, $35.36; C. Murphy, $17.08; J. Siekmann,
$38.26.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hawley to adjourn to an executive session for
the purpose of discussing competitive service offerings, review communication from legal counsel
about pending litigation and contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
VIDEO AND INTERNET RATE INCREASE
Motion was made by Hawley, seconded by Carruthers to approve a Video and Internet rate
increase of $2.00 per month for bundled Video/Internet packages, $2.00 per month for Video only
packages or $2.00 per month for Internet Only packages. All members present voted in favor of the
motion.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance, Financial & IT Manager, presented a quarterly financial review of
first quarter 2021.
2005 ELECTRIC BOND RETIREMENT
Motion was made by Hansen that the following Resolution No. 13-21 be approved.
RESOLUTION NO. 13 - 21
RESOLUTION AUTHORIZING THE RETIREMENT OF
BOND ISSUED IN 2005
WHEREAS Brookings Municipal Utilities (BMU) has outstanding debt of $658,200
from municipal tax exempt bond issued in 2005; and
WHEREAS the Brookings Municipal Utilities Board has determined that it is
beneficial to BMU to retire the above mentioned bond issued in 2005; and
WHEREAS the Brookings Municipal Utilities Board has determined that there are
sufficient resources within the BMU fund balances to retire the debt outstanding from the above
mentioned bond issued in 2005.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board authorizes the Executive Vice President and General Manager to execute the
documents necessary to retire the outstanding debt from the municipal tax free bond issued in 2005
effective June 1, 2021.
Adopted this 10th day of May, 2021.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
2011 ELECTRIC BOND RETIREMENT
Motion was made by Bartels that the following Resolution No. 14-21 be approved.
RESOLUTION NO. 14 - 21
RESOLUTION AUTHORIZING THE RETIREMENT OF
BOND ISSUED IN 2011
WHEREAS Brookings Municipal Utilities (BMU) has outstanding debt of
$3,880,000 from municipal tax exempt bond issued in 2011; and
WHEREAS the Brookings Municipal Utilities Board has determined that it is
beneficial to BMU to retire the above mentioned bond issued in 2011; and
WHEREAS the Brookings Municipal Utilities Board has determined that there are
sufficient resources within the BMU fund balances to retire the debt outstanding from the above
mentioned bond issued in 2011.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board authorizes the Executive Vice President and General Manager to execute the
documents necessary to retire the outstanding debt from the municipal tax free bond issued in 2011
effective December 1, 2021.
Adopted this 10th day of May, 2021.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAIN AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – ACE AVENUE IN SOUTHLAND ADDITION
Motion was made by Carruthers, seconded by Bartels that the application for extension of
water/sewer main and connection into the city water/sewer system requested by G.A. Haan
Development, LLC, for Ace Avenue in Southland Addition be approved. All members present
voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Carruthers that the following Resolution No. 15-21 be approved.
RESOLUTION NO. 15 - 21
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2008 Chevrolet Pickup C6500
VIN #1GBG6C1G98F412506
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 10th day of May, 2021.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on May 4, 2021, and presented at this
time for consideration and action.
TELEPHONE DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Liberty Press $66,431.80
Motion was made by Carruthers, seconded by Bartels that the following low bid be
approved: Liberty Press for the Telephone Directory Printing Services for the base bid plus Option
5, 6, 7 and 8, in the amount of $66,431.80; and that, after reviewing the contract for the above bid,
that the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract document. All members present voted in favor of the motion.
2021 CLASS 4 HEAVY DUTY PICKUP CHASSIS – TELEPHONE DEPARTMENT
Company 2021 Class 4 Heavy Duty Pickup Chassis
Einspahr Auto Plaza $50,633.00
Less trade-in -$ 7,000.00
Total Price $43,633.00
Motion was made by Carruthers, seconded by Hawley that the following low bid be
approved: Einspahr Auto Plaza, 2021 Class 4 Heavy Duty Pickup Chassis, $43,633.00; and that,
after reviewing the contract for the above bid, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract document. All members
present voted in favor of the motion.
ELECTRIC STRATEGIC PRIORITIES
The Electric Strategic Priorities were reviewed with the Utility Board. No action was taken.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President