HomeMy WebLinkAboutUtilMinutes_2020_01_13Municipal Utilities Board January 13, 2020
City of Brookings
The Department Managers gave an overview of 2019 highlights in their respective
departments at 12:00 p.m. on January 13, 2020.
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
January 13, 2020, at the Utility Building with the following members present: Bartels,
Carruthers, Hansen and Harvey. Absent: Pitts.
MINUTES
Minutes of the regular meeting held December 9, 2019 and the special meeting held
Friday, December 23, 2019 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims
be approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $13.80; Advanced Media Tech, Unreg Inventory, $2,868.00; A-I
Computer Solutions, Supp, $274.91; Allegra, Printed Supp, $1,565.15; AMP Electric,
Labor/Supp, $172.12; Appeara, Supp, $343.10; Aramark, Supp, $357.40; AT & T, Telco
Settlement, $701.78; Authorize.Net, Credit Card Processing Fee, $164.20; Auto Body
Specialties, Supp, $58.14; B & B Manure, Sludge Removal, $1,381.25; Badger Comm., Unreg
Inventory, $5,706.39; Ball, Michelle, Janitorial Service, $250.00; Bauman, Cassidy, Travel,
$15.08; Becker, Tom, Conserve/Demand Incentive, $400.00; Bendix, Copier Maint, $1,704.56;
Bierschbach Equipment, Supp, $771.63; Bluefin Payment Systems, Credit Card Processing Fee,
$10,950.61; Blume, Jean, Conserve/Demand Incentive, $150.00; Border States Electric, Supp,
$3,624.97; Border States Electric, Unreg Inv, $775.32; Brandriet, Mark, Conserve/Demand
Incentive, $25.00; BRBA, Home Show Booth, $900.00; Bridle Estates, Sewer Charge Reim,
$3,358.00; Briggs, Ken, Travel, $52.46; Brookings Auto Mall, Vehicle Maint, $326.06;
Brookings County Finance, Land Closing Taxes, $2,748.70; Brookings County Sheriff, Sheriff's
Fee, $60.00; Brookings Credit Bureau, Delinq. Acct Collection, $1,490.87; Brookings Health
System , Conserve/Demand Incentive, $868.00; Brookings Municipal Utilities, Office Utility
Bill, $51,642.26; Brookings Radio, Advertising, $2,100.00; Bruttys Underground Sprinkler,
Irrigation System Maint, $430.50; Buhls, Rug/Supp, $146.00; Carquest, Equip Maint, $298.94;
Carrier Mgmt Systems, Annual Support Maint, $6,175.00; Carus Corp, Chemicals, $1,995.00;
CDW Government, Computer Supp, $1,079.18; Cenex Fleet Card, Gas, $501.09; Century
Business Products, Copier Maint, $337.28; Century Link, Telephone Exp, $312.78; Century
Link, Interconnections, $4,775.22; Century Link, Telco Settlement, $272.23; Chesterman,
Bottled Water, $14.00; Childrens Museum of SD, Conserve/Demand Incentive, $2,555.28; CHR
Solutions, Server Migration, $24,250.00; City of Beresford, Utility Bill, $167.93; City of
Brookings, Contract Fee, $6,872.76; City of Brookings, Landfill Fee, $82.74; City of Sergeant
Bluff, Utility Bill, $210.06; City of Vermillion, Utility Bill, $451.40; Climate Systems, HVAC
Maint, $11,476.41; Core & Main, Supp, $286.50; Courtesy Plbg & Htg, Repair/Supp, $149.25;
Credit Collections Bureau, Delinq. Acct Collection, $973.86; Culligan, Bottled Water, $180.25;
Culligan, Bottled Water, $10.00; Cummins, Generator Maint, $1,045.05; Dakota Service, Supp,
$455.97; Dale's Alignment, Vehicle Maint, $104.85; Dave's Window Cleaning, Window Service,
