HomeMy WebLinkAboutUtilMinutes_2021_02_08Municipal Utilities Board February 8, 2021
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on
Monday, February 8, 2021, via Webex with the following members present: Bartels, Hansen, Harvey
and Hawley. Absent: Carruthers.
MINUTES
Minutes of the regular meeting held January 11, 2021 and the special meetings held January
25, 2021 and February 1, 2021 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
4nu-praxair Dist, Supplies, $14.97; ABM Manufacturing, Supp, $20.00; Access Health-Brookings,
Drug Screening, $258.00; Advanced Engineering & Environmental Service, Engineering Services,
$4,301.25; A-I Computer Solutions, Supp, $649.94; Anixter, Supp, $447.71; Appeara, Supp,
$316.53; Aramark, Supp, $395.52; AT & T, Telco Settlement, $829.54; Authorize.Net, Credit Card
Processing, $174.95; Auto Body Specialties, Supp, $16.50; Auto Body Specialties,
Conserve/Demand Incentive, $791.46; Badger Communications, Unreg Inventory, $2,699.00; Ball,
Michelle, Janitorial Service, $250.00; Barrett's Flooring, Flooring/Installation, $5,186.96; Bauman,
Cassidy, Travel, $24.32; Bendix, Copier Maint, $392.95; Blooston & Mordkofsky, Legal Service,
$24,098.75; Bluefin Payment Systems, Credit Card Processing, $11,291.95; Border States Elec,
Supp, $4,707.97; Border States Elec, Unreg Inventory, $147.62; Bridle Estates, Sewer Charge Reim,
$4,739.00; Brookings Area Chamber of Commerce, Membership Dues, $3,500.00; Brookings Auto
Mall, Vehicle Maint, $349.57; Brookings County Sheriff, Sheriff's Fee, $55.00; Brookings Credit
Bureau, Delinq. Acct Collection, $345.24; Brookings Municipal Utilities, Office Utility Bill,
$56,799.35; Brookings School District, Conserve/Demand Incentive, $23,573.00; BSG Clearing
Solutions, Telco Settlement, $62.12; Buhls Dry Cleaners & Linen, Rug/Supp, $169.70; Building
Sprinkler, Repairs, $611.58; Calix, Inventory, $22,668.25; Calix, Supp, $3,134.00; Carquest Auto,
Equip Maint, $1,093.92; Carrier Mgmt Systems, Annual Support Maint, $6,175.00; Carrier Mgmt
Systems, Subscription, $950.00; CDW Government, Computer Supp/Support, $4,434.19; CDW
Government, Unreg Inventory, $9,348.00; CDW Government, WAN Fiber Upgrade, $2,460.36;
Century Business Products, Copier Maint, $29.45; Century Link, Telephone Exp, $209.47; Century
Link, Interconnections, $4,114.87; Century Link, Telco Settlement, $272.23; Chemco Systems, Supp,
$1,489.44; Chesterman, Bottled Water, $14.00; City of Brookings, Contract Fee, $6,791.28; City of
Brookings, Landfill Fee, $105.77; City of Vermillion, Utility Bill, $433.73; Counsel, Maint/Supp,
$11.97; Credit Collections Bureau, Delinq. Acct Collection, $762.34; Critigen, Engineering
Consulting, $8,002.50; Culligan of Brookings, Bottled Water, $117.50; Culligan of Watertown,
Bottled Water, $42.50; Dakota Supply Group, Supp, $119.50; Davis Excavating, Snow Removal,
$90.00; Dept of the Treasury, Federal Tax, $6,170.35; DexYP, Advertising, $435.97; DHE, LLC,
Maint Fee, $1,196.63; Ditch Witch, Equip Maint, $1,790.95; DLT Solutions, Software, $4,595.24;
DvL Fire & Safety, Annual Fire Ext Inspection, $4,483.75; Eco Water, Bottled Water, $136.50;
Electrical Engineering & Equip, Repair, $644.24; Environmental Toxicity Control, Water Analysis,
$875.00; Ethanol Products, Chemicals, $1,634.70; Fastenal, Supp, $1,823.54; Fibercomm,
Broadband Service, $531.71; First Bank & Trust, Bond Pymt Series 2011, $36,264.58; Fishback
Insurance Agency, Notary Bond, $50.00; Flash Technology, Lighting System-N Cliff, $7,666.47;
Flexible Pipe Tool, Sewer Camera Repair, $250.50; Foerster Supply, Supp, $1,002.95; Fox Sports
