HomeMy WebLinkAboutUtilMinutes_2018_12_10Municipal Utilities Board December 10, 2018
City of Brookings
Greg Dean of the South Dakota Telephone Association met with the Utility Board, staff
and area legislators at 12:00 p.m. to update them on expected telecommunications issues in this
year’s legislature.
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Monday,
December 10, 2018, at the Utility Building with the following members present: Bartels,
Carruthers, Hansen, Harvey and Pitts.
MINUTES
Minutes of the regular meeting held November 13, 2018 and the special meeting held
November 26, 2018 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Carruthers, seconded by Hansen that the following bills and claims
be approved.
4Nu-Praxair Dist, Supplies, $13.33; A & B Finishing & Repair, Labor/Supplies, $101.18; A T &
T, Telco Settlement, $824.56; Ag First, Supplies/LP, $3.75; Alexander Open Systems, Network
Hardware Maint, $7,767.90; Allegra, Printed Supp, $4,446.35; Alphagraphics, Printed Supp,
$562.33; AlphaMedia, Advertising, $2,650.00; Anderson Underground, Fiber Optic Cable
Installation, $40,124.12; Anixter, Supp, $100.00; Anixter, Unreg Inventory, $183.84; Appeara,
Supp, $295.07; Approved Networks, Transceivers, $1,097.79; Aramark, Supp, $281.98; Atlas
Copco, Supp, $201.98; Authorize.Net, Credit Card Processing Fee, $155.35; Badger
Communications, Unreg Inventory, $12,522.42; Ball, Michelle, Janitorial Service, $200.00;
Barhite, Brooke, Travel, $25.07; Barnhart, Crane/Tractor Rental, $15,960.00; Bethel Baptist
Church, Conserve/Demand Incentive, $288.00; Blooston & Mordkofsky, Legal Service,
$2,275.00; Bluefin Payment Systems, Credit Card Processing Fee, $8,563.71; Border States
Elec, Supp, $1,886.52; Border States Elec, Unreg Inv, $36,435.34; Boyer Trucks, Repairs/Supp,
$181.36; Bridle Estates, Sewer Charge Reim, $2,907.00; Brightstar US, PCS Inventory,
$1,561.88; Brookings Auto Mall, Vehicle Maint, $44.90; Brookings Credit Bureau, Delinq. Acct
Collection, $97.13; Brookings Utilities, Office Utility Bill, $54,531.44; BSG Clearing Solutions,
Telco Settlement, $33.11; Calix, Inventory, $2,963.52; Carino's Italian Grill, Meeting Supp,
$241.93; Carquest, Equip Maint, $38.38; Carrier Mgmt Systems, Subscription, $1,800.00; CCH,
Publication, $134.37; CDW Government, Unreg Inv, $2,487.50; Century Link, Tele Exp,
$188.98; Century Link, Interconnections, $6,050.28; Century Link, Telco Settlement, $272.23;
Chesterman, Bottled Water, $18.00; CHR Solutions, Annual Maint, $127,483.54; CHR
Solutions, Software Maint, $2,820.00; City of Beresford, Utility Bill, $174.65; City of
Brookings, Contract Fee, $7,568.19; City of Brookings, Landfill Fee, $161.31; City of
Vermillion, Utility Bill, $497.66; Core & Main, Supp, $1,726.03; Courtesy Plbg & Htg,
Repair/Supp, $123.92; Credit Collections Bureau, Delinq. Acct Collection, $764.49; Culligan,
Bottled Water, $37.25; Dakota Supply Group, Batteries, $3,080.00; Dakota Supply Group, Valve
