HomeMy WebLinkAboutUtilMinutes_2020_06_08Municipal Utilities Board June 8, 2020
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
June 8, 2020, via Webex with the following members present: Bartels, Carruthers, Hansen and
Harvey.
ADOPTION OF AGENDA
The agenda was adopted.
RESOLUTION OF COMMENDATION – CAROL PITTS
Motion was made by Hansen that the following Resolution No. 8 – 20 be approved.
RESOLUTION NO. 8 - 20
RESOLUTION OF COMMENDATION
WHEREAS Carol Pitts has served as a member of the Brookings Municipal
Utilities Board since February, 2011, giving generously of her time and efforts.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby express to:
CAROL PITTS
the sincere thanks and commendation of the Utilities Board on behalf of all the citizens of
Brookings for faithfully and ably serving as a member of the Brookings Municipal Utilities
Board.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of
the City of Brookings to be affixed this 8th day of June, 2020.
___________________________
Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
MINUTES
Minutes of the regular meeting held May 11, 2020 and the special meeting held May 26,
2020 were read and approved.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $13.80; 605 Custom Design, Uniforms, $727.50; Active Heating,
Repair, $3,469.39; Ag First, Supp/LP, $17.84; A-I Computer Solutions, Supp, $34.99; Allegra,
Printed Supp, $1,229.30; Alphagraphics, Acrylic Shields, $2,255.00; AlphaMedia, Advertising,
$2,250.00; AMP Electric, Labor/Supp, $723.75; Anderson, Chris, Travel, $132.00; Appeara,
Supp, $269.92; Approved Networks, Transceivers, $87.77; Aramark, Supp, $791.04; AT & T,
Telco Settlement, $744.03; Authorize.Net, Credit Card Processing Fee, $169.20; Auto Pro, Supp,
$59.80; Badger Communications, Unreg Inv, $17,379.14; Ball, Michelle, Janitorial Service,
$250.00; Banner Associates, Engineering Consulting, $715.00; Barrett's Flooring, Paint,
$167.99; Blooston & Mordkofsky, Legal Service, $17,581.25; Bluefin Payment Systems, Credit
Card Processing Fee, $11,223.33; Bob's Lock & Key, Lock/Key Service, $98.00; Border States
Elec, Supp, $5,265.91; Bowes Construction, Gravel, $644.90; Bozied Gas Stop, Towing,
$125.00; Bridle Estates, Sewer Charge Reim, $3,358.00; Brookings County Finance, License,
$42.40; Brookings Credit Bureau, Delinq. Acct Collection, $389.14; Brookings Utilities, Office
Utility Bill, $49,651.14; Brookings Register, Advertising/Legals, $877.86; BSG Clearing
Solutions, Telco Settlement, $58.00; Capitol Sales, Unreg Inv, $48.40; Carquest, Equip Maint,
$109.99; CellStream, Registration, $660.00; Cemcast Pipe & Precast, Supp, $300.00; Central
Bank, Employee Recognition, $177.00; Century Business Products, Copier Maint, $30.36;
Century Link, Tele Exp, $140.27; Century Link, Interconnections, $4,929.71; Century Link,
Telco Settlement, $272.23; Chesterman, Bottled Water, $20.00; City of Brookings, Contract Fee,
$7,314.34; City of Brookings, Landfill Fee, $185.98; City of Volga, Utility Bill, $138.69; Clay
Union Electric, Utility Bill, $265.28; Cleanslate, Printed Material, $400.00; Core & Main, Supp,
$760.79; Credit Collections Bureau, Delinq. Acct Collection, $512.59; Crescent Electric, Unreg
Inv, $2,022.44; Culligan, Bottled Water, $148.75; Culligan, Bottled Water, $11.75; Cutler Law
Firm, Legal Service, $930.00; Dale's Alignment, Vehicle Maint, $437.04; Dave's Window
Cleaning, Window Service, $137.00; DENR, Annual Fee, $6,650.00; Dept of the Treasury,
