HomeMy WebLinkAboutUtilMinutes_2020_11_09Municipal Utilities Board November 9, 2020
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
November 9, 2020, via WEBEX with the following members present: Bartels, Carruthers, Hansen,
Harvey and Hawley.
MINUTES
Minutes of the regular meeting held October 13, 2020 and the special meeting held October
26, 2020 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Hawley that the following bills and claims be
approved. All members present voted in favor of the motion.
4nu-praxair Dist, Supplies, $14.49; ABM Manufacturing, Supp, $400.00; Advanced Media Tech,
Unreg Inventory, $1,845.00; A-I Computer Solutions, Supp, $104.97; AlphaMedia, Advertising,
$2,250.00; Anixter, Unreg Inventory, $75.30; Appeara, Supp, $188.05; Aramark, Supp, $395.52;
AT & T, Telco Settlement, $677.55; Atlas Copco Compressors, Service Air Compressors,
$2,578.24; Austreim Landscaping, Sump Pump Pilot Program, $1,851.81; Authorize.Net, Credit
Card Processing Fee, $175.65; Badger Communications, Unreg Inv, $6,712.36; Ball, Michelle,
Janitorial Service, $200.00; Bendix, Copier Maint, $129.98; Blairhill Properties, Crop Damage,
$2,177.00; Bluefin Payment Systems, Credit Card Processing Fee, $20,549.02; Bobcat of
Brookings, Supp/Equip Rental, $176.78; Border States Elec, FTTP Equipment, $1,313.28; Border
States Elec, Supp, $2,545.51; Border States Elec, Unreg Inv, $662.08; Bowes Construction,
Asphalt, $297.60; Bridle Estates, Sewer Charge Reim, $3,991.50; Brookings Auto Mall, Vehicle
Maint, $483.13; Brookings County Finance, License, $53.60; Brookings Credit Bureau, Delinq.
Acct Collection, $75.11; Brookings Engineer, Drainage Fee, $4,037.16; Brookings Municipal
Utilities, Office Utility Bill, $52,778.28; BSG Clearing Solutions, Telco Settlement, $58.60; Calix,
Supp, $727.34; Carquest Auto, Equip Maint, $362.41; CCP Industries, Supp, $121.95; CDW
Government, Computers/Monitors, $576.96; CDW Government, Unreg Inventory, $599.09; Centrol
Print Solutions, Printed Supp, $412.26; Century Business Products, Copier Maint, $1,179.78;
Century Link, Tele Exp, $221.90; Century Link, Interconnections, $4,651.79; Century Link, Telco
Settlement, $272.22; Chesterman, Bottled Water, $7.00; CHR Solutions, Software Maint,
$1,388.90; City of Brookings, Asphalt Patching, $1,322.81; City of Brookings, Contract Fee,
$7,003.14; City of Sioux Falls, Water Samples, $203.00; City of Vermillion, Utility Bill, $537.89;
Civil Design, Engineering Consulting, $387.50; Clay Union Electric, Utility Bill, $267.92;
Convergint Tech, Repairs, $280.61; Core & Main, Supp, $6,293.30; Counsel, Maint/Supp, $12.08;
Courtesy Plumbing, Repair/Supp, $1,133.91; Credit Collections Bureau, Delinq. Acct Collection,
$1,229.57; Culligan of Brookings, Bottled Water, $53.50; Culligan of Watertown, Bottled Water,
$26.50; Dakota Riggers & Tool, Supp, $166.12; Dakota Supply, Batteries, $1,560.00; Dave's