Gates and Boxes, $8,788.25; Dave's Window Cleaning, Window Service, $133.00; Dept of the
Treasury, Federal Tax, $6,124.66; DHE, LLC, Maint Fee, $1,139.22; Eco Water, Bottled Water,
$59.00; Express Communications, Telco Settlement, $9,732.50; Ferguson Waterworks, Water
Meter, $3,000.00; Fibercomm, Broadband Service, $532.32; First Bank & Trust, Bond Pymt
Series 2011, $36,172.92; Fix It Shop Locksmith, Service Call, $16.00; Flagshooter, Locating
Tool, $685.34; Foerster Supply, Supp, $412.95; Fox Scientific, Supp, $681.00; Fox Sports Net
North, Contract Fee, $7,360.67; Freeman, Harvey, Travel, $33.00; Golden West Tech, Tech
Support, $3,636.00; Grainger, Supp, $188.69; Grand & Benedicts, Store Fixtures, $523.83; Gray
Television Group, Contract Fee, $4,945.51; Graybar Electric, Supp, $172.20; Graybar Electric,
Unreg Inv, $349.89; Hach Chemical, Supp, $100.78; H-D Electric Coop, Utility Bill, $233.56;
Homestead Do It Center, Supp, $295.25; Hy-Vee, Supp, $64.51; Hy-Vee, Supp, $88.35;
Iheartmedia, Advertising, $3,359.00; Independent Communication, Contract Fee, $3,461.85;
Interstate Telecommunications, Tele Exp, $513.23; Jackrabbit Tire, Equip Maint, $435.01; JCL
Solutions, Supp, $148.70; Jensen, Jacob, CDL License, $35.00; Johme, Ashley, Travel, $380.41;
Kallenberger, Terry, Conserve/Demand Incentive, $150.00; KDLT TV, Contract Fee, $4,121.25;
Koolmu, Graham, Conserve/Demand Incentive, $150.00; KPHR, Advertising, $720.00; KXLG-
FM, Advertising, $2,500.00; L G Everist, Quartzite, $596.88; Laake, Aaron, Travel, $988.99;
LECA, Telco Settlement, $2,636.00; Lewis Drug, Supp, $258.43; Locators & Supplies,
Repair/Supp, $173.05; M & T Fire & Safety, Supp, $106.50; Mailway Printers, Advertising,
$7,233.00; Martin's Inc, Diesel/Oil, $760.78; Matheson Tri-Gas, Supp, $135.65; McCormick
Systems, Tech Support, $1,550.00; Mediacom, Broadband Service, $89.95; Menards-Sx Falls
West, Supp, $106.35; Merchant Job Training & Safety, Training Materials, $550.00; Merchant
Transact, Credit Card Processing Fee, $1,180.50; Mid South Telecom, Unreg Inv, $94.88;
Midamerican Energy, Utility Bill, $1,151.24; Midcontinent, Contract Fee, $414.00; Midwest
Communications, Advertising, $2,662.00; Milbank Winwater Works, Water Tapping Saddles,
$3,933.60; MVTL Labs, Wastewater Analysis, $417.00; National Processing, Credit Card
Processing Fee, $5,955.18; Nexstar Broadcasting DBA Kelo, Employment Advertising, $498.00;
North West Rec, Utility Bill, $76.44; Northwestern Energy, Natural Gas, $101.99; Office
Elements, Maint/Supp, $455.08; Office Peeps, Supp, $2,147.12; Otter Tail, Utility Bill, $121.79;
Party Depot, Supp, $13.49; PassExpress, Advertising, $285.00; Pete Lien & Sons, Chemicals,
$3,976.64; Powell Broadcasting, Advertising, $3,000.00; Power & Telephone Supply, Unreg
Inv, $521.20; Pro Lube, Vehicle Maint, $49.50; Raycap, Distribution Boxes, $4,005.35;
Runnings, Supp, $1,889.55; Schoon's Pump N' Pak, Gas, $2,453.19; SD Dept of Health Lab,
