HomeMy WebLinkAboutUtilMinutes_2021_04_12Municipal Utilities Board April 12, 2021
City of Brookings
A special meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday, April
12, 2021, via WEBEX with the following members present: Bartels, Hansen, Harvey and Hawley.
Absent: Carruthers.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held March 15, 2021, and the special meeting held March
29, 2021, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
605 Custom Design, Uniforms, $2,033.50; Access Health-Brookings, Drug Screening, $80.00; A-I
Computer Solutions, Supp, $99.99; Allegra, Printed Supp, $19.00; AMP Electric, Labor/Supp,
$228.56; Appeara, Supp, $48.24; AT & T, Telco Settlement, $770.71; Aureon Network Services,
Wireless Transport, $80.00; Authorize.Net, Credit Card Proc., $172.95; Badger Communications,
Unreg Inv, $1,616.08; Bendix, Copier Maint, $3,562.80; Blooston & Mordkofsky, Legal Service,
$6,609.25; Bluefin Payment Systems, Credit Card Proc Fee, $11,522.59; Border States Elec,
Supp, $6,010.79; Border States Elec, Unreg Inv, $2,444.56; Bridle Estates, Sewer Charge Reim,
$4,789.00; Brookings Credit Bureau, Delinq. Acct Collection, $192.13; Brookings Engraving,
Banquet Supp, $120.00; Brookings Engraving, Signs/Engraving, $9.00; Brookings Municipal
Utilities, Office Utility Bill, $62,371.91; Brookings School - 5th St Gym, Conserve/Demand
Incentive, $3,807.00; BSG Clearing Solutions, Telco Settlement, $57.21; Buhls Dry Cleaners &
Linen, Rug/Supp, $169.70; Carquest Auto, Equip Maint, $307.47; CDW Government, Computer
Supp/Support, $3,544.17; CDW Government, Unreg Inv, $2,182.12; Century Link, Tele Exp,
$76.88; CHR Solutions, Software Maint, $1,456.78; City of Brookings, Contract Fee, $6,720.39;
City of Brookings, Landfill Fee, $254.11; City of Sioux City, Storm Drainage Fee, $193.61;
Connections, EAP Service, $1,044.90; Core & Main, Supp, $1,324.76; Courtesy Plumbing,
Repair/Supp, $6.95; Credit Collections Bureau, Delinq. Acct Collection, $1,129.43; Crescent
Electric, Unreg Inv, $26.70; Culligan, Bottled Water, $121.50; Dave's Window Cleaning, Window
Service, $62.00; Dept of the Treasury, Federal Tax, $6,151.37; Directory Resources, Software
Maint, $1,250.00; Eide Bailly, Audit Fee, $30,000.00; Electric Pump, Lift Station Pump & Repair,
$561.00; Electrical Engineering & Equip, Repair, $1,065.08; Express Communications, Telco
Settlement, $8,918.44; Fastenal, Supp, $6,279.36; First Bank & Trust, Bond Pymt Series 2011,
$36,514.58; Foerster Supply, Supp, $284.00; Four Corners Partnership, CAM Charges, $273.60;
Fox Sports Net North, Contract Fee, $7,455.70; Franz Reprographics, Maint/Supp, $53.47; Franz
Reprographics, Printer, $150.00; General Repair Service, Repair/Supp, $1,901.49; Golden West
Tech, Tech Support, $624.75; Goldfield Telecom, Supp, $561.41; Grainger, Supp, $3,049.43;
Gray Television Group, Contract Fee, $16,766.64; Graybar Electric, Supp, $840.50; Graybar
Electric, Unreg Inv, $1,423.08; Hach Chemical, Supp, $2,028.00; Hawkins Inc, Chemicals,
$6,314.15; Healy Consulting, Wage Survey, $6,000.00; Hibu-West, Advertising, $349.17;
Homestead Do It Center, Supplies, $665.89; Hometown Service, Vehicle Maint, $300.00; I-29
Truck Stop, Equip Maint, $538.90; Independent Communications, Contract Fee, $146.16;
Interstate Telecom, Tele Exp, $372.20; Iowa Utilities Board, Relay Service, $74.78; Jimmy Johns,
Meeting Supp, $66.61; Kruse, Dan, Travel, $181.50; Lewis Drug, Supp, $7.98; Malloy Bearing
Supply, Repairs/Supp, $444.45; Marsh & McLennan Agency, Property Insurance, $25,948.50;
Martin's Inc, Diesel/Oil, $1,981.41; Matheson Tri-Gas, Supp, $207.39; Mid South Telecom,
Repairs/Supp, $50.00; Midamerican Energy, Utility Bill, $58.64; Midcontinent, Broadband