Window Cleaning, Window Service, $137.00; Dept of the Treasury, Federal Tax, $6,197.82;
DeZURIK, Supp, $528.00; DHE, Maint Fee, $1,196.63; Dri-Dek, Supp, $807.97; Ekern Home
Equipment, Repair/Supp, $85.98; Elliott Equipment, Equip Maint, $314.82; Environmental Toxicity
Control, Water Analysis, $825.00; Ethanol Products, Chemicals, $519.00; Express
Communications, Telco Settlement, $11,541.73; Fastenal, Supp, $2,607.27; Fibercomm, Broadband
Service, $529.21; First Bank & Trust, Bond Pymt Series 2011, $36,716.24; First Bank & Trust,
Interest Pymt Series 2006, $542,481.25; Foerster Supply, Supp, $511.00; Fox Sports Net North,
Contract Fee, $7,397.10; Freeman, Harvey, Travel, $49.50; Gacke Enterprise, Lime Sludge
Removal, $36,657.50; Golden West Tech, Tech Support, $3,900.00; Goldfield Telecom, Supp,
$1,343.45; Grainger, Supp, $97.16; Gray Television Group, Contract Fee, $10,461.75; Graybar
Electric, Supp, $1,369.65; Graybar Electric, Unreg Inventory, $184.75; Hach Chemical, Supp,
$2,680.22; Hawkins Inc, Chemicals, $2,272.50; Hibu-West, Advertising, $349.17; Hillyard,
Janitorial Supp, $394.96; Homestead Do It Center, Supp, $88.12; Hometown Service, Vehicle
Maint, $135.71; I-29 Truck Stop, Equip Maint, $1,350.54; Iheartmedia, Advertising, $2,550.00;
Incomm Agent Solutions, POS Fees, $175.00; Independent Communications, Contract Fee,
$4,318.83; Insight Direct USA, Cisco Annual Support, $8,432.55; Insight Direct USA, ISP Routers,
$9,213.73; Insight Direct USA, ISP Support Agreement, $7,617.41; Interstate Telecom, Circuit
Lease, $2,380.00; Interstate Telecom, Tele Exp, $413.54; Iowa Colocation Center, Electrical Work,
$100.00; iQmetrix USA, Software Fees, $2,183.25; ITL, LLC, Supp, $1,243.52; JCL Solutions,
Supp, $62.10; John Deere Financial, Equip Maint, $24.48; Jones Pest Control, Pest Control, $55.00;
Kindt, Scott, Travel, $33.00; Knutson, Duane, Crop Damage, $4,840.00; KPHR, Advertising,
$800.00; KXLG-FM, Advertising, $2,500.00; Lewis Drug, Supp, $44.42; Localogy, Directory
Rates/Data, $232.56; Maguire Iron, 4th St Tower Replacement, $15,323.00; Malloy Bearing,
Repairs/Supp, $4,152.25; Martin's, Diesel/Oil, $1,162.98; Matheson Tri-Gas, Supp, $191.28;
Mediacom, Broadband Service, $89.95; Menards-Sx Falls West, Supp, $92.32; Metering & Tech
Solutions, Mag Meters, $11,250.00; Mid South Telecom, Repairs/Supp, $160.00; Mid South
Telecom, Unreg Inventory, $3,860.95; Midamerican Energy, Utility Bill, $2,310.61; Midcontinent,
Broadband Service, $280.94; Midcontinent, Contract Fee, $465.75; Midwest Communications,
Advertising, $2,096.00; MVTL Laboratories, Wastewater Analysis, $350.00; Napa Auto Parts,
Supp, $388.81; Nardini Fire Equipment, Fire Extinguisher/Maint, $697.50; National Processing,
Credit Card Processing Fee, $6,608.45; Nebraska Public Power, Utility Bill, $348.48; Nexstar
