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Municipal Utilities Board September 14, 2020
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
September 14, 2020, via WEBEX with the following members present: Bartels, Carruthers,
Hansen, Harvey and Hawley.
MINUTES
Minutes of the regular meeting held August 10, 2020 and the special meetings held
August 24, 2020 and September 9, 2020 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Bartels, seconded by Hansen that the following bills and claims be
approved. All members present voted in favor of the motion.
4nu-praxair Dist, Supplies, $14.26; AgFirst, Supp/LP, $3.75; AlphaMedia, Advertising,
$2,250.00; AMP Electric, Labor/Supp, $95.35; Anderson, Chris, Travel, $148.50; Anixter,
Unreg Inventory, $52.50; Appeara, Supp, $335.04; Aramark, Supp, $593.28; AT & T, Telco
Settlement, $897.37; Aureon Network Services, Wireless Transport, $395.00; Aurora Auto
Body, Towing, $460.00; Authorize.Net, Credit Card Processing Fee, $162.35; Automatic
Building Controls, Building Maint, $240.00; Avera Medical Group, CDL Drug Screening,
$626.00; AVI Midwest, Annual Support, $3,120.00; B & B Manure, Sludge Removal,
$4,185.00; Bachar Lawncare & Landscaping, Lawn Repair, $654.98; Badger Communications,
Supp, $969.57; Badger Communications, Unreg Inv, $6,320.08; Ball, Michelle, Janitorial
Service, $250.00; Barrett's Flooring, Paint, $167.99; Bekins Fire & Safety, Fire Extinguisher
Maint, $37.50; Bender, Kyle, Conserve/Demand Incentive, $325.00; Blooston & Mordkofsky,
Legal Service, $960.00; Bluefin Payment Systems, Credit Card Processing Fee, $12,581.43;
Bobcat of Brookings, Supp/Equip Rental, $11.68; Border States Elec, Supp, $7,561.58; Border
States Elec, Unreg Inv, $47,518.59; Borns, Justin, Travel, $16.50; Bowes Construction, Asphalt,
$970.20; Bowes Construction, Gravel, $1,291.36; Bridle Estates, Sewer Charge Reim,
$3,991.50; Brookings Auto Mall, Vehicle Maint, $975.62; Brookings County Finance,
Commercial License Plates, $4,779.34; Brookings County Finance, Vehicle
Registration/License, $21.20; Brookings Credit Bureau, Delinq. Acct Collection, $1,669.27;
Brookings Health System, Mask Fit Testing, $121.00; Brookings Municipal Utilities, Office
Utility Bill, $57,227.92; Brookings Register, Advertising/Legals, $525.33; BSG Clearing
Solutions, Telco Settlement, $59.98; Buhls Dry Cleaners & Linen Supply, Rug/Supp, $339.40;
Bush, Roger, Conserve/Demand Incentive, $250.00; Calix, FTTP Access Equip, $4,100.51;
Calix, Inventory, $22,718.84; Carquest Auto, Equip Maint, $88.89; Century Business Products,
Copier Maint, $29.28; Century Link, Telephone Exp, $826.59; Century Link, Interconnections,
$4,722.99; Century Link, Telco Settlement, $272.23; Chesterman, Bottled Water, $14.00; Cisco
Systems, Software, $2,280.00; City of Beresford, Utility Bill, $219.63; City of Brookings,
Contract Fee, $7,048.49; City of Sergeant Bluff, Utility Bill, $264.51; City of Vermillion, Utility
Bill, $583.33; City of Volga, Utility Bill, $218.11; Clay Union Electric, Utility Bill, $285.07;
Competitive Carriers, Membership Dues, $5,305.00; ConvergeOne, Software License,
$3,590.44; Core & Main, Supp, $5,314.37; Courtesy Plumbing, Repair/Supp, $229.40; Credit
Collections Bureau, Delinq. Acct Collection, $894.08; Crescent Electric, Unreg Inv, $282.84; CT
Corp, Professional Service, $329.00; Culligan of Brookings, Bottled Water, $119.00; Culligan of
Watertown, Bottled Water, $35.25; Dave's Window Cleaning, Window Service, $137.00; Dept
of the Treasury, Federal Tax, $6,066.18; DGR Engineering, Engineering Service, $173.00; DHE,
Maint Fee, $1,196.63; Dickson Co, Hydrant Calibration, $232.02; Digi-Key, Unreg Inv,
$211.70; Directory Resources, Software Maint, $1,790.00; Ditch Witch, Equip Maint, $446.80;
Eco Water, Bottled Water, $60.50; Ekern Home Equipment, Repair/Supp, $504.25; Elite
