HomeMy WebLinkAboutUtilMinutes_2021_03_15Municipal Utilities Board March 15, 2021
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
March 15, 2021, via Webex with the following members present: Bartels, Carruthers, Hansen and
Pitts. Absent: Harvey.
ADOPTION OF AGENDA
The agenda was adopted.
MINUTES
Minutes of the regular meeting held February 8, 2021, and the special meeting held February
22, 2021, were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
ABM Manufacturing, Supplies, $173.00; Access Health-Brookings, Drug Screening, $226.00;
Advanced Engineering & Environmental, Engineering Services, $28,551.00; A-I Computer
Solutions, Supp, $174.92; Allegra, Printed Supp, $684.32; Alliance Comm CoOp, PCS Access,
$6.81; AMP Electric, Labor/Supp, $94.82; Anixter, Supp, $458.74; Anixter, Unreg Inventory,
$281.11; Appeara, Supp, $159.35; Approved Networks, Transceivers, $1,970.04; Aramark, Supp,
$395.52; AT & T, Telco Settlement, $664.56; ATV Holdings, PCS Access, $10.72; Aureon Network
Services, Wireless Transport, $11.43; Authorize.Net, Credit Card Processing Fee, $168.80; Auto
Body Specialties, Supp, $50.27; Auto Pro, Supp, $36.38; AVI Midwest, Annual Support/Maint,
$18,260.00; Badger Communications, Unreg Inventory, $2,278.28; Ball, Michelle, Janitorial Service,
$150.00; Banner Associates, Engineering Consulting, $1,118.00; Bauman, Cassidy, Travel, $13.05;
Bendix, Copier Maint, $246.98; Beresford Mun Tele, PCS Access, $7.84; Bluefin Payment Systems,
Credit Card Processing Fee, $10,844.81; Bobcat, Supp/Equip Rental, $2,531.85; Border States
Electric, Supp, $1,175.91; Border States Electric, Unreg Inventory, $82,884.55; Bridle Estates, Sewer
Charge Reim, $4,789.00; Brookings County Sheriff, Sheriff's Fee, $50.00; Brookings Credit Bureau,
Delinq. Acct Collection, $241.60; Brookings Health System, Drug Screening, $119.74; Brookings
Municipal Utilities, Office Utility Bill, $56,793.90; Brookings Register, Advertising/Legals, $28.00;
Brookings Register, Subscription, $188.00; BSG Clearing Solutions, Telco Settlement, $54.86; Buhls
Dry Cleaners & Linen, Rug/Supp, $169.70; Calix, Inventory, $14,019.67; Calix, Support Agreement,
$2,940.00; Carquest Auto, Equip Maint, $394.53; Carus, Chemicals, $1,974.00; CDW Government,
Computer Supp/Support, $1,314.43; CDW Government, Unreg Inv, $1,239.94; Cenex Fleet Card,
Gas, $356.40; Central Bank, Employee Recognition, $247.00; Century Business Products, Copier
Maint, $1,405.34; Century Link, Telephone Exp, $210.50; Century Link, Telco Settlement, $272.22;
Chesterman Co, Bottled Water, $18.00; CHR Solutions Inc, Software Maint, $4,555.55; City of
Beresford, Utility Bill, $162.64; City of Brookings, St Light Maint, $1,271.00; City of Brookings,
Contract Fee, $6,764.65; City of Brookings, Landfill Fee, $83.22; City of Vermillion, Utility Bill,
$268.22; City of Volga, Utility Bill, $134.51; Core & Main, Supp, $736.02; Courtesy Plumbing,
Repair/Supp, $4.00; Creative Printing, Printed Materials, $2,782.25; Credit Collections Bureau,
Delinq. Acct Collection, $558.96; Critigen, GIS Map Consulting, $10,142.50; Culligan, Bottled
Water, $197.00; Dakota Service, Supplies, $163.80; Dave's Collision Repair, Vehicle Maint,
$1,412.12; Dave's Window Cleaning, Window Service, $142.00; Davis Excavating, Snow Removal,