Broadcasting, Contract Fee, $6,702.59; North West Rec, Utility Bill, $173.98; Northwestern
Energy, Natural Gas, $763.96; Office Peeps, Supp, $211.11; OneNeck IT Solutions, Software
License, $11,311.05; Open System International, SCADA Upgrade, $63,778.00; Otter Tail, Utility
Bill, $150.12; Outlaw Graphics, Signs, $22.50; Pearl Creek Investment, Real Estate Taxes,
$5,486.26; Pests B Dead, Pest Control, $195.00; Pete Lien & Sons, Chemicals, $11,356.55; Powell
Broadcasting, Advertising, $3,000.00; Power & Telephone Supply, Splitter Modules, $2,339.70;
Prairie Graphics, Supp/Uniforms, $544.00; Prunty Construction, 8th St Water Main Replacement,
$57,556.50; Prussman Contracting, Main Repairs, $1,213.80; RC First Aid, Supp, $92.50; Riter,
Rogers, Wattier & Brown LLP, Legal Service, $760.00; Runnings, Supp, $2,559.07; Schoon's
Pump N' Pak, Gas, $2,274.87; SD Dept of Health Lab, Testing W-WW Samples, $2,465.00; SD
State Treasurer, Communication Impaired Fee, $3,832.85; SD Treasurer, Sales/Excise Tax,
$165,538.73; Servicemaster, Janitorial Service, $280.00; Sioux Falls Utilities, Utility Bill, $704.54;
Sioux Valley Energy, Utility Bill, $1,718.48; Sioux Valley Environmental, Chemicals, $20,884.80;
Sixth St Optical, Safety Glasses, $350.00; SD Newspaper Assoc, Employment Advertising,
$128.04; S Sioux City, Utility Bill, $775.72; Springbrook, Credit Card Processing Fee, $2,016.08;
Springbrook Holding, Annual Maint, $44,806.00; Sprint, PCS Phone Service, $2,953.85; Sprint,
PCS Inventory, $143,530.11; Stan Houston Equipment, Supp, $465.70; Staples, Supp, $224.76;
State of Iowa-Treasurer, Sales Tax, $3,665.00; Stuart C. Irby, Supp, $840.00; Sturdevant Auto,
Supp, $671.50; Sweeney Controls, Repair/Labor, $2,328.00; Swiden Distributing, Unreg Inv,
$91.17; Swiftel Communications, Office Phone Bill, $12,6475.16; SwipeClock, Subscription,
$480.00; Teledynamics, Unreg Inv, $84.50; UPS Store, Freight, $880.49; TNT Construction, Water
Meter Reim, $82.00; Town & Country Shopper, Advertising, $320.00; Townsquare Media,
Advertising, $3,862.20; Treatment Resources, Monochloramine Feed System, $23,178.64; Union
County Elec, Utility Bill, $259.00; United Parcel Service, Freight, $279.84; Universal Service
Adm., USAC Contribution, $95,000.95; University Estates, Water Charge Reim, $3,380.00; USA
Bluebook, Supp, $103.70; Vikor Teleconstruction, PCS Tower Work, $1,689.34; Voice Comm,
PCS Inventory, $2,603.35; Walsh, Debra, Travel, $70.15; Watertown Utilities, Utility Bill,
$1,023.83; Wellmark Blue Cross Blue Shield of SD, Benefit Plan Fee, $204.25; Wells Fargo,
Deposit Tickets, $182.14; Wells, Miranda, Travel, $18.40; Wesco, Supp, $156.00; Winter
Contracting, SW Interceptor Replacement, $841,856.73; WW Tire, Equip Maint, $157.31; Xcel
Energy/NSP, Utility Bill, $3,099.36; Young Door Service, Labor/Repair, $1,162.85; Zep Sales &
Service, Supp, $177.37.
