HomeMy WebLinkAboutUtilMinutes_2021_01_11Municipal Utilities Board January 11, 2021
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 11, 2021, via Webex with the following members present: Bartels, Carruthers, Hansen,
Harvey and Hawley.
MINUTES
Minutes of the regular meeting held December 14, 2020 and the special meetings held
December 17, 2020 and December 28, 2020 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
4nu-praxair Dist, Supplies, $14.49; Advanced Engineering & Environmental, Engineering
Services, $412.25; A-I Computer Solutions, Supp, $139.96; AlphaMedia, Advertising, $2,250.00;
Amino Technologies, Support Agreement, $5,000.00; Anderson, Chris, Travel, $82.50; Appeara,
Supp, $402.12; Aramark, Supp, $395.52; AT & T, Telco Settlement, $767.13; Authorize.Net,
Credit Card Processing Fee, $168.65; Badger Communications, Unreg Inventory, $16,606.66;
Ball, Michelle, Janitorial Service, $200.00; Barracuda Networks, Annual Subscription,
$14,546.16; Bendix, Copier Maint, $1,119.75; Blooston & Mordkofsky, Legal Service,
$81,387.82; Bluefin Payment Systems, Credit Card Processing Fee, $10,915.17; Border States
Electric, Supp, $16,907.50; Border States Electric, Unreg Inventory, $3,249.59; Bridle Estates,
Sewer Charge Reim, $4,034.00; Brookings Band Boosters, Directory Delivery, $5,962.00;
Brookings Credit Bureau, Delinq. Acct Collection, $280.82; Brookings Municipal Utilities, Office
Utility Bill, $58,432.15; Brookings Register, Advertising/Legals, $189.45; BSG Clearing
Solutions, Telco Settlement, $58.20; Carquest Auto, Equip Maint, $587.00; CDW Government,
Computer Supp/Support, $369.05; Cenex Fleet Card, Gas, $182.05; Central Bank, Employee
Recognition, $153.00; Century Business Products, Copier Maint, $26.18; Century Link,
Telephone Exp, $292.98; Century Link, Interconnections, $100.07; CHR Solutions, Software
Maint, $1,447.23; City of Brookings, CABS Refund, $385.10; City of Brookings, Main
Replacement-20th St S, $136,386.75; City of Brookings, Contract Fee, $6,341.27; City of
Brookings, Landfill Fee, $80.92; City of Sergeant Bluff, Utility Bill, $382.63; City of Sioux City
IA, Fire Permit, $25.00; City of Vermillion, Utility Bill, $427.68; Connections, EAP Service,
$1,377.72; ConvergeOne, Hardware Maint, $4,680.00; ConvergeOne, Software Maint, $4,735.98;
Core & Main, Supp, $690.40; Courtesy Plumbing, Repair/Supp, $643.06; Credit Collections
Bureau, Delinq. Acct Collection, $319.69; Culligan, Bottled Water, $98.25; Dave's Window
Cleaning, Window Service, $81.00; Davis Excavating, Snow Removal, $180.00; Dept of the
Treasury, Federal Tax, $6,098.42; Detection Instruments, Annual Data Plan, $420.00; Directory
Resources, Software Maint, $1,250.00; Ditch Witch, Equip Maint, $16,040.67; Eco Water, Bottled
Water, $69.00; Einspahr Auto Plaza, Vehicle Maint, $178.95; Elite Electric, Electrical Work,
$115.89; Farmers Implement, 2020 Kubota Tractor/Scraper, $28,000.00; Fastenal, Supp, $432.14;
Fed Ex, Freight, $36.40; Fibercomm, Broadband Service, $531.00; First Bank & Trust, Bond
Pymt Series 2011, $36,264.59; First Bank & Trust Visa, Lodging/Car Rental, $1,129.98; Fluke
Electronics, Calibration, $1,306.00; Fox Scientific, Supp, $419.32; Fox Sports Net North, Contract