$90.00; DeBeer Small Engine, Equip Maint, $494.69; Dept of the Treasury, Federal Tax, $6,132.63;
DHE, Maint Fee, $1,196.63; Directory Resources, Software Maint, $1,250.00; Ditch Witch, Equip
Maint, $2,911.47; DLT Solutions, Subscription, $205.80; Express Communications, Telco
Settlement, $7,799.86; Fastenal, Supplies, $455.11; Ferguson Waterworks, Supplies, $212.94; First
Bank & Trust, Bond Pymt Series 2011, $36,264.58; Foerster Supply, Supplies, $672.70; Fox Sports
Net North, Contract Fee, $7,441.19; Franz Reprographics, Copier Maint, $159.17; G & R Controls,
Equip/Maint, $3,738.00; George's Sanitation, Sanitation Service, $60.00; Golden West Tech, Tech
Support, $3,813.53; Goldfield Telecom, Unreg Inventory, $6,112.04; Grainger, Supp, $688.62; Gray
Television Group, Contract Fee, $28,593.60; Graybar Electric, Supp, $670.47; Graybar Electric,
Unreg Inv, $36,135.79; Hach Chemical, Supp, $1,205.65; Hamlin Building Center,
Conserve/Demand Incentive, $22.08; Hawkins Inc, Chemicals, $1,650.35; Hibu Inc-West,
Advertising, $344.00; Homestead Do It Center, Supp, $1,156.29; Honeycomb Gifts, Banquet Supp,
$60.00; Incomm Agent Solutions, POS Fees, $47.00; Independent Communications, Contract Fee,
$146.23; Interstate Telecom, Telephone Exp, $417.75; iQmetrix USA, Software Fees, $500.00; I-
State Truck Center, Vehicle Maint, $65.06; Jackrabbit Tire, Equip Maint, $374.55; Jefferson Tele Co,
PCS Access, $6.46; John Deere Financial, Equip Maint, $207.73; JRP Construction, Wall Built/Stair
Rebuilt, $7,930.50; Karl's TV & Appliance, Supp, $49.96; Karpen, Nick, Travel, $166.88; Kennebec
Telephone, PCS Access, $2.35; Knettel, Trever, Travel, $139.70; Kramers Auction, Banquet Supp,
$343.30; Laake, Aaron, Travel, $412.94; Lewis Drug, Supp, $48.96; Localogy, Directory Rates/Data,
$58.14; MacDoctors, Subscription, $959.88; Mac's Catering, Banquet Supp, $491.00; Malloy
Bearing Supply, Repairs/Supp, $6,182.59; Martin's Inc, Diesel/Oil, $1,184.59; Master Blaster,
Maint/Supp, $155.00; Matheson Tri-Gas, Supp, $174.11; McClain, Tyson, Safety Glasses, $150.00;
Menards-Sx Falls West, Supp, $11.56; Meusburger, Jason, Travel, $120.98; Mid South Telecom,
Repairs/Supp, $97.24; Midamerican Energy, Utility Bill, $318.14; Midcontinent, Contract Fee,
$547.50; Midwest Alarm, Monitoring Service, $83.43; Midwest Glass, Repair/Supp, $66.47;
Minerva Networks, Annual Maint Fee, $40,566.00; Moss Adams, Consulting Service, $250.00;
MVTL Labs , Wastewater Analysis, $1,020.25; Napa Auto Parts, Supp, $53.40; Nebraska Public
Power, Utility Bill, $167.23; Nexstar Broadcasting, Contract Fee, $8,103.66; North West Rec, Utility
Bill, $132.04; Northwestern Energy, Natural Gas, $1,853.51; Novak Sanitary Service, Shredding,
$389.19; Office Peeps, Supp, $911.97; OneNeck IT Solutions, Computer Hardware/Consulting,
$720.00; OneNeck IT Solutions, WAN Network Upgrade, $1,148.85; Opis Energy Group,
Publication, $435.00; Pete Lien & Sons, Chemicals, $8,004.02; Prairie Graphics, Supp/Uniforms,
$77.50; Prussman Contracting, Main Repairs, $10,026.06; Qdoba, Banquet Supp, $90.00; Ramsdell
F&M Ltd., Supp, $348.02; Ramsdells, LP Fill, $31.65; RC First Aid, Supp, $148.50; Reed, Jeff,
Travel, $82.50; Reed, Lyle, CDL License, $33.00; Resco, Supp, $989.65; Rients, Shane, License,
