HomeMy WebLinkAboutUtilMinutes_2018_10_09Municipal Utilities Board October 9, 2018
City of Brookings
The regular meeting of the Municipal Utilities Board was held at 1:00 p.m. on Tuesday,
October 9, 2018, at the Utility Building with the following members present: Bartels, Carruthers,
Hansen, Harvey and Pitts.
MINUTES
Minutes of the regular meeting held September 10, 2018 and the special meetings held
September 24, 2018 and October 5, 2018 were read and approved.
ADOPTION OF AGENDA
The agenda was adopted.
APPROVAL OF BILLS AND CLAIMS
Motion was made by Hansen, seconded by Bartels that the following bills and claims be
approved. All members present voted in favor of the motion.
4Nu-Praxair Dist, Supplies, $13.02; 911 Datamaster, Software, $3,420.00; A T & T, Telco
Settlement, $849.89; A1 Cleaning & Restoration, Janitorial Service, $720.00; Advanced Media
Tech, Unreg Inventory, $43.97; Ag First, Weed Killer, $113.75; A-I Computer Solutions, Supplies,
$169.96; Allegra, Printed Supplies, $3,175.90; AlphaMedia, Advertising, $2,250.00; AMP Electric,
Labor/Supp, $481.07; Appeara, Supp, $295.07; Aramark Uniform Services, Supp, $281.98; ARIN,
American Registry for Internet Numbers, IP/Routing Numbers, $2,000.00; Authorize.Net, Credit
Card Processing Fee, $155.70; Avera Heart Hospital of SD, Medical Supp, $1,191.74; AVI
Systems, Audio System, $2,218.02; Badger Communications, Unreg Inventory, $250.65; Banner
Associates, Engineering Consulting, $341.82; Barhite, Brooke, Travel, $33.79; Bendix, Copier
Maint, $1,102.85; Berseth, Benda, Conserve/Demand Incentive, $25.00; Beynon, Holly, Travel,
$25.50; Black Box Resale, Unreg Inv, $163.00; Bluefin Pymt Systems, Credit Card Proc Fee,
$9,974.24; Bobcat, Equip Rent, $485.00; Bobcat, Supp, $9.67; Border States Elec, Supp, $1,438.00;
Border States Elec, Unreg Inv, $20.40; Borns Group, Postage, $10,467.42; Bowes Construction,
Asphalt, $1,258.40; Bowes Construction, Pioneer Park Road Relocation, $36,142.33; Bridle
Estates, Sewer Charge Reim, $2,907.00; Briggs, Ken, Travel, $155.33; Brightstar, PCS Inv,
$2,806.71; Brookings Credit Bureau, Delinq. Acct Collection, $148.17; Brookings Equipment,
Supp, $88.44; Brookings Utilities, Office Utility Bill, $58,028.70; Brookings Utilities, Petty Cash,
$65.00; Brookings Radio, Advertising, $6,900.00; BSG Clearing Solutions, Telco Settlement,
$66.77; Calhoun Communication, PCS Tower Maint, $1,787.09; Calix, Transceiver, $112.44;
Carquest, Equip Maint, $355.00; CDW Government, Supp, $89.75; CDW Government, Unreg Inv,
$2,487.50; Central Business, Supp, $253.60; Century Business Products, Copier Maint, $1,513.15;
Century Link, Tele Exp, $808.54; Century Link, Interconnections, $6,442.61; Century Link,
Directory Listing, $445.68; Chesterman, Bottled Water, $18.00; City of Beresford, Utility Bill,
$221.98; City of Brookings, Contract Fee, $7,627.13; City of Sgt Bluff, Utility Bill, $279.00; City
of Sioux Falls, Water Analysis, $43.50; City of Vermillion, Utility Bill, $576.40; Core & Main,
Supp, $346.40; Courtesy Plbg & Htg, Repair/Supp, $19.00; Credit Collections Bureau, Delinq. Acct
Collection, $608.59; Crescent Electric, Unreg Inv, $16,829.79; CSSA, Unreg Inv, $403.70;
