HomeMy WebLinkAboutUtilMinutes_2020_04_13Municipal Utilities Board April 13, 2020
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
April 13, 2020, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Harvey and Pitts.
MINUTES
Minutes of the regular meeting held March 16, 2020, and the special meeting held March
30, 2020, were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Carruthers that the following bills and claims
be approved. All members present voted in favor of the motion.
3SI Security Systems, Security Hardware, $1,542.00; 4nu-Praxair Dist, Supplies, $13.34; 605
Custom Design, Uniforms, $43.50; Advanced Media Tech, Set Top Boxes, $1,500.00; A-I
Computer Solutions, Supp, $104.94; Allegra, Printed Supp, $925.56; Anixter, Unreg Inventory,
$88.28; Appeara, Supp, $240.79; Aramark, Supp, $197.76; AT & T, Telco Settlement, $719.81;
Authorize.Net, Credit Card Processing Fee, $170.35; Auto Body Specialties, Supp, $36.99; Auto
Pro, Supp, $97.50; Ball, Michelle, Janitorial Service, $250.00; Banner Associates, Engineering
Consulting, $9,771.50; Bauman, Cassidy, Travel, $23.58; Bel Brands, Conserve/Demand
Incentive, $1,167.48; Blooston & Mordkofsky, Legal Service, $8,852.00; Bluefin Payment
Systems, Credit Card Processing Fee, $10,855.84; Bobcat of Brookings, Supp/Equip Rental,
$161.95; Border States Electric, Supp, $16,081.87; Border States Electric, Unreg Inventory,
$23,263.39; Bridle Estates, Sewer Charge Reim, $3,358.00; Brookings County Finance,
Commercial License, $1,399.65; Brookings Credit Bureau, Delinq. Acct Collection, $278.99;
Brookings Municipal Utilities, Office Utility Bill, $55,519.21; Brookings Radio, Advertising,
$4,260.00; Brookings Vision Center, Safety Glasses, $680.00; Bruns, Brooke, Hand Sanitizer,
$7.98; BSG Clearing Solutions, Telco Settlement, $50.80; Buhls Dry Cleaners, Rug/Supp,
$146.00; Calhoun Communication, PCS Tower Maint, $3,019.32; Carquest Auto, Equip Maint,
$550.59; Carruthers, Doug, Travel, $151.20; CDW Government, Computers/Monitors,
$20,093.29; Cenex Fleet Card, Gas, $402.75; Century Business Products, Copier Maint, $51.10;
Century Link, Tele Exp, $473.41; CF Promo, Banquet Supp, $1,080.00; Chesterman, Bottled
Water, $14.00; CHR Solutions, Software Maint, $1,094.68; City of Beresford, Utility Bill,
$151.62; City of Brookings, Contract Fee, $7,302.09; City of Sergeant Bluff, Utility Bill, $231.93;
City of Vermillion, Utility Bill, $435.94; City of Volga, Utility Bill, $296.30; Climate Systems,
HVAC Maint, $208.47; Core & Main, Supp, $1,864.17; Courtesy Plumbing, Repair/Supp,
$236.95; Creative Printing, Printed Materials, $839.83; Credit Collections Bureau, Delinq. Acct
Collection, $449.13; Culligan of Brookings, Bottled Water, $143.00; Culligan of Watertown,
Bottled Water, $18.75; Cummins Inc, Generator Maint, $803.99; Dakota Service, Supp, $263.50;
Daktronics, Conserve/Demand Incentive, $2,014.08; Dave's Collision Repair, Vehicle Maint,
$100.49; Dave's Window Cleaning, Window Service, $75.00; DePauw, Sean, Cleaner, $12.45;
DePauw, Sean, Travel, $171.35; Dept of Legislative Audit, Registration, $150.00; Dept of the
Treasury, Fed Tax, $6,143.26; DGR Engineering, Engineering Service, $6,240.94; DHE, LLC,
Maint Fee, $1,196.63; Dickey, Lance, CDL License, $35.00; Ditch Witch of SD, Reel Trailers,
$17,572.00; Ditch Witch of SD, Equip Maint, $2,528.82; Eco Water, Bottled Water, $94.50; Eide
Bailly LLP, Audit Fee, $33,000.00; Elm Inc, Conserve/Demand Incentive, $1,140.00; eTech Parts
Plus, Supp, $633.67; Ethanol Products, Chemicals, $1,528.74; Express Communications, Telco