Electric, Electrical Work, $76.53; Ethanol Products, Chemicals, $1,224.98; Eurofins Eaton
Analytical, Analysis, $1,080.00; Express Communications, Telco Settlement, $10,692.18;
Farmers Implement, Equip Maint, $4.66; Ferguson Waterworks, Water Meters, $2,383.25;
Fibercomm, Broadband Service, $529.25; First Bank & Trust, Bond Pymt Series 2011,
$36,466.25; Flash Technology, Supp, $1,342.42; Flexible Pipe Tool, Sewer Camera Repair,
$1,023.80; Foerster Supply, Supp, $1,321.90; Fox Sports Net North, Contract Fee, $7,524.65;
Franz Reprographics, Printer, $5,350.00; Franz Reprographics, Training, $500.00; Freeman,
Harvey, Travel, $82.50; G & R Controls, Equip/Maint, $175.21; George's Pizza, Employee
Recognition, $221.94; Golden West Tech, Tech Support, $5,987.50; Goldfield Telecom, Supp,
$601.77; Goldfield Telecom, Unreg Inv, $2,549.61; Grainger, Supp, $1,041.20; Gray Television
Group, Contract Fee, $10,647.00; Graybar Electric, PON Power Meters, $8,422.47; Graybar
Electric, Supp, $244.22; Graybar Electric, Unreg Inv, $2,444.47; Hach Chemical, Supp, $479.65;
Hahn, Emily, Conserve/Demand Incentive, $25.00; Hawkins Inc, Chemicals, $2,317.50; Helsper,
McCarty, & Rasmussen, PC, Legal Service, $1,890.00; Hibu-West, Advertising, $344.00;
Hillyard, Janitorial Supp, $135.92; Hoffman-Townsend Post 74, American Flag, $180.00;
Homestead Do It Center, Supp, $33.07; Hometown Service, Tires, $588.00; Hometown Service,
Vehicle Maint, $57.47; Horne LLP, Legal Service, $40,040.00; Huska, Robert,
Conserve/Demand Incentive, $25.00; Hy-Vee, Supp, $51.46; Hy-Vee, Supp, $120.87; Iconectiv,
LNP Fee, $1,332.39; Iheartmedia, Advertising, $2,505.00; Illustratus, Supp, $43.40; Incomm
Agent Solutions, POS Fees, $174.00; Independent Communications, Contract Fee, $4,395.30;
Intek, Janitorial Service, $1,325.00; Interstate Telecom, Circuit Lease, $2,380.00; Interstate
Telecom, Tele Exp, $416.44; iQmetrix USA, Software Fees, $2,110.00; JCL Solutions, Supp,
$156.09; Julius, Laura, Disinfectant Wipes, $48.90; Karpen, Nick, Disinfectant Wipes, $31.90;
Karpen, Nick, Travel, $155.83; Knutson, Duane, Crop Damage, $9,922.00; KPHR, Advertising,
$400.00; Kruger, Inc, Supp, $582.08; KXLG-FM, Advertising, $2,500.00; Lewis Drug, Supp,
$24.99; MaComb, John, Crop Damage, $23,855.00; Maguire Iron, 4th St Tower Replacement,
$31,006.17; Martin's Inc, Diesel/Oil, $818.60; Matheson Tri-Gas, Supp, $191.28; McGrath
North Mullin & Kratz, Legal Service, $2,452.00; Mediacom, Broadband Service, $89.95;
Menards-SF West, Supp, $56.14; Menards-Watertown, Supp, $27.85; Mid South Telecom,
Unreg Inv, $2,491.04; Midamerican Energy, Utility Bill, $3,105.18; Midcontinent, Broadband
Service, $280.35; Midcontinent, Contract Fee, $469.13; Midwest Communications, Advertising,
$2,070.00; Midwest Glass, Repair/Supp, $540.50; Missouri River Energy, Supplemental Power,
$1,749,345.01; Missouri River Energy, WAPA Allocation, $219,467.40; Moss Adams,
Consulting Service, $3,150.00; MVTL Labs, Wastewater Analysis, $154.00; Myron Corp., Supp,
$217.59; Napa Auto Parts, Supp, $6.90; Nebraska Public Power, Utility Bill, $406.09; Newell,
Sharon, Conserve/Demand Incentive, $25.00; Nexstar Broadcasting, Contract Fee, $6,819.12;
Niklason Masonary, Concrete/Supp, $2,200.00; North West Rec, Utility Bill, $175.94;
Northwestern Energy, Natural Gas, $858.17; Office Elements, Maint/Supp, $113.16; Office
Peeps, Supp, $1,960.50; OneNeck IT Solutions, Servers and Hard Drives, $12,177.09; Opis
Energy Group, Publication, $414.00; Otter Tail, Utility Bill, $206.03; Outlaw Graphics, Signs,
$85.00; Parriott, Dan & Nancy, Crop Damage, $10,291.20; Patrick, Dan, Travel, $16.50; Pests B
Dead, Pest Control, $155.00; Pete Lien & Sons, Chemicals, $7,851.84; Peterson AC & Heating,
Repairs/Supp, $90.00; Plymouth County Treasurer, IA Real Estate Tax, $1,972.00; Powell
Broadcasting, Advertising, $3,000.00; Pride Neon, Supp, $234.00; Pro Lube, Vehicle Maint,