Culligan, Bottled Water, $25.50; Daktronics, Conserve/Demand Incentive, $1,750.00; Dave's
Window Cleaning, Window Service, $58.00; Dept of the Treasury, Fed Tax, $6,150.00; DHE,
Maint Fee, $1,139.22; Directory Resources, Software Maint, $450.00; DPC Industries, Chemicals,
$598.80; Drexler, Brian, Travel, $575.74; Ekern, Jeff, Travel, $45.90; Empire Business Systems,
Supp, $4,526.61; Farmers Implement, Equip Maint, $224.12; Fastenal, Supp, $405.83; Fibercomm,
Broadband Service, $539.54; First Bank & Trust, Bond Pymt Series 2011, $36,231.04; Flexible
Pipe Tool, Camera Repair/Supp, $682.45; Foerster Supply, Supp, $4,578.65; Fox Sports Net North,
Contract Fee, $7,367.06; Freeman, Harvey, Travel, $107.10; Golden West Tech, Tech Support,
$1,202.50; Grand & Benedicts, Store Fixtures, $146.99; Graveti, Barbara, PCS Refund, $102.24;
Graybar Electric, Supp, $659.42; Hawk Labeling Systems, Supp, $277.39; Hawkins, Chemicals,
$3,695.00; H-D Electric, Utility Bill, $261.49; Heldt, Tami, Travel, $25.50; Helsper, McCarty, &
Rasmussen, PC, Legal Service, $840.00; Hillyard, Repair/Supp, $311.30; Homestead Do It Center,
Supp, $273.78; Hometown Service, Vehicle Maint, $801.56; Horst, Jeffrey, Travel, $325.20; Hy-
Vee, Supp, $13.37; Hy-Vee, Supp, $18.77; Iheartmedia, Advertising, $3,164.00; Independent
Communication, Contract Fee, $3,467.73; Insight, Conserve/Demand Incentive, $3,651.63;
Interstate Telecom, Tele Exp, $250.65; Interstate TRS Fund Admin, Teleco Relay Service,
$12,661.29; Iowa HSEMD, Enhanced 911, $8,551.14; Jackrabbit Tire, Tires, $262.62; Jensen, Jake,
Training Material, $100.75; Jensen, Kami, Travel, $25.50; Johme, Ashley, Travel, $209.91; Jones,
Dennis, Conserve/Demand Incentive, $450.00; Karpen, Nick, Travel, $148.24; KDLT TV, Contract
Fee, $4,128.25; Knettel, Trever, Travel, $536.36; KPHR, Advertising, $720.00; Kruse, Dan,
License Renewal, $43.00; Laake, Aaron, Travel, $912.07; Lantsberger, Michael, Real Estate Taxes,
$1,357.13; LECA, Telco Settlement, $2,636.00; Lueders, Brian, Conserve/Demand Incentive,
$150.00; M & T Fire & Safety, Supp, $59.50; Mack, Scott, Travel, $1,108.05; Martinez, Eduardo,
Travel, $155.87; Martin's Inc, Diesel/Oil, $10,458.64; Matheson Tri-Gas, Supp, $263.62; McGrath
North Mullin & Kratz, Legal Service, $499.42; Menards-Sx City, Supp, $61.55; Menards-
Watertown, Supp, $18.99; Merchant Transact, Credit Card Processing Fee, $1,324.76; Meyer,
Kelly, Jet Machine Parts, $333.12; Mid South Telecom, Repairs/Supp, $65.00; Mid South Telecom,
Unreg Inv, $726.89; Midamerican Energy, Utility Bill, $1,306.33; Midcontinent, Contract Fee,
$399.15; Midwest Communications, Advertising, $3,688.00; Midwest Glass, Repair/Supp, $534.22;
Millborn Seeds, Grass Seed/Fertilizer, $62.50; MVTL Labs, Wastewater Analysis, $144.00;
MyCoolCell, PCS Inv, $1,735.97; Nagel, Miranda, Travel, $32.70; National Processing, Credit
Card Processing Fee, $5,583.99; Nelson, Brian, Travel, $76.50; Nielsen, Rebecca,
Conserve/Demand Incentive, $400.00; Nielson, Brandi, Travel, $39.24; North West Rec, Utility
Bill, $57.56; Northern Plains Appraisal, Appraisal Fee, $2,500.00; Northwestern Energy, Natural
Gas, $10.00; Olson, Heather, Travel, $25.50; One Source-Background Check, Employee