Testing W-WW Samples, $500.00; SD Treasurer, Sales/Excise Tax, $199,452.00; Sioux Falls
Utilities, Utility Bill, $638.99; Sioux Valley Energy, Utility Bill, $1,385.12; Sioux Valley
Environmental, Chemicals, $16,360.80; Snap Fitness, Conserve/Demand Incentive, $2,437.29;
SD Newspaper Assoc, Employment Advertising, $734.40; SD One Call, Locate Fee, $358.05;
Southeastern Electric, Utility Bill, $536.81; Sprint, PCS Phone Service, $2,277.92; Sprint, PCS
Service Fee, $28,135.72; Sprint, PCS Inventory, $207,549.80; Stanwick, Kylie, Travel, $376.90;
Staples, Supp, $119.66; State of Iowa-Treasurer, Sales Tax, $3,520.00; Stoltenburg, Audie,
Travel, $464.10; Stripes By Todd, Asphalt Patching, $193.51; Stuart C. Irby, Supp, $584.68;
Sturdevant Auto, Supp, $119.81; Swiftel Communications, Office Phone Bill, $118,548.41;
TeamViewer GmbH, Software, $594.00; Telcordia Tech, LNP Fee, $1,556.33; Test Point
Medical, Drug Screening, $35.00; UPS Store, Freight, $96.33; Timmons Construction, Western
Substation Concrete, $88,099.88; Titan Machinery, Equip Maint, $20.06; Top Notch Cleaning,
Janitorial Service, $1,845.00; Tower Distribution, Contract Fee, $322.87; Townsquare Media,
Advertising, $3,188.50; Truly Nolen Franchise 348, Pest Control, $99.00; UPS Store, Freight,
$587.57; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC Contribution,
$70,489.56; University Estates, Water Charge Reim, $3,510.00; Velocity Dynamics, Supp,
$879.61; Walsh, Debra, Travel, $362.18; Watertown Utilities, Utility Bill, $1,043.93; Wellmark
Blue Cross Blue Shield of SD, Benefit Plan Fee, $241.50; Wesco, Supp, $2,367.40; Wiltech,
Fiber Optic Splicing, $510.21; Winterfeld, Katie, Travel, $33.00; WIREX17, PCS Inventory,
$384.07; WW Tire, Equip Maint, $716.78; Xcel Energy/NSP, Utility Bill, $746.13.
The following are Telephone/Utility Refunds:
Anderson, Arlene, $34.74; Andre, Jim, $192.00; Bowes Construction, $265.04; Clark Drew
Construction, $65.11; Davis, Dominic, $91.99; Dearmas, Mckenna, $11.21; Helsper, Richard,
$47.51; Heyduk, Sheree, $59.33; Hillcrest Park, $11,299.00; Hult, Larry, $63.82; Johnson,
Jeremy, $13.31; Journey Construction Professionals, $51.61; Kepford Apts, $20.22; Lane,
Katherine, $47.82; Lind, Gordon, $21.08; Lorenzen, Brooke, $24.68; Monier, Brandon, $25.32;
Morris, Beverly, $34.06; MZP, $37.76; Nielson, Pearl, $10.39; Ostroot, Kenneth, $16.61; Peck,
Sadi, $153.47; Peck, Sadi M, $86.08; Pejsa, Cindy, $56.25; Reams, Mary, $21.08; Schlechter,
Cody, $65.36; Schneider, John, $70.81; Schneider, John, $133.36; Severson, Matt, $70.41;
Thanapura, Pravara, $11.50; Thomassen, Barbara, $33.07; Todoroff, Richard, $62.61; V K
Properties, $11.91; Wickstrom, Alvera, $11.22.
PERSONNEL INFORMATION
Department Salaries (November): Electric, $205,229.98; Water, $105,194.55; Wastewater,
$90,695.76; Telephone, $536,489.43;
Retirement, $55,979.86; Social Security, $65,433.85; Insurance, $127,278.22; Deferred Comp,
$14,365.37;
Salary Changes: L. Hutchinson, $11.62*; J. Johansen, $7,955.58; T. Reihe, $17.21*; C.