$72.19; Prussman Contracting, Asphalt, $6,289.58; RC First Aid, Supp, $404.00; Reed, Jeff,
Travel, $148.50; Resco, Supp, $7,109.76; Rients, Shane, Travel, $231.00; Riter, Rogers, Wattier
& Brown LLP, Legal Service, $304.00; Ron's Auto Repair, Vehicle Maint, $300.72; Runnings,
Supp, $3,142.56; Schoon's Pump N' Pak, Gas, $4,190.92; SD Dept of Health Lab, Testing W-
WW Samples, $1,407.00; SD Dept of Labor & Regulation, Unemployment Insurance, $377.00;
SD State Treasurer, Communication Impaired Fee, $3,922.25; SD Treasurer, Sales/Excise Tax,
$211,635.31; SDN Communications, Annual Fiber Maint, $3,992.00; SDN Communications,
Circuit Lease, $77,944.34; Servicemaster, Janitorial Service, $280.00; SHI International,
Computer Equip/Software, $184.41; Sioux Falls Utilities, Utility Bill, $774.32; Sioux Valley
Energy, Utility Bill, $2,049.05; SD One Call, Locate Fee, $351.75; South Sioux City, Utility
Bill, $416.07; Springbrook, Credit Card Processing Fee, $2,076.71; Springbrook Holding,
Software Support, $4,330.00; Sprint PCS, PCS Phone Service, $2,395.84; Stanwick, Kylie,
Travel, $69.00; Staples, Supp, $29.99; State of Iowa-Treasurer, Sales Tax, $3,925.00; Stein's Inc,
Supp, $127.65; Stuart C. Irby, Supp, $264.89; Sturdevant Auto, Supp, $197.13; Swiftel
Communications, Office Phone Bill, $131,781.05; Teledynamics, Unreg Inv, $325.18; UPS
Store, Freight, $1,054.97; Titan Machinery, Equip Maint, $26.80; Town & Country Shopper,
Advertising, $360.00; Townsquare Media, Advertising, $4,012.00; Traffic Control, Signal Light
Repair, $1,400.00; Tupa, Sarah, Conserve/Demand Incentive, $25.00; Turfguard Lawn Service,
Weed Spraying, $695.00; Union County Elec, Utility Bill, $280.00; UPS, Freight, $355.96; US
Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution, $91,768.86;
University Estates, Water Charge Reim, $3,380.00; USA Bluebook, Supp, $2,191.33; Valley
Office Products, Supp, $1,248.00; Vantage Point Solutions, Engineering Consulting, $1,440.00;
Vermeer High Plains, Equip Maint, $338.67; Wakeman, Dan, Travel, $129.15; Walker &
Associates, Supp, $2,730.78; Walsh, Debra, Travel, $172.50; Watertown Municipal Util, Utility
Bill, $348.70; Watertown Public Opinion, Employment Advertising, $241.56; Wellmark Blue
Cross Blue Shield of SD, Benefit Plan Fee, $204.25; Wells, Miranda, Travel, $12.08; Wesco,
LED Luminaries, $26,140.00; WIREX17, PCS Inventory, $495.26; Woodbury County
Treasurer, IA Real Estate Tax, $27,800.00; WW Tire, Jack, $680.00; WW Tire, Equip Maint,
$40.32; Xcel Energy/NSP, Utility Bill, $2,731.92.
The following are Telephone/Utility Refunds:
Bohlen, Marjorie, $111.67; Brokmeier, Seth, $43.45; Browning, Della, $17.98; Buri, Patricia,
$22.85; Ceesay, Fanding, $285.60; Chang, Ju-Yu, $180.96; Christenson, Jon, $48.58; Den-Wil
Investments Inc, $50.52; Desmet, Cheri, $44.37; Dingmann, Trevyn, $55.37; DKO Properties,
$23.53; Eickhoff, Rachel, $77.64; Feierabend, Cody, $60.64; Gamestop Corp, $130.14; Garry,
Drew, $66.81; Gerberding, Bette, $12.00; Herrick, Tammy, $14.70; Hertel, Anna, $55.37; Hub
City, $97.52; Johnson, Orlyn & Alice, $39.21; Johnson, Roger, $60.16; Knippling, Kanbi,
$41.56; Livingston, Michael, $74.30; Longino, Josh, $44.39; Lund, Rick, $83.08; Maize
Properties, $101.09; Medary Village Investments, $50.95; Mort, Jane, $45.11; Nelson, Pakstin,
$4.93; Olson, Heather, $148.75; Perry, Cydne, $30.56; Pierce, B R, $19.98; Pridie, Travis,
$24.02; Profile By Sanford, $106.94; Roth, Cheyanne, $68.39; Schmahl, Deloris, $19.76;
Schmidt, Rick, $124.59; Schurr, Ashley, $65.92; Schuster, Amber, $46.62; Skoglund, Marisa,
$44.37; Snyder, Matthew, $129.52; Soukup, Jordan, $120.71; Stampe, Lola, $58.76; Taylor,
Richard, $25.24; Tschetter, Darius, $44.37; Vilella, Isabela, $44.37; Vlaminck, Charles, $128.30;
Voss Rentals, $191.92; Walker, John, $41.48; Wigen, Nicholas, $43.66; Wilke, Kayla, $14.50.