Verification, $85.00; OneNeck IT Solutions, Hardware Maint, $1,975.50; Otter Tail, Utility Bill,
$170.95; Outlaw Graphics, Supp, $325.00; Performance Press, Advertising, $871.17; Powell
Broadcasting, Advertising, $3,070.00; Power & Telephone Supply, Set Top Boxes, $6,963.30;
Prairie Graphics, Supp/Uniforms, $991.00; Prostrollo Motor, Equip/Maint, $248.99; Prussman
Contracting, Water Main Replacement, $38,633.09; Radco, Repair/Supp, $1,559.89; Ramada Inn-
Airport, Lodging, $114.46; Reconinsight Ltd, Software Maint, $5,000.00; Resco, Supp, $273.50;
Riverside Tech, Computer Sup, $2,250.00; RLS Custom Portable Welding & Fabrication, Repairs,
$150.00; Runnings, Supp, $2,245.59; Safety Benefits, Registration, $65.00; Schoon's Pump N' Pak,
Gas, $3,468.23; Schrader, Mel, Conserve/Demand Incentive, $25.00; Schumacher, Laurie,
Conserve/Demand Incentive, $25.00; SD Dept of Health Lab Remit Center, Testing W-WW
Samples, $423.00; SD Treasurer, Sales/Excise Tax, $233,067.68; Servicemaster, Janitorial Service,
$280.00; SHI International, Computer Equip/Software, $2,614.99; Siekmann, Jane, Travel, $25.50;
Sx Falls Shopping News, Advertising, $181.60; Sx Falls Two Way Radio, Repairs/Supp, $313.94;
Sx Falls Utilities, Utility Bill, $817.23; Sx Valley Energy, Utility Bill, $1,724.81; SD One Call,
Locate Fee, $409.50; SD Safety Council, Registration, $515.00; Southeastern Electric, Utility Bill,
$786.39; Springman, Daniel, Conserve/Demand Incentive, $250.00; Sprint, PCS Phone Service,
$2,253.74; Sprint, PCS Service Fee, $121,250.40; Sprint, PCS Inventory, $112,400.56; Sprint-Bkgs,
PCS Accessories, $98.00; Sprint-Sx Falls, PCS Accessories, $49.00; Stanwick, Kylie, Travel,
$334.17; Staples, Supp, $190.95; State of Iowa-Treasurer, Sales Tax, $3,447.89; Stoltenburg,
Audie, Travel, $440.44; Sturdevant Auto, Supp, $441.07; Swiftel Communications, Office Phone
Bill, $105,580.64; Talley Communications, Connectors/Supp, $1,262.79; Tessier's, Repairs/Supp,
$2,660.38; Test Point Medical, Drug Screening, $49.00; UPS Store, Freight, $100.24; Top Notch
Cleaning, Janitorial Service, $1,845.00; Tott's Conoco, Gas, $189.00; Tower Distribution, Contract
Fee, $321.70; Town & Country Shopper, Advertising, $97.50; Townsquare Media-Sx Falls,
Advertising, $3,179.00; Travel Leaders, Air Fare, $2,505.80; Triplett, Delous, Conserve/Demand
Incentive, $250.00; Turfguard Lawn Service, Weed Spraying, $2,642.50; U.S. Bank National
Association, 2012 SRF Loan Pymt, $397,335.98; Union County Elec, Utility Bill, $281.00; UPS,
Freight, $521.39; US Postal Service, Postage, $9,000.00; Universal Service Adm., USAC
Contribution, $54,072.30; University Estates, Water Charge Reim, $3,510.00; USA Bluebook,
Supp, $841.77; V J Ahlers Construction, Water Main Replacement, $5,217.38; Vantage Point,
Engineering Consulting, $1,302.50; Vesta Solutions Communications, Supp, $400.00; Walsh,
Debra, Travel, $330.35; Watertown Utilities, Utility Bill, $1,059.14; Wellmark Blue Cross Blue
Shield of SD, Benefit Plan Fee, $241.50; Wesco, Meters, $19,980.00; Wesco, Water Modules,
$21,556.08; Western Area Power Admin, Substation Maint, $4,000.00; WIREX17, PCS Inv,
$480.67; WW Tire, Equip Maint, $21.00; Xcel Energy/NSP, Utility Bill, $3,548.46.