Net North, Contract Fee, $7,581.05; Franz Reprographics, Maint/Supp, $177.28; Freeman, Harvey,
Travel, $66.00; Froiland, Diane, Conserve/Demand Incentive, $250.00; Frontier Precision, Repair,
$146.12; Frontier Precision, Survey Equip, $32,268.02; Frontier Precision, Training, $693.00; GP
Auto, Vehicle Maint, $94.68; Grainger, Supp, $134.86; Graybar Electric, Supp, $1,918.65; Graybar
Electric, Unreg Inv, $241.74; Hibu-West, Advertising, $349.17; Homestead Do It Center, Supp,
$8.69; Hometown Service & Tire, Vehicle Maint, $59.00; Independent Communications, Contract
Fee, $146.93; Industrial Machine & Engineering, Repairs/Supp, $95.00; Interstate
Telecommunications, Tele Exp, $423.13; Iowa Colocation Center, Cross Connect Fee, $75.00; Iowa
Colocation Center, Utility Bill, $77.22; iQmetrix USA, Software Fees, $1,875.45; I-State Truck
Center, Vehicle Maint, $822.59; Jackrabbit Tire, Equip Maint, $363.40; John Deere Financial, Equip
Maint, $63.61; JRP Construction, Install Door, $2,728.50; Karpen, Nick, Travel, $140.30; Krier &
Blain, HVAC Maint, $1,285.41; Laake, Aaron, Travel, $719.03; Lincoln County Treasurer, Drainage
Fee, $187.60; Marsh & McLennan Agency, Property Insurance, $33,683.50; Martin's Inc, Diesel/Oil,
$393.80; Matheson Tri-Gas, Supp, $191.28; Midamerican Energy, Utility Bill, $677.97;
Midcontinent, Broadband Service, $197.42; Midwest Alarm, Monitoring Service, $69.00; Minnehaha
County Treasurer, Drainage Fee, $198.94; MMUA, SafetyTraining, $5,925.00; Moss Adams,
Consulting Service, $250.00; MVTL Labs, Wastewater Analysis, $143.02; National Processing,
Credit Card Processing Fee, $5,535.21; Nebraska Public Power, Utility Bill, $267.34; Nexstar
Broadcasting, Contract Fee, $8,141.56; Nordstrom's Automotive, Supp, $296.00; North West Rec,
Utility Bill, $138.39; Northern Balance & Scale, Repair/Service, $318.00; Northwestern Energy,
Natural Gas, $1,329.77; Northwestern Power Equip., Equip/Maint, $1,833.00; Office Elements,
Maint/Supp, $191.18; Office Peeps, Supp, $469.96; OneNeck IT Solutions, WAN Network Upgrade,
$8,616.38; Otter Tail Power, Utility Bill, $136.03; Pearl Creek Investment, CAM Charges,
$8,998.01; Perry Electric, Repairs/Supplies, $223.26; Pete Lien & Sons, Chemicals, $3,794.93;
Prairie Graphics, Supp/Uniforms, $345.39; Reed, Jeff, Travel, $214.50; Resco, Supp, $2,134.59;
Runnings, Supp, $2,481.01; SD DENR, Certification Renewal, $6.00; SD Dept of Health Lab,
Testing W-WW Samples, $2,006.00; SD Retirement System, SDRS Contribution, $45.00; SD
Treasurer, Sales/Excise Tax, $155.85; SDSU Office of Career Development, Registration, $150.00;
Secretary of State, Notary Filing Fee, $30.00; Sioux Valley Energy, Utility Bill, $1,614.61;
Springbrook, Credit Card Processing Fee, $1,957.42; Sprint, PCS Phone Service, $2,844.35; Sprint,
PCS Service Fee, $73,643.07; Sprint-Brookings, PCS Accessories, $862.00; State of Iowa-Treasurer,
Sales Tax, $3,759.00; Sturdevant Auto, Supp, $830.22; Superior Gaskets, Supp, $310.39; Swiftel
Communications, Office Phone Bill, $121,892.18; SwipeClock, Subscription, $480.00; UPS Store,
Freight, $421.03; Uline, Supp, $79.07; UPS, Freight, $275.49; US Postal Service, Postage,
$9,000.00; Universal Service Adm., USAC Contribution, $95,765.17; University Estates, Water
Charge Reim, $3,380.00; USA Bluebook, Supp, $232.69; Vander Haag's, Truck Bed Tarp,
$1,500.00; Vermeer High Plains, Equip Maint, $420.07; Walsh, Debra, Travel, $89.70; Watertown
Municipal Utilities, Utility Bill, $324.13; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee,
$190.00; Wholesale Electronics, Supp, $1,708.66; Xcel Energy/NSP, Utility Bill, $2,036.03; Xerox,
Copier Maint, $22.97.