The following are Telephone/Utility Refunds:
Anderson, Carl, $38.02; Bechmann, Olivia, $199.38; Best Choice, $576.66; Bierschbach, Patricia,
$8.46; Bootchee, Jimmie, $129.71; Braun, Nathan, $8.46; Broadacre Mbl Homes, $108.88;
Bylander, Amanda, $204.01; Cadence Construction, $61.28; Ciarfella, Amanda, $144.59; Clairview
Apts, $24.05; Cruz, Jasmin, $232.25; DSR/Express/2188, $18.96; El-Magrous, Ahmed Aliali,
$27.47; Express Employment Professionals, $51.72; GNC, $79.71; Groenewold, Larissa, $115.35;
Haas, Joseph, $79.74; Hansen, Robert, $117.47; Hendrixson, Aubrey, $136.27; Innovation Village
Voyager, $43.79; Johnson, Rebecca, $351.35; Kaufman, Dave, $70.90; Kenefick, Donald, $125.24;
Kenefick, Donald, $377.53; Kephart, Kevin, $78.88; Kephart, Kevin & Lucy, $50.32; Kittling,
Dodge, $13.13; Koch, Tyler, $211.12; Kostad, Dalton, $178.11; Kushman, Christopher, $579.36;
Pahl, Alexander, $11.74; Ramos, Ferdinand, $65.48; Rickard, Judy, $47.44; Sanken, Paul, $282.09;
Sargent, Destinie, $31.35; Service Preparation Tech, $585.58; Tao, Xie Young, $16.78; Temperli,
Juliette, $58.82; Torino, Lindsey, $136.27; Tramp, Jack, $29.01; Urology Specialists, $108.11;
Visker, Chad, $70.90; Vk Properties, $119.52; Whitaker, Rachel, $136.27; Wilson, Haley, $25.79;
Wixon, Moriah, $29.01.
PERSONNEL INFORMATION
Department Salaries (October): Electric, $238,081.39; Water, $114,115.79; Wastewater,
$104,057.86; Telephone, $492,123.11; Retirement, $56,676.44; Social Security, $67,332.92;
Insurance, $115,005.73; Deferred Comp, $15,911.92;
Salary Changes: A. Anderson, $21.91; L. Avila, $23.34; A. Bade, $23.45; C. Bauman, $4,210.65;
E. Campbell, $21.40; C. Christenson, $8,884.29; D. Cramer, $16.57; M. Daniels, $25.93; B. Helle,
$21.91; J. Johansen, $8,884.29; K. Johnson, $5,456.39; C. Kabris, $13,590.43; J. Lenards, $25.93;
S. Mack, $6,314.74; V. Munson, $4,210.65; R. Murphy, $23.96; J. Nelson, $23.96; B. Nielson,
$28.92; K. Obeslo, $25.93; R. Pesola, $25.93; T. Reihe, $21.91; D. Schulte, $25.93; R. Swoboda,
$7,674.57; L. Thompson, $22.04; M. Thompson, $14,998.43; A. Valencia, $18.62; L. Velazquez,
$20.41; E. Zitterich, $16.57; C. Bachman, $8,461.24; E. Henningsen, $33.59; K. Meyer, $7,452.88;
E. Witt, $11,572.03; M. Bullington, $8,884.29; K. Hanson, $5,637.52; L. Julius, $12,730.50; J.
Meusburger, $7,674.57; S. Meyer, $18,972.25; C. Murphy, $16.07; B. Peterson, $5,729.50; R.
Pickard, $7,306.76; J. Siekmann, $38.26; T. Telkamp, $7,306.76; M. Turnwall, $7,725.00; K.
Winterfeld, $5,729.50; R. Halgerson, $11,039.37; D. Mahanke, $8,884.29; R. Meyer, $15.53; R.
Thompson, $8,884.29;
New Hires: B. Norwick, $23.45.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Bartels to adjourn to an executive session for
the purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
QUARTERLY FINANCIAL REVIEW
Laura Julius, Finance & Accounting Manager, presented a quarterly financial review of third
quarter 2020.
APPROVAL OF 2021 BUDGET
Motion was made by Hansen that the following Resolution No. 14 -20 be approved.
RESOLUTION NO. 14 - 20
RESOLUTION APPROVING THE 2021 BUDGET
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Budget for
the fiscal year 2021 be hereby adopted as presented this 9th day of November, 2020.
2021 2021
Receipts Disbursements
Electric Fund $ 31,291,962 $ 31,481,927
Telephone Fund $ 34,936,062 $ 32,125,751
Wastewater Fund $ 6,045,140 $ 7,602,329
Water Fund $ 6,323,294 $ 7,519,410
Total $ 78,596,458 $ 78,729,417
Adopted this 9th day of November, 2020.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
WASTEWATER RATE REVIEW
Motion was made by Carruthers that the following Resolution No. 15-20 be approved.