Federal Tax, $7,711.24; DHE, Maint Fee, $1,196.63; Directory Resources, Software Maint,
$1,250.00; Ditch Witch of SD, Equip Maint, $1,761.14; DPC Industries, Chemicals, $1,149.12;
Ethanol Products, Chemicals, $1,049.07; Express Communications, Telco Settlement,
$11,644.42; Farmers Implement, Equip Maint, $15.60; Fastenal, Supp, $282.95; Fibercomm,
Broadband Service, $529.35; First Bank & Trust, Bond Pymt Series 2011, $36,466.25; Flexible
Pipe Tool, Sewer Camera Repair, $3,690.82; Foerster Supply, Supp, $1,350.80; Fox Sports Net
North, Contract Fee, $7,722.05; Freeman, Harvey, Travel, $49.50; G & R Controls, Equip/Maint,
$1,032.45; Golden West, Tech Support, $4,548.00; Goldfield Telecom, VoIP Switch, $3,042.05;
Grainger, Supp, $304.80; Gray Television Group, Contract Fee, $10,934.64; Graybar Electric,
Supp, $4,156.31; Graybar Electric, Unreg Inv, $25,181.77; Hach Chemical, Supp, $2,518.92;
Hawkins, Chemicals, $605.00; Hawkins, Supp, $257.46; Hibu-West, Advertising, $344.00;
Hillyard, Janitorial Supp, $458.29; Homestead Do It Center, Supp, $190.67; Hometown Service,
Vehicle Maint, $1,293.41; Incomm Agent Solutions, POS Fees, $128.00; Independent
Communications, Contract Fee, $4,514.04; Insight Direct USA, Supp, $2,263.64; Insight Direct
USA, Unreg Inv, $1,594.98; Interstate Telecom, Tele Exp, $456.43; iQmetrix USA, Software
Fees, $2,140.00; Jackrabbit Tire, Equip Maint, $380.43; JCL Solutions, Supp, $125.51; John
Deere Financial, Equip Maint, $32.45; Johnstone Supply, Supp, $167.67; Jones Pest Control,
Pest Control, $55.00; Karpen, Nick, Disinfectant, $12.76; Karpen, Nick, Travel, $92.00; Knettel,
Trever, Disinfectant, $36.18; KPHR, Advertising, $800.00; KXLG-FM, Advertising, $2,500.00;
Laake, Aaron, Travel, $62.10; Lewis Drug, Supp, $69.88; Lowe's, Supp, $64.59; Martin's,
Diesel/Oil, $969.91; Matheson Tri-Gas, Supp, $191.28; MCE Systems, License, $5,400.00;
Menards-Sx City, Supp, $194.30; Menards-Sx Falls West, Supp, $104.69; Menards-Watertown,
Supp, $158.19; Midamerican Energy, Utility Bill, $1,753.44; Midcontinent, Broadband Service,
$193.08; Midcontinent, Contract Fee, $476.44; Midwest Communications, Advertising, $720.00;
Millborn Seeds, Grass Seed/Fertilizer, $112.50; Moss Adams, Consulting Service, $250.00;
MVTL Labs, Wastewater Analysis, $800.00; National Processing, Credit Card Processing Fee,
$5,519.10; Nebraska Public Power, Utility Bill, $257.97; Northwestern Energy, Natural Gas,
$25.29; Office Elements, Maint/Supp, $40.70; Office Peeps, Supp, $488.70; Opis Energy Group,
Publication, $414.00; Pete Lien & Sons, Chemicals, $4,078.88; Peterson A/C & Heating,
Repairs/Supp, $179.00; Powell Broadcasting, Advertising, $3,000.00; Power & Telephone
Supply, Set Top Boxes, $15,267.00; Prairie Graphics, Supp/Uniforms, $199.22; Pro Lube,
Vehicle Maint, $45.60; Quadient, Postage Meter Rental, $836.99; Ramsdells, Supp, $81.28;
Reed, Jeff, Travel, $214.50; Resco, LED Commercial Luminaires, $35,790.00; Resco, Padmount
Transformers, $24,464.00; Resco, Supp, $1,676.45; Runge, Jared, Conserve/Demand Incentive,
$325.00; Runnings, Supp, $3,373.51; Schoon's Pump N' Pak, Gas, $2,108.93; SD Dept of Health
Lab, Testing W-WW Samples, $528.00; SD Retirement System, SDRS Contribution, $45.00; SD
Treasurer, Sales/Excise Tax, $193,461.01; Servicemaster, Janitorial Service, $280.00; Sioux
Falls Utilities, Utility Bill, $641.07; Sioux Valley Energy, Utility Bill, $635.86; Sioux Valley
Environmental, Chemicals, $1,008.00; Skinner Striping, Parking Lot Striping, $300.00; South Sx
