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Home My WebLink AboutDisMinutes_2020_10_23Committee for People who have Disabilities Date: October 23, 2020 Brookings City and County Government Center Conference Room 300 or virtual meeting Brookings, SD 57006 Phone (605)692-6281 Attendance: Brianna Doran, Matthew Weiss, Mark Sternhagen, Connie Lemke (Zoom) SDSU student: Vacant SDSU Liaison: Vacant County ADA Coordinator: Kristen Witchey City ADA Coordinator: Susan Rotert. Absent: Destini Crevier, Rachel Holm, Andrew Royer, Jenny Grendler Guests: None. 1. The meeting was called to order at 12:05 pm by chair Doran. 2. Approval of Agenda-Sternhagen motions to approve the agenda as presented. Lemke seconds. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. 3. Approval of Minutes-Sternhagen motions to approve the September minutes as presented. Lemke seconds. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. 4. Budget Update: Not discussed. 5. Officer Updates: a. Chair i. Brianna leads discussion on Sharepoint – Named “Accessibility Committee” due to limited characters, is what the City uses for communication and filesharing. Doran asks if everyone received it? Sternhagen was able to access. Weiss indicates that he’s having difficulty in getting into Sharepoint but is working on it internally at his office. Susan recommends Matt contact her to get it figured out. Lemke states that she does not have 365. Rotert will get with Don (IT) to get a separate link sent. Witchey doesn’t know if she has access yet, will check. b. Vice Chair i. Weiss reviewed Bylaws since last meeting, with “redline” comments sent to Brianna, primarily regarding resignation requirements and Andrew Royer. ii. Weiss also reached out to Andrew Royer by phone, was called back. Royer has moved to Pipestone, is apologetic about not sending notice, and would like to formally resign. Weiss, Doran, and Rotert believe that what we have now from Andrew and thru Weiss’s email will suffice for official resignation. Andrew Royer’s chair is officially vacated. c. Recorder i. No update, not in attendance. d. Publicity coordinator i. None. e. City ADA Coordinator i. Rotert reports that after review and walkthrough with Deputy Finance Clerk, City Manager, and others, they found out it is not covered thru COVID expenses, were turned down for funding right away. ii. Some ornaments area still in storage from last year, also brochures, t-shirts. Nancy offers to go find them during meeting. iii. Regarding Christmas ornaments, Rotert recommends reinstating something for this year. f. County ADA Coordinator i. None. 6. Public Promotions a. NDEAM i. Doran sent email to Committee members for final Committee video feature. Doran received Weiss’, asks Lemke if she received the email. Lemke looks for it. ii. Sternhagen’s video will be posted to Facebook this afternoon. iii. Sternhagen has a cookie at the meeting as example to what was given to City Council at the reading, states that Council members were thankful, as well as Ashley Biggar from Chamber. Lead time was approx. 1-week, at approx. $2.00 per cookie. 2-doz ordered as smallest possible order, but 6 extra were sent. Custom printing was quite clear. Sternhagen states that he is not asking for reimbursement. Doran recommends that a motion should be made to reimburse Sternhagen, requests an invoice or receipt to be sent to Rotert. Motion was already covered for reimbursement. iv. Doran states that there was a mention in the paper on the proclamation today as well. b. 2020 Awards i. Doran indicates that they have plaques at the meeting. There are two entities for the recipient so two plaques were created. Sternhagen asks if the recipients were informed. Rotert states that the Chamber hasn’t selected any dates for an open house. Doran states that they have been informed. Sternhagen questions this per a previous conversation, states that he wants to make as big a deal about it as we can. ii. Doran opens the floor about how to present the awards at the open house. Sternhagen states that we should ask how they want it to be presented, but also that the Committee members should be present. First step to approach them on specifics of how they want to do it. Lemke thinks we should get some publicity as well, agrees with Sternhagen on getting specifics from Chamber on presentation type. iii. Doran asks if Rotert can contact/congratulate recipients? Rotert thinks that a Committee member should do this instead. Doran to send email, Cc members into it. c. Empower Award: i. Doran contacted Matt from Advance on list of places he would recommend. Matt contacted back after the deadline, but brought up The Pheasant. ii. Doran asks the Committee if we do an extension? Sternhagen recommends to do the award this year but if we don’t decide soon, it will be tough. Recommends to look past the deadline and look at the list we’ve got. Matt agrees. iii. Sternhagen motions to accept information submitted past the deadline. Weiss seconds. Discussion: None. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. 7. Committee/Taskforce Updates a. Marketing Sub-committee i. Sternhagen indicates that they did not meet over last month, had a lot of talking events, but did use the #whatifitwasme at all of them. Sternhagen thinks that we should not get rid of the #whatifitwasme concept, at least for a while, doesn’t think we should let loose of the idea of a simulation event, still thinks that that it could have a good impact, and # fits well into that. Sternhagen states that they can discuss further in sub-committee. ii. Sternhagen reminds Committee to give out the sticky notes whenever you get the chance. iii. Sternhagen reminds Committee of sharing of NDEAM, like & share them any chance you get, that the videos don’t have to be perfect, but do what you can. b. Accessibility Taskforce i. Weiss will send out an email to the Committee to gather interest, set up a meeting in advance of next month’s meeting to discuss general outlook, ground rules and mission statement of sub-committee. 8. Other Items a. Application Appointment forms: i. Rotert suggests the ones that have this Committee as first priority to be first priority for nomination. ii. Carol Jung analysis: 1. Rotert restates application form in detail. 2. Lemke and Witchey know Carol, speak well to her person. 3. Doran entertains motion, Weiss motions, Sternhagen seconds. Discussion: None. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. iii. Daniel Gissing analysis: 1. Rotert restates application form in detail. 2. Doran entertains motion, Weiss motions, Sternhagen seconds. Discussion: None. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. iv. Jon Stauff analysis: 1. Rotert restates application form in detail. 2. Rotert will text Mike Struck to see if he is being considered for BHPC. 3. Sternhagen to motion to table Jon’s application, Weiss seconds. Discussion: None. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. v. Rotert states that she forgot about the SDSU student that went to Watertown (Kaeli). 1. Doran entertains motion to approve Kaylee Bolton as a regular member. Sternhagen motions, Weiss seconds. Discussion: None. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. b. Next meeting date & format: i. Doran suggests to keep hybrid format; all agree. Next meeting set for Nov. 20th because 27th is day after Thanksgiving. Olson will make this room available (Room 300). 9. Announcements a. None. 10. Adjourn: a. Doran entertains for motion to adjourn. Sternhagen motions, Weiss seconds. The motion carried by the following votes: Yes: Weiss, Sternhagen, Lemke, Doran; No: None. b. Adjournment at 12:55 pm Submitted by Matthew Weiss, Vice Chair