$140.00; Rients, Shane, Travel, $99.00; Runnings, Generator/Oil, $2,209.97; Runnings, Supp,
$4,029.85; Schoon's Pump N' Pak, Gas, $3,487.82; SD Dept of Health Lab, Testing W-WW Samples,
$2,534.00; SD Dept of Rev, Enhanced 911, $8,752.62; SD Redimix, Concrete, $426.00; SD
Retirement System, SDRS Contribution, $45.00; SD State Treasurer, Communication Impaired Fee,
$3,778.70; SD Treasurer, Sales/Excise Tax, $173,607.36; SDN Communications, Circuit Lease,
$26,686.32; SHI International, Supp, $266.61; Siekmann, Jane, Travel, $16.50; Siekmann, Jane, Gas,
$55.22; Sioux Valley Energy, Dispatching Service, $660.00; Sioux Valley Energy, Utility Bill,
$917.83; Sioux Valley Environmental, Chemicals, $5,221.20; Sioux Valley Environmental, Pump,
$1,785.00; Sixth Street Optical, Safety Glasses, $240.00; SD One Call, Locate Fee, $82.95; South Sx
City, Utility Bill, $267.17; Southeastern Electric, Utility Bill, $26.40; Springbrook, Credit Card
Processing Fee, $1,881.32; Sprint, PCS Phone Service, $1,989.63; Sprint, PCS Service Fee,
$31,320.31; Stanwick, Kylie, Travel, $107.22; Strand, Chad, Travel, $16.50; Stuart C. Irby,
Padmount Transformers, $14,788.00; Stuart C. Irby, Supp, $7,177.22; Sturdevant Auto, Supp,
$399.72; Swiftel Center, Banquet Supp, $549.00; Swiftel Communications, Office Phone Bill,
$117,288.27; Teledynamics, Unreg Inv, $389.58; The Lanes, Banquet Supp, $150.00; The UPS
Store, Freight, $840.59; Tires Tires Tires, Vehicle Maint, $743.00; Titan Machinery, Equip Maint,
$1,704.49; UPS, Freight, $200.03; US Postal Service, Postage, $9,000.00; Universal Service Adm.,
USAC Contribution, $95,765.17; University Estates, Water Charge Reim, $3,445.00; Vantage Point
Solutions, Engineering Consulting, $2,025.00; Vaonet, Support Agreement, $3,750.00; Water Works,
Softener Service, $21.50; Watertown Municipal Utilities, Utility Bill, $838.02; Wellmark Blue Cross
Blue Shield of SD, Benefit Plan Fee, $190.00; Wesco, Supp, $3,312.00; WW Tire, Equip Maint,
$1,090.72; Xcel Energy/NSP, Utility Bill, $875.77; Young Door Servic, Labor/Repair, $268.81;
Zwaschka, Colin, Conserve/Demand Incentive, $150.00.
The following are Telephone/Utility Refunds:
%Foster Promotions, $180.03; Advance Foundation, $46.39; Ausdemore, Madeline, $14.77;
Calegory, Patricia, $97.65; Carda, Ryan, $42.38; Delfanazari, Soheyla, $137.31; Elverud, Shane,
$39.70; Fischer, Coby, $7.61; Garcia, Jesus, $222.64; Gardner, Loretta, $157.99; Gardner, Loretta,
$359.93; Gindo, Joel, $152.04; Huang, Yen-Ming, $16.99; Innovation Village, $65.15; Jc Penney,
$334.32; Kant, Joanita, $130.49; Mcdaniel, Florence, $12.06; MS Lottery/Jims, $34.38; MS
Lottery/Safari, $34.38; Oleson, Alec, $63.71; Opel Properties, $38.58; Park Properties, $274.61;
Porter, Irene, $18.72; Reichardt, Peter, $4.03; Saathoff, Sabrina, $15.53; Salley Damm Consulting &
Services, $4.36; Schwenk, Terry, $21.10; Schwenk, Terry, $26.40; Snow, Kelly, $6.65; Sorensen,
Marge, $92.43; Southland Court V, $50.86; VK Properties, $143.87.
PERSONNEL INFORMATION
Department Salaries (February): Electric, $210,642.48; Water, $94,574.78; Wastewater, $89,719.08;
Telephone, $469,483.60; Retirement, $47,630.10; Social Security, $62,147.11; Insurance,
$94,766.64; Deferred Comp, $14,414.27;
Salary Changes: S. Mack, $6,632.38; J. Siekmann, $45.00;
New Hires: None.