The following are Telephone/Utility Refunds:
Asmus, Shawna, $2.18; BEP, $8.29; Bogue, Rick, $100.80; Brake, Derek, $13.63; Carlson, Colleen,
$14.00; Central Business Supply, $37.00; Childs-Akers, Mikayla, $26.03; Citterman, Diane,
$107.19; Degen, Derek, $32.48; Ensor, Loren/Racquel, $51.65; Friends of Baseball, $26.91;
Gauthier, Mark, $39.19; Gee, Tyler, $34.36; Hamer, Emily, $182.21; Henry Carlson Construction,
$75.59; Holen, Linette, $123.70; Hron, Cheyenne, $2.18; Jensen, Keith, $93.14; Johnson, Mildred,
$28.73; Kielas-Jensen, Calvin, $130.00; Knutson, Scott Robert, $56.80; Marotz, Matthew, $35.36;
McFarland, Nathan, $109.71; O'Connell, James, $142.28; Prairie View Townhomes, $72.67; Ries,
Brody, $174.18; Robbins, Marilyn, $25.43; Sieh, Tyler, $44.02; Strom, Brad, $49.97; Sunne, Grant,
$4.13; Teachout, Sherylene, $54.36; Turabek, Kaiser, $345.94; Vanhecke, Kassandra, $10.88;
Weldon, Jeffrey, $123.70; Williams, Stacy, $51.99; Windermere Properties, $122.76; Won,
Myounggyu, $51.58
PERSONNEL INFORMATION
Department Salaries (September): Electric, $204,027.20; Water, $97,420.03; Wastewater,
$87,982.31; Telephone, $501,829.46;
Retirement, $51,206.56; Social Security, $63,034.84; Insurance, $125,769.10; Deferred Comp,
$13,315.21;
Salary Changes: C. Anderson, $20.47; L. Thompson, $11.28*; C. Vu, $11.28*; C. Zediker,
$15.04*; D. Denison, $22.57; T. Rymerson, $16.72; T. Smith, $33.33; A. Zaug, $24.85;
New Employees: S. Chan, $10.02*; M. Mohammed, $10.02*; T. Price, $12.28.
*Plus commission
PRESENTATION BY MAYOR KEITH CORBETT
Mayor Keith Corbett was present to express appreciation to the Brookings Municipal
Utilities Board for their continued support and effort in providing good utility services to the
Brookings community.
GREAT BLUE CUSTOMER SURVEY PRESENTATION
Great Blue Research conducted survey of our electric, water and wastewater customers in
Brookings. Dan Quatrocelli from Great Blue gave a project overview, key study findings and
considerations for Brookings Municipal Utilities.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for the
purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
AUTHORIZATION TO PURCHASE REAL ESTATE
Motion was made by Carruthers, seconded by Hansen to authorize the staff to authorize the
staff to execute the necessary document to purchase real estate. All members present voted in favor
of the motion.
PUBLIC HEARING ON 2019 BUDGET AND PROPOSED RATE INCREASES
A public hearing was held on the 2019 Budget and proposed rate increases for electric,
water and wastewater. No one appeared and no written complaints were received. The public
hearing closed.
REVIEW 2019 BUDGET
Steve Meyer and Laura Julius presented the proposed 2019 Budget for the Board’s
consideration.