Fee, $7,256.10; Franz Reprographics, Maint/Supp, $168.10; Freeman, Harvey, Travel, $16.50;
Gacke Enterprise, Lime Sludge Removal, $23,149.25; Gast Sales, Customer Service Week Supp,
$5,600.00; George's Pizza, Employee Recognition, $342.24; Golden West Tech, Tech Support,
$5,095.00; Graham Tire, Maint/Supp, $708.95; Grainger, Supp, $257.18; Gray Television Group,
Contract Fee, $14,460.65; Graybar Electric, Supp, $663.15; Graybar Electric, Unreg Inventory,
$19.20; Hawkins Inc, Chemicals, $2,301.80; H-D Electric Coop, Utility Bill, $345.14; Helsper,
McCarty, & Rasmussen, PC, Legal Service, $11,565.00; Hibu-West, Advertising, $344.00;
Hillyard, Janitorial Supp, $474.43; Hometown Service, Vehicle Maint, $34.00; Hy-Vee, Supp,
$258.18; Hy-Vee, Supp, $73.98; Hy-Vee, Supp, $703.95; Hy-Vee, Supp, $183.87; Iheartmedia,
Advertising, $2,500.00; Incomm Agent Solutions, POS Fees, $136.00; Independent
Communications, Contract Fee, $127.08; Interstate Telecom, Circuit Lease, $2,380.00; Interstate
Telecom, Telephone Exp, $425.09; iQmetrix USA, Software Fees, $1,990.00; Jackrabbit Tire,
Equip Maint, $1,077.41; John Deere Financial, Equip Maint, $75.56; Karpen, Nick, Travel,
$101.20; Keysight Tech, Support Agreement, $1,957.50; Kodru Equipment, Supp, $305.44;
KPHR, Advertising, $800.00; Kramers Auction, Customer Service Week Supp, $390.40; KXLG-
FM, Advertising, $2,500.00; L G Everist, Gravel, $60.29; Laake, Aaron, Travel, $633.35; Lake
Preston FFA, Directory Delivery, $220.55; Lowe's, Supp, $1,659.29; Mack, Scott, Travel,
$387.08; Martin's Inc, Diesel/Oil, $807.05; Matheson Tri-Gas, Supp, $191.28; MC2, Inc, Supp,
$956.72; Meyer, Rod, Safety Glasses, $350.00; Mid South Telecom, Unreg Inventory, $155.37;
Midamerican Energy, Utility Bill, $655.25; Midcontinent, Broadband Service, $284.12;
Midcontinent, Contract Fee, $487.68; Midwest Communications, Advertising, $1,536.00;
Midwest Glass, Repair/Supp, $305.00; MMUA, Membership Dues, $375.00; MVTL Labs,
Wastewater Analysis, $154.00; Napa Auto Parts, Supp, $417.99; Nexstar Broadcasting, Contract
Fee, $6,560.02; North West Rec, Utility Bill, $148.57; Northwestern Energy, Natural Gas,
$1,573.37; Northwestern Energy, Repair, $142.52; Office Elements, Maint/Supp, $99.88; Office
Peeps, Supp, $272.87; OneNeck IT Solutions, Consultant Service, $540.00; Open System
International, SCADA Upgrade, $66,941.00; Otter Tail, Utility Bill, $117.23; Papa John's Pizza,
Employee Recognition, $91.23; Paragon Health & Wellness, Drug Screening, $35.00; Perry
Electric, Repairs/Supp, $99.96; Pests B Dead, Pest Control, $200.00; Pete Lien & Sons,
Chemicals, $3,934.55; Poppy's Popcorn, Customer Service Week Supp, $116.82; Powell
Broadcasting, Advertising, $3,000.00; Power & Telephone Supply, Unreg Inventory, $4,494.25;
Prairie Graphics, Customer Service Week Supp, $897.50; Prussman Contracting, Main Repairs,
$6,294.87; Qdoba, Employee Recognition, $1,818.00; Qdoba, Employee Recognition, $355.00;
Ramsdells, LP Fill, $53.10; Red Barn Theater, Customer Service Week Supp, $750.00; Rients,
Shane, Travel, $247.50; Ron's Auto Repair, Vehicle Maint, $777.07; Runnings, Supp, $1,587.77;
Schoon's Pump N' Pak, Gas, $1,614.27; SD DENR, Certification Renewal, $156.00; SD
Municipal Electric, Membership Dues, $19,156.00; SD Redimix, Concrete, $533.50; SD State