Settlement, $13,882.62; Farmers Implement, Equip Maint, $1,058.57; Fastenal, Supp, $1,085.21;
Fibercomm, Broadband Service, $526.38; Finley Engineering, Engineering Consulting, $387.92;
First Bank & Trust, Bond Pymt Series 2011, $36,466.25; Fix It Shop Locksmith, Service Call,
$16.00; Foerster Supply, Supp, $3,273.35; Fox Sports Net North, Contract Fee, $7,723.00; Franz
Reprographics, Maint/Supp, $59.02; Freeman, Harvey, Travel, $33.00; George's Sanitation,
Sanitation Service, $60.00; Golden West Tech, Tech Support, $6,494.50; Goldfield Telecom,
Supp, $1,463.66; GP Auto, Truck Topper, $2,599.92; GP Auto, Vehicle Maint, $900.00; Grainger,
Supp, $100.56; Gray Television Group, Contract Fee, $10,998.00; Graybar Electric, Supp,
$1,423.06; Graybar Electric, Underground Conductor, $4,713.00; Graybar Electric, Unreg
Inventory, $7,795.73; Graymont WI, Chemicals, $3,919.95; Hach Chemical, Supp, $216.82;
Hansen, Seth, Travel, $601.19; Harvey, Tim, Travel, $163.20; H-D Electric, Utility Bill, $323.85;
HDR Inc, Engineering Service, $8,609.80; Homestead Do It Center, Supp, $47.63; Hougland,
Wendell, CDL License, $35.00; I-29 Truck Stop, Equip Maint, $209.59; Incomm Agent Solutions,
POS Fees, $272.00; Independent Communication, Contract Fee, $4,540.20; Interstate Telecom,
Circuit Lease, $2,380.00; Interstate Telecom, Tele Exp, $408.49; Iowa HSEMD, Enhanced 911,
$8,107.32; iQmetrix USA, Software Fees, $2,170.00; Jackrabbit Tire, Equip Maint, $186.85;
Jaymar, Printed Supp, $4,453.27; JCL Solutions, Supp, $147.43; Johnstone Supply, Supp, $14.50;
Julius, Laura, Floor Mat, $15.96; Julius, Laura, Sprayer Bottles/Disinfectant, $59.06; Karpen,
Nick, Disinfectant/Gloves, $26.56; Karpen, Nick, Travel, $115.00; Knettel, Trever, Travel,
$654.98; Krier & Blain, HVAC Maint, $2,026.35; Laake, Aaron, Travel, $877.95; Len's Awning
& Canvas, Seat Repair, $325.00; Lewis Drug, Supp, $5.99; Lone Star Telequip, Supp, $822.10;
Lowe's, Supp, $1,558.72; M & T Fire & Safety, Supp, $95.00; Maguire Iron, 4th St Tower
Replacement, $42,579.80; Martin's Inc, Diesel/Oil, $435.55; Matheson Tri-Gas, Supp, $191.28;
McGrath North Mullin & Kratz, Legal Service, $806.00; Mediacom, Broadband Service, $89.95;
Menards-Sx City, Supp, $122.34; Menards-Sx Falls West, Supp, $19.97; Menards-Watertown,
Supp, $134.67; Metabank, Retirement Gift, $177.00; Mid South Telecom, Repairs/Supp, $299.43;
Midamerican Energy, Utility Bill, $1,742.11; Midcontinent, Broadband Service, $277.98;
Midcontinent, Contract Fee, $505.13; Midwest Glass, Repair/Supp, $239.31; Moss Adams LLP,
Consulting Service, $3,145.00; MVTL Labs, Wastewater Analysis, $560.50; Napa Auto Parts,
Supp, $76.18; National Processing, Credit Card Processing Fee, $11,247.90; Nebraska Public
Power, Utility Bill, $225.21; Nexstar Broadcasting, Contract Fee, $7,045.01; Niklason Masonary,
Concrete/Supp, $5,222.40; North West Rec, Utility Bill, $271.42; Northwest Iowa Telephone,
PCS Access, $492.43; Northwestern Energy, Natural Gas, $1,052.74; Novak Sanitary Service,
Shredding, $613.57; Office Elements, Maint/Supp, $98.23; Office Peeps, Supp, $2,775.96; One
Source-Background Check, Employee Verification, $211.00; Otter Tail, Utility Bill, $121.44;
Outlaw Graphics, Supp, $220.50; Pheasant Restaurant, Meeting Supp, $168.00; Pneumatic
Specialties, Supp, $272.25; Prairie Graphics, Supp/Uniforms, $90.00; Pro Lube, Vehicle Maint,
$80.60; Reihe, Tara, Dry Cleaning, $12.45; Rental Depot, Equipment Rental, $229.95; Rients,