RESOLUTION NO. 15 - 20
RESOLUTION AMENDING WASTEWATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Wastewater Utility, Article IV, Rates and Charges,
Section 2-2, 2-3, 2-4, 2-5 and 2-10 be amended to read as follows:
RATES AND CHARGES
WASTEWATER SYSTEM
Section 2
Section 2-2. Wastewater -- Residential.
A residential user shall be defined as a domestic dwelling unit such as houses, mobile
homes, and permanent multi-family dwellings with a separate water meter.
Wastewater will be computed at the rate of 100 cubic feet of water used in the billing cycles
ending in December, January, February and March plus a customer charge based on the schedule
below. The average monthly bill of these four billing cycles will determine the monthly wastewater
charge for the following eight cycles.
Monthly Billing Rate
Customer Charge $15.55 $15.85 per month
Usage per 100 cu. ft. of water used charged $2.231 $2.319/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-3. Wastewater – Commercial
A commercial user shall include any facility operating as a business, either profit or
nonprofit, and all publicly owned facilities, except consumers listed under residential, industrial,
and institutional.
Wastewater will be computed by one of the following two methods, at the Utilities option:
1) at the rate of 100 cubic feet of water used, plus a customer charge based on the schedule below
for each month of the year, or 2) based on metered wastewater flow at the rate of 100 cubic feet of
wastewater, plus a customer charge based on the schedule below for each month of the year.
Monthly Billing Rate
Customer Charge $15.55 $15.85 per month
Usage per 100 cu. ft. of water used / or
wastewater flow $2.231 /$2.319/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-4. Wastewater – Industrial
An Industrial user is an entity permitted by Brookings Municipal Utilities Industrial Waste
Pretreatment Program.
When an Industrial (Pretreatment) permit is required, the applicable fees shall be
as follows:
Wastewater Contribution Permit Application Fee - $100
Annual Wastewater Contribution Permit Fee - $30
Wastewater will be computed by one of the following two methods, at the Utilities option:
1) at the rate of 100 cubic feet of water used, plus a customer charge based on the schedule below
for each month of the year, or 2) based on metered wastewater flow at the rate of 100 cubic feet of
wastewater, plus a customer charge based on the schedule below for each month of the year.
Monthly Billing Rate
Customer Charge $15.55 $15.85 per month
Usage per 100 cu. ft. of water used / or
wastewater flow $2.231$2.319/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-5. Wastewater – Institutional
An Institutional user shall include an entity of local, state, or federal government, including
colleges, and universities, that discharge to the wastewater collection system through one or more
master connections as opposed to individual connections for each building. An institutional user
may operate its own private collection system.
Wastewater will be computed by one of the following two methods, at the Utilities option:
1) at the rate of 100 cubic feet of water used, plus a customer charge based on the schedule below
for each month of the year, or 2) based on metered wastewater flow at the rate of 100 cubic feet of
wastewater, plus a customer charge based on the schedule below for each month of the year.
Monthly Billing Rate
Customer Charge $15.55 $15.85 per month
Usage per 100 cu. ft. of water used / or
wastewater flow $2.231 $2.319/100 cu. ft.
Surcharge 2012 Bond Issue $2.213/100 cu. ft. water used
Section 2-10. Hauled Wastes Fees
When a Hauled Waste Permit is required, the applicable fees shall be as follows:
Hauled Waste Permit Application Fee - $100
Annual Hauled Waste Permit Fee - $30
The fee for domestic septage and portable toilet hauled waste shall be $20.00/1,000 gallons.
Fees for other types of acceptable hauled waste will be established on a case by case basis.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2021 billing.
Adopted this 9th day of November, 2020.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
WATER RATE REVIEW
Motion was made by Hansen that the following Resolution No. 16-20 be approved.