Treasurer, Communication Impaired Fee, $3,788.24; SD Treasurer, Sales/Excise Tax,
$177,573.41; SD Water & Wastewtr Assn, Membership Dues, $180.00; SDN Communications,
Circuit Lease, $77,981.20; SDSU, Perform. Eval. W/WW, $116,911.00; Sioux Valley Energy,
Utility Bill, $1,034.52; Sneaky's, Customer Service Week Supp, $65.95; SD Public Assurance
Alliance, General Liability/Vehicle Ins, $194,606.42; South Sioux City, Utility Bill, $695.54;
Springbrook, Credit Card Processing Fee, $1,800.05; Springbrook Holding, Software Support,
$4,398.00; Sprint, PCS Phone Service, $2,161.66; Sprint, PCS Service Fee, $69,391.28; Sprint,
PCS Inventory, $96,586.00; Sprint-Brookings, PCS Accessories, $35.38; Stanwick, Kylie, Travel,
$71.30; State of Iowa-Treasurer, Sales Tax, $4,227.43; Stuart C. Irby, Supp, $718.20; Sturdevant
Auto, Supp, $398.29; Swiftel Communications, Office Phone Bill, $127,053.15; The Casper Firm,
Legal Service, $4,812.50; The Wall Street Journal, Subscription, $574.97; Timmons Construction,
6th St Main Replacement, $75,753.87; Townsquare Media, Advertising, $3,815.00; U.S. Bank
National Assoc, 2012 SRF Loan Pymt, $397,335.98; UPS, Freight, $172.56; US Postal Service,
Postage, $9,000.00; Universal Service Adm., USAC Contribution, $95,000.95; University Estates,
Water Charge Reim, $3,380.00; Volga Christian School, Employee Recognition Supp, $275.00;
Walsh, Debra, Travel, $81.65; Watertown Municipal Utilities, Utility Bill, $1,078.36; Wellmark
Blue Cross Blue Shield of SD, Benefit Plan Fee, $204.25; Wesco, Supp, $2,133.20; Wholesale
Electronics, Supp, $73.12; Xcel Energy/NSP, Utility Bill, $2,010.39; Young Door Service,
Door/Labor, $2,987.58; ZT Technologies, Maint Support, $20,000.00.
The following are Telephone/Utility Refunds:
Advance Foundation, $89.46; Albrecht, Rhona, $16.37; Bangs, Krissa, $56.79; Brian Hildebrant
CPA, $41.31; Broadacre Mbl Homes, $149.29; Brown, Beau, $52.43; Cadence Construction,
$141.55; Cadence Construction, $260.71; Clairview Apts, $23.00; Colmenero, Sergio, $34.67;
Custom Design & Fabrication, $77.20; DAS Properties, $105.24; Deboer, Gladys, $27.42; Eom,
Yeonji, $2.64; Fredrikson, Eugene, $71.82; Fry, Robert, $45.88; Gould, Natalie, $19.37;
Hartpence, Anya, $76.33; Heuton, Al & Susan, $154.51; Hindieh, Seif, $136.27; Ideal Properties,
$87.86; Jacobson Insurance Agency, $43.99; Johnson, Dr Geoffrey, $7.00; Lunden, Alice, $10.57;
Matrix Sciences Int, $260.10; Mcmillan, Laurence, $23.77; Michaels Fence & Supply, $11.00;
Mills Family Partnership, $66.01; Mills Property Mgmt/Onaka, $69.61; Naber, Casey, $59.00;
Oppelt, Marilyn, $29.48; Portillo, Luis, $8.00; Regis/Smart Style #4134, $2.66; Schwenk, Terry,
$134.15; Scofield, Skyler, $87.00; Scofield, Skyler, $60.00; Smith, Susan, $6.34; Stein, Michael,
$42.22; Stilwell, Justin, $111.96; Swift, Paul, $59.21; Thorstenson, Kara, $2.13; Tramp, Derek,
$29.51; Village Square Apts, $49.59; Weissenfluh, James, $61.95; Yost, Amy Marie, $273.95.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $234,797.39; Water, $112,568.05; Wastewater,
$94,443.80; Telephone, $511,016.81;
Retirement, $59,087.37; Social Security, $65,876.82; Insurance, $112,339.85; Deferred Comp,
$16,395.72;
Salary Changes: M. Beynon, $35.36; J. Gorder, $26.24.