$75.00; Davis Excavating, Snow Removal, $180.00; DeBeer Small Engine Repair, Equip Maint,
$443.94; DENR, Annual Wastewater Fee, $25,000.00; Den-Wil Convention Center,
Conserve/Demand Incentive, $8,584.00; DePauw, Sean, Travel, $541.66; Dept of the Treasury,
Federal Tax, $6,065.92; DGR Engineering, Engineering Service, $504.00; DHE, Maint Fee,
$1,196.63; Directory Resources, Software Maint, $1,250.00; Ditch Witch of SD, Equip Maint,
$694.33; DPC Industries, Chemicals, $1,625.64; Eco Water, Bottled Water, $86.00; Einspahr
Auto Plaza, Vehicle Maint, $1,079.52; Ekern, Jeff, Travel, $33.00; Ethanol Products, Chemicals,
$1,806.46; Eurofins Eaton Analytical, Analysis, $1,800.00; Express Communications, Telco
Settlement, $8,215.23; Farmers Implement, Equipment Maint, $281.09; Fastenal, Supp,
$4,122.78; Ferguson Waterworks, Water Meter, $2,531.96; Fibercomm, Broadband Service,
$528.44; First Bank & Trust, Bond Pymt Series 2011, $36,466.26; First Bank & Trust-Trust
Dept, Admin Fees-Deferred Comp, $4,070.00; Fix It Shop Locksmith, Service Call, $104.00;
Foerster Supply, Supp, $1,142.30; Fox Sports Net North, Contract Fee, $7,532.00; Freeman,
Harvey, Travel, $33.00; Frontier Precision, Supp, $230.00; Gas 'N Mor, Gas/Gas Can, $16.84;
General Repair Service, Pump, $4,157.94; Genuine Cable Group, Cable, $1,212.00; George's
Sanitation, Sanitation Service, $60.00; Golden West, Tech Support, $4,641.50; Goldfield
Telecom, Maint Agreement, $12,293.57; Goldfield Telecom, Supp, $1,544.27; Grainger, Supp,
$114.73; Gray Television Group, Contract Fee, $10,013.70; Graybar Electric, Cable Assemblies,
$7,118.10; Graybar Electric, Supp, $3,740.99; Graybar Electric, Unreg Inventory, $1,712.34;
Graymont Capital, Chemicals, $7,543.85; Hach Chemical, Supp, $327.57; Hawkins Inc,
Chemicals, $1,712.50; H-D Electric, Utility Bill, $363.96; Helsper, McCarty, & Rasmussen, PC,
Legal Service, $3,060.00; Hibu Inc-West, Advertising, $431.00; Hillyard, Repair/Supp, $164.56;
Homestead Do It Center, Supp, $33.37; Incomm Agent Solutions, POS Fees, $418.00;
Independent Communication, Contract Fee, $3,855.85; Industrial Machine & Eng, Repairs/Supp,
$204.00; Interstate Telecom, Circuit Lease, $3,325.29; Interstate Telecom, Tele Exp, $341.94;
Iowa HSEMD, Enhanced 911, $8,171.17; iQmetrix USA, Software Fees, $2,260.00; Jackrabbit
Tire, Equip Maint, $55.18; JCL Solutions, Supp, $156.09; Johansen, Jerad, Paint, $121.00;
Johme, Ashley, Travel, $35.06; Karpen, Nick, Travel, $167.04; Kerry's Landscaping,
Labor/Supp, $145.35; Kibble Equipment, Conserve/Demand Incentive, $1,226.88; Kibble
Equipment, Equip Maint, $48.12; Knettel, Trever, Travel, $506.28; Krier & Blain, HVAC Maint,
$3,038.99; L G Everist, Gravel, $60.29; Laake, Aaron, Travel, $1,398.34; LECA, Telco
Settlement, $586.00; Love, Roy, PCS Refund, $112.20; Lowe's, Supp, $920.48; Lyle Signs,
Sign, $211.85; Mack, Scott, Travel, $2,105.50; Maguire Iron, 4th St Tower Replacement,
$143,260.10; Maher, Ned, CDL License, $33.00; Malloy Bearing Supply, Repairs/Supp, $56.95;
Marsh & McLennan Agency, Property Insurance, $106,794.00; Martin, Jim, Conserve/Demand
Incentive, $150.00; Martin's Inc, Diesel/Oil, $2,081.75; Matheson Tri-Gas, Supp, $343.11;
Mediacom, Broadband Service, $89.95; Menards-Sx City, Supp, $49.13; Menards-Sx Falls