RESOLUTION NO. 16 - 20
RESOLUTION AMENDING WATER RATE SCHEDULE
BE IT RESOLVED by the Brookings Municipal Utilities Board that the Utilities
Board Rules and Regulations governing the Water Utility, Article IV, Rates and Charges, Section 3-
2 and 3-3 be amended to read as follows:
WATER SYSTEM
Section 3-2. Water - Residential
A residential user shall be defined as a domestic dwelling unit such as houses, mobile
homes, and permanent multi-family dwellings with a separate water meter.
The owner or occupant of each residential premise to which water is supplied by Brookings
Municipal Utilities shall pay service charge per meter dependent upon the size of meter as set forth
below.
Service Charges:
Meter Size Monthly Service Charges
5/8, 3/4” or 1” $18.85 $19.45
1 ¼” or 1 ½” $59.45 $61.25
2” $88.00 $90.60
Service charges for all meters larger than 2” shall be made according to the Commercial
Service Charge Schedule. Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $2.876 $2.960 per 100 cu. ft.
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter Residential City
Monthly Average (WRCMA) or the average of the customer’s most recent usage for the
billing cycles ending in December, January, February and March at the customer’s current
residence. The WRCMA will be calculated each year (rounded up to the nearest tenth) after
the billing cycle ending in March. Usage data from the most recent previous three year’s
billing cycles ending in December, January, February and March will be used in the
calculation (12 bills in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall be assigned the WRCMA for purposes of
computing their SPUAL.
All water consumed above the assigned SPUAL on bills dated July, August and September
will be provided at the rate of two times the published rate per 100 cu. ft. of water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and service
charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined by
multiplying the applicable consumption rate and service charge by a factor of 1.25.
Section 3-3. Water – Commercial/Industrial/Institutional.
A commercial user shall include any facility operating as a business, either profit or
nonprofit, and all publicly owned facilities, except consumers listed under residential, industrial,
and institutional.
An Industrial user is an entity permitted by Brookings Municipal Utilities Industrial Waste
Pretreatment Program.
An Institutional user shall include an entity of local, state, or federal government, including
colleges, and universities, that discharge to the wastewater collection system through one or more
master connections as opposed to individual connections for each building. An institutional user
may operate its own private collection system.
The owner or occupant of each non-residential premise to which water is supplied by
Brookings Municipal Utilities shall pay a service charge per meter dependent upon the size of meter
as set forth below.
Service Charges:
Meter Size Monthly Service Charges
5/8”, 3/4” or 1” $ 18.85 $ 19.45
1 ¼” or 1 ½” $ 59.45 $ 61.25
2” $ 88.00 $ 90.60
3” $ 170.80 $ 175.90
4” $ 261.80 $ 269.65
6” $ 509.00 $ 524.00
8” $ 870.00 $ 896.00
10” $1,239.00 $1,276.00
Service charges will be determined at the time application is made.
Usage Charge:
The following rates shall be applicable to all water provided during the monthly billing
period:
All Cubic Feet $2.876 $2.960 per 100 cu. ft.
The following additional conditions shall be applicable to all water provided during the
billing periods ending in July, August and September:
Each customer will be assigned a Summer Peak Usage Adjustment Level (SPUAL). The
SPUAL will be set at an amount equal to 300% of the greater of the Winter City Monthly
Average (WCMA) or the average of the customer’s most recent usage for the billing cycles
ending in December, January, February and March at the customer’s current premise. The
WCMA will be calculated each year (rounded up to the nearest tenth) after the billing cycle
ending in March. Usage data from the most recent previous three year’s billing cycles
ending in December, January, February and March will be used in the calculations (12 bills
in all).
Any customer who does not have water usage history with the utility at the premises at
which he or she has requested service shall not be assigned a SPUAL until after they have
established a three month billing history.
All water consumed above the assigned SPUAL on bills dated July, August and September
will be provided at the rate of two times the published rate per 100 cu. ft. of water.