Shane, License, $19.00; Rients, Shane, Training Materials, $36.00; Rients, Shane, Travel,
$231.00; Ron's Auto Repair, Vehicle Maint, $42.34; Runnings, Supp, $2,707.69; SD Dept of
Health Lab, Testing W-WW Samples, $367.00; SD Retirement System, SDRS Contribution,
$45.00; SD Treasurer, Sales/Excise Tax, $215,696.12; SDN Communications, Circuit Lease,
$77,010.04; Servicemaster, Janitorial Service, $280.00; Silverback Communications, Supp,
$813.19; Sioux Falls Utilities, Utility Bill, $730.46; Sioux Valley Energy, Dispatching Service,
$660.00; Sioux Valley Energy, Utility Bill, $1,033.73; Sound Sensations, Light Bars, $304.98;
South Sioux City, Utility Bill, $625.89; Southeastern Electric, Utility Bill, $725.94; Springbrook,
Credit Card Processing Fee, $1,590.50; Springbrook Software, Software Support, $4,004.00;
Sprint, PCS Phone Service, $2,225.26; Sprint, PCS Inventory, $63,674.22; Sprint-Brookings, PCS
Accessories, $28.75; Stanwick, Kylie, Travel, $199.75; State of Iowa-Treasurer, Sales Tax,
$3,558.01; Stein Sign Display, Repair/Signs, $432.85; Stein's Inc, Supp, $4.00; Stoltenburg,
Audie, Gloves, $90.46; Stoltenburg, Audie, Gloves/Disinfectant, $62.56; Stoltenburg, Audie,
Travel, $442.40; Sturdevant Auto, Supp, $1.63; Swiftel Communications, Office Phone Bill,
$118,578.77; Teledynamics, Unreg Inventory, $201.74; Tempest Telecom Solutions, Supp,
$967.38; UPS Store, Freight, $349.35; Thelen, Nate, Conserve/Demand Incentive, $50.00;
Thompson, Mark, Travel, $313.50; Thompson, Mark, Gas, $31.39; Top Notch Cleaning, Janitorial
Service, $1,845.00; Town & Country Shopper, Advertising, $360.00; U.S. Bank National
Association, 2012 SRF Loan Pymt, $397,335.98; Union County Electric, Utility Bill, $253.00;
UPS, Freight, $690.89; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC
Contribution, $69,112.73; University Estates, Water Charge Reim, $3,445.00; Utility Systems
Science & Software, Monitoring Software Annual Fee, $744.00; Vander Haag's, Truck Dump
Body, $27,134.00; Walker & Associates, Unreg Inventory, $86.15; Walsh, Debra, Travel,
$165.43; Watertown Municipal Utilities, Utility Bill, $970.01; Wellmark Blue Cross Blue Shield
of SD, Benefit Plan Fee, $204.25; Winter Contracting, 4th St Main Replacement, $115,778.45;
WIREX17, PCS Inventory, $389.71; Witt, Eric, Easement, $120.00; Witt, Eric, Travel, $287.41;
Xcel Energy/NSP, Utility Bill, $2,077.86.
The following are Telephone/Utility Refunds:
Allstot, Lorraine, $146.23; Bunkers, Phyllis, $15.48; Darnall Rentals, $91.97; Dehaven,
Jacqueline, $9.08; Dekam, Tanner, $19.58; Fryer, Robert, $37.85; Gascoigne, Robbie, $39.10;
Gruen Agency Billing, $491.40; Hofer, Josephine, $27.98; Howard, Natalie, $227.21; Innovation
Village, $206.26; Innovation Village, $105.23; Innovation Village Voyager, $114.20; Johnson,
Beth, $69.92; Kohler, Avis, $145.94; Mosley, Lavay, $10.01; Park Properties, $77.28; Prairie
Ridge Estates, $67.89; Schwenk, Terry, $73.46; Skovlund, Harold, $3.58; Sunny Meadow Estates,
$102.11; Voegele, Josephine, $39.10; Waldner, Mike, $38.11; Waples, Elaine, $40.23; Wehling,
Norma, $27.98.
PERSONNEL INFORMATION
Department Salaries (March): Electric, $217,463.08; Water, $106,710.08; Wastewater,
$91,678.20; Telephone, $510,407.08; Retirement, $53,444.07; Social Security, $66,583.74;
Insurance, $117,315.35; Deferred Comp, $15,922.06;
Salary Changes: J. Larson, $35.69; L. Thompson, $14.18*; A. Valencia, $14.18*; S. Mack,
$6,130.82; K. Stanwick, $4,453.32; T. Mumby, $20.45; T. Rymerson, $20.45;
New Hires: K. Hanson, $5,151.36; M. Turnwall, $7,500.00.