West, Supp, $42.82; Meyer, Rodney, Snow Blower, $529.00; Midamerican Energy, Utility Bill,
$1,256.44; Midcontinent, Contract Fee, $459.50; Midwest Alarm, Monitoring Service, $80.43;
Midwest Fresh Catering, Meeting Supp, $243.00; Missouri River Energy, Rate Study, $9,500.00;
Missouri River Energy, Supplemental Power, $1,414,524.68; Missouri River Energy, WAPA
Allocation, $185,509.11; Mix Dry Cleaners, Cleaning/Repair, $50.00; MMUA, Membership
Dues, $375.00; Mundahl, Danny, Conserve/Demand Incentive, $150.00; MVTL Labs,
Wastewater Analysis, $138.00; Napa Auto Parts, Supp, $258.67; Neopost USA, Postage Meter
Rental, $623.85; Neustar Info Service, Contract Fee, $199.94; Nielsen's, Repair/Supp, $692.38;
North West Rec, Utility Bill, $148.15; Northern Truck Equipment, Equip/Maint, $497.30;
Northwestern Energy, Gas Line Repair, $975.17; Northwestern Energy, Natural Gas, $1,531.01;
Office Elements, Maint/Supp, $83.07; Office Peeps, Office Furniture, $3,804.69; Office Peeps,
Supp, $1,306.72; One Source-Background Check Co, Employee Verification, $44.00; OneNeck
IT Solutions, Support Renewal, $452.20; Otter Tail, Utility Bill, $117.00; Owen, John, Travel,
$16.50; Pests B Dead, Pest Control, $190.00; Powell Broadcasting, Advertising, $70.00; Power
& Telephone Supply, SCADA Equip, $12,662.65; Prairie Graphics, Supp/Uniforms, $290.50;
Pro Lube, Vehicle Maint, $45.00; Ramada Inn-Airport, Meeting Room Rental, $183.60; RC First
Aid, Supp, $68.50; Rental Depot, Equip Rental, $89.93; Resco, Supp, $1,538.00; Riter, Rogers,
Wattier & Brown LLP, Legal Service, $114.00; Runnings, Supp, $3,724.07; Safety Benefits,
Registration, $130.00; Schoon's Pump N' Pak, Gas, $5,888.34; SD DENR, Certification
Renewal, $156.00; SD Dept of Health Lab, Testing W-WW Samples, $380.00; SD Dept of
Revenue, Prorate License Fee, $182.11; SD Municipal Electric, Membership Dues, $19,539.00;
SD Treasurer, Sales/Excise Tax, $204,387.16; SD Water & Wastewater Assn, Membership
Dues, $130.00; SDN Communications, Circuit Lease, $78,783.64; SDN Communications, Maint
Support, $10,064.95; SDSU, Perform. Eval. W/WW, $113,507.00; Servicemaster, Janitorial
Service, $280.00; Sioux Falls Utilities, Utility Bill, $583.43; Sioux Valley Energy, Dispatching
Service, $660.00; Sioux Valley Energy, Utility Bill, $1,204.36; Sorbe, Robin, Conserve/Demand
Incentive, $134.00; SD Newspaper Assoc, Employment Advertising, $1,321.26; Southeastern
Electric, Utility Bill, $769.28; Springbrook, Credit Card Processing Fee, $1,375.74; Springbrook
Software, Software Support, $3,984.00; Sprint, PCS Phone Service, $2,098.56; Sprint, PCS
Service Fee, $83,954.85; Sprint, PCS Inventory, $76,915.18; Sprint-Bkgs, PCS Accessories,
$459.99; Stanwick, Kylie, Travel, $364.18; State of Iowa-Treasurer, Sales Tax, $2,241.02;
Stoltenburg, Audie, Travel, $577.30; Stuart C. Irby, Supp, $6,651.60; Sturdevant Auto, Supp,
$513.79; Sweeney Controls, Control System Upgrade, $7,987.40; Swiftel Communications,
Office Phone Bill, $167,495.46; The Optical Shop, Safety Glasses, $304.00; The Ugly Duckling,
Supp, $90.00; The UPS Store, Freight, $169.94; Thomas Dean Delk, Tech Support, $180.00;