*Plus commission
WATER SYSTEM FACILITY PLAN PRESENTATION – AE2S
Delvin DeBoer and Brian Bergantine from AE2S gave a presentation to the Board on the
Water Facility Plan. They went over project needs, planning parameters and reviews, project
alternatives, and funding and implementation.
APPLICATION FOR EXTENSION OF WATER/SEWER MAIN AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – RIVER RUN ADDITION
Motion was made by Hawley, seconded by Hansen that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by Blairhill Properties,
Inc. for River Run Addition be approved. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAIN AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – SOUTHLAND ADDITION
Motion was made by Bartels, seconded by Hansen that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by PMVK Limited for
Southland Addition be approved. All members present voted in favor of the motion.
EAST WELL FIELD LAND RENTAL (160 ACRES) – NORTH OF 8TH STREET SOUTH
Motion was made by Bartels that the following Resolution No. 8-21 be approved.
RESOLUTION NO. 8 - 21
RESOLUTION TO LEASE REAL PROPERTY
EAST WELL FIELD (NORTH OF 8TH ST S)
TO PRIVATE PERSON
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Brookings
Municipal Utilities intends to enter into a Lease with David Berndt for a period of three (3) years,
commencing on May 1, 2021, ending on April 30, 2024, and pertaining to the following described
property:
Approximately 160 acres in a portion of the Southeast Quarter (SE ¼) of Section Twenty-nine
(29), Aurora Township in Brookings County, South Dakota.
The Lease will be an amount of Sixteen Thousand Three Hundred Twenty Dollars
($16,320.00) per year, payable on August 1, each year, beginning in 2021 and continuing through
2023.
Adopted this 15th day of March, 2021.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Doug Carruthers, Vice President
The motion was seconded by Hansen. All members present voted in favor of the motion.
EAST WELL FIELD LAND RENTAL (145 ACRES) – SOUTH OF 8TH STREET SOUTH
Motion was made by Hawley that the following Resolution No. 9-21 be approved.
RESOLUTION NO. 9 - 21
RESOLUTION TO LEASE REAL PROPERTY
EAST WELL FIELD (SOUTH OF 8TH ST S)
TO PRIVATE PERSON
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Brookings
Municipal Utilities intends to enter into a Lease with Jacob Berndt for a period of three (3) years,
commencing on May 1, 2021, ending on April 30, 2024, and pertaining to the following described
property:
Approximately 145 acres in a portion of the Northeast Quarter (NE ¼) of Section Thirty-two
(32), and a portion of the Northwest Quarter (NW ¼) of Section Thirty-three (33), Aurora
Township in Brookings County, South Dakota.
The Lease will be an amount of Fourteen Thousand Five Hundred Dollars ($14,500.00) per
year, payable on August 1, each year, beginning in 2021 and continuing through 2023.
Adopted this 15th day of March, 2021.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Doug Carruthers, Vice President
The motion was seconded by Hansen. All members present voted in favor of the motion.
2022 DIRECTORY RATES
Motion was made by Hansen, seconded by Hawley to approve the 2022 Directory Rates as
presented by staff. All members present voted in favor of the motion.
DELINQUENT WIRELESS WRITE OFFS
Motion was made by Hawley that the following Resolution No. 10-21 be approved.
RESOLUTION NO. 10 – 21
RESOLUTION FOR AUTHORIZATION TO WRITE OFF DELINQUENT
ACCOUNTS FOR PCS WIRELESS DEPARTMENT
BE IT RESOLVED by the Brookings Municipal Utilities Board that pursuant to
SDCL 9-22-4, the accounts attached hereto are hereby determined to be uncollectible and shall be
removed from the records and disclosed on this year's financial report. Evidence of such debt shall
be retained by the Utilities.
PCS Wireless - $55, 344
Adopted this 15th day of March, 2021.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Doug Carruthers, Vice President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – E911 SELECTIVE ROUTER
Motion was made by Hansen that the following Resolution No. 11-21 be approved.
RESOLUTION NO. 11 - 21
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE DESTROYED
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
E911 Selective Router Chassis & Its Associated
Peripheral Equipment (Model #ECS-1000)
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities Board
that the Board hereby orders that the above referenced property be declared surplus equipment to be
destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 15th day of March, 2021.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Doug Carruthers, Vice President
The motion was seconded by Hawley. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on March 11, 2021, and presented at
this time for consideration and action.