The following are Telephone/Utility Refunds:
Agfirst, $82.22; Agfirst Concrete, $5.83; Agfirst Fertilizer, $8.15; Carquest, $386.57; Chambers,
Jacob, $54.50; Chester, Kathryn, $20.01; Coyle, Phyllis, $25.75; Creswell, Eric, $81.02; Davidson,
Lucas, $8.18; Den-Wil Investments, $164.90; Eleven11 Appraisals, $4.73; Fredrikson, Eugene &
Nancy, $290.51; Froehlich, Colton, $6.56; Frost, Connie, $168.61; Glagola, Stephen, $21.30;
Glanzer, John, $43.68; Hennen Properties, $613.03; Hertel, Joshua, $26.05; Hillson, Katelyn, $8.28;
Jager, Lori, $44.60; Jasa, Trista, $55.60; Kaesey Deats, $99.78; Oakley, John, $10.16; Olson, David,
$117.82; Raether, Marissa, $67.88; Redenius, Austin, $67.25; Rupp, Joshua, $13.61; Schwenk,
Terry, $25.97; Schwenk, Terry, $24.42; Shea, Amanda, $30.58; Southland Court V, $88.23; Spencer
Hawley, $360.72; Stenka, Theodore, $27.28; Strom, Anna Marie, $17.89; TB Partnership, $999.72;
TB Partnership, $141.67; TB Partnership, $162.19; Vaughn, Martha, $140.00; Wilmont Estates Apts,
$35.06; Yorkshire Apts, $53.98; Zins, Tatym, $501.20.
PERSONNEL INFORMATION
Department Salaries (January): Electric, $231,146.23; Water, $98,702.19; Wastewater, $93,153.82;
Telephone, $481,642.87;
Retirement, $52,057.14; Social Security, $64,977.66; Insurance, $110,001.92; Deferred Comp,
$15,487.12;
Salary Changes: E. Campbell, $22.08; T. McClain, $20.16; J. McKibben, $25.65.
New Hires: None.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session to
consult with legal counsel and review communications from legal counsel about proposed or pending
litigation or contractual matters and discuss marketing or pricing strategies. All members present
voted in favor of the motion.
The Board reconvened in open session.
AUTHORIZATION TO PURCHASE GASOLINE FOR BMU FOR 2021
Motion was made by Bartels, seconded by Hawley that in compliance with SDCL 5-18-25
and after soliciting quotations from 12 suppliers on quotation forms on file in the office of the
Executive Vice President/General Manager for BMU’s fuel needs for 2021, the following quotations
were received and a contract will be entered into with Schoon’s Pump ‘N Pak of Brookings. All
members voted in favor of the motion.
Unleaded Gasoline
Market Amount Over the Rack Price
With Ethanol Without Ethanol
Schoon’s Pump ‘N Pak .0294¢ .0294¢
Corner Pantry 0.10¢ 0.10¢
ANNEXATION AGREEMENT – CITY RESOLUTION 20-048
Motion was made by Hawley that the following Resolution No. 5-21 be approved.