FIRST READING OF ELECTRIC RATE REVIEW
The proposed rate increase for electric service was reviewed. Motion was made by
Carruthers, seconded by Hansen to approve the first reading of the proposed rate increase in
residential electric rate, small commercial electric rate, time of day electric rate, large commercial
electric rate, industrial electric rate, interruptible electric rate, street light and security light rates.
All members present voted in favor of the motion.
FIRST READING OF WASTEWATER RATE REVIEW
The proposed rate increase for wastewater service was reviewed. Motion was made by
Carruthers, seconded by Bartels to approve the first reading of the proposed rate increase in
residential and commercial wastewater rates. All members present voted in favor of the motion.
FIRST READING OF WATER RATE REVIEW
The proposed rate increase for water service was reviewed. Motion was made by
Carruthers, seconded by Hansen to approve the first reading of the proposed rate increase in
residential and commercial water rates. All members present voted in favor of the motion.
CHANGE ORDER NO. 1 – 2018 INSTALLATION OF FIBER OPTIC CABLE FROM
BROOKINGS TO SIOUX FALLS
Motion was made by Hansen, seconded by Carruthers to approve Change Order No. 1 on the
2018 Installation of Fiber Optic Cable from Brookings to Sioux Falls. All members present voted in
favor of the motion.
CHANGE ORDER NO. 2 – PIONEER PARK ROAD RELOCATION PROJECT
Motion was made by Carruthers, seconded by Bartels to approve Change Order No. 2 on the
Pioneer Park Road Relocation Project. All members present voted in favor of the motion.
FINAL PAYMENT ON THE PIONEER PARK ROAD RELOCATION PROJECT
Motion was made by Carruthers that the following Resolution No. 27 - 18 be approved.
RESOLUTION NO. 27 - 18
RESOLUTION APPROVING WORK AND AUTHORIZING
FINAL PAYMENT FOR PIONEER PARK ROAD RELOCATION
BE IT RESOLVED by the Brookings Municipal Utilities Board that final payment in
the amount of $36,142.33 to Bowes Construction hereby be approved for the Pioneer Park Road
Relocation.
BE IT FURTHER RESOLVED that the work for said project be approved.
Adopted this 9th day of October, 2018.
ATTEST:
_________________________________ _________________________________
Doug Carruthers, Secretary Tim Harvey, President
The motion was seconded by Hansen. All members present voted in favor of the motion.
BIDS
AUTHORIZATION TO SOLICIT BIDS
WESTERN SUBSTATION FENCE – ELECTRIC DEPARTMENT
WESTERN SUBSTATION RECLOSERS/RELAYS – ELECTRIC DEPARTMENT
Motion was made by Bartels, seconded by Carruthers that authorization be given to
advertise for bids for Western Substation Fence and the Western Substation Reclosers/Relays for
the Electric Department. All members present voted in favor of the motion.
AWARDING OF BIDS
The following bids were opened and read at 1:30 p.m. on September 27, 2018, and
presented at this time for consideration and action.
PCS TOWER INSPECTION & MAINTENANCE SERVICES
Base Bid Total Option 1 Option 2 Option 3 Option 4 Option 5
Allstate Tower Inc. $38,500.00 $9,150.00 $150.00 $150.00 $150.00 $90/hr
Sioux Falls Tower $41,699.43 $21,483.00 $352.50 $250.00 $342.50 $100/hr
Motion was made by Hansen, seconded by Carruthers that the following low bids be
approved: Allstate Tower Inc, for the PCS Tower Inspection & Maintenance Services, for the base
bid of $38,500.00. All members present voted in favor of the motion.
EXECUTIVE SESSION
Motion was made by Bartels, seconded by Hansen to adjourn to an executive session for the
purpose of consulting with legal counsel and review communications from legal counsel about
proposed or pending litigation or contractual matters and discuss marketing or pricing strategies.
All members present voted in favor of the motion.
The Board reconvened in open session.
ADJOURNMENT
The meeting adjourned.
ATTEST:
______________________________ _____________________________
Doug Carruthers, Secretary Tim Harvey, President