Stutelberg, $3,623.60*; H. Olson, $25.45; A. Haberman, $22.88; B. Steffen, $25.72; M. Vrchota,
$31.49;
New Hires: L. Avila, $12.91*; K. Domina, $12.28; A. Valencia, $10.33*.
*Plus commission.
EXECUTIVE SESSION
Motion was made by Carruthers, seconded by Pitts to adjourn to an executive session for
the purpose of consulting with legal counsel and to review communications from legal counsel
about proposed or pending litigation or contractual matters and discuss marketing or pricing
strategies. All members present voted in favor of the motion.
The Board reconvened in open session.
SURPLUS EQUIPMENT TO BE DESTROYED – TELEPHONE DEPARTMENT
Motion was made by Carruthers that the following Resolution No. 37-18 be approved.
RESOLUTION NO. 37 - 18
RESOLUTION ORDERING DISPOSITION OF SURPLUS
TELECOMMUNICATIONS EQUIPMENT
WHEREAS the City of Brookings Municipal Utilities owns property which is no
longer necessary, useful or suitable for municipal purposes; and
WHEREAS said property is as follows:
Uninterruptible Power Supply Units 23
Set Top Boxes 181
VDSL Modems 85
Line Filter 1
Phone Cases and Holsters 314
Phone Chargers 44
Hands Free Devices 10
Miscellaneous Wireless Equipment 141
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Board hereby orders that the above referenced property be declared surplus
equipment to be destroyed in accordance with the provisions of SDCL 6-13.
Adopted this 10th day of December, 2018.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
FINAL PAYMENT ON THE 2018 INSTALLATION OF FIBER OPTIC CABLE
Motion was made by Carruthers that the following Resolution No. 38-18 be approved.
RESOLUTION NO. 38 – 18
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR 2018 INSTALLATION OF FIBER OPTIC
PROJECT FROM BROOKINGS TO SIOUX FALLS
BE IT RESOLVED by the Brookings Municipal Utilities Board that final
payment in the amount of $40,124.12 to Anderson Underground hereby be approved for the
2018 Installation of Fiber Optic Cable from Brookings to Sioux Falls.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 10th day of December, 2018.
ATTEST:
_________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
POLICY MANUAL AMENDMENTS
Motion was made by Carruthers that the following Resolution No. 39-18 be approved.
RESOLUTION NO. 39 - 18
RESOLUTION AMENDING POLICY MANUAL
WHEREAS a comprehensive statement of policy governing the organizational
and operational affairs of the Brookings Municipal Utility has been adopted by the Brookings
Municipal Utilities Board (the “Board”), which statement is now on file in the office of the
Executive Vice President/General Manager; and
WHEREAS after due consideration the Board finds that amendment to the
Personnel Policy, Section 300, Purpose; Section 302.08, Acceptable Use of BMU Property and
Technology; Section 305.01, Recruitment and Selection; Section 305.02, Employee Status;
Section 306.01, Attendance/Absenteeism and Timesheet Reporting; Section 308.03, Leave of
Absence; Section 308.09, Pay Period; and Section 308.15; Clothing; as set forth in said statement
should be made.
NOW, THEREFORE, BE IT RESOLVED by the Brookings Municipal Utilities
Board that the Policy Manual be amended as shown on the attached.
Adopted this 10th day of December, 2018.
ATTEST:
_______________________________ ______________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
CANCELLING CERTAIN OUTSTANDING CHECKS
Motion was made by Hansen that the following Resolution No. 40-18 be approved.
RESOLUTION NO. 40 - 18
RESOLUTION CANCELLING CERTAIN OUTSTANDING CHECKS
WHEREAS, Brookings Municipal Utilities has issued checks that have been outstanding
for more than one hundred eighty days.
WHEREAS, SDCL 9-23-21 allows for cancellation of checks not timely presented.
NOW, THEREFORE, BE IT RESOLVED that the following checks (see listing below)
be cancelled and the proper accounts be credited as follows:
Electric Fund $1,424.71
Telephone Fund $3,406.70
Total $4,831.41
REPORT OF OPEN CHECKS
ELECTRIC FUND 603
THROUGH DATE – 06/30/18
CHECK
NO.