Service, $13.50; Midcontinent, Contract Fee, $543.75; Midwest Fresh Catering, Banquet Supp,
$1,927.80; Midwest Grinding, Concrete Floor Seal, $17,615.40; Missouri River Energy,
Supplemental Power, $1,083,415.81; Missouri River Energy, WAPA Allocation, $192,741.80;
MMUA, SafetyTraining, $5925.00; Napa Auto Parts, Supp, $24.99; Nexstar Broadcasting,
Contract Fee, $8,101.57; Northwestern Energy, Natural Gas, $1,589.40; Novak Sanitary Service,
Shredding, $76.76; Office Peeps, Supp, $1,800.90; OneNeck IT Solutions, Computer
Hardware/Consulting, $1,200.00; Outlaw Graphics, Signs, $265.00; Owen, John, Travel, $82.50;
Page, Mike, Travel, $16.50; Page, Mike, Gas, $48.40; Perry Electri, Repairs/Supp, $392.60; Pests
B Dead, Pest Control, $300.00; Pete Lien & Sons, Chemicals, $4,108.69; Prairie Graphics,
Supp/Uniforms, $236.50; Qdoba Mexican Grill, Meeting Supp, $87.00; Quadient, Postage Meter
Rental, $717.42; Ramsdells, LP Fill, $133.50; RDO Equipment, Equip Maint, $1,441.61; Reed,
Jeff, Travel, $231.00; Rental Depot, Equip Rental, $23.95; Resco, Supp, $4,709.25; Rients, Shane,
Travel, $264.00; Riter, Rogers, Wattier & Brown LLP, Legal Service, $3,192.00; SD Dept of Rev,
Enhanced 911, $8,768.55; SD Retirement System, SDRS Contribution, $45.00; SD Telecom,
Registration, $825.00; SD Treasurer, Sales/Excise Tax, $173,398.52; Shelsta, Corey,
Conserve/Demand Incentive, $200.00; SHI International, Supp, $11,057.87; Sioux Falls Utilities,
Utility Bill, $35.91; Sioux Valley Energy, Dispatching Service, $660.00; SD Newspaper Assoc,
Employment Advertising, $1,547.35; SD One Call, Locate Fee, $22.05; Springbrook, Credit Card
Proc, Fee, $2,073.00; Springbrook Holding, Software Support, $4,502.00; Sprint, PCS Phone
Service, $2,348.39; Staples, Supp, $108.91; Steen, Cindy, Conserve/Demand Incentive, $25.00;
Stein's Inc, Supp, $64.00; Stuart C. Irby, Fuse Refills, $1,224.00; Stuart C. Irby, Padmount
Transformers, $2,425.00; Sturdevant Auto, Supp, $145.54; Swiftel Communications, Office
Phone Bill, $200,874.95; Teledynamics, Unreg Inv, $256.98; UPS Store, Freight, $70.25; TOIT
Training, Training, $4,975.00; Tott's Auto Center, Vehicle Maint, $72.95; Town & Country
Shopper, Advertising, $96.00; Traffic Control, Signal Light Repair, $835.00; Turfguard Lawn
Service, Weed Spraying, $498.75; U.S. Bank National Assoc, 2012 SRF Loan Pymt, $397,335.98;
UPS, Freight, $347.38; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC
Contribution, $95,765.17; University Estates, Water Charge Reim, $3,445.00; USA Bluebook,
Supp, $1,492.48; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $190.00; Wesco,
Supp, $3,182.60; Xcel Energy/NSP, Utility Bill, $283.75.
The following are Telephone/Utility Refunds:
Behrends, Brett, $88.48; Berry Network, $615.12; Billings, Camilla, $9.28; Bluegill Inc, $31.05;
Bowman, Lawrence, $531.18; Broadacre Mbl Homes, $90.68; Broadacre Mbl Homes, $67.00;
Brookings Prof Assoc, $79.11; Brown, Arnold, $58.57; Carlson, Koryne, $42.47; Feige, Joyce,
$16.53; Gluhm, Sophia & Craig, $205.96; Granted Properties, $51.05; Great West Casualty,
$43.28; Hope, Marvin, $30.76; Huffingham, Ashley, $58.77; Lam, Huen, $108.79; Lees, Robert,
$138.10; Martens, Allan, $59.13; Nagel, Ben, $63.05; Olson, Joanne, $102.68; Rozell, Kelsey,
$70.34; Scarbrough, Steve, $70.34; Scharke, Ervin, $18.72; Virani, Riz, $40.26; Willow Branch
Properties, $72.98; Zumbrunn, Kyle, $58.99.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $232,643.33; Water, $121,459.55; Wastewater,
$94,251.70; Telephone, $618,462.24; Retirement, $47,603.04; Social Security, $74,640.00;
Insurance, $94,332.76; Deferred Comp, $14,639.88;
Salary Changes: K. Hanson, $5,969.14.