City, Utility Bill, $715.86; Sprint, Circuit Lease, $421.90; Sprint, PCS Phone Service, $1,929.94;
Sprint, PCS Service Fee, $26,582.06; Staples, Supp, $8.49; State of Iowa-Treasurer, Sales Tax,
$3,573.00; Stoltenburg, Audie, Disinfectant, $18.09; Stuart C. Irby, Padmount Transformers,
$5,674.00; Stuart C. Irby, Supp, $2,827.20; Sturdevant Auto, Supp, $591.78; Summerland,
Brent, PCS Refund, $35.64; Swiden Distributing, Unreg Inv, $89.42; Swiftel Communications,
Office Phone Bill, $123,478.98; Tech Sales, Supp, $146.50; Teledynamics, Unreg Inv, $66.80;
The Casper Firm, Legal Service, $3,437.50; The UPS Store, Freight, $544.65; Thompson, Luke,
Travel, $6.90; Timmons Construction, 6th St Main Replacement, $348,088.00; Tott's Auto,
Vehicle Maint, $54.95; Town & Country Shopper, Advertising, $320.00; Townsquare Media,
Advertising, $3,870.40; Traffic Control, Signal Light Repair, $720.00; Turfguard Lawn Service,
Weed Spraying, $695.00; Union County Elec, Utility Bill, $249.00; UPS, Freight, $301.78; US
Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution, $68,772.69;
University Estates, Water Charge Reim, $3,445.00; US Postmaster-Bkgs, Annual Permit Fee,
$532.00; USA Bluebook, Supp, $1,056.80; Valencia, Arturo, Travel, $23.00; Wagner
Contracting, Vault Footings, $4,342.86; Watertown Area Chamber of Commerce, Membership
Dues, $386.63; Watertown Utilities, Utility Bill, $287.91; Wellmark Blue Cross Blue Shield of
SD, Benefit Plan Fee, $204.25; Wells, Miranda, Travel, $6.90; Wholesale Electronics, Supp,
$1,094.80; Winter Contracting, 4th St Main Replacement, $199,857.89; Xcel Energy/NSP,
Utility Bill, $754.68.
The following are Telephone/Utility Refunds:
Aflac, $186.94; Al Inizi, Ali, $126.47; Anderson, Cloey, $62.68; Baragar, Terry, $2.72;
Behrends, Brett, $321.24; Behrends, Brett, $174.58; Behrends, Brett, $129.52; Blindauer, Jacob,
$80.95; Brandt, Briana, $54.43; Bruckner, Hailey, $47.09; Brummer, Lora, $40.81; Buchholz,
Tonya, $31.85; Buyck, Kordell, $67.50; Carpenter, Taylor, $2.72; Close, Sierra, $80.95;
Cowherd, Willow, $142.72; Dendinger, Kyla, $136.27; Dertien, Jade, $2.18; Determan,
Matthew, $186.24; Dobesh, Susan, $89.37; Englert, Norman, $4.10; Fevold, Jared, $14.21;
Geiger, Isaac, $136.27; Gonda, Michael, $8.28; Gosse, Collin, $59.06; Green, Foster, $38.11;
Guenther, Brittany, $2.72; Guss, Megan, $75.94; Haake, Ally, $3.42; Hanley, Amy, $89.15;
Hartman, Garrett, $21.79; Heitritter, Branden, $136.27; Heritage East Apts, $22.02; Hoffman,
James, $20.45; Holland, Maria, $59.06; Hunstad, Derek, $27.25; Innovation Enterprise, $44.88;
Innovation Village, $74.96; Innovation Village, $47.89; Jensen, Gregory, $48.97; Kallenberger,
Terry, $2.18; Kinzler, Payton, $18.60; Klein, Lexi, $54.43; Klosterman, Mariel, $54.43; Kost,
Tye, $118.81; Lafave, Nicholas, $29.95; Lage, Hannah, $32.66; Lindgren, Tim, $44.73;
Magnuson, Jordan, $55.14; Main Barber Shop, $5.99; Meendering , Izabell, $47.09; Moser,
Joanna, $5.61; Nelson, Devin, $78.47; Park, Ashley, $61.89; Pearson, Ashlyn, $2.72; Petersen,
Megan, $52.40; Rausch, Kyle, $10.89; Roehrig, Maddie, $45.49; Rudebusch, Paige, $29.13;
Sanmiguel, Enrique, , $84.48; Schmidt, Taylor, , $49.13; Schwenk, Terry, , $98.45; Simon,
Maggie, $61.31; Siwakoti, Kishan, $30.32; Staudenmier, Nicholas, $73.92; Tietz, Kennedy,
$28.21; Tomasello, Daniel, $60.55; Torres, Kerigan, $48.05; Uecker, Tyler, $32.66; Uhing,
Noah, $60.80; Vogt, Tyson, $8.69; Willert Enterprises, $623.70; Witte, Madison, $2.72.