CHECK
DATE AMT. OF CHECK VENDOR NAME
125650 07/10/2017 $39.95 David Gilkerson III
126206 08/14/2017 $78.84 Stephanie Hennen
126692 09/11/2017 $8.27 Lacey Fields
126731 09/11/2017 $31.05 Kelsey King
127103 10/09/2017 $13.77 Thomas Chandler
127104 10/09/2017 $57.00 Gonzalo Chavez
127112 10/09/2017 $101.29 Daniel Conger
127223 10/09/2017 $135.39 Kevin Murfield
127640 11/13/2017 $30.04 Gabriel Cruz
127733 11/13/2017 $11.74 Mia Myers
128099 12/11/2017 $239.54 Darin Eining
128503 01/08/2018 $113.02 Brookings Property Mgmt
129412 02/26/2018 $215.00 Glen Whitaker
129577 03/12/2018 $130.00 Jesa Pace
130388 05/14/2018 $108.01 Richard Hartley
130780 06/11/2018 $111.80 Brittany Bush
Total
$1,424.71
REPORT OF OPEN CHECKS
TELEPHONE FUND 611
THROUGH DATE – 06/30/18
CHECK
NO.
CHECK
DATE AMT. OF CHECK VENDOR NAME
125565 07/10/2017 $122.34 Christopher Angerhofer
125575 07/10/2017 $101.55 Loral Barrie
125637 07/10/2017 $5.19 Zachary Finley
125644 07/10/2017 $56.72 Scott Foxhoven
125774 07/10/2017 $59.40 Richard Sloup
125793 07/10/2017 $107.46 Jerome Talley
126018 07/24/2017 $130.00 Rachel Novak
126119 08/14/2017 $15.72 Ralph Bortnem
126203 08/14/2017 $9.20 Colleen Haddock
126317 08/14/2017 $11.84 Kade Shriver
126561 08/28/2017 $10.17 Tara Reihe
126646 09/11/2017 $4.49 Robin Campbell
126661 09/11/2017 $76.80 Cottonwood At Ben Reifel
126720 09/11/2017 $21.44 Tyler Jacob
126764 09/11/2017 $72.16 Mark Naber
126833 09/11/2017 $164.29 Steve Tofte
127133 10/09/2017 $29.90 Gabrielle Erdmann
127161 10/09/2017 $98.62 Christopher Heirigs
127694 11/13/2017 $3.63 Lucille Kannas
127720 11/13/2017 $68.48 Metropolitan Mechanical
Contractors Inc
127746 11/13/2017 $14.55 Wilmar Olson
127829 11/13/2017 $33.52 Derrick Wixon
127941 11/27/2017 $140.00 Kaleb Jungers
127991 11/27/2017 $70.00 Marilyn Robbins
128018 11/27/2017 $140.00 David Tilton
128147 12/11/2017 $2.14 Alexandra Luoma
128156 12/11/2017 $102.29 Dan Merchant
128193 12/11/2017 $47.30 Mark Reed
128474 01/08/2018 $5.67 Clinton Aesoph
128535 01/08/2018 $84.44 Lauren Dietz
128589 01/08/2018 $47.06 Jian Li
128624 01/08/2018 $2.22 Clint Pond
128864 01/22/2018 $12.84 Robert Pesola
128874 01/22/2018 $140.00 Alexander Reinke
128946 02/12/2018 $22.42 Mohammed Asiri
129039 02/12/2018 $27.26 Four Rivers LLC
129078 02/12/2018 $48.64 Lucas Johnson
129173 02/12/2018 $22.42 Louise Skovlund
129193 02/12/2018 $2.24 Trisha Thompson
129292 02/26/2018 $11.45 Jessica Donado
129480 03/12/2018 $122.80 Adam Dellaneva
129488 03/12/2018 $207.00 Elkton Electric
129541 03/12/2018 $42.55 Branden Lund
129578 03/12/2018 $34.71 Shelby Paige
129641 03/12/2018 $3.27 Cari Zediker
129827 03/26/2018 $140.00 Jeremiah Steinlicht
130002 04/09/2018 $23.34 David Powers
130008 04/09/2018 $6.43 Kristina Ramos
130023 04/09/2018 $2.21 Aubrey Snell
130372 05/14/2018 $6.09 Amber Frank
130393 05/14/2018 $119.00 Chris Hoang
130448 05/14/2018 $111.28 Casandra Mosholder
130476 05/14/2018 $5.12 Kristina Ramos
130537 05/14/2018 $395.37 Megan Webb
130882 06/11/2018 $41.67 Lucas Nordby
Total
$3,406.70
Adopted this 10th day of December 2018.