Irrigation water rates are determined by multiplying the applicable consumption rate and
service charge by a factor of 1.15. The service charge shall be $7.00 per billing cycle for billing
cycles ending November through April for irrigation meters left in place during these billing
periods.
A $50.00 fee shall be applied to all reinstalled irrigation meters.
Rural water rates are determined by multiplying the applicable consumption rate and service
charge by a factor of 1.10.
Rural water rates for customers connected to the Aurora distribution line are determined by
multiplying the applicable consumption rate and service charge by a factor of 1.25.
BE IT FURTHER RESOLVED by the Brookings Municipal Utilities Board that
these rate changes become effective with the January 2021 billing.
Adopted this 9th day of November, 2020.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
TRANSFER OF SURPLUS FUNDS
Motion was made by Bartels that the following Resolution No. 17-20 be approved.
RESOLUTION NO. 17 - 20
RESOLUTION AMENDING RESOLUTION NO. 28-19
PROVIDING FOR TRANSFER OF UTILITY SURPLUS FUNDS
TO THE CITY GENERAL FUND
WHEREAS the Brookings Municipal Utilities passed Resolution No. 28-19
providing the transfer of Utility surplus funds to the City General Fund beginning January 1, 2020;
and
WHEREAS it is the intent of the Brookings Municipal Utilities to change the above
transfer levels of surplus funds, to the General Fund and an additional transfer to the General Fund
for the purpose of funding General Fund initiatives to improve regional economic development.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that Resolution No. 28-19 be amended to provide that, beginning January 1, 2021, transfers
be made to the City General Fund from the Telephone and Electric Funds in amounts as established
by the following:
Electric Fund
Total Annual Transfer of $2,230,000 to the City General Fund
and
Additional $25,000 transfer to the Brookings Economic Development
Corporation
Telephone Fund
Total Annual Transfer of $175,000 to the City General Fund
and
Additional $25,000 transfer to the Brookings Economic
Development Corporation
Adopted this 9th day of November, 2020.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
HEALTH INSURANCE CONTRIBUTION RATE REVIEW
Motion was made by Carruthers that the following Resolution No. 18 - 20 be approved.
RESOLUTION NO. 18 - 20
RESOLUTION AUTHORIZING HEALTH INSURANCE
CONTRIBUTION RATES
WHEREAS Resolution No. 37-96 established a self funded program for the
provision of health insurance; and
WHEREAS the Brookings Municipal Utilities Board intends to establish the levels
of employee and employer contributions to fund the program.
NOW, THEREFORE, BE IT RESOLVED that the 2021 employee and employer
monthly contributions to the self funded health insurance program be established as follows:
Employer’s Employee’s
Share (75%) Share (25%) Total
Single $ 444.38 $148.13 $ 592.51
Employee/Minor $ 837.21 $279.07 $1,116.28
Dependents
Employee/Spouse $ 977.17 $325.72 $1,302.89
Family $1,340.60 $446.87 $1,787.47
Adopted this 9th day of November, 2020.
ATTEST:
____________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SET 2021 UTILITY BOARD MEETING DATES
Motion was made by Hansen, seconded by Bartels to approve the 2021 Board Meeting dates
as presented. All members present voted in favor of the motion.
SURPLUS EQUIPMENT - ONTS
Motion was made by Hansen that the following Resolution No. 19 - 20 be approved.
RESOLUTION NO. 19 - 20
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE TRADED IN
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
58 – 711 ONT Cards
3 – 711G ONT Cards
180 – 711GX ONT Cards
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-13.
Adopted this 9th day of November, 2020.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SURPLUS TELECOMMUNICATIONS EQUIPMENT – TRANSPORT EQUIPMENT
Motion was made by Bartels that the following Resolution No. 20 - 20 be approved.