New Employees: Christopher Sandmeier, $31.82.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Carruthers to adjourn to an executive session
for the purpose of consulting with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
BOND RETIREMENT AND DEFEASANCE
Motion was made by Hansen that the following Resolution No. 1 – 21 be approved.
RESOLUTION NO. 1 - 21
RESOLUTION AUTHORIZING THE RETIREMENT OF
BOND ISSUED IN 2006
WHEREAS Brookings Municipal Utilities (BMU) has outstanding debt of
$3,220,000 from municipal tax exempt bond issued in 2006; and
WHEREAS the Brookings Municipal Utilities Board has determined that it is
beneficial to BMU to retire the above mentioned bond issued in 2006; and
WHEREAS the Brookings Municipal Utilities Board has determined that there are
sufficient resources within the BMU fund balances to retire the debt outstanding from the above
mentioned bond issued in 2006.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board authorizes the Executive Vice President and General Manager to execute the
documents necessary to retire the outstanding debt from the municipal tax free bond issued in
2006 effective February 1, 2021.
Adopted this 11th day of January, 2021.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
LAND PURCHASE AGREEMENT
Motion was made by Carruthers that the following Resolution No. 2 – 21 be approved.
RESOLUTION NO. 2 - 21
RESOLUTION APPROVING LAND PURCHASE AGREEMENT
WHEREAS Brookings Municipal Utilities (BMU) desires to acquire property for a
Water Treatment Plant and Lime Drying Beds; and
WHEREAS N. E. Hansen LLC (Seller) desires to sell and transfer approximately
18.5 acres of property to BMU; and
WHEREAS BMU and Seller have generally agreed upon $55,000 per acre for
approximately 18.5 acres of property as defined in the Purchase Agreement; and
WHEREAS Seller is responsible for sanitary sewer installation in 34th Avenue to
serve the balance of the larger property and BMU will be conducting utility work in 34th Avenue
as part of the Water Treatment Plant project;
WHEREAS BMU and Seller have generally agreed upon $319,345 as the opinion
of probable project cost (OPPC) for the sanitary sewer only installation in 34th Avenue as shown
on the attached OPPC; and
WHEREAS BMU and Seller generally agree the proposed project is mutually
beneficial for both parties.
NOW THEREFORE BE IT RESOLVED that Brookings Municipal Utilities Board
enter into a Land Purchase Agreement with N.E. Hansen LLC in the amount of $698,155.00 for
property to be designated for a Water Treatment Plant and Lime Drying Beds.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
the President of the Board and/or Executive Vice President/General Manager be hereby authorized
to execute the approved contract documents.
Adopted this 11th day of January, 2021.
ATTEST:
_____________________________ _______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
REVIEW OF MISSION STATEMENT
Steve Meyer reviewed the current company Mission Statement and provided some history
of the formation of the Mission Statement. The Board indicated they would like to schedule some
time each year to review the mission statement in more detail.
REVIEW 2021 UTILITY BOARD MEETING TOPICS
The Board reviewed the list of proposed meeting topics for 2021. No action was taken.