Top Notch Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Vehicle Maint, $79.90; Tower
Distribution, Contract Fee, $327.28; Traffic Control, Pole Assembly, $415.00; U.S. Bank
National Assoc., 2012 SRF Loan Pymt, $397,335.98; UPS, Freight, $595.51; US Postal Service,
Postage, $9,000.00; Unity Point Health, Vaccinations, $120.00; Universal Service Adm., USAC
Contribution, $81,015.03; University Estates, Water Charge Reim, $3,445.00; US Postmaster-
Bkgs, Annual Permit Fee, $470.00; USA Bluebook, Supp, $2,727.85; Valencia, Arturo, Travel,
$11.60; Van Bergen & Markson, Supp, $2,147.07; Vantage Point, Engineering Consulting,
$625.00; Voice Comm, PCS Inventory, $775.81; Volga Christian School, Employee Recognition
Supp, $275.00; Walsh, Debra, Travel, $104.40; Water & Environmental Engineering Center,
Analysis, $221.00; Watertown Municipal Utilities, Utility Bill, $975.66; Wellmark Blue Cross
Blue Shield of SD, Benefit Plan Fee, $223.25; Wesco, AMI Software, $9,075.00; Wesco, Meter
Reading Equip, $9,271.00; Wesco, Water Modules, $55,429.92; Westergaard, Bruce,
Conserve/Demand Incentive, $6.00; Winter Contracting, 4th St Main Replacement, $100,742.99;
WW Tire, Equip Maint, $41.12; Xcel Energy/NSP, Utility Bill, $2,114.45; ZT Tech, Maint
Support, $20,000.00.
The following are Telephone/Utility Refunds:
Bluegill Inc, $4.08; Booth, James, $46.46; Cameron, Brian, $181.48; Dieter, Carla, $54.66;
Epperson, Bridgeitt, $13.31; French, Darrin, $40.34; Gjerdrum, Sarah, $259.24; Hansen, Stacie,
$38.27; Helwig, Lawrence, $60.54; Hendrickson Properties, $60.86; Herman, Kelli, $28.35;
Kirchhevel, Edwin, $111.83; Knowles, Tevin, $194.10; Larsen, Karl, $58.58; Lindsey, Ruth,
$3.30; Lippert, James, $16.59; Mock, Robert, $39.94; Nelson, Christopher, $19.10; Noor, Abdi
Omar, $134.94; Noor, Abdi Omar, $107.08; Norby, Trevor, $21.30; Owens, Lavonne, $57.36;
Petterson, Dawn, $24.63; Pitts Property Mgmt, $21.30; Scarbrough, Wilson, $43.62; Selberg,
Gregg, $45.80; Smith, Rochelle, $58.11; Steinke, Shirley, $6.30; Swenson, Timothy, $66.97;
Van Laren, Kyle CW, $107.36.
PERSONNEL INFORMATION
Department Salaries (December): Electric, $211,215.83; Water, $107,788.02; Wastewater,
$84,694.98; Telephone, $515,240.27;
Retirement, $56,562.00; Social Security, $63,109.73; Insurance, $116,599.12; Deferred Comp,
$15,765.33;
Salary Changes: C. Bauman, $3,883.61; R. Schubauer, $14.18*; D. Denison, $26.89; J. Gorter,
$22.64; T. Koch, $29.71; C. Koerlin, $18.53; M. Beynon, $30.90;
New Employees: A. Wakeman, $12.65.
*Plus commission
REVIEW OF MISSION STATEMENT
Steve Meyer reviewed the current company Mission Statement and provided some
history of the formation of the Mission Statement. The Board indicated they would like to
schedule some time each year to review the mission statement in more detail.
REVIEW 2020 UTILITY BOARD MEETING TOPICS
The Board reviewed the list of proposed meeting topics for 2020. No action was taken.
EXECUTIVE SESSION
Motion was made by Hansen, seconded by Carruthers to adjourn to an executive session
for the purpose of consulting with legal counsel and review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
AMENDING WASTEWATER RULES AND REGULATIONS
Motion was made by Carruthers that the following Resolution No. 1 – 20 be approved.