*Plus commission
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Carruthers to adjourn to an executive session
for the purpose of discussing competitive service offerings, review communication from legal
counsel about pending litigation and contractual matters. All members present voted in favor of
the motion.
The Board reconvened in open session.
APPLICATION FOR EXTENSION OF SEWER MAIN AND CONNECTION INTO
THE CITY SEWER SYSTEM – BROOKINGS MALL ADDITION – LOT 1
Motion was made by Bartels, seconded by Hansen that the application for extension of
sewer main and connection into the city sewer system requested by Kara Grayson for Brookings
Mall Addition Lot 1 be approved. All members present voted in favor of the motion.
AMENDMENT TO WASTEWATER RULES AND REGULATIONS
Motion was made by Hansen that the following Resolution No. 7-20 be approved.
RESOLUTION NO. 7 - 20
RESOLUTION AMENDING BROOKINGS MUNICIPAL UTILITIES
RULES AND REGULATIONS GOVERNING THE WASTEWATER DEPARTMENT
WHEREAS the Rules and Regulations governing the Brookings Municipal Utilities
has included language in the Wastewater Rules and Regulations, Section 2-18, Hauled Waste; and
WHEREAS the Hauled Waste section of the Wastewater Rules and Regulations
requires liability insurance for trucked wastewater disposed of at the wastewater treatment plant,
the proposed insurance requirement modifications are recommended for clarity and consistency
with current insurance requirements.
N. Liability Insurance.
The Permittee shall furnish proof of liability insurance for public liability and property
damage and for bodily injury or death growing out of any one accident or any other cause
in a minimum sum of two hundred fifty thousand dollars ($250,000.00) for one person
with an annual aggregate limit of five hundred thousand dollars ($500,000.00) for two (2)
or more persons; and in addition, shall provide damage liability insurance in a minimum of
one hundred thousand ($100,000.00)dollars for property damage growing out of any one
accident or other cause or an alternative to the above, provide combined limit for bodily
injury/death or property damage in the sum of five hundred thousand ($500,000.00)
dollars.
N. Liability Insurance.
The limits of liability for the insurance required shall not be less than the following
amounts or greater where required by Laws and Regulations:
1. Commercial General Liability (including Premises-Operations; Independent
Contractors’ Protective; Personal Injury; Property Damage; and Contractual
Liability):
a) General Aggregate: $1,000,000
b) Each Occurrence: $ 500,000
2. Automobile Liability (including owned, non-owned, and hired vehicles):
a) Bodily Injury and Property Damage,
Combined Single Limit: $100,000
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Utilities Board Rules and Regulations governing the Wastewater Utility – Section
2-18, Hauled Waste, be amended as shown, and that this Resolution is to become effective April
13, 2020.
Adopted this 13th day of April, 2020.
ATTEST:
________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on April 7, 2020, and presented at
this time for consideration and action.
LED LUMINAIRES/RESIDENTIAL ROADWAY – ELECTRIC DEPARTMENT
Border States (GE) $55,200.00
Border States (Leotek) $55,200.00
Irby (GE) $56,400.00
Resco (GE) $53,200.00
Wesco (Leotek) $52,280.00
LED LUMINAIRES/COMMERCIAL ROADWAY – ELECTRIC DEPARTMENT
Border States (GE) $38,000.00
Border States (AEL) $37,300.00
Border States (Cooper) $50,000.00
Irby (GE) $38,400.00
Irby (AEL) $42,400.00
Resco (GE) $35,790.00
Wesco (AEL) $45,000.00
Wesco (Leotek) $40,400.00
Motion was made by Bartels, seconded by Pitts that the following low bids be approved:
Wesco (Leotek), LED Luminaires/Residential Roadway, $52,280.00; Resco (GE), LED
Luminaires/Commercial Roadway, $35,790.00; and that, after reviewing the contracts for the
above bid, that the President of the Board and/or Executive Vice President/General Manager be
authorized to execute the approved contract document. All members present voted in favor of the
motion.
WATER MAIN REPLACEMENT – 8TH STREET AND 11TH AVENUE
Winter Contracting $542,983.50
Prunty Construction $485,861.50
Prussman Contracting $503,868.75
Meyer Services Inc. $494,183.50
Motion was made by Carruthers, seconded by Bartels that the following low bid be
approved: Prunty Construction, 8th St & 11th Ave Water Main Replacement, $485,861.50; and
that, after reviewing the contract for the above bid, that the President of the Board and/or
Executive Vice President/General Manager be authorized to execute the approved contract
document. All members present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President