PERSONNEL INFORMATION
Department Salaries (August): Electric, $228,640.97; Water, $105,096.53; Wastewater,
$96,440.35; Telephone, $488,798.84;
Retirement, $53,154.65; Social Security, $66,104.08; Insurance, $115,514.37; Deferred Comp,
$15,436.08;
Salary Changes: L. Velazquez, $19.82; T. Hohn, $36.76; T. McClain, $18.90;
New Employees: A. Homard, $13.02.
INVITATION FOR CITIZEN INPUT
Dan McColley, Executive Director with Habitat for Humanity was present to discuss
utility policy with BMU Board. No action was taken.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Hansen to adjourn to an executive session
to consult with legal counsel and review communications from legal counsel about proposed or
pending litigation or contractual matters and discuss marketing or pricing strategies. All
members present voted in favor of the motion.
The Board reconvened in open session.
2021 CAPITAL IMPROVEMENT PROGRAM
Motion was made by Carruthers that the following Resolution No. 13-20 be approved.
RESOLUTION NO. 13 – 20
RESOLUTION APPROVING
2021 CAPITAL IMPROVEMENT PROGRAM
WHEREAS a Capital Improvement Program has been reviewed by the Brookings
Municipal Utilities Board which presents revenues, expenditures and capital outlays according to
operating fund; and
WHEREAS after due consideration the Board finds that said program sets forth a
sound financial plan for the operation for the utilities governed.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Capital Improvement Program dated September 14, 2020, now on file in the office
of the Executive Vice President/General Manager is hereby approved.
Adopted this 14th day of September, 2020.
ATTEST:
________________________________ _________________________________
Seth Hansen, Secretary Tim Harvey, President
The motion was seconded by Hawley. All members present voted in favor of the motion.
SET DATE FOR PUBLIC HEARING ON 2021 BUDGET AND RATES
Motion was made by Carruthers, seconded by Hansen that a public hearing be held on the
2021 budget and utility rates at the Board Meeting to be held on Tuesday, October 13, 2020, at
1:00 p.m. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – STATE VILLAGE ADDITION
Motion was made by Bartels, seconded by Hansen that the application for extension of
sewer main and connection into the city sewer system in the State Village Addition along
Jackrabbit Boulevard and 8th Street requested by South Dakota State University be approved.
All members present voted in favor of the motion.
RESCHEDULE UTILITY BOARD MEETING FROM SEPTEMBER 28 TO SEPTEMBER 29
Motion was made by Carruthers, seconded by Hawley to reschedule the Utility Board
Meeting from Monday, September 28th, to Tuesday September 29th via WEBEX, at 11:45 a.m.
All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Carruthers to adjourn to executive session for
the purpose of discussing personnel. All members present voted in favor of the motion.
The Board reconvened in open session.
Motion was made by Carruthers, seconded by Hansen that the following salary changes
be made. All members present voted in favor of the motion.
I. Cost of Living Adjustments:
Increase the base pay of positions on the following wage structures and the salar y
of the following positions by 3% effective October 1, 2020:
Management Wage Structure
Watertown Marketing Wage Structure (non-exempt employees)
Sioux Falls Marketing Wage Structure (non-exempt employees)
Sioux City Marketing Wage Structure (non-exempt employees)
Brookings Retail Marketing Wage Structure (non-exempt employees)
Electric Department Manager
Water/Wastewater and Engineering Manager
Network & Technical Operations Manager
Finance & Accounting Manager
Swiftel General Manager
Communications & Business Development Manager
Executive Vice President/General Manager
Increase the base pay of positions on the following wage structures by
3% effective January 1, 2021:
Brookings Retail Marketing Wage Structure (exempt employees)
Watertown Marketing Wage Structure (exempt employees)
Sioux Falls Marketing Wage Structure (exempt employees)
Sioux City Marketing Wage Structure (exempt employees)
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Seth Hansen, Secretary Tim Harvey, President