FINAL PAYMENT – 6TH STREET WATER/SEWER MAIN – MAIN AVE TO MEDARY AVE
Motion was made by Hansen that the following Resolution No. 3 – 21 be approved.
RESOLUTION NO. 3 - 21
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT ON THE WATER/SEWER MAIN REPLACEMENT PROJECT
6TH STREET – MAIN TO MEDARY
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment
in the amount of $75,753.87 to Timmons Construction Inc. be approved for the Water/Sewer Main
Replacement Project – 6th Street – Main Avenue to Medary Avenue.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 11th day of January, 2021.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
SURPLUS EQUIPMENT – VEHICLES -- WATER AND ELECTRIC DEPARTMENTS
Motion was made by Bartels that the following Resolution No. 4 – 21 be approved.
RESOLUTION NO. 4 - 21
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2004 Chevrolet Silverado 2500 Crew Cab Pickup
VIN #1GCGK23U84F215857
2002 Ford F-250 Pickup with Utility Box
VIN #1FTNF21L02EC81182
2007 Ford F-150 Pickup
VIN #1FTPX14V87FB11909
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 11th day of January, 2021.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 7, 2021, and presented at
this time for consideration and action.
VEHICLES –WATER AND ELECTRIC DEPARTMENTS
Item #1
Company
2021 3/4 Ton Extended Cab
4x4 Pickup with 8’ Box
(Water Dept)
Einspahr Auto Plaza $36,382.00
Less trade-in #1 2002 Ford F-250 Pickup w/ Utility Box -$ 2,000.00
Less trade-in #2 2007 Ford F-150 Pickup -$ 4,500.00
Total Price $29,882.00
Brookings Auto Mall NO BID
Nelson Auto Center NO BID
Item #2
Company 2021 ¾ Ton 4x4 HD Crew Cab Pickup
(Electric Dept)
Einspahr Auto Plaza $38,200..00
Less trade-in 2004 Chevy Silverado 2500 Crew Cab Pickup -$ 8,000.00
Total Price $30,200.00
Brookings Auto Mall NO BID
GMC stopped taking fleet orders
Nelson Auto Center NO BID
30’ COMMERCIAL ST LIGHT POLE WITH 8’ MAST ARM & GALVANIZED STREET
LIGHT FOUNDATIONS - ELECTRIC DEPARTMENT
ITEM 1 ITEM 2
30’ ST LIGHT POLE W/ 8’ MAST ARM GALVANIZED ST LIGHT FOUNDATIONS
QUANTITY QUANTITY
60 60
Border States (Hapco) $42,150.00 $26,400.00
Graybar (P&K) $40,260.00 $27,411.00
Irby (Hapco) $43,422.00 $27,129.00
Irby (Valmont) $42,741.00 $27,129.00
RESCO (Valmont) $41,872.80 $27,261.00
WESCO (Valmont) $43,680.00 $28,260.00
24’ RESIDENTIAL ST LIGHT POLE WITH 4’ MAST ARM - ELECTRIC DEPARTMENT
QUANTITY
100
Border States (Valmont) $45,000.00
Graybar (P&K) $56,000.00
Irby (Hapco) $53,915.00
Irby (Valmont) $45,155.00
RESCO (Valmont) $44,224.00
WESCO (Valmont) $46,200.00
Motion was made by Hansen, seconded by Carruthers that the following low bids be
approved: Einspahr Auto Plaza, 2021 ¾ Ton Extended Cab 4x4 Pickup with 8’ Box (with 2 trade
ins), $29,882.00; Einspahr Auto Plaza, 2021 ¾ Ton 4x4 HD Crew Cab Pickup (with trade in),
$30,200.00; Graybar, 60 - 30’ Commercial St Light Poles with 8’ Mast Arm, $40,260.00; Border
States, 60 - Galvanized St Light Foundations, $26,400.00; Resco, 100 – 24’ Residential St Light
Poles with 4’ Mast Arms, $44,224.00; and, that, after reviewing the contracts for the above bids,
that the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President