RESOLUTION NO. 5 - 21
RESOLUTION APPROVING AGREEMENT FOR THE TRANSFER
OF SERVICE TERRITORY WITH
SIOUX VALLEY-SOUTHWESTERN ELECTRIC COOPERATIVE
BE IT RESOLVED by the Brookings Municipal Utilities Board that:
1. Agreement for the Transfer of Service Territory Between the City of Brookings
and Sioux Valley-Southwestern Electric Cooperative Inc. in the following
described property be hereby approved:
Blocks 21 & 22 of Timberline Addition, including the adjacent portions of right-of-
way contained within, in the East 1,365’ of the North ½ of the Northwest ¼, except
Clites Addition and except the East 264’ thereof in Section 34, Township 110 North,
Range 50 West of the 5th P.M. in Brookings County, South Dakota. (City Res. 20-
048).
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract documents.
Adopted this 8th day of February, 2021.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
ANNEXATION AGREEMENT – CITY RESOLUTION 20-049
Motion was made by Hawley that the following Resolution No. 6-21 be approved.
RESOLUTION NO. 6 - 21
RESOLUTION APPROVING AGREEMENT FOR THE TRANSFER
OF SERVICE TERRITORY WITH
SIOUX VALLEY-SOUTHWESTERN ELECTRIC COOPERATIVE
BE IT RESOLVED by the Brookings Municipal Utilities Board that:
2. Agreement for the Transfer of Service Territory Between the City of Brookings
and Sioux Valley-Southwestern Electric Cooperative Inc. in the following
described property be hereby approved:
North ½ of the South West ¼ of Section 34, Township 110 North, Range 50 West of
the 5th P.M. in Brookings County, South Dakota. (City Res. 20-049).
3. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract documents.
Adopted this 8th day of February, 2021.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
The following quote was opened and read at 1:30 p.m. on February 4, 2021, and presented at
this time for consideration and action.
SURPLUS MIXED DISTRIBUTION TRANSFORMERS & PADMOUNT SWITCHGEAR
COMPANY ITEM 1 ITEM 2
7132 KVA (106 UNITS) 16 UNITS
Mixed Distribution Transformers Padmount Switchgear
T & R Electric Supply $$11,490.00 $5,250.00
Jerry’s Electric $20,397.52 $5,600.00
Motion was made by Hansen, seconded by Hawley that the following high quote be approved:
Jerry’s Electric, Item 1, Surplus Mixed Distribution Transformers, $20,397.52; and Item 2, Surplus
Padmount Switchgear $5,600.00; and that, after reviewing the contract for the above bid, that the
President of the Board and/or Executive Vice President/General Manager be authorized to execute
the approved contract documents. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on February 2, 2021 , and presented at
this time for consideration and action.
WATER METERS - WATER DEPARTMENT
ITEM #1 ITEM #2 ITEM #3 ITEM #4 ITEM #5 ITEM #8 ITEM #9
Company
5/8” x ¾”
Water
Meters
¾”
Water
Meters
1”
Water
Meters
1 1/2” Disc
Water
Meters
2” Disc
Water
Meters
3” Turbo
Water
Meters
4” Turbo
Water
Meters
Quantity
60
Quantity
50
Quantity
120
Quantity
2
Quantity
2
Quantity
2
Quantity
2
Metering Technology
Solutions $5,580.00 $6,400.00 $20,400.00 $750.00 $1,040.00 $1,900.00 $2,700.00
Ferguson Waterworks $5,700.00 $6,600.00 $22,800.00 $780.00 $980.00 $2,000.00 $2,320.00
FIRE HYDRANTS, VALVES & RELATED SUPPLIES - WATER/WASTEWATER DEPT
ITEM #3
Company
W1343
1”
Curb Stops
CTS PJ
& SS Stiffener
F/CTS Pep
5 each
W1276
¾”
Pressure Regulators
Honeywell
10 each
W1277
1”
Pressure Regulators
Honeywell
10 each
ITEM 3
TOTAL
Dakota Supply
Group NO BID NO BID NO BID
Ferguson
Waterworks $543.35 $519.00 $679.70 $1,742.05
Core & Main $464.60 $541.90 $716.60 $1,723.10
Milbank Winwater
Works NO BID NO BID NO BID
ITEM 1 ITEM 2
Company
W0951
Fire
Hydrants
5”x7’6”
Bury
12 - each
W1372
Fire
Hydrants
5”x8’6”
Bury
1 - each
W1373
Fire
Hydrants
5”x9’6”
Bury
1 - each
ITEM 1
TOTAL
W0715
4” X 1”
Water
Tapping
Saddles
5 Each
ITEM 2
TOTAL
Dakota Supply Group NO BID NO BID NO BID NO BID
Ferguson Waterworks $31,111.08 $2,694.12 $2,795.65 $36,600.85 $33.63 $168.15
Core & Main $31,193.64 $2,710.96 $2,802.40 $36,707.00 $30.77 $153.85
Milbank Winwater Works NO BID NO BID NO BID NO BID
ITEM #4
Company
W0952
4” RW
Gate Valve
with Gaskets
& Blue Bolts
2 - each
W0953
6” RW
Gate Valve
with
Gaskets &
Blue Bolts
10 - each
W0954
8” RW
Gate Valve
with
Gaskets &
Blue Bolts
2 - each
W0955
10” RW
Gate Valve
with
Gaskets &
Blue Bolts
1 - each
W0956
12” RW
Gate Valve
with
Gaskets &
Blue Bolts
4 - each
W0957
Valve Box
with Lid &
Adaptors
Ext. Ht.
