HomeMy WebLinkAboutPRMinutes_2020_03_02Parks and Recreation Advisory Board Minutes
Monday, March 2, 2020 5:30 PM
Present: John Maynes, Doug Smith, Steve Berseth, Carson Cody, Jay Larsen, Erika Saunders, Isaac Schulte,
Parks Director Dusty Rodiek, Recreation Managers Darren Hoff & Stacy Claussen, and Park & Rec Office
Manager Ronda May. Guest: Bill Purrington
Absent: Al Kruse, Brittany Kleinsasser & Vacant Position
Call to Order
Board member Steve Berseth called the meeting to order at 5:29 PM.
Approval of Agenda and Minutes
Steve would like to discuss the Corona virus so addition, New Business Item E. Motion to approve revised
meeting agenda by John Maynes, seconded by Jay Larsen; motion carried. Motion to approve February meeting
minutes by Doug Smith, seconded by John Maynes; motion carried.
Staff Highlights
Stacy Claussen: A lot of summer job openings & Nature Park Frost Fest – 53 fisher people and a lot of adults
with fish caught! Lifeguard training in March & looking to get intern as couple applied. Pushing towards
Community Games & summer registration. Erika’s thought on Frost Fest – if had good snow, add in a snow
fort building event? Stacy said tough weekend as without many volunteers as college students gone due to
long weekend. Had snow shoers there but only had 1 volunteer. Likes the idea of snow fort. Erika suggested
having a group in town host it? Yes! John asked if we post signs when ice gets thin? No, then we take on the
liability.
Darren Hoff: Summer Guides out sooner than ever before, changed some things up, more consistency with
City’s branding. Last year and this year, Sunflower Salon does fundraiser around Earth Day and chose to
partner with Park & Rec again & decided to re-establish trees in Hillcrest Park. Helps us get bigger tree spade
and bigger trees. State Hockey Bantam B Tourney at rink last weekend with rest of season winding down. Will
take ice out on Blue Rink week of Mar 19 while Red Rink ice in until May 15 and all ice back in by August 3rd due
to hockey & ice skaters requesting removal of ice.
Dusty: Forestry removing ash trees in HC Park due to poor conditions and before EAB (Emerald Ash Borer)
hits town. Steve thought HC Park is old tree claim, about as old as City of Brookings. Bill asked if a Lazy River
was in original plan of HAC? Yes and no, Darren said. Hopefully get jumpstart on the spring! Working on golf
maintenance shop to improve efficiency of it. Opened up golf tech position internally w/one applicant. Opened
it up externally w/period ending this Friday. Internal applicant still part of the pool of possibilities. Received
about 10 apps at this point.
Old Business: Reported by Dusty Rodiek unless otherwise noted
A. Bob Shelden Field Update: Friday, project went out for bid with Notice to Bidders w/pre-bid meeting
this Thursday with bids opening on March 17th. Jay asked if newspaper had it wrong about turf in
outfield? Dusty hasn’t seen it but will look into it but not part of project. FOB working on capital program
with project bid both ways, with infield turf or without turf, and then FOB can decide. Dusty & Darren
met w/Astro Turf rep & discussed indoor turf for indoor facility. Wasn’t expensive as originally thought
so will see where that goes with Holding Barn at Swiftel and put together an overall project budget for
Indoor Rec Facility.
B. 2020 Community Games: Had another meeting with Chelsie last week to work on marketing plan –
hitting some businesses, different groups, and media. Dusty also mentioned service groups in town so
if anyone here on a group in Brookings, Dusty would like to speak at a meeting to promote it.
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C. Board Vacancy: Dusty reviewed the apps for Board and waiting on Mayor to look them over so hopefully
next meeting. Might have another vacancy due to absence – no policy on attendance but City Manager
might bring up to Council to implement a board/committee attendance policy.
D. Golf Course House Update: Had offered to Habitat for Humanity, looked at it, and were to get back to
us whether accepting it or not but haven’t heard from them. Doug asked about Food Pantry – City
Manager not interested in them having that building because of other opportunities. If Habitat declines,
then declared as surplus.
New Business: Reported by Dusty Rodiek unless otherwise noted
A. Master Plan: Council has recommended funding for Parks & Rec Master Plan & did an RFP last Friday
from consulting firms that do this sort of thing. Will put together a selection committee depending on
how many proposals come in. Committee – Mike Struck, Jake Mehske, Darren, and Dusty. Possibly
narrow down by April 8th. Doug & Jay volunteered to serve. Bill asked about CRP & if Master Plan
related? There will be a couple public sessions to visit with consultants & share their vision, efficiencies,
service areas/models, look at everything operationally, & demographics, etc. Look at what we currently
have & what we could entertain for potential future needs which would be incorporated into the Plan.
Used operationally to provide a target for staff. Could also be used as fundraising tool. Erika asked how
far out (years) will this project be for us? Dusty said normally a 10-15 yr cycle. Excited for this process.
B. Food Pantry Building: Initially thought to use golf course house for this but City Manager not excited for
this as Council earmarked +/- $300,000 to provide a home for this as well as other food charities. If
could have location on current land, could make the $300,000 earmarked. United Way would like to see
all food charities in one location. March 30 – Heidi w/United Way hosting meeting for all different food
charities to see who’s interested in a central site. Will know more after end of this month.
C. SDSU Big Event: Relatively new for SDSU in which students on a Saturday will do some volunteer work
in the community & we were reached out to so could utilize 20-30 students on a Saturday. Dusty’s
asked staff for best ideas to utilize this group.
D. Interchange Update: Not a lot new to report as Jackie Lanning working on this. A consultant should be
selected soon and then we can insert ourselves in some capacity. In process of doing environmental
process. (ask Dusty if correct word?)
E. Corona Virus: Steve asked to add this to our agenda due to possible implications with our summer
programs. Would just like to get on our radar …
Upcoming Programs & Events:
A. April Meeting: Apr 6th in Rm 241
Adjournment:
Motion to adjourn at 6:15 PM by Jay Larsen, seconded by Doug Smith; motion carried.
Submitted,
Ronda A May
Park & Rec Office Manager