*Plus commission
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Hansen to adjourn to an executive session for
the purpose of discussing competitive service offerings, review communication from legal counsel
about pending litigation and contractual matters. All members present voted in favor of the
motion.
The Board reconvened in open session.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – 1ST STREET SOUTH & 1ST AVENUE SOUTH
Motion was made by Hansen, seconded by Bartels that the application for extension of
sewer main and connection into the city sewer system requested by Shawn Storhaug on 1st Street
South & 1st Avenue South be approved. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – MONUMENT VIEW ADDITION
Motion was made by Bartels, seconded by Hawley that the application for extension of
sewer main and connection into the city sewer system requested by Banner Associates for an area
in Monument View Addition be approved. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Hawley that the following Resolution No. 12-21 be approved.
RESOLUTION NO. 12 - 21
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2012 Vactron LP 1055 SDT Vacuum Excavation Unit
S/N 121097
2013 Ditch Witch RT115 Trencher w/Backhoe
S/N CMWR15T3AD00000305
2010-725 D Grasshopper Mower with 3461 PF Deck - 2,300 Hours
S/N 6062223
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 12th day of April, 2021.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 8, 2021, and presented at
this time for consideration and action.
2021 OR CURRENT MODEL YEAR VACUUM EXCAVATOR
Company 2021 or Current Model Year Vacuum Excavator
Ditch Witch Undercon $86,800.00
Less trade-in -$28,000.00
Total Price $58,800.00
Vermeer High Plains $87,225.00
Less trade-in -$37,500.00
Total Price $49,725.00
2021 OR CURRENT MODEL YEAR 70 HP TRENCHER/BACKHOE
Company 2021 or Current Model Year 70 hp Trencher/Backhoe
Ditch Witch Undercon $177,675.00
Less trade-in -$ 55,000.00
Total Price $122,675.00
Vermeer High Plains $154,729.00
Less trade-in -$ 55,000.00
Total Price $ 99,729.00
PADMOUNTED SWITCHGEAR
ITEM 1 ITEM 2 ITEM 3 ITEM 4 ITEM 5
Two-Way Four-Way Three-Way One-Way FIBERGLASS
Switchgear Switchgear Switchgear Switchgear BOX PADS
QTY – 2 QTY – 3 QTY – 1 QTY – 1 QTY – 7
IRBY $37,400.00 $46,650.00 $17,500.00 $20,850.00 $8,925.00
RESCO $39,991.60 $50,990.70 $18,762.80 $22,123.95 $9,792.30
Motion was made by Bartels, seconded by Hawley that the following low bids be
approved: Vermeer High Plains, 2021 or Current Model Year Vacuum Excavator (with trade in),
$49,725.00; Vermeer High Plains, 2021 or Current Model Year hp Trencher/Backhoe (with trade
in), $99,729.00; Irby for Item 1, Two-Way Switchgear, $37,400.00; Item 2, Four-Way Switchgear,
$46,650.00; Item 3, Three-Way Switchgear, $17,500.00; Item 4, One-Way Switchgear,
$20,850.00; Item 5, Fiberglass Box Pads, $8,925.00; and that, after reviewing the contracts for the
above bids, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract documents. All members present voted in favor of the
motion.
PREFABRICATED STEEL METER VAULT – WASTEWATER DEPARTMENT
Dakota Pump Control $43,500.00
Dakota Pump Inc. $51,020.00
2021 SANITARY SEWER MANHOLE REPLACEMENT – WASTEWATER DEPT.
CONTRACTOR BASE BID BID ALTERNATE 1
Prussman Contracting $370,820.00 $112,870.00
H & W Contracting $608,299.20 $154,212.40
Prunty Construction $447,048.00 $127,856.00
Winter Contracting $493,736.00 $126,264.00
Motion was made by Hansen, seconded by Hawley that the following low bids be
approved: Dakota Pump Control, Prefabricated Steel Meter Vault, $43,500.00; and Prussman
Contracting, 2021 Sanitary Sewer Manhole Replacement, $370,820.00; and that, after reviewing
the contract for the above bid, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract document. All
members present voted in favor of the motion.
WATER AND WASTEWATER STRATEGIC PRIORITIES DISCUSSION
The Water/Wastewater Strategic Priorities were reviewed with the Utility Board. No
action was taken.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Hansen to adjourn to an executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Hansen, seconded by Hawley to promote Laura Julius to Financial
and IT Manager at the annual salary of $182,800 effective May 1, 2021. All members present
voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President