RESOLUTION NO. 1 - 20
RESOLUTION AMENDING BROOKINGS MUNICIPAL UTILITIES
RULES AND REGULATIONS GOVERNING THE WATER DEPARTMENT
WHEREAS the Rules and Regulations governing the Brookings Municipal
Utilities has included language in the Water Rules and Regulations addressing water
consumption registered on the master meter in mobile home courts; and
WHEREAS meter technology has improved so that the need to adjust the master
meter readings to associate with individual meter readings is no longer needed; and
WHEREAS the Rules and Regulations Section 3-1 as stated below properly
reflect the necessary change.
Section 3-1. Mobile Home Meters
A meter yoke and backflow preventer shall be installed inside the trailer, such
meter installation shall be easily accessible, shall be installed in such a manner that the
meter will not lay in any mud or water, and shall be installed with a valve in front of the
meter so that the Utility can remove or install the meter as may be necessary, and such
installation to be subject to inspection by the Utility, who has the sole right to either
accept or reject such meter installation. The Utility shall install the meter and
accessories.
The total consumption of each individual meter shall be totaled, and that total will
be compared to water consumption as registered on the master meter for the court as a
whole, and in the event that the master meter exceeds a difference of 2 percent over the
total of the individual meters, court owner is to pay the difference at the then existing
water rates.
The master meter will remain in the court owner’s name or his agent, and will be
read monthly. The minimum billing for the master meter will remain in effect.
Court owner shall purchase one meter for every lot in his court. The meter will be
assigned to one lot only by lot number and will be tagged, and when such meter is not in
use will be stored at the Utility warehouse, so that upon reinstallation, the same meter
will be hooked up to the same lot so as to allow a computer program for billing purposes.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Utilities Board Rules and Regulations governing the Water Utility – Section 3-1
Mobile Home Meters be amended as shown above on the Rules and Regulations Governing the
Water Utility, and that this Resolution is to become effective January 13, 2020.
Adopted this 13th day of January, 2020.
ATTEST:
________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
SURPLUS EQUIPMENT – VEHICLES--TELEPHONE, WATER & WASTEWATER DEPTS.
Motion was made by Carruthers that the following Resolution No. 2 – 20 be approved.
RESOLUTION NO. 2 - 20
RESOLUTION ORDERING DISPOSITION OF SURPLUS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
2012 Chevrolet ½ Ton Extended Cab 4x4 Pickup
VIN: 1GCRKSE73CZ295890
1998 Ford Windstar Van
VIN: 2FMZA5145WBD32117
1998 Chevrolet S-10 4WD Pickup
VIN: 1GCT14X6V8169910
2000 Chevrolet 1500 2WD Pickup
VIN: 1GCEC19T2YE330057
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be traded in on replacement property in accordance with the provisions of SDCL 6-
13.
Adopted this 13th day of January, 2020.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on January 13, 2020, and
presented at this time for consideration and action.
VEHICLES –TELEPHONE DEPARTMENT
Item #1
Company
2020 ½ Ton Extended Cab
4x4 Pickup with 6.5’ Box
TRADE IN
2012 Chevy ½ Ton Extended Cab Pickup
Einspahr Auto Plaza $33,210.00
Less trade-in -$ 4,500.00
Total Price $28,710.00
Brookings Auto Mall $35,344.80
Less trade-in -$ 5,000.00
Total Price $30,344.80
Item #2
Company
2020 ½ Ton Extended Cab
4x4 Pickup with 6.5’ Box
TRADE IN
1998 Ford Windstar Van
Einspahr Auto Plaza $33,210..00
Less trade-in -$ 500.00
Total Price $32,710.00
Brookings Auto Mall $35,344.80
Less trade-in -$ 800.00
Total Price $34,544.80
FIBER ACCESS EQUIPMENT –TELEPHONE DEPARTMENT
Base Bid
Calix $61,357.05
Motion was made by Bartels, seconded by Carruthers that the following low bids be
approved: Einspahr Auto Plaza, 2020 ½ Ton Extended Cab 4x4 Pickup (with trade in),
$28,710.00; Einspahr Auto Plaza, 2020 ½ Ton Extended Cab 4x4 Pickup (with trade in),
$32,710.00; Calix, Fiber Access Equipment, $61,357.05; and that, after reviewing the contracts
for the above bids, that the President of the Board and/or Executive Vice President/General
Manager be authorized to execute the approved contract documents. All members present voted
in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President