RESOLUTION NO. 20 - 20
RESOLUTION ORDERING DISPOSITION OF SURPLUS
EQUIPMENT TO BE SOLD
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said transport equipment is described below:
Qty Part Number Manufacturer Description
1 TOM-10G-SR1-A Infinera Intermediate 10Gig Ethernet TOM
2 BMM2-8-CXH2-MS Infinera BMM2-8 Cband TypeH2 MS
2 GAM-1 Infinera Gain Amp Mod in TAM slot
1 TOM-100G-Q-LR4 Infinera Tributary Optical Module
1 XT-500S-100-7C8 Infinera XT Instant Bandwidth 100GE OCG7 Type 8
1 XMM-A Infinera XT 500 Mgnt Control Module
2 XP-PEM-DC Infinera DC PEM
4 XP-FANMODULE Infinera CX Fan Module
1 License Infinera DTN X Software License
1 Rack Infinera Four Post Cabinet Rack
1 Filter Infinera Air Filter Assembly Kit
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be sold in accordance with the provisions of SDCL 6-13.
Adopted this 9th day of November, 2020.
ATTEST:
_______________________________ ______________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
CHANGE ORDER NO. 2 TO 4TH STREET WATER TOWER PROJECT
Motion was made by Carruthers, seconded by Hansen that Change Order No. 2 for the 4th
Street Water Tower Project be approved. All members present voted in favor of the motion.
FINAL PAYMENT ON THE 4TH STREET WATER TOWER PROJECT
Motion was made by Hansen that the following Resolution No. 21 - 20 be approved.
RESOLUTION NO. 21 - 20
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT ON THE 4TH STREET WATER TOWER PROJECT
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in
the amount of $15,323.00 to Maguire Iron Inc. be approved for the 4th Street Water Tower Project.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 9th day of November, 2020.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
CHANGE ORDER NO. 1 TO THE SOUTHWEST INTERCEPTOR PROJECT
Motion was made by Carruthers, seconded by Hansen that Change Order No. 1 for the
Southwest Interceptor Project be approved. All members present voted in favor of the motion.
FINAL PAYMENT ON THE WATER MAIN REPLACEMENT PROJECT 8TH ST & 11TH AVE
Motion was made by Hansen that the following Resolution No. 22 - 20 be approved.
RESOLUTION NO. 22 - 20
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT ON THE WATER MAIN REPLACEMENT PROJECT
8TH STREET AND 11TH AVENUE
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in
the amount of $57,556.50 to Prunty Construction Company Inc. be approved for the Water Main
Replacement Project – 8th Street and 11th Avenue.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 9th day of November, 2020.
ATTEST:
_________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the motion.
PURCHASE APPROVAL OF NEW JET MACHINE/VACUUM TRUCK THRU STATE OF
MINNESOTA
Motion was made by Carruthers, seconded by Hawley that the purchase a New Jet
Machine/Vacuum Truck (2021 Aquatech Model B10/1450 Collection Basin/Jet Rodder) from
Flexible Pipe Tool Company (22606 186th Avenue, Cold Springs, MN 56320) through Minnesota
Department of Administration, State Procurement Management, Minnesota State Contract Nos.
175300 and 124644, in the amount of $427,775.50 be approved. All members present voted in
favor of the motion.
BIDS
AUTHORIZATION TO SOLICIT BIDS
CONDUCTOR
SWITCHGEAR
TRANSFORMERS
STREET LIGHT POLES/FIXTURES
VACUUM EXCAVATOR
TRENCHER
Motion was made by Bartels, seconded by Carruthers that authorization be given to
advertise for bids listed above. All members present voted in favor of the motion.
WATER METERS
FIRE HYDRANTS, VALVES & RELATED SUPPLIES
CHEMICALS
LIME SLUDGE REMOVAL (3 YEAR CONTRACT)
VEHICLES
Motion was made by Carruthers, seconded by Hawley that authorization be given to
advertise for bids listed above. All members present voted in favor of the motion.
SET TOP BOXES
Motion was made by Bartels, seconded by Hansen that authorization be given to advertise
for Set Top Boxes. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session to
discuss personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President