PERSONNEL INFORMATION
Department Salaries (May): Electric, $216,240.95; Water, $111,229.24; Wastewater,
$96,707.69; Telephone, $493,039.74;
Retirement, $53,048.85; Social Security, $66,216.27; Insurance, $120,382.21; Deferred Comp,
$15,392.06;
Salary Changes: L. Avila, $22.65; A. Casey, $16.09; D. Cramer, $16.09; E. Zitterich, $16.09; A.
Haberman, $27.95; B. Steffen, $30.92;
New Employees: M. Redmond, $13.91; S. Anderson, $33.81; S. Mathison, $17.61; J. Olson,
$12.73;
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Bartels to adjourn to an executive session to
discuss competitive service offerings, review communication from legal counsel about pending
litigation and contractual matters. All members present voted in favor of the motion.
The Board reconvened in open session.
ADDENDA TO AGREEMENTS FOR COOPERATIVE INVESTIGATIONS WITH SDSU
Motion was made by Hansen that the following Resolution No. 9-20 be approved.
RESOLUTION NO. 9 - 20
RESOLUTION APPROVING ADDENDA TO AGREEMENT
FOR COOPERATIVE INVESTIGATIONS WITH
SOUTH DAKOTA STATE UNIVERSITY
BE IT RESOLVED by the Brookings Municipal Utilities Board (the Board) that:
1. The Addenda entitled "Addenda to Agreement for Cooperative
Investigations" with South Dakota State University be hereby approved.
2. The President of the Board and/or Executive Vice President/General
Manager be hereby authorized to execute the approved contract
documents.
Adopted this 8th day of June, 2020.
ATTEST:
_____________________________
Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
SURPLUS EQUIPMENT TO BE TRADED IN
Motion was made by Hansen that the following Resolution No. 10-20 be approved.
RESOLUTION NO. 10 - 20
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2018 GH 729T Mower with 3461PF Deck
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in in accordance with the provisions of SDCL 6-13.
Adopted this 8th day of June, 2020.
ATTEST:
_______________________________
Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
APPLICATION FOR EXTENSION OF WATER/SEWER MAINS AND CONNECTION INTO
THE CITY WATER/SEWER SYSTEM – TIMBERLINE ADDITION
Motion was made by Hansen, seconded by Bartels that the application for extension of
water/sewer mains and connection into the city water/sewer system requested by Sioux Empire
Development Corporation for Silverthorne Circle and Castle Rock Circle– Timberline Addition
be approved. All members present voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on June 4, 2020, and presented at
this time for consideration and action.
VEHICLE – ELECTRIC CONSTRUCTION DEPARTMENT
Item #1
Company New 2020 or Current Model Year Class 5
4x4 HD Regular Cab Chassis
Brookings Auto Mall NO BID
Einspahr Auto Plaza $52,938.00
VEHICLE – ELECTRIC MAINTENANCE DEPARTMENT
Item #1
Company 2020 1 Ton HD Extended/Double Cab
4x4 Pickup
Brookings Auto Mall NO BID
Einspahr Auto Plaza $50,077.00
Nelson Auto Center $49,412.40
Motion was made by Bartels, seconded by Hansen that the following low bids be
approved: Einspahr Auto Plaza, Item 1, New 2020 or Current Model Year Class 5 4x4 HD
Regular Cab Chassis, $52,938.00; Nelson Auto Center Item 1, 2020 1 Ton HD Extended/Double
Cab 4x4 Pickup, $49,412.40; and that, after reviewing the contracts for the above bids, that the
President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
TELECOMMUNICATIONS STRATEGIC PRIORITIES
The Telecommunications Strategic Priorities were reviewed with the Utility Board. No
action was taken.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President