ATTEST:
_________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Carruthers. All members present voted in favor of the
motion.
DELINQUENT WRITE OFFS
Motion was made by Carruthers that the following Resolution No. 41-18 be approved.
RESOLUTION NO. 41 - 18
RESOLUTION FOR AUTHORIZATION TO WRITE OFF DELINQUENT
ACCOUNTS FOR UTILITIES AND TELEPHONE DEPARTMENTS
BE IT RESOLVED by the Brookings Municipal Utilities Board that pursuant to
SDCL 9-22-4, the accounts attached hereto are hereby determined to be uncollectible and shall
be removed from the records and disclosed on this year's financial report. Evidence of such debt
shall be retained by the Utilities to support subsequent collections of said accounts.
Electric $ 75,781.00
Telephone – Wireline $ 54,836.00
Telephone – Wireless $ 305,011.00
Wastewater $ 18,343.00
Water $ 17,685.00
Refuse $ 6,803.00
TOTAL $ 478,459.00
Adopted this 10th day of December, 2018.
ATTEST:
________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Bartels. All members present voted in favor of the motion.
BIDS
AWARDING OF BIDS
SET TOP BOXES – TELEPHONE DEPARTMENT
Bids were received from Power & Telephone, Advanced Media Technology and Border
States Electric and Innovative Systems (see attached) for the Set Top Boxes. These bids were
awarded per unit price per motion listed below. A detailed bid tab is available at the BMU
Office.
FORKLIFT - ELECTRIC DEPARTMENT
Herc-U-lift $137,417.00
Herc-U-Lift $144,917.00
NMC CAT $134,195.00
Pro Lift Equipment $145,815.00
New Tech $124,650.00
Motion was made by Hansen, seconded by Carruthers that the following low bids
amounts as stated above be approved: Set Top Box Bids: Power & Telephone Supply: Item
1.1; Item 1.2; Item 1.4; Advanced Media Technology: Item 1.3; Item 1.5; Item 1.6; Item 4.2;
Item 4.3; Item 4.4; Item 4.5; Item 4.6; Item 4.7; Item 4.8; Item 4.9; Item 4.12; Item A1; Item A2;
Border States Electric: Item 3.1; Item 3.2; Item 3.3; Item 6.1; Item 6.2; Item 6.3; Item 6.4; Item
6.5; Item 6.6; and Innovative Systems: Item 2.1; Item 5.1; Item 5.2; Item 5.3; Item 5.4 Item 5.5;
Forklift: New Tech: $124,650.00; and, that, after reviewing the contracts for the above bids, that
the President of the Board and/or Executive Vice President/General Manager be authorized to
execute the approved contract documents. All members present voted in favor of the motion.
AUTHORIZATION TO SUBMIT BIDS
2019 FIBER ACCESS EQUIPMENT – TELEPHONE DEPARTMENT
Motion was made by Carruthers, seconded by Hansen that authorization be given to
advertise for bids for 2019 Fiber Access Equipment for the Telephone Department. All members
present voted in favor of the motion.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President