LIME SLUDGE REMOVAL – WATER/WASTEWATER DEPARTMENT
Gacke Enterprises $191,250.00
Prussman Contracting $208,650.00
CHEMICALS – WATER/WASTEWATER DEPARTMENT
Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7
Carbon Fluorosilicic Liquid Quicklime Sodium Sulfuric Ammonium
Dioxide Acid Chlorine Polyphosphate Acid Sulfate
Pete Lien & Sons Inc. ~ ~ ~ $173,988.00 ~ ~ ~
Poet Ethanol Products $12,000.00 ~ ~ ~ ~ ~
Hawkins Inc. ~ $7,460.25 $11,280.00 ~ $12,183.75 $17,125.00 $15,756.00
Graymont (WI) LLC ~ ~ ~ $187,680.00 ~ ~ ~
Carus Corporation ~ ~ ~ ~ $11,135.50 ~ ~
Shannon Chemical Corp. ~ ~ ~ ~ $21,134.25 ~ ~
Linde $12,375.00 ~ ~ ~ ~ ~ ~
2021 SEWER RELINING PROJECT – WASTEWATER DEPARTMENT
Hydro-Klean $287,595.00
Municipal Pipe Tool Co $232,570.00
Insituform $292,514.70
Michels Pipe Services $285,815.00
Midlands Contracting Inc. $308,850.00
Granite Inliner $318,310.00
Visu-Sewer Inc. $321,680.00
S. J. Louis Construction $297,940.00
Motion was made by Hansen, seconded by Hawley that the following low bids be approved:
Gacke Enterprises, Lime Sludge Removal, $191,250.00; Pete Lien & Sons Inc, Quicklime,
$173,988.00; Poet Ethanol Products, Carbon Dioxide, $12,000.00; Hawkins Inc, Fluorosilicic Acid,
$7,460.25; Liquid Chlorine, $11,280.00; Sulfuric Acid, $17,125.00; Ammonium Sulfate, $15,756.00;
Carus Corp, Sodium Polyphosphate, $11,135.50; Municipal Pipe Tool Company, 2021 Sewer
Relining Project, $232,570.00; and, that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to execute
the approved contract documents. All members present voted in favor of the motion.
FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
Calix $68,830.60
Motion was made by Hawley, seconded by Hansen that the following bid be approved: Calix,
Fiber Access Equipment, $68,830.60; and, that, after reviewing the contract for the above bid, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
LED LUMINAIRES - RESIDENTIAL ROADWAY– ELECTRIC DEPARTMENT
BIDDER ITEM 1
QUANTITY - 300
BORDER STATES NO BID
IRBY NO BID
RESCO $39,054.00
WESCO $39,450.00
LED LUMINAIRES – COMMERCIAL ROADWAY – ELECTRIC DEPARTMENT
BIDDER ITEM 1
QUANTITY - 300
BORDER STATES NO BID
IRBY $51,000.00
RESCO $54,255.00
WESCO $52,080.00
Motion was made by Hawley, seconded by Hansen that the following low bid be approved:
RESCO, LED Luminaires/Residential Roadway, $39,054.00; IRBY, LED Luminaires/Commercial
Roadway, $51,000.00; and, that, after reviewing the contracts for the above bids, that the President of
the Board and/or Executive Vice President/General Manager be authorized to execute the approved
contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SOLICIT BIDS
DIRECTORY PRINTING SERVICES – TELEPHONE DEPARTMENT
Motion was made by Hawley, seconded by Hansen that authorization be given to advertise for
bids for the Directory Printing Services. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Hansen to adjourn to an executive session for the
purpose of consulting with legal counsel and reviewing communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
SEVERANCE PAY
Motion was made by Hansen, seconded by Hawley to authorize the Executive Vice
President/General Manager to issue payment to Mark Thompson a severance payment in the amount
of $179,981.16 as required by the employment contract with Mr. Thompson originally dated August
9, 2000, as later supplemented, recognizing that as a result of the T-Mobile transaction, the position
held by Mr. Thompson was in large part eliminated therefore no longer supporting his continued
employment; the payment by contract is due within 60 days of termination, which termination
occurred January 29, 2021. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Hawley, seconded by Bartels to adjourn to an executive session for the
purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Doug Carruthers, Vice President