62” to 82”
20 - each
ITEM 4
TOTAL
Dakota Supply Group NO BID NO BID NO BID NO BID NO BID NO BID
Ferguson Waterworks $894.96 $5,706.70 $1,812.58 $1,443.38 $7,140.08 $3,998.20 $20,995.90
Core & Main $902.84 $5,775.30 $1,818.90 $1,414.17 $7,142.40 $2,416.00 $19,469.61
Milbank Winwater Works NO BID NO BID NO BID NO BID NO BID NO BID
Motion was made by Bartels, seconded by Hansen that the following low bids be approved:
Metering & Technology Solutions, Item 1, 5/8” x 3/4” Water Meters, $5,580.00; Item 2, ¾” Water
Meters, $6,400.00; Item 3, 1” Water Meters, $20,400.00; Item 4, 1 ½” Disc Water Meters, $750.00;
Item 8, 3” Turbo Water Meters, $1,900.00; Ferguson Waterworks, Item 5, 2” Disc Water Meters,
$980.00; Item 9, 4” Turbo Water Meters, $2,320.00; Ferguson Waterworks, Item 1, Fire Hydrants,
$36,600.85; Core & Main, Item 2, Misc. Water Tapping Saddles, $153.85; Item 3, Misc. Corporation
Stops, Curb Stops, Pressure Regulators, $1,723.10; Item 4, Misc. Gate Valves with Gaskets and
Valve Boxes, $19,469.61; and that, after reviewing the contracts for the above bids, that the President
of the Board and/or Executive Vice President/General Manager be authorized to execute the
approved contract documents. All members present voted in favor of the motion.
SET TOP BOXES - TELEPHONE DEPARTMENT
Bids were received from Power & Telephone, Advanced Media Technology and Innovative
Systems (see attached) for the Set Top Boxes. These bids were awarded per unit price per motion
listed below. A detailed bid tab is available at the BMU Office.
Motion was made by Hansen, seconded by Hawley that the following low bids amounts as
stated above be approved: Set Top Boxes: Advanced Media Technology: Item 1.1, $128.52; Item
1.2, $147.83; Item 1.3, $289.92; Item 1.4, $169.00; Item 2.1, Extended Warranty 4% of original
price for third year; Item 2.2, $8.50; Item 2.3, $9.50; Item 2.4, $9.50; Item 2.5, $13.50; Item 2.7,
$12.50; Item 2.8, $6.67; Item 2.10, $4.75; Item 2.11, $6.50; and Item 2.12, $45.00; and, that, after
reviewing the contracts for the above bids, that the President of the Board and/or Executive Vice
President/General Manager be authorized to execute the approved contract documents. All members
present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
Motion was made by Hawley, seconded by Hansen that authorization be given to advertise for
Fiber Access Equipment. All members present voted in favor of the motion.
COLLECTION SYSTEM REHABILITATION – WASTEWATER DEPARTMENT
INSTITUTIONAL WASTEWATER FLOW METERING – WASTEWATER
DEPARTMENT
Motion was made by Hansen, seconded by Hawley that authorization be given to advertise for
Collection System Rehabilitation and an Institutional Wastewater Flow Metering. All members
present voted in favor of the motion.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance and Accounting Manager, presented a quarterly financial review of
fourth quarter 2020.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President